FSG-RFP-2425-1019 - Posted Questions.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- Aircraft Maintenance Services
- Solicitation number
- RFP-12941
- Issued by
- Leon County, Florida
About this file
The document is a Questions and Answers (Q&A) spreadsheet for Request for Proposals (RFP) FSG-RFP-2425-1019 issued by the Florida State Guard (FSG) for Aircraft Maintenance Services. The RFP seeks a contractor to provide comprehensive maintenance services for a nine-aircraft fleet consisting of UH-60A and Bell 412 helicopters, UH-1H helicopters, Cessna 206 and 425 fixed-wing aircraft, and a King Air 350 aircraft. The contract is anticipated to run from July 1, 2025, to June 30, 2026, with potential renewal options. Key dates include a proposal submission deadline of June 20, 2025, a public opening on the same date, and an anticipated award notification on June 24, 2025.
The Q&A document reveals critical details about the contract, including maintenance expectations, operational requirements, and vendor qualifications. The current maintenance tracking system is Moderhawk, and vendors can propose new systems with FSG's agreement. The contract requires 85% operational availability, with potential contract termination for non-compliance. Maintenance will be conducted in FSG facilities, with travel reimbursed according to Florida Travel Guidelines. The estimated contract value is approximately $2,000,000, with vendors expected to provide 24/7 technical support, handle emergency maintenance, and maintain transparent maintenance tracking. The RFP encourages diversity and requires vendors to use the E-Verify system for employment eligibility verification.
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Table 1
| Question # | RFP Section | RFP Page # | Question | Answers | |
| 1 | Attachment A, Section B | 1 of 2 | What digital maintenance tracking system is currently in use? | Moderhawk | |
| 2 | Attachment A, Section B | 1 of 2 | If a digital maintenance tracking system is already in place, does the vendor need to interface with it, or can a new system be proposed? | Can be proposed, but initial utilizatioin will be Moderhawk | |
| 3 | Attachment A, Section B | 1 of 2 | Are there format or data exchange standards for submitting maintenance logs or status reports? | No pre defined format. But the formats that will be established must be aggreed apon by vendor and FSG. | |
| 4 | Attachment A, Section B | 1 of 2 | What level of access will the contractor have to historical maintenance | ||
| records? | All | ||||
| 5 | Attachment A, Section 2 | 1 of 2 | What is the current status of all aircraft? | Operational and at various status of upgrades | |
| 6 | Attachment A, Section 4 | 2 of 2 | Are any of the aircraft modified from OEM configuration (e.g., STC kits, military adaptations)? | Yes. | |
| 7 | Attachment A, Section 4 | 2 of 2 | Can you confirm aircraft tail numbers and serial numbers to validate applicability of ADs and SBs? | Apon award of contract | |
| 8 | Attachment A, Section A | 1 of 2 | What are the average annual flight hours per aircraft type? | 25hr/Month but varies. | |
| 9 | Attachment A, Section D | 2 of 2 | Is there specialized equipment that requires maintenance in addition to standard aircraft? | Yes. | |
| 10 | Attachment A, Section A | 1 of 2 | For aircraft with non-OEM mission equipment or sensors, is the contractor required to provide OEM-certified Field Service Representatives (FSRs), or is | ||
| coordination with OEMs or subcontracted support sufficient? | Coordination with OEM if acceptable. | ||||
| 11 | Attachment A, Section 5 | 2 of 2 | What is the process for initiating unscheduled maintenance? | FSG staff will notify the vendor by phone call or email for unscheudled maintenance if needed and will coordinate scheduling. | |
| 12 | Attachment A, Section 5 | 2 of 2 | Will task orders be issued, or are vendors expected to be on standby under a retainer model? | On standby/onsite. | |
| Question # | RFP Section | RFP Page # | Question | ||
| 13 | Attachment A, Section 5 | 2 of 2 | Are there SLAs or penalties associated with not meeting the 85% operational availability target? What would the penalties involve? | Failure to meet and maintain the 85% operational availiblity could result in termination of the contract. | |
| 15 | Attachment A, Section A | 2 of 2 | Will field support (e.g., AOG response) be reimbursed separately, or is it expected to be priced into standard labor rates? | Travel will be reimbursed. | |
| 16 | Attachment A, Section D | 2 of 2 | In regards to field support, what | ||
| reference should a contractor use for reimbursable Per Diem rates? | Florida Travel Guidelines. | ||||
| 17 | Attachment A, Section A | 1 of 2 | Will the Florida State Guard provide hangar or maintenance facilities for aircraft servicing, or is the contractor expected to furnish their own maintenance locations and | ||
| infrastructure? | Work will be conducted in FSG facilites when at home station. | ||||
| 18 | Attachment A, Section A | 1 of 2 | With reference to the previous question of "Will the Florida State Guard provide hangar or maintenance facilities for aircraft servicing, or is the contractor expected to furnish their own maintenance locations and | ||
| infrastructure?", is there a geographical distance limit for maintenance facilities? | Refer to section 2b on "Selection and Evaluation" attached to the posted RFP on how vendors will be scored according to distance from a FSG facility. | ||||
| 19 | Attachment A, Section A | 1 of 2 | Is the contractor required to have FAA Part 145 repair station certification, or is A&P/IA staffing sufficient? | Preferreed but not required. | |
| 20 | Attachment A, Section C | 1 of 2 | Will government-furnished parts (GFP) be supplied for routine maintenance, or must vendors procure all materials? | Vendor produced. | |
| 21 | Attachment A, Section D | 2 of 2 | Is the markup on sublet repairs and parts fixed, or is it negotiable annually? | Fixed | |
| 22 | Attachment A, Section 5 | 2 of 2 | Historically, what volume of labor hours or cost data is available to guide pricing? | Not available | |
| Question # | RFP Section | RFP Page # | Question | Answers | |
| 23 | FSG-RFP-24/25- 1019 | ||||
| AIRCRAFT MAINTENANCE SERVICES | 18 of 20 | Per FL statutes 215.422 and 287.0585, the normal payment terms for |
contracts are within 20 days of receiving an invoice. Does this
| contract plan to remain under those terms? | 45 Days according to FL Statute | ||||
| 24 | Attachment A, Section B | 1 of 2 | Are the weekly/monthly/quarterly/annual reports standardized (templates | ||
| provided), or does the vendor define the format? | Will be decided between vendor and FSG at award. | ||||
| 25 | N/A | Who is the technical point of contact for performance reviews and inspection sign-off? | Unknown | ||
| 26 | Attachment B | 1 of 1 | Can past performances from subcontractors be utilized in | ||
| conjunction with the Prime contractor? | No | ||||
| 27 | 5.1 | 12 | It appears some of the Tab numbers and letters along with the attachement letters are incorrect or named differently throughout the RFP. Please provide claification on the correct attachment letter and the Tab numbers for which you would like the information organized in. | Refer to Addendum No. 2 | |
| 28 | Attachment F | 1 | Attachment F says Minimum Qualifications Statement but the form is asking for manufacture authorization details. Please clarify this is the correct form for the information you would like to see. The form doesn't seem to ask us anything about our actual qualifications. | Refer to Addendum No. 3 for an updated Minimum Qualifications Statement form. | |
| 29 | 5.1 | 12 | Please clarify what exactly is need in Tab Three as it appears Tab Three is only for Tab Four and Tab Five to be in it. | Tab three is intended to be a technical response from the vendor. Please use the scope of work (Attachment A) to provide your best proposal on how you can best accomplish the required tasks | |
| 30 | 4.4.1.2 | 11 | Is it mandatory to submit RFP Response via Business Network? | ||
| If so, we do not have an "Events" tab under "Ariba Proposals&Question" tab Please advise how we can correct this issue. | Please submit all documents to FSGPurchasing@floridastateguard.fl.gov regarding the posted RFP. | ||||
| 31 | Selection and Evaluation of Responses | Is this an additional "tabbed" section? The tabbing numbes and letters do not seem to align with the RFP. Can we get clarification on the entire RFP tabbing and attachment expectation? | Selection of Evalutation of Responses' is provided to help vendors understand how proposals will be evaluated. For tabs to include in your response, please refer to 5.1 on Addendum No. 2. |
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