FSA25-VEF19.0_-_ITB_Announcement_3.pdf
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- Attached to
- Fire & Rescue Vehicles, Boats, and Equipment
- Solicitation number
- FSA25-VEF19.0
- Issued by
- Florida
About this file
This is an Invitation to Bid (ITB) Advertisement issued by the Florida Sheriffs Association (FSA) for a statewide contract to procure Fire & Rescue Vehicles, Boats & Equipment. The solicitation (FSA25-VEF19.0) seeks to establish a 24-month contract from April 1, 2025, through March 31, 2027, with manufacturers and their authorized representatives. Key dates include a mandatory Pre-Bid Meeting on December 18, 2024, bid submissions due by March 2, 2025, bid evaluations from March 10-14, 2025, with an intent to award on March 18, 2025, and a final contract award on April 1, 2025. The contract will be awarded to the lowest responsive bidder by brand, manufacturer, and specification.
Bidders must submit a complete qualification packet and bid package through the VendorLink bid system, including forms such as Bidder Qualifications, Contract Signature, Drug-Free Workplace, Insurance Certificates, Federal Funding Compliance, Debarment Certification, and E-Verify attestations. The bid requires pricing for each item and accompanying build sheets. The FSA reserves the right to reject any bids and waive irregularities if deemed in the organization's best interest. The solicitation includes a "Cone of Silence" period from January 20, 2025, to March 18, 2025, during which communication about the bid is restricted.
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Text version
INVITATION TO BID ADVERTISEMENT
FSA25-VEF19.0: Fire & Rescue Vehicles, Boats & Equipment
The Florida Sheriffs Association invites interested vendors, including manufacturer representatives, to submit responses in accordance with these solicitation documents. The Florida Sheriffs Association will serve as the Contract Administrator in the solicitation process and the administration of the resulting contract. The purpose of this bid is to establish a twenty-four (24) month contract, beginning April 1, 2025, and ending March 31, 2027, with manufacturers and manufacturer’s authorized representatives for the purchase of Fire & Rescue Vehicles, Boats & Equipment.
The Florida Sheriffs Association invites interested bidders to submit bids. Refer to the Bid Calendar for major bid tasks, activities, and dates. All prospective bidders are required to attend the Pre-Bid Meeting on December 18, 2024, for FSA25-VEF19.0 Fire & Rescue Vehicles, Boats & Equipment.
This contract shall be awarded to the lowest responsive bidder by brand, manufacturer, and specification.
Bidder warrants by virtue of bidding it is submitting a firm bid and the prices quoted in their bid response will be good for an evaluation period of sixty (60) calendar days from the date of bid opening unless otherwise agreed to by the FSA.
All bidders must submit a complete bid package online via the VendorLink bid system by March 2, 2025, containing the following signed documents and supporting materials.
Qualification Packet (forms and materials required for bid qualification) include:
• Bidder Qualifications Form
• Contract Signature Form
• FSA Drug-Free Workplace Form
• Insurance Checklist & Valid Certificate of Insurance
• Federal Funding Willingness to Comply Form
• Certification Regarding Debarment and Suspension
• Certification Regarding Lobbying
• Completion of a digital attestation confirming compliance with E-Verify requirements pursuant to Section
448.095, Florida Statutes
• Completion of a digital attestation confirming compliance with SunBiz registration requirements
• W-9 Form
Bid Package:
• Price for each item bid
• Build sheets for each item bid on merged into a pdf document
Failure to submit the above items will result in disqualification for the contract. Bidders are hereby advised that the Florida Sheriffs Association reserves the right to reject any and all bids, or separate portions thereof, and to waive any irregularity, technicality or omission if the FSA determines that doing so will serve in the FSA’s best interest.
The FSA may also reject any bid not submitted in the manner specified by the solicitation documents.
FSA25-VEF19.0 Bid Calendar Date
Bid Announcement 9/3/2024
Voluntary Interested Bidder Workshop FSA25-VEF19.0 11/7/2024
New Items & Specifications Submissions Due 11/15/2024
Mandatory Pre-Bid Meeting FSA25-VEF19.0 12/18/2024
Requests for Clarifications Due to FSA 1/3/2025
FSA Response to Requests for Clarifications 1/14/2025
Bid System Opens 1/20/2025
Cone of Silence 1/20/25 - 3/18/25
Bid Submissions Due 3/2/2025
Bid Tabulations Posted 3/4/2025
Public Bid Opening 3/4/2025
Bid Evaluations 3/10/25 - 3/14/25
Intent To Award 3/18/2025
Final Award 4/1/2025
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