REBID Pre-proposal Meeting

May 3, 2023

FIRE STATION 14 WORKFORCE PRIVACY PROJECT

3005010091 (R-7215 & B-4808)

Agenda

• Introductions

• Project Requirements

• Prevailing Wage

• LBSBE Program

• Labor Compliance

• Project Labor Agreement

• Project Overview & Scope of Work

• Bid Requirements

• Bid Schedule

• Pre-Bid Sign-In

**Please remember to use the mute button whether joining via a computer or phone to avoid disruption during the meeting.

Introductions

Name & CompanyRole

Michelle Harati (Harati Solutions)

E-mail: michelle.Harati@haratisolutions.com

Project Manager / Construction

Manager

Mary McGrath (Mary McGrath Architects)Designer

Troy Degener (Group Delta)Inspector

James Vazquez (City of Long Beach)

Marisa Olmos (City of Long Beach)

Larry Ginid (Padilla & Associates)

Jared Pappas (Padilla & Associates)

Labor Compliance Administrator

Eric Galeana (Pacific Gateway)Project Labor Agreement

Administrator

• Projects can only be awarded to a contractor registered with the California Department of Industrial Relations. Primes can only list subs that are registered with DIR on their bids.

• Wage Rates applicable to this project: 2023-1

• CPRs shall be kept weekly and submitted via LCPtracker. They shall also be submitted to DIR via eCPR

• This project will require that upon award all contractors notify apprenticeship programs of project award and request dispatch of apprentices (DAS 140/142 forms). Apprentices must be utilized within ratio requirements of each craft and must be registered in an official apprenticeship program.

• Prime is responsible for subcontractor compliance to applicable laws

• A Labor Compliance Consultant will be assigned upon award to monitor contractor compliance and provide assistance as required

Prevailing Wage Requirements

• This means 5.93% of your base bid must go to a combination of LBSBE businesses

• “Combined” means you MUST utilize at least 2 of the following LBSBE certified business types to be considered responsive to goal attainment:

• SBE – Small Business Enterprise

• VSBE – Very Small Business or Microbusiness

• LSBE – local business based within the City of Long Beach

• Contractors MUST be certified as a Long Beach Small Business Enterprise (LBSBE) to count towards goal attainment (*a valid, unexpired Long Beach Buys or PlanetBids LBSBE certification will be accepted until PlanetBids has phased out)

Long Beach Small Business Enterprise Program (LBSBE)

A Long Beach Small Business Enterprise Program (LBSBE) combined goal of 5.93% has been assigned to this bid.

• If your base bid is $3,800,000

• 5.93% of $3.8m is $225,340

• If I am a NON LBSBE Prime, I would need to subcontract to LBSBEs for a minimum of $225,340 to meet the goal. I must use at least 2 of the following LBSBE certified business types on my commitment form (SBE-2 form) to attain this:

• SBE (with LBSBE certification)

• VSBE (with LBSBE certification)

• LSBE (with LBSBE certification)

• If I am a performing LBSBE certified Prime (SBE status), I would only need to further subcontract out to either an LBSBE certified VSBE or LBSBE certified LSBE business in an amount that will make our combined cost meet or exceed the goal

• If I am a performing LBSBE that is also a VSBE or LSBE, as long as I perform at least $225,340 of the work, I do not need to sub out further

• If I cannot find enough subs to meet the combined goal amount, I must demonstrate Good Faith Efforts

Combined Goal Responsiveness Example

• Based on the scope of work for this bid, we anticipate the following associated NAICS codes for subcontracting opportunities:

• Search databases for businesses with these codes

Long Beach Small Business Enterprise Program (LBSBE)

• Long Beach Buys : https://longbeachbuys.buyspeed.com

• Planet Bids: https://pbsystem.planetbids.com/portal/15810/portal-home

• Port of Long Beach PlanetBids: https://pbsystem.planetbids.com/portal/19236/portal-home

• California Unified Certification Program Database: https://californiaucp.dbesystem.com/

• CALTRANS DBE Business Search: https://ucp.dot.ca.gov/licenseForm.htm

* If they don’t have a Long Beach Small Business Enterprise Certification, ask them to register on Long Beach Buys and submit the certification request*

Some Database Sources

• Long Beach Buys : https://longbeachbuys.buyspeed.com

• Meet the goal via the LBSBE Commitment Plan (SBE-2/Attachment B)

OR

• Show Good Faith Efforts (Attachment C plus supporting documentation)

How to Show Responsiveness

LBSBE COMMITMENT PLAN (SBE-2/Attachment B)

LBSBE Commitment Form (SBE-2 Form) Section 1

LBSBE Commitment Form (SBE-2 Form) Section 2

We verify:

- Business DIR

Registration

- LBSBE Status

- SBE/VSBE/LSBE status

- Calculations

This LBSBE form would be responsive for a 5.93% goal

If all the information is deemed verified.

If a vendor is listed with an

Expired LBSBE certification, they will not count.

EXPIRED CERT

If a vendor is listed as a status they do not have, it will not count

Exceeds VSBE threshold

Goal Not met. The verified amount is $120,000 and

3.16%. No business combination

ALWAYS VERIFY THE INFO

ON YOUR SBE-2 FORM!!!!

If you do not demonstrate goal achievement, you will need to submit Good Faith

Efforts.

Complete the last questions according to how you populated the top of Section 2. Then fill in your contact information and sign.

GOOD FAITH EFFORTS

• Attend pre-bid/pre-proposal meeting (attach copy of sign-in)

• Subdivide the work

• Advertise* (submit copy of advertisement)

• Use Public Databases (PlanetBids, PlanetBids, Chambers of Commerce, etc)

• Directly solicit small businesses* (provide copy of email, log)

Must demonstrate 7 of 10 if fail to provide a commitment plan demonstrating goal achievement

LBSBE Good Faith Efforts

• Provide additional info to interested small businesses

• Conduct follow-up (email, log)

• Offer assistance (bonding, insurance, equipment, etc)

• Negotiate (provide evidence)

• Document bid and negotiation results Detailed descriptions can be found in the LBSBE Program

Instructions

* Must occur within 14 days of bid closing or time specified by City SBE staff

LBSBE Good Faith Efforts

ALL ATTACHMENTS CAN BE FOUND IN THE LBSBE PROGRAM

PARTICIPATION INSTRUCTIONS INCLUDED IN THE BID

• Attachment A

• LBSBE Program Acknowledgement - Required for ALL bid/proposal submissions

• Attachment B

• LBSBE Program Commitment Plan (SBE-2 Form) – Required for ALL bid/proposal submissions

• Attachment C

• Good Faith Effort/Statement of GFE Compliance – Required only if you have not demonstrated goal attainment on Attachment B.

• Supporting documentation

LBSBE Required Documents

PLEASE NOTE THE LBSBE PROGRAM BID DOCUMENTS AND REQUIREMENTS HAVE CHANGED WITH THE

IMPLEMENTATION OF LONG BEACH BUYS

• Upon award, Prime must utilize subs annotated on commitment form unless receive written approval to substitute (in accordance with all applicable laws)

• Contractor shall submit monthly utilization reports to the assigned labor compliance consultant in order to track goal attainment

• Failure to adhere to commitment plan can result in up to 10% withhold

LBSBE Monitoring

• Refer to the LBSBE Participation Program Instructions included in the bid

• It is easier to meet the goal than to go through GFE

• If you have a sub you want to work with, ensure they submit an LBSBE certification request over Long Beach Buys

• Use databases to search for SBE/VSBE/LSBEs. You can find some examples in the Program Instructions (starting on page 5, under “use public databases”)

• Ensure you are filling out your Commitment Plan (SBE-2) accurately

TIPS

• Projects can only be awarded to a contractor registered with the California

Department of Industrial Relations

• Wage Rates applicable to this project: 2023-1

• CPRs shall be kept weekly and submitted via LCPtracker. They shall also be submitted to DIR via eCPR

• Total contract value over $30,000 will require that upon award all contractors utilize

DAS 140 form to notify apprenticeship programs of project award and DAS 142 form request dispatch of apprentices (72 hours in advance or need). Apprentices must be utilized within ratio requirements of each craft and must registered in an official apprenticeship program

• Prime is responsible for subcontractor compliance to applicable laws

• A Labor Compliance Consultant will be assigned upon award to monitor contractor compliance and provide assistance as required

Prevailing Wage Requirements

UNION AND NON-UNION CONTRACTORS:

Both Union and Non-Union Contractors are equally eligible to bid and win the award of contracts subject to the City’s PLA. Non-Union

Contractor Core workforce may still be used on a 1:1 ratio per craft. 1st worker from Core, 2nd from Union, 3rd from Core, 4th From Union, and so on up to 10 employees. Employee #11 and on must be dispatched from the Union Halls.

PLA FORMS:

Upon contract award, you and your subs will be required to complete and submit forms prior, during, and post construction throughout the duration of the project. Further details, will be discussed at the project’s pre-con meeting.

PLA HIRING PROVISIONS:

-The Local Hire Goal established for this project is 40% of the total hours worked within the zip codes specified within the Attached PLA.

-The Transitional Worker goal for this project is 10%. This category includes individuals with barriers to employment and veterans.

JOBS COORDINATOR:

The City will require the prime contractor to hire a "Jobs Coordinator" who shall provide additional outreach efforts in connecting Long Beach residents with job opportunities. The term Jobs Coordinator means an independent third-party individual, entity or employee with whom the prime contractor enters into a contract or employs to facilitate implementation of the targeted hiring requirements of the PLA. The Jobs

Coordinator must be able to demonstrate or document to the City the requisite qualifications and/or experience to fulfill the duties and responsibilities as outlined in the PLA provisions.

PRE-JOB CONFERENCES:

Each Primary Contractor which is awarded a Construction Contract by the City for Project work shall conduct a Pre-Job Conference with the appropriate affected Union prior to commencing work, which additionally requires that you notify the Trades Council through the assistance of the PLA Administrator.

Project Labor Agreement

Project Overview and Scope of Work

Engineer’s Estimate: $3M

DESCRIPTION OF WORK: The Work consists of interior improvements to meet required gender accommodations and accessibility improvements. Scope includes the renovation of existing second floor office, gym (add/alt), sleeping areas, restrooms into an office, laundry room, private sleeping rooms, and private restrooms. Reconfigure the first floor

Captain’s Dormitory and restroom into two (2) dormitory rooms and accessible restrooms.

Refurbish and redecorate existing and new restrooms with new plumbing fixtures, flooring, wall and ceiling finishes. Plumbing, HVAC and electrical systems will be upgraded, refurbished or added to as appropriate. Additional building improvements include a new roof, new windows/infill existing windows, new smoke alarm system, Fire Station alerting system, telephone, cable TV, and communications systems. Site improvements include revisions to existing parking, sidewalk/hardscape, entry door hardware, improvements to the storm drain lines and systems, and accessibility signage. Bids are required for the entire Work indicated on the Drawings and Specifications.

Project Site

Location:

5200 E Eliot St

Long Beach, CA 90803

Project Duration: 365 Calendar

Days (inclusive of all submittals, material procurement, and execution of the Work)

*NOTE ADJACENT COLORADO

LAGOON OPEN CHANNEL PHASE 2A

PROJECT FOR COORDINATION

Bid Requirements – Contract Documents

• Required License

Class A or B – General Contractor

• Submission of Bids

Electronic Submittal through Long Beach Buy ONLY

Note: Give yourself enough time for bid submittal as the system will close at the bid time.

• Bid Opening, Location, Day, Time

Electronic through Long Beach Buy, June 2, 2023, 3:00pm

• Bid Security

10% (see Division A, Bid Security, Page A-2)

• Self-Performance – 10% - Division H

• Contractor Minimum Qualifications – Division C

Must have completed at least three (3) projects of similar scope within the last three (3) calendar years

At least two (2) of the referenced projects must have had a hard cost value of at least $3M each

Bid Schedule

• Bid Advertisement Date:

April 20, 2023

• Mandatory Pre-Bid Conference:

May 3, 2023 9:00am

• Optional Pre-Bid Job-Site Walk:

May 3, 2023 1pm

• Request for Information (RFI) due (14 calendar days prior to Bid Opening)

May 19, 2023

• Bid Due Date & Bid Opening electronically through Long Beach Buy:

June 2, 2023 3:00pm

• Council Award (Approximate):

July 2023

Pre-Bid Sign-In

IMPORTANT: The contractor attending today’s pre-bid meeting is responsible for registering that they attended by sending an e-mail to Michelle Harati, Project Manager at michelle.Harati@haratisolutions.com by Wednesday, 5/3/23 before 5:00pm (Pacific Time).

Corrected from this morning’s presentation

Include in the e-mail:

• Contractor (Company), Address, City, State, Zip Code and Phone Number

• Company Representative who attended the WebEx pre-bid meeting

• Indicate whether Prime or Subcontractor

Failure to send the pre-bid sign-in e-mail will result in your bid being rejected as the pre-bid conference is mandatory. See Notice Inviting Bids – Division A.

For any questions or request for information (RFI), please send to michelle.harati@haratisolutions.com

Note: The City will not respond to a RFI or questions after the deadline period.