Contract Documents and Special Provisions

ST. JOSEPH COUNTY

REDEVELOPMENT COMMISSION

FRONTAGE ROAD OVER ROGERS CLARK DITCH

(DIVISION A)

AND

GORDON ROAD OVER NIESPODZIANY DITCH

(DIVISION B)

PROJECT NO. SS-92601

JULY 2026

LAWSON-FISHER ASSOCIATES P.C.

CONSULTING ENGINEERS

525 WEST WASHINGTON STREET · SOUTH BEND, IN 46601

PH: (574) 234-3167

CONTRACT DOCUMENTS AND SPECIAL PROVISIONS

FOR

FRONTAGE ROAD OVER ROGERS CLARK DITCH (DIVISION A)

AND

GORDON ROAD OVER NIESPODZIANY DITCH (DIVISION B)

JULY 2026

Prepared for:

ST. JOSEPH COUNTY REDEVELOPMENT COMMISSION

Dennis Jordan - President

Gary Fox – Vice President

Josh Gobel - Secretary

Dustin Brown - Member

Nick Troiola - Member

ST. JOSEPH COUNTY COMMISSIONERS

Carl H. Baxmeyer - President

Anthony "Tony" Hazen – Vice President

Rafael Morton - Member

ST. JOSEPH COUNTY SURVEYOR

Derek Dieter, Ex-Officio Member

ST. JOSEPH COUNTY ENGINEER

Sky Medors, P.E.

Prepared By:

LAWSON-FISHER ASSOCIATES P.C.

525 West Washington Avenue

South Bend, Indiana 46601

Jared M. Huss, PE Dan G. Delgado, PE

July 9, 2026 July 9, 2026

Date Date

Lawson-Fisher Associates P.C.

Project File No. 2024041.41

ST. JOSEPH COUNTY REDEVELOPMENT COMMISSION

TABLE OF CONTENTS

PAGE

Notice to Bidders ...................................................................................................................................... 2 Pages

Special Provisions (Table of Contents) .................................................................................................... 5 Pages

Special Provisions ................................................................................................................................... 37 Pages

Proposal ..................................................................................................................................................... 7 Pages

Bidder’s Checklist ....................................................................................................................................... 1 Page

Contractor’s Bid for Public Work – Form 96 .......................................................................................... 6 Pages

Insurance Requirements ............................................................................................................................ 3 Pages

APPENDICES:

Appendix A – APAI Guide for Specifying Asphalt Pavement for Local Governments

Appendix B – Geotechnical Report

Appendix C – Standard Drawings

Appendix D – Permits

Division A:

IDEM Construction Stormwater General Permit (CSGP)

IDEM 401 Permit

USACOE 404 Permit

St. Joseph County Drainage and Ditch Crossing Permit

IDEM Construction Permit for Public Water System (Pending)

IDEM Sanitary Sewer Construction Permit (Pending)

Division B:

IDEM Construction Stormwater General Permit (CSGP)

IDEM 401 Permit

USACOE 404 Permit

IDNR Construction in a Floodway Permit (CIF)

NOTICE TO BIDDERS

NOTICE TO BIDDERS

NOTICE is hereby given that the County Commissioners of St. Joseph County, Indiana will publicly open and read aloud bids on August 4 , 2026, at the hour of eleven [11:00] a.m. [EDT] in the 4th Floor, County- City Building, South Bend, Indiana, as per Specifications and Plans now on file in the office of the County Engineer, Seventh Floor, Room 732, County-City Building for the following Project:

PROJECT NO.: SS-92601

Work includes the construction of a box culvert installation for new roadway intersection identified as Frontage Road over Rogers Clark Ditch, with sanitary sewer and water main crossings below the ditch, and new intersection construction, and other features all more particularly described in plans. Work also includes the existing structure replacement at Gordon Road over Niespodziany Ditch with pavement reconstruction, improvements to Strawberry Road, storm sewer, guardrail installation, and other pertinent work as described in plans.

SAID bids must be accompanied with a Certified Check made payable to St. Joseph County, Indiana or Bid Bond executed by the bidder and surety company in a sum of not less than ten percent [10%] of the total amount of the bid, together with a non-collusive affidavit as prescribed in Form 96, Revised 2013. Bids must be filed in the office of the County Commissioners no later than 12:00 p.m. [EDT] on August 3, 2026, 7th Floor, County/City Building, South Bend, Indiana. The bidder awarded the contract will be required to furnish a separate Payment, Performance and Maintenance Bonds before commencing work. The Payment and Performance Bonds shall remain in effect throughout the entire construction period in an amount equal to the awarded Contract Amount. The required Maintenance Bond shall remain in effect for a period of three years from the date of final acceptance in an amount of 10 percent [10%] of the awarded Contract Amount.

RESPONSIBLE Bidders may obtain a digital set of and/or sets of the Contract Documents, Special Provisions, and/or Plans, if applicable, for this Project at http://www.sjcindiana.com/Bids.aspx. Bidders must mail in a check for the nonrefundable fee of $35.00. Make any and all checks payable to the St. Joseph County Auditor’s Office.

SPECIFICATIONS and/or Plans, if applicable, are on file and available for examination in the County Engineer’s Office, Room 732, County-City Building, South Bend, Indiana, and may be reviewed between the hours of eight [8:00] a.m. and four-thirty [4:30] p.m. [EDT] Monday through Friday.

THE St. Joseph County Commissions reserve the right to reject any and all bids or to accept the one which, in its judgement will be to the best interest of St. Joseph County, Indiana. The St. Joseph County Commissioners also reserves the right to hold Bids up to sixty (60) calendar days from the receipt of the Bid.

Dated this 23rd day of June, 2026.

http://www.sjcindiana.com/Bids.aspx

ST. JOSEPH COUNTY COMMISSIONERS:

Carl H. Baxmeyer - President

Anthony “Tony” Hazen – Vice President

Rafael Morton – Member

Attest:

PUBLISHED:

July 9 and 10, 2026 and July 16 and 17, 2026

SPECIAL PROVISIONS

SP-i of v

I. Project Description .................................................................................................... SP-1

II. County Specification .................................................................................................. SP-1

III. Plans ........................................................................................................................... SP-1

IV. Scope of Work ........................................................................................................... SP-1

V. Legal Relations .......................................................................................................... SP-2

VI. Bidding Requirements and Conditions ...................................................................... SP-3

VII. Prosecution and Progress ........................................................................................... SP-3

VIII. Section Corner Monument ......................................................................................... SP-4

IX. Utility Coordination ................................................................................................... SP-4

X. Utility Coordination – Division A ............................................................................. SP-4

XI. Utility Coordination – Division B.............................................................................. SP-5

XII. Coordination with Others ........................................................................................... SP-6

XIII. Payment ..................................................................................................................... SP-7

XIV. Award and Execution ................................................................................................. SP-7

XV. Liquidated Damages .................................................................................................. SP-8

XVI. Insurance .................................................................................................................... SP-9

XVII. Maintenance of Traffic .............................................................................................. SP-9

XVIII. Construction Engineering ........................................................................................ SP-10

XIX. Material Approval and System Testing ................................................................... SP-11

XX. Safety ....................................................................................................................... SP-11

SP-ii of v

XXI. Retainage ................................................................................................................. SP-12

XXII. Inspection Hole ........................................................................................................ SP-12

XXIII. Mobilization and Demobilization ............................................................................ SP-13

XXIV. Clearing Right-of-Way ............................................................................................ SP-13

XXV. Tree, Remove ........................................................................................................... SP-13

XXVI. Structures and Obstructions, Remove ...................................................................... SP-14

XXVII. Manhole, Remove .................................................................................................... SP-14

XXVIII. Pipe, Remove ........................................................................................................... SP-14

XXIX. Handhole, Remove ................................................................................................... SP-14

XXX. Fence, Remove ......................................................................................................... SP-14

XXXI. Brick Corner Post, Remove and Salvage ................................................................. SP-14

XXXII. Common Excavation and Common Excavation, Non-Mechanical ......................... SP-15

XXXIII. Excavate and Backfill for Utility Relocation ........................................................... SP-15

XXXIV. Dewatering ............................................................................................................... SP-16

XXXV. Erosion Control ........................................................................................................ SP-17

XXXVI. Pump Around ........................................................................................................... SP-17

XXXVII. Subgrade Treatment, Type II ................................................................................... SP-19

XXXVIII. "B" Borrow .............................................................................................................. SP-19

XXXIX. Structure Backfill, Type 2 ........................................................................................ SP-19

XL. Structure Backfill, Type 5 ........................................................................................ SP-19

SP-iii of v

XLI. Geogrid For Pavement, Type IB .............................................................................. SP-19

XLII. Over Pipe Protective Plate ....................................................................................... SP-19

XLIII. Compacted Aggregate, No. 8 ................................................................................... SP-20

XLIV. Dense Graded Subbase ............................................................................................ SP-20

XLV. Compacted Aggregate, No. 53 ................................................................................. SP-20

XLVI. Milling, Asphalt - 1½-Inch ...................................................................................... SP-20

XLVII. HMA Pavement ....................................................................................................... SP-20

XLVIII. Joint Adhesive .......................................................................................................... SP-21

XLIX. Seal Coat, Type 3P ................................................................................................... SP-21

L. Seal Coat, Type 7P ................................................................................................... SP-21

LI. Asphalt for Tack Coat .............................................................................................. SP-21

LII. Portland Cement Concrete Pavement (PCCP), 9-Inch ............................................. SP-21

LIII. D-1 Contraction Joints ............................................................................................. SP-22

LIV. Guardrail Connector System, W-Beam, Curved, Type 2 ........................................ SP-22

LV. Guardrail, W-Beam, Structure Top-Mounted Posts................................................. SP-22

LVI. Guardrail, W-Beam, 6 Feet, 3-Inch Spacing ............................................................ SP-22

LVII. Guardrail, MGS W-Beam, 6 Feet, 3-Inch Spacing .................................................. SP-22

LVIII. Guardrail End Treatment, Type 1 ............................................................................ SP-23

LIX. Guardrail End Treatment, Type OS ......................................................................... SP-23

LX. Guardrail, Height Transition, MGS ......................................................................... SP-23

SP-iv of v

LXI. Fence, Chainlink, 84-Inches .................................................................................... SP-23

LXII. Fence, Chainlink, 84-Inches x 10-Ft ........................................................................ SP-23

LXIII. Right of Way (R/W) Marker .................................................................................... SP-23

LXIV. Riprap, Revetment ................................................................................................... SP-23

LXV. Riprap, Class 1 ......................................................................................................... SP-24

LXVI. Geotextile for Riprap, Type 2B ............................................................................... SP-24

LXVII. Erosion Control Blanket .......................................................................................... SP-24

LXVIII. Mulched Seeding ..................................................................................................... SP-24

LXIX. Sodding .................................................................................................................... SP-24

LXX. Topsoil ..................................................................................................................... SP-24

LXXI. Mobilization and Demobilization for Seeding ......................................................... SP-24

LXXII. Concrete Surface Coating ........................................................................................ SP-24

LXXIII. Waterproof Membrane, Type 2 ................................................................................ SP-25

LXXIV. Structure, Reinforced Concrete, Box Sections ........................................................ SP-26

LXXV. Pipe, Type 1, Circular, Diameter 24-Inch, Concrete ............................................... SP-26

LXXVI. Pipe, Type 1, Circular, Diameter 30-Inch, Concrete ............................................... SP-27

LXXVII. Pipe, Type 1, Circular, Diameter 42-Inch, Concrete ............................................... SP-27

LXXVIII. Pipe, End Section, 24-Inch, Concrete ...................................................................... SP-27

LXXIX. Pipe, End Section, 30-Inch, Concrete ...................................................................... SP-27

LXXX. Pipe, End Section, 42-Inch, Concrete ...................................................................... SP-27

SP-v of v

LXXXI. Plug, 30-Inch ............................................................................................................ SP-27

LXXXII. Sanitary Pipe, Steel Casing Pipe, and Sanitary Manhole ......................................... SP-27

LXXXIII. Water Main, Steel Casing, and Appurtenances........................................................ SP-29

LXXXIV. Manhole, Storm ....................................................................................................... SP-36

LXXXV. Construction Signing and Barricades ....................................................................... SP-36

LXXXVI. Temporary Traffic Barrier, Type 3 .......................................................................... SP-36

LXXXVII. Signs ........................................................................................................................ SP-36

LXXXVIII. Lighting .................................................................................................................... SP-37

LXXXIX. Handhole, Utility, with Existing Casting ................................................................. SP-37

XC. Traffic Markings ...................................................................................................... SP-37

XCI. Geotechnical Report ................................................................................................ SP-37

XCII. Utility Disconnection/Connection (Allowance)....................................................... SP-37

SP-1

I. PROJECT DESCRIPTION

Work includes the construction of a box culvert installation for new roadway identified as

Frontage Road over Rogers Clark Ditch, with sanitary sewer and water main crossings below the ditch, new road construction, and other features all more particularly described in plans.

Work also includes the existing structure replacement at Gordon Road over Niespodziany

Ditch, with pavement reconstruction, improvements to Strawberry Road, storm sewer, guardrail installation, and other pertinent work as described in plans. Plan Drawings and Bid

Proposals are separated into Divisions as follows:

A. Frontage Road over Rogers Clark Ditch (Division A) – Project No. SS-92601

B. Gordon Road over Niespodziany Ditch (Division B) – Project No. SS-92601

II. COUNTY SPECIFICATION

The County Specifications of St. Joseph County, Indiana adopted March 29, 1977, as amended, and revised on August 17, 1989, are to be used on this Project. The County Specifications incorporate the latest edition of the Standard Specifications of the Indiana Department of

Transportation and all Supplemental Specifications to the date of advertisement, and the current list of approved or prequalified materials.

III. PLANS

A. Prevailing Specifications: St. Joseph County Specifications and Indiana Department of

Transportation (INDOT) Standard Specifications (2026).

B. Additions:

1. Division A – Plans consist of 21 sheets.

2. Division B – Plans consist of 29 sheets.

3. The Contractor is responsible for estimating dimensions and quantities of materials.

4. In the event of document conflict, INDOT Standard Specifications 105.04 will govern.

IV. SCOPE OF WORK

A. 2026 INDOT Standard Specification: 104

Frontage Road Over Rogers Clark Ditch (Division A) and Gordon Road Over Niespodziany Ditch (Division B)

SP-2

B. Additions:

1. The Contractor shall verify existing site conditions to preclude a stoppage of work due to "Differing Site Conditions".

V. LEGAL RELATIONS

A. 2026 INDOT Standard Specification: 107

B. Additions:

1. The Owner, where mentioned in these documents, is St. Joseph County, Indiana. The Engineer, where mentioned in these documents, is the St. Joseph

County Engineer or designated representative.

2. Site access and working area will be established via construction access agreement(s). The Contractor shall adhere to all requirements of said access agreements.

3. Permits – Division A:

a. Received and attached permits:

• IDEM Construction Stormwater General Permit (CGSP)

• IDEM Section 401 Permit

• USACE 404 Permit

• St. Joseph County Drainage and Ditch Crossing Permit

b. The following permits have been applied for and have anticipated approval dates:

• IDEM Construction for Public Water System: 8/1/26

• IDEM Sanitary Sewer Construction Permit: 8/15/26

c. The following permits shall be sought by the Contractor:

• INDOT Below Ground Occupancy in Right of Way Permit

• St. Joseph County Drainage Discharge Permit

4. Permits – Division B:

a. Received and attached permits:

• IDEM Construction Stormwater General Permit (CGSP)

• IDEM Section 401 Permit

Frontage Road Over Rogers Clark Ditch (Division A) and Gordon Road Over Niespodziany Ditch (Division B)

SP-3

• USACE 404 Permit

• IDNR Construction in a Floodway Permit (CIF)

b. The following permits shall be sought by the Contractor:

• St. Joseph County Drainage Discharge Permit

5. Materials and properties purchased under contract with the Owner that become a permanent part of the structure or facilities constructed are not subject to the

Indiana Gross Retail Tax (Sales Tax). The exemption number will be furnished to the Contractor upon award.

6. Status of Right of Way:

Division A: Contractor access and working area will be established by construction access agreements, secured by the Owner, from all affected property owners.

Division B: Contractor access and working area will be established by construction access agreements, secured by the Owner, from all affected property owners.

VI. BIDDING REQUIREMENTS AND CONDITIONS

A. 2026 INDOT Standard Specification: 102

B. Additions:

1. The Contractor shall submit the following fully executed documents:

a. Proposal Bid Form

b. Form 96

c. Bid Bond or Certified Check in the amount of 10% of the bid.

d. Bidder’s Checklist.

e. Bids are due at the office of the County Commissioners, 7th Floor, County-City Building, South Bend, Indiana not later than 12:00 p.m.

[EDT] on August 3, 2026.

2. Bidder is required to be a prequalified with INDOT.

VII. PROSECUTION AND PROGRESS

A. 2026 INDOT Standard Specification: 108

B. Additions:

1. Award of Contract shall be on August 4, 2026.

2. Notice to Proceed shall be on August 11, 2026.

Frontage Road Over Rogers Clark Ditch (Division A) and Gordon Road Over Niespodziany Ditch (Division B)

SP-4

3. Division A and Division B shall not be constructed at the same time. Division

A shall be completed prior to starting any work activities on Division B.

4. Substantial Completion date for Division A shall be no later than December

15, 2026. Substantial Completion is pavement at final grade and available use.

Final completion date shall be April 30, 2027.

5. Intermediate completion date for Division B shall be no later than April 1, 2027. Intermediate completion is structure installation, and any temporary access needs to allow farm field access. Substantial completion date shall be no later than June 1, 2027. Substantial completion is pavement at final grade and available for use. Final completion date shall be September 1, 2027.

6. In the event excessive inclement weather causes a delay in work, the

Contractor may apply in writing for an extension of the work schedule. The

Owner through his/her authorized representative review and establish any and all-time extensions.

VIII. SECTION CORNER MONUMENT

A. 2026 INDOT Standard Specification: 615

B. Additions:

1. Before the beginning of any work that might disturb or destroy any monumented Quarter Section Corners as shown on the Plans, the Contractor shall notify the St. Joseph County Surveyor at (574) 235-9631 and County

Engineering at (574) 235-9626. The Contractor shall identify and mark existing or discovered property irons and exercise caution to leave them undisturbed through construction. There shall be no payment for this work.

IX. UTILITY COORDINATION

A. 2026 INDOT Standard Specification: 105 and 107

B. Additions:

1. Coordination with various utilities regarding their facilities may be necessary and it will be the Contractor’s responsibility to initiate and maintain this coordination. The Contractor will not be granted a time extension due to utility conflicts if the Contractor fails to properly coordinate with Utilities.

X. UTILITY COORDINATION – DIVISION A

A. 2026 INDOT Standard Specification: 105 and 107

B. Additions:

1. The facilities of AEP/Indiana & Michigan Distribution exist within the project limits and are expected to be affected by the project. The utility has aerial electric lines located along the south side of S.R. 2. The existing facilities along the south side of S.R. 2 are not in conflict. A guy anchor for an existing pole in the southwest corner of S.R. 2 and Huckleberry Road are in conflict with

Frontage Road Over Rogers Clark Ditch (Division A) and Gordon Road Over Niespodziany Ditch (Division B)

SP-5

the watermain installation. The pole will be held in place by AEP during the watermain installation at this location. If questions arise, Kyle Korabek of the utility may be contacted at (574) 236-1646 or kkorabek@aep.com.

2. The facilities of Brightspeed exist within the project limits but are not expected to be affected by the proposed construction. The utility has buried fiber optic and copper communications lines located along the north side of S.R. 2. The facilities north of S.R. 2 are not in conflict. If questions arise, Melissa Teague of the utility may be contacted at (765) 656-4663 or melissa.teague1@brightspeed.com.

3. The facilities of ChoiceLight exist within the project limits and are expected to be affected by the proposed construction. The utility has buried fiber optic located on the south side of S.R. 2, a handhole within the construction limits, and one private service crossing under the Frontage Road at the Huckleberry

Road intersection to be relocated. If questions arise, Brandon Liggett of the utility may be contacted at (574) 968-5342 or bliggett@choicelight.org. The contact for the private service is Lee Fitzgerald, lfitzgerald@walbridge.com,

(269) 615-7663.

4. The facilities of MDS Fiber exist within the project limits but are not expected to be affected by the proposed construction. The utility has buried fiber optic located on the north side of S.R. 2 with a crossing under S.R. 2 to the east of

Huckleberry Rd. If questions arise, Wesley Olinger of the utility may be contacted at (571) 361-6895 or wolinger@metroductsystems.com.

5. The facilities of AT&T exist within the project limits but are not expected to be affected by the proposed construction. The utility has buried fiber optic located on the north side of S.R. 2. If questions arise, Dennis Protega of the utility may be contacted at (219) 662-4689 or dp7986@att.com.

6. The facilities of the City of South Bend Sewer exist within the project limits and shall have an extension through this project. If questions arise, Jacob

Klosinski of the utility may be contacted at jklosins@southbendin.gov, or by phone at (574) 235-9496.

7. The facilities of the Town of New Carlisle Water exist within the project limits and shall have an extension through this project. If questions arise, John

Mrozinski of the utility may be contacted at j.mrozinski@townofnewcarlisle.com, or by phone at (219) 575-4833.

8. The private facilities of AWS exist within the project limits but are not expected to be affected by the proposed construction. AWS has pending a sanitary lateral and a water service under the east approach of the Huckleberry intersection. If questions arise, Lee Fitzgerald of Walbridge (AWS Contractor) may be contacted at (269) 615-7663 or lfitzgerald@walbridge.com.

XI. UTILITY COORDINATION – DIVISION B

A. 2026 INDOT Standard Specification: 105 and 107 mailto:melissa.teague1@brightspeed.com mailto:wolinger@metroductsystems.com mailto:dp7986@att.com

Frontage Road Over Rogers Clark Ditch (Division A) and Gordon Road Over Niespodziany Ditch (Division B)

SP-6

1. The facilities of AEP/Indiana & Michigan Distribution shall provide service to the proposed lighting at this intersection. The service point shall be to the north of the intersection as shown on the Plans. If questions arise, Kyle

Korabek of the utility may be contacted at (574) 236-1646 or kkorabek@aep.com.

2. The abandoned in place fiber optic and copper communication lines of

Brightspeed exist within the project limits under Strawberry Road. If questions arise, Melissa Teague of the utility may be contacted at (765) 656-4663 or melissa.teague1@brightspeed.com.

3. The facilities of NIPSCO Gas exist within the project limits but are not expected to be affected by the proposed construction. The utility has buried 8”

High Pressure Steel Gas Main located on the east side of Strawberry Road. No mechanical excavation shall occur within 5-feet of the existing 8-inch High

Pressure Steel Gas Main. An over pipe protective plate will be required over the gas main where separation between a proposed structure and gas main is less than or equal to 1-foot. A NIPSCO Representative shall be on-site during all excavation activities near the gas main. If questions arise, Robert Arend of the utility may be contacted at (574) 238-0569 or Rarend@nisource.com.

XII. COORDINATION WITH OTHERS

A. 2026 INDOT Standard Specification: 105

B. Additions:

1. Coordination with other Projects and Contractors will be necessary and it will be the Contractor’s responsibility to initiate and maintain this cooperation. The

Contractor will not be granted a time extension if the Contractor fails to properly cooperate with other Contractors. The following are the known projects or activities in the vicinity and the Consultants and/or selected contractors where applicable.

a. Amazon / AWS SBN201 and 210 Site Development Projects south of the St. Joseph County Frontage Road.

• Current Huckleberry Drive approach is utilized by AWS. The

Contractor shall coordinate closure of deceleration lane and approach with AWS. AWS to construct and utilize temporary runaround southeast of the Huckleberry intersection. AWS contact is Lee Fitzgerald of Walbridge (AWS Contractor) at

(269) 615-7663 or lfitzgerald@walbridge.com.

b. INDOT S.R. 2 Interchange Project at Strawberry Road – Des. No.

2401424.

c. International Motors Site Development Project west of Huckleberry

Road intersection.

mailto:kkorabek@aep.com mailto:Rarend@nisource.com

Frontage Road Over Rogers Clark Ditch (Division A) and Gordon Road Over Niespodziany Ditch (Division B)

SP-7

d. Farm field spring planting along Gordon Road west of Strawberry

Road.

• The Contractor shall coordinate closure and farmer access with

County contact Randy Matthys, (574) 532-3922, rmatthys@comcast.net.

2. Coordination of Work. All work in the project limits shall be performed at such times and so as not to interfere unnecessarily with construction operations by others for either identified adjacent projects or utility relocation or extensions. All care and precautions shall be used to avoid conflicts, damage, unnecessarily delay, or interfere with the said construction operations.

Additional requirements for coordination of work may be required during the contract as directed. Please refer to "Utility Coordination – Division A" and

"Utility Coordination – Division B" and respective divisions for activities of others during contract.

XIII. PAYMENT

A. The quantities shown in the bid documents are believed to be sufficient to complete the specified work, however, they are approximate and are shown for the purpose of comparing bids. Payment to the Contractor will be made only for those quantities of work actually completed and accepted in accordance with specifications. Major work changes made in the field must be submitted for approval prior to the commencement of work, or the Engineer must sign the Contractor’s daily work report on the day the work is performed. Minor changes in existing items must be reviewed by the Engineer in the field and documented on the Engineer’s daily report.

B. Payment for the various items of the contract shall be complete and final according to the Field Engineer. Payment for all materials, tools, equipment, overhead and profit for the item shall be completed on a progress pay estimate processed at a two (2) week minimum basis. Payment shall be determined from weight tickets or shipping bill furnished by the Contractor for each material delivered to the project, and upon field measurements as agreed upon by the Contractor and the Engineer. Payment will only be made once all paperwork including daily certifications, weight tickets, change orders, payrolls, and work schedules are received for that pay period.

XIV. AWARD AND EXECUTION

A. 2026 INDOT Standard Specification: 103

B. Additions:

1. A Bidder shall submit one Bid to cover both Divisions of the Project. The award will be made to the lowest, responsive, responsible Bidder for both

Divisions (A and B), as determined by the County.

2. The submission of the lowest total of all unit price extensions does not guarantee award of contract to the Bidder submitting such a low total of extensions.

3. If a Contract is awarded, the award shall be to the qualified bidder submitting the most advantageous proposal to the Owner. The Owner shall consider in its evaluations of proposals:

mailto:rmatthys@comcast.net

Frontage Road Over Rogers Clark Ditch (Division A) and Gordon Road Over Niespodziany Ditch (Division B)

SP-8

a. the total estimated amount of the contract work indicated by the total of unit price extensions; and

b. the individual unit prices bid, with particular attention and consideration of unit prices for major work items that are subject to overrun; and

c. the probable final, as-constructed cost of the project work; and

d. the overall qualifications, experience, and history of satisfactorily completed projects of each bidder.

4. The award of the contract will be made within a maximum time of sixty (60) calendar days from the submittal date. The County reserves the right to hold the bids until the award of the contract.

5. The Engineer shall approve all sub-contractors submitted by the Contractor.

6. Upon award, the Engineer shall submit Contract Documents to the Contractor.

Contract Documents include the Contract, Payment and Performance Bonds, and 3-Year Maintenance Bond.

XV. LIQUIDATED DAMAGES

A. 2026 INDOT Standard Specification: 108

B. Additions:

1. The time of beginning and the time of completing the work are essential conditions of the Contract. Should the Contractor fail to complete the work within the time stipulated, or within any extensions thereof granted by the

Owner, there shall be a deduction in the amount otherwise due the Contractor, not as penalty, but as ascertained and liquidated damages, for each and every day that the Contractor shall be in default after the time stipulated, or as extended, in the amount of $3,000.00 per day.

2. Any liquidated damages due the Owner shall be deducted from the final payment due the Contractor. Should the amount otherwise due the Contractor be less than the amount of such liquidated damages, the Contractor and his surety shall be liable to the Owner for such deficiency.

3. The Contractor shall not be charged with liquidated damages or any excess cost when the delay in completion of the work is due to the following and the

Contractor has promptly given written notice of such delay to the Owner and

Engineer.

a. To any preference, priority, or allocation order duly issued by the

Owner.

b. To unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including but not restricted to acts of

God, acts of public enemy, acts of the Owner, acts of another

Contractor in the performance of a Contract with the Owner, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and unforeseeable weather.

Frontage Road Over Rogers Clark Ditch (Division A) and Gordon Road Over Niespodziany Ditch (Division B)

SP-9

4. The Contractor is hereby alerted that failure to submit shop drawings in a timely manner or failure to order materials in a timely manner, such that material manufacturing and delivery to the project site are delayed, will not be considered as unforeseeable causes in the determination of liquidated damages, extension of time granted by the Owner, or any excess cost.

XVI. INSURANCE

A. Prevailing Specification: Attached County Insurance Requirements.

B. Additions:

1. Bidder’s attention is drawn to the Insurance Provisions as set out in 103.05.

The named insured shall include St. Joseph County, Indiana, and its agents.

2. Final Contract Documents will not be processed for the successful bidder until all insurance policies or binders are received by the County.

a. The awarded bidder will be required to furnish separate Performance and Payment Bonds, each in the amount of one hundred percent

(100%) of the contract price before commencing work.

b. The Performance Bond and Payment Bond shall remain in effect throughout the entire construction period and in addition a

Maintenance Bond in the amount of 10% for a period of three years from the date of final acceptance of work will be required.

3. All insurance premiums shall not be paid for separately. The cost thereof shall be included in the cost of the pay items.

4. Payment and Performance Bonds received within seven (7) days of Notice to

Award.

XVII. MAINTENANCE OF TRAFFIC

A. 2024 INDOT Standard Specification: 104 and 801

B. Additions:

1. The Contractor shall provide the Owner and the Engineer with the name and phone number of his responsible employee during non-working hours for any signage and barricade maintenance.

2. All necessary traffic control signs and barricades used during construction shall conform to Section 801 and the Indiana Manual on Uniform Traffic

Control Devices for Streets and Highways. Traffic control devices shall be erected and maintained in accordance with the INDOT Standard Drawings, and current revisions thereto.

3. The Contractor shall be required to furnish all advance construction signs and barricades as maybe required or otherwise shown on the plans. These shall remain the Contractor’s property. Only those signs and barricades listed as pay items in the proposal will be paid for separately. All other signs and barricades not specifically provided as pay items are to be included in the lump sum price for Maintaining Traffic.

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4. Contractor shall coordinate with other potential road closures and/or MOT for projects in the vicinity described in more detail under Section XII –

Coordination with Others.

5. Unless prior written approval is received, no work shall be permitted on

Federal or State recognized holiday weekends from noon Friday until sunrise

Monday. Contractor shall not workdays set forth in Section 108.08 without prior written approval from the Engineer.

6. All closures and/or road restrictions shall be coordinated with public safety and local school officials.

7. Access to all businesses and residences for all postal deliveries and all emergency traffic (police, fire, medical, etc.) within the project limits shall be maintained at all times.

8. Notification shall be given a minimum of 48 hours prior to all road closures and for road restrictions. Proposed deviations from the plans shall be in writing to the Engineer for approval.

XVIII. CONSTRUCTION ENGINEERING

A. 2026 INDOT Standard Specification: 105.08

B. Additions:

1. The Contractor will provide all work required under this item.

2. Construction Engineering will be paid for at the lump sum price bid for this item and shall not exceed three (3%) percent of the total of all other bid items of the original proposal.

3. The Contractor shall maintain at the site for the Owner, one (1) record copy of all drawings, specifications, Addenda, Change Orders, and other modifications in good order and marked currently to record all changes made during construction.

4. Upon completion and Final Acceptance, As-Built drawings of all work shall be provided to the County Engineer’s Office. These As-Built drawings shall be stamped by a Professional Engineer and include specifications, addenda, Change Orders, and other modifications to the project.

5. The Contractor shall prepare a Project Schedule to graphically show by bar chart or using other computer software to reflect the order and interdependence of all activities necessary to complete the Work. This schedule shall reflect the removal of existing structure, installation of the new structure, maintenance of traffic setup, testing, surface restoration, other miscellaneous items and final clean up and shall be made available at the Preconstruction Meeting demonstrating how work will be completed.

6. This project schedule shall be maintained and updated by the Contractor. An updated project schedule highlighting changes or deviations shall be submitted at least on a monthly basis with the pay application. The schedule shall

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indicate actual progress in percent complete for each activity and provide a written narrative of revisions causing delay with an explanation of corrective actions taken or proposed.

7. The Contractor shall not be able to make additional costs claim for compressed schedule unless the delay is attributed to events or the work of others beyond their control.

8. Contractor provided permits will not be paid separately or as "104.03 - Extra

Work" and theses costs shall be included in this pay item.

XIX. MATERIAL APPROVAL AND SYSTEM TESTING

A. 2026 INDOT Standard Specification: 106

B. Additions:

1. The Contractor shall be responsible for all normal testing as specified by the most current version of the INDOT Standard Specifications dated 2026 and all supplements thereto.

2. The Contractor shall employ a qualified third party, professional testing laboratory to provide all material testing, approval testing and system testing.

There will be no testing performed by the St. Joseph County Engineer’s staff.

The tests to be provided and the frequency of testing shall be as required for the INDOT Standard Specifications for highway materials and approvals.

3. Two copies of all test reports are to be submitted to the Engineer. All reports are to be certified by a Professional Engineer registered in the State of Indiana.

4. If a supplier of materials has a current immediate usage approval by INDOT, compliant material will not require further testing.

5. Material testing will not be paid for separately and shall be considered incidental to the contract work. Cost for testing shall be included in each respective pay item.

XX. SAFETY

A. 2026 INDOT Standard Specification: 107.08

B. Additions:

1. The IOSHA Regulation 29 C.F.R. 1926, Subpart P, for all construction excavations and trench safety systems is hereby incorporated into these

Contract Documents by reference. The cost of the safety systems shall not be paid for separately; but shall rather be included in the unit prices bid for the work.

2. Entry into all confined facilities shall be in accordance with Local, State, and

Federal Confined Space Entry Laws and Regulations.

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XXI. RETAINAGE

A. 2026 INDOT Standard Specification: 108 and 109

B. Additions:

1. Retainage:

a. The County will retain 5% of each monthly payment earned.

b. The County will retain 5% of all Change Order work.

c. An escrow account for retainage will be established per State statute if requested by the Contractor.

XXII. INSPECTION HOLE

A. 2026 INDOT Standard Specification Section: 105.03, 105.06, 107.20

B. Additions:

1. This work shall consist of digging inspection holes in accordance with 105.03, to verify the exact location of underground utilities that are in potential conflict with the proposed construction.

2. Materials, tools, equipment, labor and incidentals shall be provided as required.

3. Once utility locates are marked in the field, inspection holes shall be dug at critical locations as agreed upon by the Engineer along the marked locates where the utility is within 2 feet of the proposed construction. The inspection holes shall be dug to a depth to either the underground utility or to a depth 1 foot below the proposed construction elevation, whichever is shallower. The inspection hole shall be as large as necessary to search for the marked underground utility within 2 feet horizontally of each side of the marked locate. If the utility is found, as directed, outside the 2 feet horizontal distance from the locate mark, then it shall be considered as an additional inspection hole.

4. The results of inspection holes shall be plotted on the plan sheets and provided in .pdf format to the Engineer within seven calendar days of completing the inspection holes. The results shall include the utility owner, type, size and material of the utility, station, offset and elevation of the top of the utility. If a utility is not found for a particular inspection hole, then the information shall include the station, offset, elevation and dimensions of the inspection hole.

5. Once the Contractor no longer requires the inspection hole to remain open, it shall be backfilled and compacted with B borrow in accordance with INDOT

Standard Specification 211. If the inspection hole is to remain open beyond the day that it was dug, it shall be marked and protected to provide warning that the hole exists.

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6. Subsurface Utility Engineer (SUE) was performed on Strawberry Road for the existing gas main. The SUE information was applied to the plans. The SUE plans and electronic information will be provided to awarded Contractor.

XXIII. MOBILIZATION AND DEMOBILIZATION

A. 2026 INDOT Standard Specification: 110

B. Additions:

1. The lump sum unit price for this item shall not be more than five (5%) percent of the total of all other bid items of the original proposal.

2. For payment purposes, the mobilization portion of this item will be limited to seventy-five (75%) percent of the lump sum price, which will be included in the first partial payment estimate.

3. The balance of the lump sum price is considered as demobilization and will be paid for when all work is completed on the job and final clean-up is completed.

4. Project sequencing and phasing may require multiple mobilizations and demobilizations from the project site. Multiple mobilizations and demobilizations will not be paid for separately but shall be included in the total lump sum price.

XXIV. CLEARING RIGHT-OF-WAY

A. 2026 INDOT Standard Specification: 201 and 202

B. Additions:

1. The lump sum price bid for "Clearing Right-of-Way" shall include payment for "Clearing and Grubbing", which shall include removal of all brush, trees smaller than 6 in. in diameter, other vegetation, and man-made materials required to perform the scope of work, except for those items specifically listed in the proposal for specific payment.

2. The Contractor shall have all underground utilities field located prior to the start of construction. The Contractor shall protect existing and relocated utilities from damage.

3. Burial of debris on site will not be allowed. Disposal of debris shall be at an off-site location in an approved manner according to all County and State

Statutes.

XXV. TREE, REMOVE

A. 2026 INDOT Standard Specification: 201

B. Additions:

1. Trees larger than 18-inches in diameter at a point 36-inches above the surface elevation shall be measured per each tree removed. Trees less than 18-inches in diameter shall not be measured for payment but shall be included in the cost of "Clearing Right-of-Way".

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2. Tree removal shall include the cost for stump and root removal and backfill with suitable material.

XXVI. STRUCTURES AND OBSTRUCTIONS, REMOVE

A. 2026 INDOT Standard Specification: 202

B. Additions:

1. The above item(s) shall be paid for as LUMP SUM and shall include the cost of all materials, labor, backfill and restoration of excavation, and appurtenances for the removal of each item.

2. The existing structure shall be removed to the limits shown in the plans, including abutments and foundations to the bottom elevation of the existing concrete. Existing piles, if present, shall be cut off so as to not conflict with the work and the remaining portions abandoned in place.

XXVII. MANHOLE, REMOVE

A. 2026 INDOT Standard Specification: 202

B. Additions: None

XXVIII. PIPE, REMOVE

A. 2026 INDOT Standard Specification: 202

B. Additions: None

XXIX. HANDHOLE, REMOVE

A. 2026 INDOT Standard Specification: 202

B. Additions:

1. Existing Casting shall be removed without damage and stored

XXX. FENCE, REMOVE

A. 2026 INDOT Standard Specification: 202

B. Additions: None

XXXI. BRICK CORNER POST, REMOVE AND SALVAGE

A. 2026 INDOT Standard Specification: 202

B. Additions:

1. The International Motors decorative corner brick post at Sta. 10+47.6, 61 ft. left shall be removed, bricks salvaged, post cap salvaged, palletized, and provided to International Motors.

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2. The Corner Post brick is approximately 7 ft high (excluding the cap) with an approximate square dimension of 2.5 ft by 2.5 ft.

3. Each brick that is salvaged shall be in good condition, free from cracks and broken edges. The bricks shall then be cleaned and palletized. The height of bricks stored on each pallet shall be a minimum of 2 ft plus the thickness of one brick.

XXXII. COMMON EXCAVATION AND COMMON EXCAVATION, NON-MECHANICAL

A. 2026 INDOT Standard Specification: 203

B. Additions:

1. The unit price bid shall include all items required to perform the scope of work, except for those items that are specifically listed in the proposal for separate payment.

2. Maximum density shall be determined by AASHTO T-99 as modified by

Section 203.24 of the State Specifications using Method A for soil and Method

C for granular material.

3. The minimum soil compaction requirements for backfill material will be as follows:

Subgrade under any road,…