FRESH PRODUCE AND EGGS RFQ 24_164.pdf

864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

CHARLIE WALKER, Jr. KENNETH BRADSHAW, Ed.D. BOBBY A. SMITH, CPA President Superintendent of Schools Chief Financial Officer

QUOTE COVER SHEET

FRESH PRODUCE AND EGGS 2024-2026 RFQ #24-164

Date:

Vendor Name:

Address:

Phone:

Fax:

Email:

ALL BIDS ARE DUE JUNE 12, 2024 AT 3:00 P.M.

Addendum(s) Acknowledged: (If Applicable)

Yes

No

864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

CHARLIE WALKER, Jr. KENNETH BRADSHAW, Ed.D. BOBBY A. SMITH, CPA President Superintendent of Schools Chief Financial Officer

You are invited to contract with the County Board of Education of Richmond County, Georgia, (herein after referred to as “Richmond County School System”, “RCSS” or “Owner”) to provide products for the FRESH PRODUCE AND EGGS RFQ#24-164. Items will be F.O.B., Augusta, Georgia, marked for and delivered to each individual school specified on the order and marked to the attention of the lunchroom manager of each individual school.

Product specification, and general information and conditions pertaining to each category of products issued by the Richmond County School System Nutrition Program Department are considered to be a part of this Request for Quotes and are to be used for reference. Richmond County School System adheres to the Buy American provisions found in the regulations of the National School Lunch Program (NSLP) at 7 CFR 210.21(d) and the School Breakfast Program (SBF) at CFR 220.16(d). According to Section 104(d) of the William F. Goodling Child Nutrition Reauthorization Act, Section 12(n) of the National School Lunch Act, Richmond County School System will purchase domestically grown and processed foods to the maximum extent practicable. In some cases, the supplier may be asked to certify the percentage of U.S. content in products supplied.

All freight and delivery charges MUST be included in the unit cost. THIS DEPARTMENT WILL

NOT ACCEPT ANY OVER OR UNDER SHIPMENTS. PLEASE INDICATE PACKAGING CLOSEST

TO AMOUNT SPECIFIED AS THE ESTIMATED USAGE.

The company awarded any portion of this bid is expected to deliver fresh produce and eggs weekly to each individual school as ordered by the School Nutrition Program. If you are unable to meet these criteria, please do not submit a bid for this order. Also note further requirements under the following Standard Terms and Conditions.

TO:

DEALERS IN FRESH PRODUCE AND EGGS

FROM:

RICHMOND COUNTY BOARD OF EDUCATION

DATE:

May 17, 2024

SUBJECT:

FRESH PRODUCE AND EGGS 2024-2026; RFQ #24-164

RICHMOND COUNTY SCHOOL SYSTEM

MAY 17, 2024

SCHOOL NUTRITION PROGRAM

FRESH PRODUCE AND EGGS

RFQ #24-164

STANDARD TERMS AND CONDITIONS

1) TIME AND PLACE: Bids will be received by the Richmond County School System until 3:00 p.m.

EST, on Wednesday, June 12, 2024, at 864 Broad Street, Augusta, GA 30901.

2) LATE BIDS AND QUOTES: Regardless of cause, late bids and quotes will not be accepted and will automatically be disqualified from bid consideration. It shall be solely the vendor’s risk to ensure delivery at the designated office by the designated time. Late bids and quotes will not be opened and may be returned to the vendor.

3) BID FORM: Each bid must be submitted on the bid form provided. Bid form is separate protected

EXCEL Spreadsheet only allowing you to fill in the light-yellow cells with your prices. It will then total your prices for the estimated quantities. You will need to save the bid form to your computer, fill in the pricing and your company name. All blank spaces must be filled in with ink or typewritten. Only one copy of the Bid Form is required. Failure to use the bid form provided may result in rejection of bid.

4) SEALED BID REQUIREMENT: Each bid must be submitted in a sealed envelope addressed to Dr. Kenneth Bradshaw, Superintendent of Schools, c/o Mr. Bobby A. Smith, Chief Financial Officer, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901. Each sealed envelope containing a bid must be plainly marked on the outside “FRESH PRODUCE 2024-2026 RFQ #24-164” and the envelope must bear on the outside the name and complete address of the vendor. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to Dr. Kenneth Bradshaw, Superintendent of Schools, c/o Mr. Bobby A. Smith, CFO, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901, RFP #24-164.

5) DELIVERY AND FREIGHT REQUIREMENTS: Bid prices will include delivery and freight charges with delivery being made to each Richmond County school as specified.

6) QUALITY ASSURANCE: In the event that the successful bidders are unable to perform as required, they shall be responsible for securing goods or services from an alternate source or vendor and pay the vendor any additional costs involved in supplying the goods. In the event that the successful bidder is unable to furnish the brand which was indicated in their bid, DELIVERY MUST NOT BE MADE until the School Nutrition Program Director has been contacted and an alternate selected.

No equals are acceptable except where stated (“or equal”). All items bid other than those specified must be accompanied by specifications and a brochure describing the item or the item will be rejected.

In addition, all vendors MUST acknowledge and adhere to the “Three Strikes Rule” as set forth by the USDA. See ATTACHMENT 4 for Three Strikes Rule.

7) PRICING: It is acknowledged that the market for Fresh Produce and Eggs is volatile. These items will be awarded on a cost-plus fixed fee basis. The fixed fee will be held constant for term of the contract. Anticipated Award Date is July 16, 2024 for a contract effective July 17, 2024 through June 30, 2026. Please submit the cost and the fixed fee for the items as of June 3-7, 2024.

8) OPTION TO RENEW: The Richmond County School System shall have the option to renew for two

(2) additional school years at the same cost, terms, and conditions as the original contract contingent upon the mutual agreement of the vendor and Richmond County School System. If contract is renewed the effective dates of renewal would be July 1, 2026 through June 30, 2028.

9) ESTIMATED QUANTITIES: Quantities needed for the breakfast and lunch programs will be determined by individual School Nutrition Managers who will place their orders directly with the vendor. Quantities listed in the bid are an estimate and can vary according to usage.

10) WARRANTY: The successful vendor will provide to the Richmond County School System, in writing, a warranty to replace at no expense to the Director of School Nutrition or the Richmond County School System, any or all items found to be defective within three days of acceptance by the school.

11) REJECTION OF QUOTES: The Richmond County School System reserves the right to reject, in whole or in part, any and all quotes received, to waive technicalities, or to negotiate any term(s) or provision(s) of such proposals as meet the requirements and specifications of this RFQ, such rejection, waiver, or negotiation to be accomplished in any manner necessary to serve the best interests of the Richmond County School System. The Richmond County School System also reserves the right to be the sole judge of the suitability of any and all quotes for use by the Richmond County School System.

The Richmond County School System reserves the right to reject or otherwise disregard, in whole or in part, any ambiguous quotes or quotes which are uncertain as to terms or compliance with specifications.

12) RIGHT TO RE-BID: The Richmond County School System reserves the right to reject any and all bids. The right is reserved to reject any and all quotations, to omit any items called for or to accept the bid deemed best for the Richmond County School System.

13) NON-WITHDRAWAL PERIOD: Only in the event of circumstances beyond a bidder/vendor’s control will a bidder/vendor be allowed to withdraw the bid for a specific product. (Entire bids may not be withdrawn.) Should this become necessary, the following procedure must be followed.

The bidder/vendor must immediately notify the School Nutrition Program Department in writing with an explanation of the reason for requesting permission to withdraw the bid or the product in question. The School Nutrition Program Department will verify the situation and will drop the bidder/vendor from the current bid list for the product in question. Failure to notify the School Nutrition Program will result in the company’s automatic removal from the bid list. All action taken will be documented and filed. In the event of action being necessary, the Richmond County Board of Education reserves the right to select a source of the product from the original bids submitted. Bidders should be careful when submitting their bids. Incorrect or careless price quotations in bids may not be sufficient basis to allow withdrawal of a bid.

14) MULTIPLE ITEM REQUIREMENTS: Vendors may submit bids on one or all items.

15) AWARD METHOD: The Richmond County Board of Education reserves the right to award complete bid based on the total price of bid, on a lump-sum basis, or to award each item individually. If a bid is accepted for fresh produce as a lump-sum, the bidder must bid on at least 95% of the total items in that major area and must agree to find a satisfactory substitution for the missing bid items. The Richmond County Board of Education reserves the right to combine any combination of bid groups to the benefit of the county. Vendors awarded ten or fewer items on the fresh produce bid items will be offered an opportunity to decline the bid award should they choose to do so

16) STATE-MANDATED WALK AWAY PROVISION: In the event a contract is awarded for more than one year:

202-2-506 (b) (1)

“Pursuant to O.C.G.A. § 20-2-506, notwithstanding any other provision herein this contract shall terminate absolutely and without further obligation on behalf of the School System at the close of each calendar year in which it was executed and at the close of each successive calendar year for which it may be renewed provided thirty (30) days prior written notice is given by the School System to the vendor prior to the end of such calendar year.

In addition, this contract shall terminate immediately and absolutely at such time that appropriated and otherwise obligated funds are no longer available to satisfy the obligation of the School System under the contract.

This contract shall be deemed to obligate the School System for the sums payable during the calendar year the agreement was executed or in the event of a renewal by the School System for those sums payable at the end of any renewed calendar year.

The contract shall be deemed to have been automatically renewed for each applicable calendar year, not to exceed the initial term of contract, unless positive action is taken by the School System to terminate such contract herein as set forth.”

17) JURISDICTION AND VENUE: “This contract shall be governed and constructed in accordance with the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court of competent jurisdiction in Richmond County, Georgia.

18) CANCELLATION: In the event at any time during the contract period the vendor cannot provide acceptable service, the Richmond County School System reserves the right to make other temporary arrangements for the procurement of fresh produce and eggs.

19) DUTY TO PROTECT: The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract. See ATTACHMENT 1 for Sex Offender Acknowledgement Form.

20) E-VERIFY: The Contractor agrees to comply with the requirements of A.R.S. § 41-4401.

a. The Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S. § 23-214, Subsection A. (That subsection reads: “After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.)

b. A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the contract and the Contractor may be subject to penalties up to and including termination of the contract.

c. The Owner retains the legal right to inspect the papers of any employee who works on the contract to ensure that the Contractor or its subcontractor(s) is/are complying with the foregoing warranty under paragraph (a).

See ATTACHMENT “2” for E-Verify Affidavit Form.

21) SMOKE FREE ENVIRONMENT: Bidder shall post notice and prohibit employees from using or displaying tobacco products, including smokeless tobacco, while the employee is on duty at the assigned location. There shall be no use of any tobacco products on any property of the Richmond County School System.

22) TIME OF THE ESSENCE: Failure of the successful vendor to deliver the merchandise within the required time shall constitute a material breach of contract. If a breach occurs, the vendor may be responsible for any damages the school system incurs and may be removed from the Richmond County School System’s bid list.

23) NONDISCRIMINATION CLAUSE

In accordance with Federal civil rights law and the U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its agencies, offices, and employees, and institutions participating in our administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by

USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State of local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer;

or at any USDA office, write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1) Mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410

(2) Fax: (202) 690-7442

(3) Email: program.intake@usda.gov.

24) INSPECTION: All items shall be subject to inspection on Monday after the weekend delivery at each school site. If any items are found defective or otherwise not in conformity with the specification requirements, the school system shall have the right to reject such articles, with no cost to the school system. Further, it will be the responsibility of the vendor to defray any cost involved in the delivery and return of rejected articles.

25) COST: All produce will be invoiced at the contract distributor’s cost, delivered to his warehouse, with the fixed fee for service added to this cost. Prices shall be firm for seven (7) days. Cost prices shall be based on delivery to distributor’s warehouse and shall include cooling, refrigeration and other freight related charges. Freight rates shall normally be carload or truckload quantities of straight or mixed items, except for very small volume items which may be drop shipped. Costs shall be based on the latest invoice, either prior to the merchandise being delivered to the purchaser, or in a stock, as the case may be, in accord with the seven (7) day firm price requirement.

26) AUDITS: Audits will be made of a contractor’s cost records at any time weekly price reviews indicate that a problem might occur. The contractor shall be given notice of the intent of the school system to conduct an audit. The date shall be scheduled a minimum of three weeks in advance. A list of items and dates of price change shall be given three weeks in advance. The contractor shall provide acceptable documentation including manufacturer’s invoices, freight bills and inventory records, if requested.

https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer https://www.ascr.usda.gov/filing-program-discrimination-complaint-usda-customer mailto:program.intake@usda.gov

27) ORDERS: The vendor is to provide the school nutrition director an updated price list of all contacted items on a weekly basis. Weekly orders will be determined by individual food service managers who will forward their orders to the School Nutrition Department where they will be collected by the vendors. Orders will be placed one week out (ex. Orders will be submitted Monday May 11th for delivery that weekend May 16th and 17th. See Bid Form for estimated yearly quantities. Quantities are subject to decrease with the availability of USDA donated foods or cancelled if Department of Defense Contractor is available.

Back orders will be handled as follows:

1. It is the responsibility of the vendor, having been awarded the contract, to back order any item or items that said vendor is unable to deliver on the original order.

In no event may the back order exist longer than (10) school days from the specified delivery date before delivery is made to the school.

2. The item or items back ordered shall appear on the original invoice with notation

“Back Order” or “B/O” beside them. These items are not to be charged on the original invoice. Back order items will be charged for when delivered.

3. At the time of delivery of back ordered merchandise, the invoice must clearly indicate that the items were back ordered and must show the number and date of the original invoice.

4. If delivery of a back order is not made after ten (10) school days from the specified delivery date, the Richmond County Board of Education School Nutrition Program reserves the right to drop the bidder/vendor from the bid list for the product(s) in question and to select a source of the product(s) from the original bids submitted

Richmond County School Nutrition Program seeks to use locally grown produce whenever possible; provided the locally grown products are of superior quality, clean, and free of blemishes.

28) DELIVERIES: Regular deliveries will be made to the schools on Saturdays and Sundays using a key drop delivery system. No bid shall be submitted if vendor is unable to provide key drop delivery on Saturdays and Sundays. If a delivery cannot be made the driver shall contact the director of the nutrition program. If a delivery will be late the driver must contact the director of the nutrition program. In the event of an emergency when schools are closed, vendor shall contact School Nutrition Director to determine date and time of deliveries.

A directory of schools is located at the end of end of this document as EXHIBIT “A”.

In the event that the successful bidders are unable to furnish the brand which was indicated in their bid, DELIVERY MUST NOT BE MADE until the School Nutrition Program Director has been contacted and an alternate selected. Samples may be required to establish quality.

29) HANDLING OF INVOICES: The handling of statements and invoices will be as follows:

a. Two invoices will be given with each delivery.

b. Invoices will be signed by managers after the quantity and quality has been checked to meet specifications.

c. One invoice will remain in the school’s office files and the other is to be sent directly to the

School Nutrition Program office.

d. All invoices will be paid through the Richmond County Board of Education after the approval of school officials.

The successful bidder shall be paid in payments or in full, upon submission of an itemized invoice with the prices stipulated herein for items delivered and accepted. All prices are to be net with all discounts deducted before prices are submitted.

Merchandise in full-case quantities shall have an identification mark on the outside of the case for easy review by the receiving personnel.

Companies furnishing items WHICH CARRY PREMIUMS will be requested to mail said premiums directly to the School Nutrition Program Director at the RCSS Central Office where the disposition of same will be at the discretion of the Board. Companies violating this regulation, after being notified, will be subject to have name dropped from list of eligible purveyors.

30) TAX EXEMPT: The Richmond County School System is exempt for State sales taxes. Bid prices shall exclude Federal or State taxes that can be eliminated in sales to public school systems in the state of Georgia.

31) FACILITIES AND EQUIPMENT: Contractors must have adequate warehouses for supplying contract products. Conditions for storing chilled and frozen products must be as recommended by the Refrigeration Research Foundation. Delivery temperatures of frozen and chilled foods shall be in accord with the AFDOS Code as recommended by the Food and Drug Administration (Federal).

All produce must be delivered in a closed, refrigerated truck.

32) SANITATION REQUIREMENTS: Contractor’s facilities may be routinely inspected by school system officials. Facilities and operating practices must be continuously in compliance with the United States Food, Drug and Cosmetic Act and State and local laws and regulations.

33)

QUESTIONS, REQUESTS FOR CLARIFICATION, OR INTERPRETATIONS REGARDING THIS

REQUEST FOR BIDS: All communications concerning this request for bids must be submitted in writing by electronic mail to:

Richmond County School System Attn: Ms. Cecilia Perkins (706)826-1298 Business Office E-mail: perkice@boe.richmond.k12.ga.us

Only written questions submitted by email will be accepted. No response other than what is written and distributed by the Business Office will be binding upon the Richmond County School System.

Originating departments may be called upon for clarification in their area of expertise at the discretion of the Business Office. Written responses to questions, requests for clarification, or interpretations will be furnished to all participating vendors.

All requests for clarification or interpretations must be submitted to the Business Office on or before the close of business June 5, 2024, 5:00 P.M.

34) ADDENDUMS: In the event an addendum becomes necessary, it will originate in the

Business Office and will be distributed via the website www.rcobe.org/bids to all participating contractors. Any addenda issued during the time of the request for proposal distribution should be acknowledged by the participating vendor and attached to their response form.

35) INSPECTION OF PUBLIC RECORDS: All information received from vendors shall be subject to inspection once the bid is awarded under Georgia Public Records Act.

mailto:perkice@boe.richmond.k12.ga.us http://www.rcobe.org/bids

FURTHER REQUIREMENTS: The successful bidder or bidders must:

1. Comply with Executive Order 11246, entitled “Equal Employment Opportunity” as amended by Executive order 11375 and as supplemented in the Department of Labor regulations.

2. Meet regulations relating to energy efficiency which are contained in the State Energy

Conservation Plan issued in compliance with the Energy and Conservation Act (PL 94- 165).

3. Allow access by duly authorized representatives of the School Food Authority State

Agency, United States Department of Agriculture Comptroller General to any books, documents, papers and records which are directly pertinent to this contract.

4. Maintain all required records for the three (3) years after final payment and all other pending matters are closed.

5. Comply with all applicable standards, orders, or requirements issued under Section

306 of the Clean Air Act, Executive Order 11738, and Environmental Protection Agency regulations.

6.

7.

Comply, sign and return the attached Three Strikes Rule. (Attachment 3)

Comply, sign and return the attached certification form regarding lobbying, debarment and drug-free workplace requirements. (ATTACHMENT 4)

Vendors shall not submit a bid for the contract if a conflict of interest real or apparent, would be involved. Conflicts of interest arise when any of the following has a financial or other interest in the firm:

a. An employee, officer or agent of the local school system.

b. Any member of the immediate family of the above-named persons.

c. The partner of any of the above name persons.

The undersigned offers and agrees to furnish those items for which bids are awarded (1) at the quoted prices, (2) in the required quantities, (3) of the quality defined by the specifications, and (4) will deliver said products to the school(s) location designated.

This contract shall be binding for the period July 17, 2024 through June 30, 2026.

Termination of this contract will be immediate if the vendor fails to meet the requirements established herein. Any other termination shall be accepted only upon the written agreement of both parties. Failure to comply with this agreement may result in a bidder’s/vendor’s name being removed from the list of approved bidders.

By submitting this bid, the undersigned bidder certifies they have read, understand, and agree to the foregoing conditions.

COMPANY NAME:

ADDRESS:

TELEPHONE NUMBER:

FAX NUMBER:

EMAIL:

SUBMITTED BY:

SIGNATURE AND DATE:

TITLE:

A signed copy of this contract along with the RFQ and Standard Terms and Conditions must be received by Wednesday, June 12, 2024 at 3:00 p.m. This is a sealed bid.

ITEM LIST (DETAILED SPECIFICATIONS ON THE ATTACHED QUOTE FORM)

FRUIT

ITEM # DESCRIPTION

7134500 APPLES, GOLDEN

7135405 APPLES, HONEYCRISP

7134350 APPLES, OPAL

713425 APPLES, PINK LADY

713455 APPLES, GALA

7134400 APPLES, RED DELICIOUS

7134300 APPLES, GRANNY SMITH

7194440 BLACKBERRIES

7154900 BLUEBERRIES

NEW PLUOT, DINO EGG

7154950 BANANAS, SCHOOL #2 COLOR GREEN GREEEN

7154975 BANANAS, SCHOOL #3 COLOR GREEN TURNING YELLOW

07134650 BANANAS, PETITE

07134600 BANANAS

7134675 CANTALOUPES – 3 EACH

7134800 CANTALOUPES – 15 COUNT

7136175 GRAPEFRUIT, FANCY

7135100 GRAPES, RED SEEDLESS – 18-23#

7135125 GRAPES, RED SEEDLESS – 5 #

FRUIT (continued)

7154400 GRAPES, GREEN SEEDLESS – 18-23#

7154425 GRAPES, GREEN SEEDLESS – 5#

7135225 HONEYDEWS – 3 EACH

7135200 HONEYDEWS – 8 COUNT

7135000 KIWIFRUIT

7135300 LEMONS

7154950 NECTARINES

7135400 ORANGES, NAVEL

7154800 PEACHES, MEDIUM

7135600 PEARS

7135800 PLUMS

7135900 STRAWBERRIES

7136000 TANGERINES

7136100 WATERMELON

INDIVIDUALLY PACKAGED FRUIT

7144000 APPLE WEDGES

VEGETABLES

2128100 CABBAGE GREEN, 10-12 HEADS – 50LB BAG

2128125 CABBAGE, GREEN HEAD – 2 EACH

2128175 CABBAGE, RED MEDIUM – 2 EACH

NEW CARROTS – 5#

12154200 CARROTS – 50#

2127425 CELERY - 3 EACH

12127400 CELERY - 30CT

12128300 CUCUMBERS, MEDIUM

12130401 LETTUCE, ROMAINE – 3 CT

12130400 LETTUCE, ROMAINE – 12 CT/HALF CASE

2130425 LETTUCE, LEAF, GREEN – 3 EACH

2130450 LETTUCE, LEAF GREEN - CASE

2103475 LETTUCE, LEAF, RED – 3 EACH

2130485 LEGGUCE, LEAF, RED - CASE

12046050 LETTUCE, GEORGIA MIX GOURMET

2130495 MUSROOMS, FANCY, MEDIUM

12154900 ONIONS, GREEN

12129000 ONIONS, JUMBO YELLOW – 5#

12128800 ONIONS, YELLOW JUMBO – 25#

12124950 ONIONS, JUMBO RED

VEGETABLES (continued)

12129700 PARSLEY, BUNCH

12128900 PEPPERS, GREEN

12129200 POTATOES, BAKING

12127601 POTATOES, SWEET

12136200 SPINACH, TRIPLE WASHED – 2.5# BAG

12136600 SPINACH, TRIPLE WASHED – 4/2.5#BAGS

12137500 SQUASH, SUMMER YELLOW

12138100 SQUASH, ZUCCHINI

7129900 TOMATOES, GRAPE

7129800 TOMATOES, CHERRY

12132600 TOMATOES, LARGE – 25# BOX

12132601 TOMATOES, LARGE – 5# BOX

12129700 TOMATOES, ROMA

PRE-CUT VEGETABLES

2154150 BROCCOLI FLORETS – 3# BAG

2154100 BROCCOLI FLORETS – 4/3# BAGS

12122300 SLAW, DRY MIX – 5# BAG

12129900 SLAW, DRY MIX 4/5# BAGS

212797925 CARROTS, BABY – 5# BAG

12127900 CARROTS, BABY – 4/5# BAGS

12127950 CARROTS, SHREDDED

12127500 CARROT STICKS – 5# BAG

12127750 CARROT STICKS – 4/5# BAGS

2131250 CAULIFLOWER FLORETS – 3# BAG

12131200 CAULIFLOWER FLORETS – 4/3# BAGS

12127100 CELERY STICKS – 5# BAG

12127300 CELERY STICKS – 4/5# BAGS

12137800 COLLARDS, CHOPPED

12122000 LETTUCE, SHREDDED – 5# BAG

12128500 LETTUCE SHREDDED – 4/5# BAGS

2140800 PEPPERS, RED, WHOLE

NEW PEPPERS, YELLOW, WHOLE

2140825 TURNIP GREENS, CHOPPED

EGGS

EGGS, LARGE - DOZEN

EGGS, LARGE – 15 DOZEN

EGGS, LARGE – 30 DOZEN

NUTRITION SERVICES

FRESH PRODUCE AND EGGS RFQ #24-164

QUOTE FORM

*Quote Form is separate protected EXCEL spreadsheet. You must save it to your computer and then fill it out all areas in light yellow. Formulas are in place to calculate your individual prices multiplied by the estimated usage. After form is completed, you must save the form and print it out to return with all required bid documents. This is a sealed bid, all required documents must be completed and returned to RCSS in a sealed envelope via USPS, UPS, FED EX or hand delivered.

Your bid must be received no later than 3:00 p.m. on June 12, 2024. These directions are outlined in #4 of the general terms and conditions.

1. The produce bid will be awarded on a total low cost. For each item listed show market price for the week of June 3-7, 2024, the fixed fee which will be charged, and the total.

2. Five different produce items will be audited as to vendor cost using original invoices from brokers or product confirmation from a broker. Invoices must show market prices for purchases during June 3-7, 2024. This will be done after the bids are opened and before bid is awarded. Copies or confirmation must be presented to the Richmond County School

Nutrition office at 864 Broad Street, 2nd Floor, Augusta, Georgia. Failure to present requested items will terminate bid quote.

3. Produce prices may change on a weekly basis provided all price changes are provided to the School Nutrition Department no later than the day they go into effect. The fixed fee shall remain constant through the bid period.

a. Contract Period: July 17, 2024 – June 30, 2026.

4. Bid Opening: June 12, 2024, 3:00 p.m., no bids will be accepted after the time and date indicated.

5. Bids/Proposals will then be reviewed by the appropriate department and prepared for school board approval at the July 16, 2024 committee and board meetings.

I have reviewed this policy and agree to the terms therein.

Company:

Address:

Phone No.:

Authorized

Representative:

Date:

FRESH PRODUCE AND EGGS; RFQ #24-164 ATTACHMENT 1

SEX OFFENDER ACKNOWLEDGEMENT FORM

Read, sign and return this form to the Richmond County Board of Education along with bid.

The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract.

The Contractor (or Vendor) is certifying to the Richmond County Board of Education that periodic criminal history record checks are made by the company for all employees and that to the best of the Contractor’s (or Vendor) knowledge it has no employee or agent who has been convicted of a sex offense or who is a registered sex offender, who will be assigned to any school building or school property while students are attending school or a school related activity.

I have read and understand the above Richmond County Board of Education Policy regarding me or my company’s obligation as a contractor (or vendor). I further acknowledge that the failure to comply with the requirements to identify a sex offender, to comply with any part of this policy, to assign a sex offender to any school building or school property while students are attending school or a school related activity will constitute a breach of the contract.

Company Name:

Contractor/Vendor Signature Date Signed

Witness Signature

Date Signed

FRESH PRODUCE AND EGGS; RFQ #24-164 ATTACHMENT 2

E-VERIFY AFFIDAVIT

under O.C.G.A. § 13-10-91(b)(4)

Read, fill out and return this form to the Richmond County School System

By executing this affidavit, the undersigned Contractor verifies its compliance with Immigration Reform and Control Act of 1986 (IRCA), Pub.L. 99-603, stating affirmatively that the individual firm or corporation which is engaged in services on behalf of the Richmond County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established by federal law and regulation.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period. Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number:

Date of Authorization:

Name of Project: Fresh Produce and Eggs

Solicitation Number (if applicable): RFQ# 24-164

Name of Public Employer: Richmond County School System

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________________, _________, 202_______ in ____________________ (city), ______________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______________________ DAY OF _______________________________________________ ,202_____________.

NOTARY PUBLIC

My Commission Expires:

FRESH PRODUCE AND EGGS; RFQ #24-164 ATTACHMENT 3

THREE STRIKES RULE

Vendors are required to provide quality produce and in a timely manner. In the event that the successful bidders are unable to perform as required, they shall be subject to the rules outlined below as set forth by the USDA.

1. After vendor’s first offense of providing sub-par quality product, late delivery and/or poor customer service, the School Food Authority will call vendor to report violation. School Food Authority will follow-up with a written letter to the vendor documenting occurrence and putting the vendor on notice that the documented occurrence is unacceptable.

2. After vendor’s second offense of providing sub-par quality product, late delivery and/or poor customer service, the School Food Authority will send a certified notice to the vendor documenting this second offense and a third offense will result in termination of the contract for cause. If the offense is providing sub-par product (ex: bad apples, bruised tomatoes, overripe bananas) then the vendor agrees to pay the School Food Authority to purchase quality product at the vendor’s expense.

3. After the vendor’s third and final offense of the aforementioned, the School Food Authority will terminate the contract for cause in writing via email and regular mail, copying the Purchasing Compliance Officer with the State Agency.

As the duly authorized representative of the applicant, I hereby acknowledge that I have read and understand the terms and conditions of this RFQ, including the Three Strikes Rule.

Contractor/Vendor Signature

Printed Name and Title of Contractor/Vendor

Date

FRESH PRODUCE AND EGGS RFQ# 24-164 RCSS DIRECTORY OF SCHOOLS

SCHOOL PHONE FAX

STUDENT

HOURS

GRADES PRINCIPAL ADDRESS

Academy of Richmond County High 706-737-7152 706 737-7155 8:20 – 3:10 9 - 12 Jason Medlin 910 Russell Street/Augusta/30904

Butler High 706-796-4959 706 796-4780 7:25 – 2:15 9 - 12 Dr. Bernard Chatman 2011 Lumpkin Road/Augusta/30906

Cross Creek High 706-772-8140 706 772-8153 7:25 – 2:15 9 - 12 Sherri Darden 3855 Old Waynesboro Road/Augusta/30906

Davidson Fine Arts Magnet 6-12 706-823 6924 706 823-4373 8:30 – 3:25 6 - 12 Dr. Renee Kelly 615 Twelfth Street/Augusta/30901

Glenn Hills High 706-796-4924 706 796-4932 7:25 – 2:15 9 - 12 Valeria Smith 2840 Glenn Hills Drive/Augusta/30906

Hephzibah High 706-592-2089 706 592-3975 7:25 – 2:15 9 - 12 Chris Nabahe 4558 Brothersville Road/Hephzibah/30815

A.R. Johnson Magnet 6-12 706-823-6933 706 823-6931 8:30 – 3:25 6 - 12 Dr. Emily Driggers 1324 Laney-Walker Blvd./Augusta/30901

T.W. Josey High 706-737-7360 706 737-7363 7:25 – 2:15 9 - 12 Derrias Priestley 1701 Fifteenth Street/Augusta/30901

Lucy C. Laney High 706-823-6900 706 823-6918 8:20 – 3:10 9 - 12 Dr. Cordaryl Middleton 1339 Laney Walker Blvd./Augusta/30901

Richmond County Technical Career

Magnet 6-12 706-823-5580 706-796-4889 8:30 – 3:25 6 - 12 Kyshone Hunter 3200B Augusta Tech Dr./Augusta/30906

Westside High 706-868-4030 706 868-4005 7:25 – 2:15 9 - 12 Dr. Tikki Middleton 1002 Patriot’s Way/Augusta/30907

Glenn Hills Middle 706-796-4705 706 796-4716 9:15 - 4:05 6 - 8 Angela Moore 2941 Glenn Hills Drive/Augusta/30906

Hephzibah Middle 706-592-4534 706 592-3979 9:15 - 4:05 6 - 8 Tim Jones 2427 Mims Road/Hephzibah/30815

Hornsby Middle 706-823-6960 706 823-6963 9:15 - 4:05 6 - 8 Stacey King 320 Kentucky Avenue/Augusta/30901

Pine Hill Middle 706-592-3730 706-592-3741 9:15 - 4:05 6 - 8 Dr. Valerie Squire-Kelly 2147 McElmurray Road/Hephzibah/30815

Tutt Middle 706-737-7288 706 481-1620 9:15 - 4:05 6 - 8 Scott Kennedy 495 Boy Scout Road/Augusta/30909

Belair Middle 706-821-2766 706-228-2403 9:15 - 4:05 Pre-K - 8 Ca’Vana Lambert 3864 Wrightsboro Rd./Augusta, GA 30909

Richmond Hill Middle 706-796-4944 706-796-4670 9:15 - 4:05 Pre-K - 8 Dr. Shawnda Spruill 3420 Julia Ave./Augusta/30906

Barton Chapel Elementary 706-796-4955 706 796-4774 8:20 – 3:10 Pre-K - 5 Dr. Kristi Wise 2329 Barton Chapel Road/Augusta/30906

Bayvale Elementary 706-737-7255 706-737-7256 7:25 - 2:15 Pre-K - 5 Shaunta Taylor 3309 Milledgeville Road/Augusta/30909

Belair Elementary 706-821-2766 706-228-2403 9:15 - 4:05 Pre-K - 8 Ca’Vana Lambert 3925 Harper Franklin Ave./Augusta, GA 30909

Blythe Elementary 706-592-4090 706 592-3708 8:20 – 3:10 Pre-K - 5 Tammy Hendley 290 Church Street/Blythe/30805

Copeland Elementary 706-737-7228 706 731-7656 7:25 - 2:15 Pre-K - 5 Dr. Laurie Taylor 1440 Jackson Road/Augusta/30909

C.T. Walker Magnet K-5 706-823-6950 706 823-6954 8:30 - 3:25 K - 5 E.J. Sharif 1301 Wrightsboro Road/Augusta/30901

Deer Chase Elementary 706-772-6240 706 772-6244 7:25 - 2:15 Pre-K - 5 Tamarah Bing 1780 Deer Chase Lane/Hephzibah 30815

Diamond Lakes Elementary 706-771-2881 706 771-2885 7:25 –2:15 Pre-K - 5 Alicia Jeffers 4153 Windsor Spring Road/Hephzibah 30815

Freedom Park K-8 706-796-8428 706 796-2265 7:25 - 2:15 Pre-K - 8 Dr. Titania Singh 345 42 nd

Street/Bldg. 43400/Ft. Gordon/30905

Garrett Elementary 706-737-7222 706 737-1166 7:25 - 2:15 Pre-K - 5 Stacey Walk 1100 Eisenhower Drive/Augusta/30904

Glenn Hills Elementary 706-796-4942 706 796-4701 7:25 - 2:15 Pre-K - 5 Dr. Alfreda Howard 2838 Glenn Hills Drive/Augusta/30906

Goshen Elementary 706-796-4646 706 796-4676 8:20 – 3:10 Pre-K - 5 Meredith Godowns 4040 Old Waynesboro Road/Augusta/30906

Gracewood Elementary 706-796-4969 706 796-4677 8:20 – 3:10 Pre-K - 5 Dr. Renee Perry 2032 Tobacco Road/Augusta/30906

Hains Elementary 706-796-4918 706-790-1368 7:25 - 2:15 Pre-K - 5 Rachel McRae 1820 Windsor Spring Road/Augusta/30906

Hephzibah Elementary 706-592-4561 706 592-3703 8:20 – 3:10 Pre-K - 5 Dr. Josh Workman 2542 Highway 88/Hephzibah/30815

Hornsby Elementary 706-823-6928 706 823-4372 8:20 – 3:10 Pre-K - 5 Dr. Gregory Shields 310 Kentucky Avenue/Augusta/30901

Jamestown Elementary 706-796-4760 706 796-4703 8:20 – 3:10 Pre-K - 5 Jermeka Ford 3637 Heirs Blvd./Hephzibah/30815

Jenkins-White Elementary 706-737-7266 706-737-7481 8:20 – 3:10 Pre-K - 5 Dr. Nisharro Usry-Wilson 800 15 th

Avenue//Augusta/30901

Lake Forest Hills Elementary 706-737-7317 706 737-7318 7:25 - 2:15 Pre-K - 5 Lisa Hughey 3140 Lake Forest Drive/Augusta/30909

Lamar-Milledge Elementary 706-737-7262 706 737-7261 7:25 - 2:15 Pre-K - 5 Shetina Roulhac 510 Eve St/Augusta/30904

McBean Elementary 706-592-3723 706 592-3729 8:20 – 3:10 Pre-K - 5 Crystal Middleton 1165 Hephzibah McBean Rd/Hephzibah/30815

Meadowbrook Elementary 706-796-4915 706 796-4681 8:20 – 3:10 Pre-K - 5 Dr. Tabatha Gordon 3630 Goldfinch Drive/Augusta/30906

Monte Sano Elementary 706-481-1813 706 481-1814 7:25 - 2:15 Pre-K - 5 Dr. Jasmine J. N. Scott 2164 Richmond Avenue/Augusta/30904

Sue Reynolds Elementary 706-855-2540 706 855-2546 8:20 – 3:10 Pre-K - 5 Donna Culbreath 3840 Wrightsboro Road/Augusta/30909

Richmond Hill Elementary 706-796-4944 706-796-4670 9:15 - 4:05 Pre-K - 8 Dr. Shawnda Spruill 2160 Mura Drive/Augusta/30906

Tobacco Road Elementary 706-796-4658 706 796-4663 8:20 – 3:10 Pre-K - 5 Sherrilyn Marshall 2397 Tobacco Road/Augusta/30906

Warren Road Elementary 706-868-4022 706 868-3647 8:20 – 3:10 Pre-K - 5 Sherry Phillips 311 Warren Road/Augusta/30907

Wheeless Road Elementary 706-796-4985 706-796-4771 7:25 - 2:15 Pre-K - 5 Carl Robinson 2530 Wheeless Road/Augusta 30906

Wilkinson Gardens Elementary 706-737-7219 706 731-8803 8:20 – 3:10 Pre-K - 5 Sandra Bailey 1925 Kratha Street/Augusta/30906