Freezer and Cooler repair Cover Letter.pdf

United States Government Memorandum FCI Talladega Talladega, Alabama 35160

July 17, 2024

Re: 15B31324Q00000016 (Freezer and Cooler repair)

Dear Quoter:

Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution (FCI) – Talladega, Alabama, for the acquisition of all necessary equipment, labor, materials, and incidentals to remove all old equipment and materials and provide and install new refrigeration units (condensers, evaporators, and compressors) at the FCI Foodservice and FPC foodservice and Warehouse, with onsite start up once its installed. All existing wiring will be used. Contractor will be responsible to wire up and pipe in all connections to properly have the new refrigeration units 100% functional. This solicitation package is in accordance with Federal Acquisition Regulation (FAR). This package contains all the necessary information for submitting a quote for evaluation. In submitting a quote, vendors should consider all information provided. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of quotes.

All potential quoters are advised that this solicitation includes the Federal Acquisition Regulation (FAR) provision FAR 52.204-7 System for Award Management (SAM). This provision requires all contractors doing business with the Federal Government to be registered in the SAM database. quoters should include their unique entity identifier (UEI) number in their offers. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee's UEI number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

All potential quoters are also advised that this solicitation includes the Federal Acquisition Regulation (FAR) clause 52.204-13 System for Award Management Maintenance. This clause requires all contractors must remain registered in SAM during contract performance. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

A site visit is scheduled for Tuesday, July 23, 2024 at 9:00 AM CST. Participants will meet at the Administration Building located at Federal Correctional Institution, Talladega, 565 Renfroe Rd Talladega, Alabama 35160. All contractors who wish to submit a quote are highly encouraged to attend the site visit. NCIC background checks will be required for all participants attending the site visit.

The authorization for release of information (Form BP-A0660 NCIC Check) shall be completed for each attendee and submitted to Bryan Korreckt, Contracting Officer’s Representative via email at Bkorreckt@bop.gov. All forms shall be filled out legibly in dark ink or typewritten and be submitted to Mr. Korrect in ample time to conduct a limited background security clearance (NCIC) for ALL persons mailto:Bkorreckt@bop.gov who will be attending a site visit and be allowed access to enter the institution. The FBOP is prohibited from disclosing any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

Prospective quoters are also cautioned against discussing the preparation of their quote (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, may result in non-consideration of the offer. Accordingly, all communication prior to award shall be directed to the Contracting Officer, in writing, at the aforementioned address.

Quotations shall be received on or before the deadline of Thursday, August 01, 2024 at 1:00 pm CST. Quotations may be emailed to al2davis@bop.gov or submitted by mail to the following address:

Contracting Office Federal Bureau of Prisons Federal Correctional Institution, Talladega 565 East Renfroe Rd Talladega, Alabama 35160

The official point of receipt for hand-carried proposals will be in the Procurement and Property Department of the Administration Building located at 565 Renfroe Rd Talladega, Alabama 35160. Please do not submit proposals to any location other than the one listed above.

Proposals received after the deadline will be processed in accordance with the requirements of FAR 15.208, Submissions, Modification, Revision and Withdrawal of Proposals. Any questions relating to the solicitation shall be sent to Ashley Davis, Contract Specialist, via email at al2davis@bop.gov. I will consider all questions received and provide responses, where appropriate. If you have any other questions, please feel free to email me at al2davis@bop.gov.

Sincerely, Ashley Davis Supervisory Contract Specialist Federal Bureau of Prisons FCI Talladega