FRCC-DQ-16-18-W.docx

DOCX document 37 KB Posted Dec 14, 2015

Attached to: DQ1, FRCC-DQ-16-18-W, Financial Aid Furniture. See bid form
Solicitation number: DQ1 GJEA 2016000810 1
Issued by: Adams County, Weston CDP, Colorado

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Written by GovTribe AI · Mar 12, 2026

This is a Documented Quote solicitation issued by Front Range Community College (FRCC), a public community college in Colorado, for Financial Aid office furniture and related components to be delivered to the Westminster Campus. The college is requesting quotes for a comprehensive furniture package consisting of modular open panel frames, acoustic panels, work surfaces, connectors, flipper door units, tackboards, pedestals, and task lighting from HMU, LLC. The solicitation includes 40 line items with specified quantities, materials, finishes, and colors, including Burch Fabrics Stratford Blue Papier acoustic panels and Wilsonart Cloud Nebula work surfaces. Quotes must be submitted by December 17, 2015, at 2:00 PM to the FRCC Purchasing Office at 3645 W 112th Avenue, Westminster, Colorado 80031, with emailed responses also accepted at purchasing@frontrange.edu. The delivery must include receiving, unpacking, disposal of packaging materials, inspection, assembly, inside delivery, and installation to the Westminster Campus. Award will be made to the lowest responsive and responsible bidder based on pricing and compliance with specifications at the sole discretion of FRCC.

All quotes must exclude state and federal sales taxes, as FRCC holds sales tax exemption number 98-02565. The solicitation is limited to Colorado Operations Resource Engine (CORE) registered vendors, though non-registered vendors may be considered if adequate competition is not demonstrated among registered vendors. Vendors are required to acknowledge any addenda by initialing the signature page and must not submit multiple quotes, or all bids will be disqualified. All quotes must include delivery, labor, permits, and other necessary fees, with vendor responsibility for any damaged or incorrect products. The college reserves the right to purchase additional goods at the same bid prices within a reasonable timeframe and to reject any or all quotes. No formal contracts will be utilized; instead, orders will be placed through purchase orders, and State of Colorado Terms and Conditions are non-negotiable.

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State of Colorado Documented Quote

Agency:

Front Range Community College

Solicitation Number:

FRCC-DQ-16-W

Solicitation Title:

Financial Aid Furniture, WC

Requesting Department:

Westminster Campus Financial Aid

Quote of Equivalent Product/Service:

Will not be considered – addition to existing furniture

Quote Due Date:

12/17/2015 2:00PM

Submit To:

Front Range Community College 3645 W 112th Avenue Purchasing Office, Room C2001 Westminster, CO 80031-2199 Email: purchasing@frontrange.edu

Quote per the attached specifications, State of Colorado Terms and Conditions apply. No alternate Terms and Conditions will be accepted .Respond in writing. This page must be signed and all pages must be submitted with response. Emailed response, (scanned and attached with signature), will be accepted at purchasing@frontrange.edu

F.E.I.N (Required)______________________________________________________ (Federal Tax ID#)

COMPANY NAME______________________________________________________

ADDRESS_____________________________________________________________

CITY/STATE/ZIP________________________________________________________

PHONE_________________TOLL FREE NO._________________FAX____________

AUTHORIZED SIGNATURE_______________________________________________

(Must be in ink)

TYPED/PRINTED NAME_________________________________________________

IS THE FIRM MINORITY-OWNED*? Yes No_________

IS THE FIRM WOMEN-OWNED*? Yes No_________ *Ownership means actively daily management in the organization and an ownership interest greater than fifty percent.

IS ABOVE COMPANY REGISTERED ON THE COLORADO CORE?_______

ACKNOWLEDGEMENT OF ANY AND ALL ADDENDA, PLEASE INITIAL___________

Please be advised that delivered or electronic bids (Fax or email) will be accepted directly in the Purchasing Office. Vendors are required to read this entire document for important information on submitting an acceptable quote. Do not submit more than one quote from your firm or both bids will be disqualified.

Vendors are required to adhere to the State of Colorado’s Terms and Conditions. Award is contingent upon vendor’s compliance with C.R.S 8-17.5-101 et seq and 24-76.5-101 et seq regarding employment of illegal aliens.

Send questions or inquiries to Bryant Heberlein, Purchasing Agent at purchasing@frontrange.edu This is the SOLE point of contact regarding this solicitation.

Front Range Community College reserves the right to reject any or all quotes and the right to waive irregularities in the quotes. When there is not adequate competition among BIDS registered vendors, FRCC will follow the Limited Competition Clause below.

Vendors must be registered on the Colorado Operations Resource Engine (CORE) prior to opening date. Register on the Internet at http://core.state.co.us/vendor-self-service Call 303-866-6464 for help.

MUST SUBMIT PAGE ONE/SIGNATURE PAGE WITH QUOTE

Objective: Front Range Community College (FRCC) is requesting quotes for the product(s) or service(s) as described in price sheet below. Quotes shall include all materials, labor, permits, and all other necessary fees. Costs not included in the vendor’s quote will not be paid by FRCC. FRCC reserves the right to purchase additional goods and services at the same bid prices or lower within a reasonable period of time.

Terms: Financial obligations of the State, payable after the current fiscal year, are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available.

Sales Tax Exemption: All quotes shall be exclusive of any Federal or State taxes from which the College is exempt. FRCC sales tax exemption number is 98-02565. Tax exemption certificates will be issued upon request.

Evaluation and Award: will be to the lowest most responsive and responsible bidder based on pricing and compliance with the specifications and the sole judgment of FRCC as to the ability of the bidder to provide quality goods and service, to be in the best interest of the state, and to comply with the purchase order terms and conditions. Award may be to more than one vendor at the sole discretion of the college

Purchase Order: Due to the nature of this procurement, order(s) shall be placed through the issuance of a Purchase Order. No formal contracts will be utilized and no alternate Terms and Conditions accepted.

Submission of Quote: Submit your quote no later than deadline listed above to Front Range Community College, Room C2001, 3645 W. 112th Avenue, Westminster, Colorado 80031. Attention: Bryant Heberlein, Purchasing Agent. Emailed responses (signed and attached) will be accepted at: purchasing@frontrange.edu . Bids will only be accepted in the Purchasing Office. Time and date validation will occur in the Purchasing Office. All quotes received after the deadline will NOT be accepted.. Do not submit an alternate or optional quote unless requested. If a vendor submits more than one (1) quote, the entire quote will be non-responsive, therefore disqualified. Do not re-type this request for quotation. In the case of equal bids, Colorado-based business(es) will prevail as allowed by law. Bid unit prices and extended amounts when called for. In case of mathematical error in extensions, the unit price will prevail.

Quotation of Equivalent Product or Service: Provide pricing for specifications listed. When the quotation of equivalent product or service will be considered, (as indicated on page one of this documented quote form), the college will solely determine if the offered product /service is equivalent. The college will solely determine if the offering is suitable for the needs of the college.

Bid Pricing: Bid unit prices and extended amounts when called for. In case of mathematical error in extensions, the unit price will prevail.

Insurance Requirement: When the solicitation and purchase involves service, the awarded vendor shall submit a certificate of insurance in the minimum state-prescribed limits no later than five days prior to beginning work. Specific requirements may be obtained through the Purchasing Department. The certificate shall list Front Range Community College as both Certificate Holder and Additional Insured.

Limited Competition: Because of the limited competition expected from registered CORE vendors on this solicitation, the procuring agency intends to use both CORE and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine CORE registration status) unless, after examination of quotes/bids/offers submitted by CORE registered vendors, it is determined that there is not adequate competition among CORE registered vendors. A vendor is considered registered if its registration and payment is received in the State Purchasing Office prior to the bid opening time or the due date for receipt of quotes.

Modifications: Vendors must monitor the CORE for any Addendums or modifications and must acknowledge by initialing on page 1, Signature Page of the bid. Vendors that do not acknowledge addendums (if any) may be disqualified.

Tabulation Sheet: For a copy of the tabulation sheet, please send a request by email to purchasing@frontrange.edu

PRICE LIST

QUOTE PER SPECIFICATIONS. PRICE TO INCLUDE DELIVERY AS SPECIFIED, F.O.B. DESTINATION. SEE DRAWING ON SEPARATE ATTACHMENT.

Deliver to:

Front Range Community College Westminster Camus 3645 West 112th Avenue Westminster, CO 80031

PROVIDE SUMMARY PRICING FOR THE FOLLOWING:

Line

Qty

Part Number

Description

Unit Price

Extended Price

O6236NB

HMU , LLC

62 X 36 Open Panel Frame - W/O Base

PAINT: Light Tone

O6242NB

HMU, LLC

62 X 42 Open Panel Frame - W/O Base

O6248NB

HMU, LLC

62 X 48 Open Panel Frame - W/O Base

A6212NB

HMU, LLC

62 X 12 ACOUSTIC PANEL - NO BASE

(BF) Burch Fabrics Stratford Blue Papier (7026) LT PAINT: Light Tone

A6218NB

HMU, LLC

62 X 18 ACOUSTIC PANEL - NO BASE

(BF) Burch Fabrics Stratford Blue Papier (7026)

A6224NB

HMU, LLC

62 X 24 ACOUSTIC PANEL - NO BASE

(BF) Burch Fabrics Stratford Blue Papier (7026)

A6230NB

HMU, LLC

62 X 30 ACOUSTIC PANEL - NO BASE

(BF) Burch Fabrics Stratford Blue Papier (7026)n

A6236NB

HMU, LLC

62 X 36 ACOUSTIC PANEL - NO BASE

(BF) Burch Fabrics Stratford Blue Papier (7026)

A6242NB

HMU, LLC

62 X 42 ACOUSTIC PANEL - NO BASE

(BF) Burch Fabrics Stratford Blue Papier (7026)

A6248NB

HMU, LLC

62 X 48 ACOUSTIC PANEL - NO BASE

(BF) Burch Fabrics Stratford Blue Papier (7026)

A6260NB

HMU, LLC

62 X 60 ACOUSTIC PANEL - NO BASE

(BF) Burch Fabrics Stratford Blue Papier (7026)

PTP62

HMU, LLC

62" PANEL TO PANEL CONNECTOR

2WY62A1

HMU, LLC

62" - 2 WAY CONNECTOR

3WY62A1

HMU, LLC

62" - 3 WAY CONNECTOR

EC62A1

HMU, LLC

62" END CAP LT

ECWS362460R

HMU, LLC

36 X 24 X 60 CORNER WORK SURFACE – RIGHT EXTENSION