FPCM-CHCF-SKID_SYSTEMS-RS.pdf

IFB Page 1

STATE OF CALIFORNIA

Department of Corrections and Rehabilitation

INVITATION FOR BID

revised: 8/30/2023

DUE DATE:

May 12, 2025

Responses must be delivered to Procurement Support at:

Attn: Roberta Sanchez 9838 Old Placerville Road, Suite B Sacramento, CA 95827 by no later than 2:00 p.m. on the due date.

DELIVERY TIME ARO:

(After Receipt of Order)

Supplier name and address:

Contact:

Phone: ( ) Fax: ( )

Email: ________________________________

Solicitation No. Rev. # Date

FPCM-CHCF-SKID SYSTEMS-RS 3/26/2025

Ship to:

California Health Care Facility Attn: Nik Corren 7707 Austin Rd.

Stockton, CA 95215

ARE YOU CLAIMING PREFERENCE AS A

CALIFORNIA CERTIFIED SMALL BUSINESS?

Yes _________ No ________

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL BUSINESS

SUBCONTRACTOR PREFERENCE?

Yes _________ No ________

ARE YOU CLAIMING INCENTIVE AS A

DISABLED VETERAN BUSINESS ENTERPRISE

(DVBE) OR A NON-DVBE CLAIMING DVBE

SUBCONTRACTOR INCENTIVE?

Yes _________ No ________

Name (Print)

Title:

Signature:

________________________ Date: ________

Federal Employer Identification Number:

California Seller’s Permit Number:

Return bid to:

(Electronic Mail) Department of Corrections & Rehabilitation Procurement Support Roberta.sanchez@cdcr.ca.gov

(Courier) Department of Corrections & Rehabilitation Procurement Support Attn: Roberta Sanchez 9838 Old Placerville Road, Suite B Sacramento, CA 95827

SECTION 14838 ET SEQ. OF THE CALIFORNIA

GOVERNMENT CODE REQUIRES THAT A 5%

PREFERENCE BE GIVEN TO BIDDERS WHO

QUALIFY AS A SMALL BUSINESS AS A NON-

SMALL BUSINESS CLAIMING 25%

CALIFORNIA CERTIFIED SMALL BUSINESS

PARTICIPATION FOR REQUIREMENTS SEE

TITLE 2, CALIFORNIA CODE OF

REGULATIONS SECTION 1896 ET SEQ. THE

REQUIREMENTS FOR NONPROFIT VETERAN

SERVICE AGENCIES QUALIFYING AS A

SMALL BUSINESS ARE CONTAINED IN

SECTION 999.50 ET SEC. OF THE MILITARY

AND VETERANS CODE.

DELCARATIONS UNDER PENALTY OF PERJURY; By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the small business preference, the information set forth within is true and correct.

This is a product and installation purchase for delivery to California Health Care Facility. Authority for this purchase is per Penal Code Sections 7000-7001. Product(s) must be quoted as described on this Invitation for Bid (IFB). Bids must be in accordance with IFB FPCM-CHCF-SKID SYSTEMS-RS and Attachments I, II (plans and specifications, if applicable). Bidders must meet the minimum requirements identified on the below Statement of Work in order to be considered for award of the purchase order. There is a mandatory walk-thru for this IFB solicitation on April 17, 2025 @ 9:30AM.

ITEM

NO.

QTY UNIT DESCRIPTION UNIT PRICE EXTENSION

CALIFORNIA HEALTH CARE FACILITY

PORTABLE SUPPLEMENTAL

CHLORINATION AND

HYPERCHLORINATION SKID SYSTEMS

FOB DESTINATION

The Contractor shall provide all labor, equipment, and materials to furnish and install portable Supplemental Chlorination and Hyperchlorination Skid Systems.

(See page 2 of this IFB for product description.)

IFB Page 2

PORTABLE SUPPLEMENTAL CHLORINATION AND

HYPERCHLORINATION SKID SYSTEMS PER ATTACHED STATEMENT OF

WORK TO INCLUDE BUT NOT LIMITED TO:

PART I: Supplemental Chlorination Skid System (1 EACH)

System General Description and Use:

The supplemental chlorination skid system is to be a portable chlorination skid system to provide supplemental chlorination for the domestic hot water system within select CHCF buildings. The skid will be fabricated as a mobile unit mounted on a durable rolling cart with containment and drainage features. It will incorporate safety measures to prevent accidental operation adjustments and ensure staff safety. The system's elements will accommodate the requirements for accurate chlorine dosing and monitoring while maintaining robust operational control. Exhibit A of the attached document provides an example equipment room in which the skid will be placed and identifies points of chemical injection and monitoring for the supplemental chlorination system. Exhibit B includes a detailed schematic of the supplemental chlorination skid and its flow configuration within the equipment room.

The main system components and their descriptions are outlined below. All materials in contact with potable water are to be NSF 61 certified.

Skid System Configuration:

• Single Pump Flowrate: Capable of delivering a maximum flow rate of 2 gallons per hour (GPH) with a turndown potential of 2,000.

• Pump Style: Solenoid-driven diaphragm or motor driven peristaltic pump for chemical dosing with a minimum turndown potential of 1,000. Pump material shall have good chemical compatibility with 12.5% Sodium Hypochlorite.

Pump shall operate on a standard 120 VAC power supply and have NEMA 4X (IP66) drive ingress protection.

o Potential Products Include: Qdos 20 (Peristaltic), LMI B9/11 (Diaphragm), Blue-White FLEXFLO A1V (Peristaltic). Building water system pressure is no greater than 80 psi.

o Pump nameplate: 1” x 3”; Plastic; ¼” Tall Lettering.

• Skid Piping and Appurtenances:

o Skid Piping: Constructed with ¾” & 1”, Schedule 80 PVC for durability and chemical resistance.

o Interface Tubing: Hard PE, semi-clear, 3/8” ID, ½” OD. Should a peristaltic pump be proposed, a short run of flexible interface tubing should be installed between the pump and system hard piping to mitigate any pulsation.

Sample monitoring tubing should be compatible with higher temperatures of up to 120°F.

• Pressure Gauge: Includes a 0-160 PSI, 2 1/2" dry gauge for accurate pressure monitoring. 316 Stainless Steel Housing.

• Pressure Switch: Type 400; general purpose, 15A; Buna-N Seal; 100psi

• Gauge Guard: ½” NPT; PVC Housing; Teflon Diaphragm.

• Valves o Ball Valves: 3/4” & 1”; PVC; True Union; FKM Seals o Backpressure Valve: Adjustable between 15-150 PSI to maintain optimal system performance. Not to be used with peristaltic pumps.

IFB Page 3 o Pressure Relief Valve: Adjustable from a minimum of 10 PSI up to a maximum of 150 PSI for overpressure protection. ¾” Union with PVC housing; PTFE/EPDM Seals.

o Pulsation Dampener: Not included in this system. Not to be used with peristaltic pumps.

• Calibration Cylinder: A clear PVC vented cylinder capable of a calibration rate of 1.6 GPH (100mL) for easy calibration of dosing operations.

• Skid Shield: Lockable, tamper-resistant, hinged, and splash-proof PVC or Acrylic shield to enhance safety during operation.

• Portability: Integrated with a mobile cart design, allowing ease of movement and installation flexibility, along with an integrated skid containment and a drainage system.

• Power Distribution Box: Designed to power skid equipment and interface with existing 120V outlets in the equipment room.

• Electrical Systems: All electrical components shall be NEMA 4X (IP66). Control wiring for pump, flow switch, and pressure switch shall contain all pre-wiring components. A quadplex power supply receptacle; 4-gang weatherproof junction box containing all pre-wiring components and conduits. Total load of all devices plugged into outlets shall not exceed 75% of circuit’s capacity. Minimum 30-foot extension cord as means for connecting skid to existing building power supply shall be provided.

• Mounting Hardware: Mounting hardware shall be fiberglass reinforced plastic with chemically compatible fasteners, fittings, splice plates, brackets, pipe clamps, bolts, etc.; Nonmetallic fasteners shall be manufactured from long glass fiber reinforced polyurethane to ensure maximum strength and corrosion resistance. All components of framing system shall be nonmetallic except where type 316 stainless steel hardware is used as part of the assembly.

Chemical Monitoring and Control:

• Controlled Variable: Free chlorine residual in the sampled building hot water system.

• Chlorine Analyzer and Manual Flow Control: Equipped with a Hach CLF 10 free chlorine analyzer or equivalent, featuring a needle valve for precise flow control.

• Controller: To include a Hach SC4500 controller or an equivalent for system management and pump control based on operator adjustable setpoint.

• System Proportional Control Loop: Implements a feedback control loop, ensuring banded control within a maximum adjustment range of 20% for precise dosing and prevention of runaway dosing.

• Sample Cooling Water Unit:

o A sample cooling water unit shall be provided to cool domestic hot water upstream of the sample analyzer. The unit shall be designed for a flow rate of 10.5 GPH to the chlorine analyzer and must be capable of reducing water temperature from a maximum of 140°F down a range of 113°F to 40°F, as needed. Typical cooling feed water supplied from the building water system will not exceed temperatures of 70°F.

o The system shall include all necessary tubing, isolation valves, and associated components. A ¾” hose bib connection shall be provided to allow for future equipment room water hose bib connection and drainage of cooling water to the room floor drain.

• Flow Switch: Provide and configure a normally open flow switch as part of the skid to enable the pump when flow is indicated. Flow switch to be installed in building plumbing is not in contract. Flow switch shall be integrated into the controller such that the chemical injection pump is enabled when the flow switch is closed (when water flow is indicated).

IFB Page 4

Chemical Injection and Building Water System Monitoring:

• Chemical Injection: Sodium hypochlorite will be injected into the building hot water loop via compression style fitting. Contractor shall provide all necessary skid-related components.

o Contractor provided chemical injection components include:

▪ Hard PE, semi-clear, 3/8” OD chemical injection tubing.

▪ Chemical Injection Fitting with connection nut and tee fitting for solution injection directly into 2” copper piping flow stream. Fitting shall be compatible with peristaltic or diaphragm pump selection. Compression fittings shall be PVDF; 3/8” x ½” MNFT with Viton O-Rings.

▪ Valving to allow for quick disconnect of chemical injection fitting.

▪ All necessary fitting and connecting components to ensure a functional chemical system not listed above are to be included.

• Chemical Monitoring: Free chlorine residual monitoring point shall be a minimum of 5 feet downstream from injection point to provide for adequate chemical mixing. Contractor shall provide for means of sampling the hot water loop system.

o Removable compression style fitting monitoring system with materials (tees, fittings, valves). Sampling system tubing, valves, and fittings to be similar to chemical injection system.

The skid system should be compatible with existing hot water system infrastructure and provisions for seamless operational integration, providing a safe, reliable, and precise chemical dosing system.

Product Documentation:

• Submittal: Prior to ordering and delivery, supplier shall provide a complete submittal of the proposed system to include:

o Manufacturer cut sheets for all proposed products and equipment.

o Detailed system assembly and configuration drawings, with overall skid dimensions indicated.

o Process diagram.

o Interconnection diagram.

o NSF certification documents.

• Operation and Maintenance Manuals: Operation and maintenance manuals shall be provided in tabbed, label, and bound hard copy format and in an organized electronic file of all manuals on a flash drive or portable hard drive.

IFB Page 5

PART II: Hyperchlorination Skid System (1 EACH)

System General Description and Use:

A portable skid system is intended for use in hyperchlorination of CHCF building water systems. Two pumps are to be integrated into the skid design; however, piping and valving for a third future pump external to the skid shall be included into the hyperchlorination skid system. The skid will be fabricated as a mobile unit mounted on a durable rolling cart with containment and drainage features. For the chemical injection, physical modification to the building cold water intake piping is needed via a process connection pipe tap. Exhibit A of the attached document provides an example equipment room in which the skid will be placed and identifies points of chemical injection and monitoring for the supplemental chlorination system. Exhibit C includes a detailed schematic of the hyperchlorination skid and its flow configuration within the equipment room.

The main system components and their descriptions are outlined below. All materials in contact with potable water are to be NSF 61 certified.

Skid System Configuration:

• Single Pump Flowrate: Pumps provide a total adjustable flow range from 5 GPH (minimum) to 20 GPH (maximum).

• Pump Style: Solenoid-driven diaphragm or motor driven peristaltic pump for chemical dosing. Pump materials shall have good chemical compatibility with 12.5% Sodium Hypochlorite. Pump shall operate on a standard 120 VAC power supply and have NEMA 4X (IP66) drive ingress protection.

o Potential Products Include: Qdos 60/120 (Peristaltic); LMI CX77 with AUTOPRIME (Diaphragm); Blue-White FLEXFLO C2 (Diaphragm) or M2/3 (Peristaltic). Building water system pressure is no greater than 80 psi.

o Pump nameplate: 1” x 3”; Plastic; ¼” Tall Lettering.

• Skid Piping and Appurtenances:

o Skid Piping: Constructed with ¾” & 1”, Schedule 80 PVC for durability and chemical resistance.

o Interface Tubing: Hard PE, semi-clear, 3/8” ID, ½” OD. Should a peristaltic pump be proposed, a short run of flexible interface tubing should be installed between the pump and system hard piping to mitigate any pulsation.

Sample monitoring tubing should be compatible with higher temperatures of up to 120°F.

• Pressure Gauge: Includes a 0-160 PSI, 2 1/2" dry gauge for accurate pressure monitoring. 316 Stainless Steel Housing.

• Pressure Switch: Type 400; general purpose, 15A; Buna-N Seal; 100psi

• Gauge Guard: ½” NPT; PVC Housing; Teflon Diaphragm.

• Valves o Ball Valves: 3/4” & 1”; PVC; True Union; FKM Seals o Backpressure Valve: Adjustable between 15-150 PSI to maintain optimal system performance. Not to be used with peristaltic pumps.

o Pressure Relief Valve: Adjustable from a minimum of 10 PSI up to a maximum of 150 PSI for overpressure protection. ¾” Union with PVC housing; PTFE/EPDM Seals.

o Pulsation Dampener: Not included in this system. Not to be used with peristaltic pumps.

• Calibration Cylinder: A clear PVC vented cylinder capable of a calibration rate of 32 GPH (2000mL) for easy calibration of dosing operations.

IFB Page 6

• Skid Shield: Hinged, and splash-proof PVC or Acrylic shield to enhance safety during operation.

• Portability: Integrated with a mobile cart design, allowing ease of movement and installation flexibility, along with an integrated skid containment and a drainage system.

• Power Distribution Box: Designed to power skid equipment and interface with existing 120V outlets in the equipment room.

• Electrical Systems: All electrical components shall be NEMA 4X (IP66). Control wiring for pump, flow switch, and pressure switch shall contain all pre-wiring components. A quadplex power supply receptacle; 4-gang weatherproof junction box containing all pre-wiring components and conduits. Total load of all devices plugged into outlets shall not exceed 75% of circuit’s capacity. Minimum 30-foot extension cord as means for connecting skid to existing building power supply shall be provided.

• Mounting Hardware: Mounting hardware shall be fiberglass reinforced plastic with chemically compatible fasteners, fittings, splice plates, brackets, pipe clamps, bolts, etc.; Nonmetallic fasteners shall be manufactured from long glass fiber reinforced polyurethane to ensure maximum strength and corrosion resistance. All components of framing system shall be nonmetallic except where type 316 stainless steel hardware is used as part of the assembly.

• Chemical Monitoring: This system does not include an integrated chemical monitoring system.

Chemical Injection:

• Injection Point: Chemical injection is to occur at the 4-inch cold-water intake line in the equipment room.

Modification to existing building water system to be provided by others.

o Contractor provided chemical injection components include:

▪ Hard PE, semi-clear, 3/8” OD chemical injection tubing. Minimum 6 feet.

▪ Contractor to supply ½-inch retractable Kynar injection quill with an integrated check valve and 3/4-inch process connection with ball valve to the 4-inch cold-water line.

▪ All necessary fitting and connecting components to ensure a functional chemical system not listed above are to be included.

Physical Modifications: No additional physical modifications to the equipment room are included in this scope.

Product Documentation:

• Submittal: Prior to ordering and delivery, supplier shall provide a complete submittal of the proposed system to include:

o Manufacturer cut sheets for all proposed products and equipment.

o Detailed system assembly and configuration drawings, with overall skid dimensions indicated.

o Process diagram.

o Interconnection diagram.

o NSF certification documents.

• Operation and Maintenance Manuals: Operation and maintenance manuals shall be provided in tabbed, label, and bound hard copy format and in an organized electronic file of all manuals on a flash drive or portable hard drive.

IFB Page 7

INVITATION FOR BID Supplier Name: Solicitation No.

FPCM-CHCF-SKID SYSTEMS-RS

Rev.

ITEM

NO.

QTY UNIT DESCRIPTION UNIT PRICE EXTENSION

LOT

EA

HRS

AS DESCRIBED IN “PART I”

Equipment/Materials Per Above Statement of Work to Include but Not Limited To (line #1): (taxable)

SUPPLEMENTAL CHLORINATION SKID SYSTEM

(taxable)

Labor Per Above Statement of Work to Include but Not Limited To (lines #2-8): (non-taxable)

TRANSPORTATION AND INSTALLATION of line item 1.

TESTING AND INSPECTIONS of line item 1.

Notify the facility operations staff and inspection services when this scope of work has been completed.

Inspection and testing services are required to verify compliance with the Agreement Documents upon delivery. These services will be provided by a testing agency approved by CDCR.

Initial operational test includes but is not limited to, verification of chemical dosing accuracy, chemical monitoring and control, pressure regulation, and flow control. Testing will verify that both portable skid systems meet design performance criteria under simulated operating conditions.

Final commissioning testing of the supplemental skid shall be coordinated with facility operations staff to run a supplemental skid system test under actual operating conditions, documenting results and making necessary adjustments prior to final acceptance.

Start-up.

SUBMITTALS, per above Statement of Work.

TRAINING, in person. Upon completion, video of training to be provided to end user and will become property of CDCR.

Videography is responsibility of awarded vendor. Training to be upon request of Plant Operations Staff and provided as needed.

TECHNICAL ASSISTANCE upon request of facility operations staff.

WARRANTY, one year manufacturer’s warranty. Warranty to begin upon start-up.

EXTENDED WARRANTY, additional three-year extended warranty to begin when the manufacturer’s warranty has expired.

IFB Page 8

INVITATION FOR BID Supplier Name: Solicitation No.

ITEM

NO.

QTY UNIT DESCRIPTION UNIT PRICE EXTENSION

AS DESCRIBED IN “PART II”

Equipment/Materials Per Above Statement of Work To Include But Not Limited To (line #9): (taxable)

HYPERCHLORINATION SKID SYSTEM (taxable)

Labor Per Above Statement of Work To Include but Not Limited To (lines #10-16): (non-taxable)

TRANSPORTATION AND INSTALLATION of line item 9.

TESTING AND INSPECTIONS of line item 9.

Notify the facility operations staff and inspection services when this scope of work has been completed.

Inspection and testing services are required to verify compliance with the Agreement Documents upon delivery. These services will be provided by a testing agency approved by CDCR.

Initial operational test includes but is not limited to, verification of chemical dosing accuracy, chemical monitoring and control, pressure regulation, and flow control. Testing will verify that both portable skid systems meet design performance criteria under simulated operating conditions.

Final commissioning testing of the supplemental skid shall be coordinated with facility operations staff to run a supplemental skid system test under actual operating conditions, documenting results and making necessary adjustments prior to final acceptance.

Start-up.

SUBMITTALS, per above Statement of Work.

TRAINING, in person. Upon completion, video of training to be provided to end user and will become property of CDCR.

Videography is responsibility of awarded vendor. Training to be upon request of Plant Operations Staff and provided as needed.

TECHNICAL ASSISTANCE upon request of facility operations staff.

WARRANTY, one year manufacturer’s warranty. Warranty to begin upon start-up.

EXTENDED WARRANTY, additional three-year extended warranty to begin when the manufacturer’s warranty has expired.

SUBTOTAL: $_________________

IFB Page 9

INVITATION FOR BID

CONTINUATION

Supplier Name: Solicitation No.

Bid Requirements:

1. Important Note: Only bids quoted on the State’s own bid forms will be considered. Bids shall be submitted via US Postal Service in a sealed envelope/package with the solicitation number and the bid due date and time clearly marked on the outside of the envelope/package, or emailed to roberta.sanchez@cdcr.ca.gov before 2:00 p.m. on the bid due date.

2. Bid attachments: Bid responses that reference a supplier’s own terms and conditions or provisions will be considered non-responsive and will be rejected.

3. Bidder’s Instructions and General Provisions: The attached Bidder’s Instructions and General Provisions have recently been revised. Please read carefully.

4. Inquiries/questions: Written questions must be received by close of business on April 22, 2025.

5. Bid Award: For the purposes of this solicitation, contract award will be made on the basis of “All or None”.

6. Cash Discounts: Cash discounts will not be considered when evaluating bid responses for award purposes. However, cash discounts may be offered and taken by departments processing invoices within the time frame specified.

7. Shipment: For the purposes of this solicitation, only bid responses quoting F.O.B. Destination will be accepted.

8. Delivery: Final delivery, inspection and acceptance shall be at the location described herein: California Health Care Facility.

Responsible Bidder: The Department of Corrections and Rehabilitation may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder’s experience, type of facility, expertise, or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the bid shall be rejected.

New Equipment: All equipment to be provided in response to a State of California solicitation shall be new and latest model in current production.

USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE OR DISCONTINUED MODELS ARE NOT ACCEPTABLE.

Electronic Mail (Email) Bids: Bids received via email will be considered only if they are sent to roberta.sanchez@cdcr.ca.gov. Bids sent to any other email will not be considered. To be considered, all pages of an emailed bid must be completely received prior to the bid due date and time specified in this solicitation. Please be advised that there is a heavy demand placed on the email account receiving bids, and the State assumes no responsibility if a bidder cannot transmit their bid via email, or if the entire bid is not received prior to the specified bid due date and time.

Recycled Content Products: State agencies are required to report purchases in many product categories. In order to comply with those requirements, contractors are required to complete and return the attached Recycled Content Certification form with your bid response.

Failure to complete and return the form may disqualify your bid from consideration.

Payee Data Record: The successful bidder will be required to submit a Payee Data Record, STD. Form 204, listing their Taxpayer Identification Number (see Exhibit 2). Return this form with your bid.

Seller’s Permit: If applicable, please note that award will be conditional on providing the following document prior to award:

You must provide your company’s California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract Code. In order to expedite the process of verifying the validity of the permit, provide the BOE seller’s permit number (on page 1) or attach a copy of the permit with your quote.

Disabled Veteran Business Enterprise (DVBE) Program Requirements: The State has established goals for DVBE participation in State contracts. The intent of the DVBE participation requirement and incentive is to encourage DVBE certified suppliers to participate in bidding opportunities, and to encourage firms to seek and include DVBE’s as sub-contractors.

For the purposes of this solicitation the department elects to waive the DVBE Program Requirements, but opts to include the DVBE Incentive. This solicitation does not include a required minimum DVBE participation percentage.

DVBE Incentive: A DVBE incentive will be given to bidders who provide DVBE participation. For evaluation purposes only, the State shall apply a DVBE bid incentive to bids that propose a California certified DVBE participation as identified on the Bidder Declaration, GSPD-05-105, and confirmed by the State. The DVBE incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. The California DVBE Bid Incentive Instructions (09/03/09) includes information about the DVBE incentive and can be located at www.documents.dgs.ca.gov/pd/poliproc/MASTER-DVBEIncentivePkg.pdf. The following percentage will apply to this solicitation:

Confirmed DVBE Participation of: DVBE Incentive:

5% or over 5%

4% to 4.99% 4% 3% to 3.99% 3% 2% to 2.99% 2% 1% to 1.99% 1%

Darfur Contracting Form: Pursuant to Public Contract Code Section 10478, if a bidder or proposer currently or within the previous three years has had business activities or other operations outside of the United States, it must certify that it is not a “scrutinized” company as defined in Public Contract Code, Section 10476. See last page of this IFB for the Darfur Contracting form that must be returned with your bid.

Payment Discount: The supplier may offer a discount to the amount paid on invoices received and accepted by CDCR in order for the invoices to be paid within thirty (30) days from date CDCR receives the invoice. Discounts offered on invoices must be at least 1% of the invoice amount and a minimum of $50.00. If offering a discount, please provide the following:

________________________ is offering a discount of ______% on invoices paid within thirty (30) days*. *The percent of discount (Company Name) (highest discount prevails) may be used in the event of tie bids. Refer to Notice to Prospective Bidders, Bid Submission Requirements. Representative Initials: _________

IFB Page 10

INVITATION FOR BID

CONTINUATION

Supplier Name: Solicitation No.

Prohibition on Tax Delinquents: Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7062 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process. PCC §10295.4. Contractors included on tax delinquency lists; contracts void and unenforceable; (a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7062 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable. (b) This section shall apply to any contract executed on or after July 1, 2012.

Small Business Regulations: The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et. seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 09/09/04. The new regulations can be viewed at (www.pd.dgs.ca.gov/smbus). Access the regulations by clicking on “Small Business Regulations” in the right sidebar. For those without Internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services at (916) 375-4940.

Non-Small Business Subcontractor Preference: A 5% bid preference is now available to a non-small business claiming 25% California certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Small Business Nonprofit Veteran Service Agencies (SB/NVSA): SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the 5% small business preference.

If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Attachment with bid required if claiming the Small Business Preference: All bidders must complete and include the Bidder Declaration form GSPD-05-105. If claiming the non-small business subcontractor preference, the form must list all of the California certified small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract, as defined in Government Code Section 14837(d)(4).

Small Business Certification: Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least 25% of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Small business nonprofit veteran service agencies (SB/NVSA) claiming the small business preference must possess certification by California prior to the day and time bids are due.

Questions regarding certification should be directed to OSDS at (916) 375-4940.

TARGET AREA CONTRACT PREFERNCE ACT (TACPA) PREFERENCE: Bidders desiring to apply for the TACPA, preference may download the appropriate form from the following web site: http:// www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf

If your application for TACPA preference was granted for this contract, the requirement to provide the TACPA MONTHLY PERFORMANCE REPORT OF LABOR HOURS is a mandatory contract requirement that demonstrates your company is being a responsible supplier to the State of California. The required reports shall be submitted to the Department of General Services (DGS) – Dispute Resolution Unit (DRU) no later than the 15th day of each proceeding month, during the term of contract. If the State does not receive the required reports by the required due date, it may impact future contract awards to your company.

Declaration Forms: All bidders must complete the Bidder Declaration, Form GSPD-05-105, and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract. Bidders who have been certified by California as a DVBE (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) STD. 843 (DVBE Declaration). All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). Should the form not be included with the solicitation, contact the State contracting official or obtain a copy online from the Department of General Services Procurement Division, Office of Small Business and DVBE Services (OSDS) website at www.pd.dgs.ca.gov/smbus. The completed form should be included with the bid response.

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the required written information as specified may be grounds for bid rejection.

Attachments: The following documents are considered part of this solicitation and those with an asterisk (*) must be returned with the bid response or the bid may be considered invalid and be rejected.

1. Scope of Work – Attachment I

2. Specification Sections – Attachment II

3. Bidder Declaration Form GSPD-05-105 – Attachment III*

4. Payee Data Record – Attachment IV*

5. Seller’s Permit (BOE) number or copy of Seller’s Permit*

6. Bidder Instructions (Form 451) – Attachment V

7. General Provisions (Form 401) – Attachment VI

8. Darfur Contracting Form – Attachment VII*

9. Post-Consumer Content Certification – Attachment VIII*

10. Commercially Useful Function Declaration – Attachment IX*

11. California Civil Rights Laws Certification – Attachment X*

Loss Leader: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section § 17030 of the Business and Professions Code. A “loss leader” is any article or product sold at less than cost: (a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or (b) where the effect is a tendency or capacity to mislead or deceive purchasers or prospective purchasers; or (c) where the effect is to divert trade from or otherwise injure competitors.

Commercially Useful Function: If you are claiming that your company is a certified Small Business, please complete and return the attached Commercially Useful Function Declaration form with your bid (Attachment IX).

Prison Rape Elimination Act Policy: CDCR is committed to providing a safe, humane, and secure environment free from sexual misconduct.

This will be accomplished by maintaining a program to ensure the education, prevention, detection, response, investigation, and tracking of sexual misconduct and to address the successful community re-entry of the victim. CDCR shall maintain a zero tolerance for sexual misconduct in its institutions, community correctional facilities, conservation camps, and for all offenders under its jurisdiction. All sexual misconduct is strictly prohibited. As a contractor with CDCR, you and your staff are expected to ensure compliance with this policy as described in Department Operations Manual, Chapter 5, Article 44.

IFB Page 11

LIST OF ATTACHMENTS

DEPARTMENT OF CORRECTIONS & REHABILITATION

Facility Planning, Construction & Management

ATTACHMENT I SCOPE OF WORK

ATTACHMENT II PLANS AND SPECIFICATION SECTIONS, if applicable

ATTACHMENT III BIDDER DECLARATION, FORM GSPD-05-105

ATTACHMENT IV PAYEE DATA RECORD, STD. 204

ATTACHMENT V BIDDER INSTRUCTIONS, FORM 451

ATTACHMENT VI GENERAL PROVISIONS, FORM 401 NON-IT GOODS

ATTACHMENT VII DARFUR CONTRACTING FORM

ATTACHMENT VIII POST-CONSUMER CONTENT CERTIFICATION

ATTACHMENT IX COMMERCIALLY USEFUL FUNCTION DECLARATION

ATTACHMENT X CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

California Department of Corrections and Rehabilitation FPCM-CHCF-SKID SYSTEMS-RS

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ATTACHMENT I

SCOPE OF WORK

This description establishes the minimum requirements for equipment for supplemental and hyperchlorination to be delivered to California Health Care Facility located at 7707 Austin Rd., Stockton CA 95215. THIS IS A MATERIAL AND

INSTALLATION PURCHASE; SUPPLIER MUST INSTALL MATERIALS AT THE CDCR JOB SITE.

BID REQUIREMENTS:

1. Bidders must include product information/cut sheets with their bid. Bidders who do not provide this information may be disqualified from the bidding process.

2. Bidders must include a complete list of materials including quantity, description, brand and model for pre-award review by CDCR. Bidders who do not provide this information may be disqualified from the bidding process.

3. Any reference to brands and products are for information only; CDCR will accept an approved equal.

4. Bids must remain valid until the purchase order has been issued.

5. Bidders must show an estimated square footage, as applicable.

6. Bidders must provide product brand and model information on material list.

7. Bidders must attend the mandatory walk-thru being held on April 17, 2025, 9:30AM at California Health

Care Facility. Bids will not be accepted by vendors who have not attended this walk-thru.

8. Bidders must return all required documents identified in this IFB with their bid. Bidders who do not provide all required documents may be disqualified from the bidding process.

THE SUPPLIER MUST:

1. The Supplier is to provide all material and fabricate (if applicable) as shown and described on the plans and specifications (attached, if applicable) as described in Parts I and II of the Statement of Work.

2. The Supplier must ensure that the equipment for chlorination meets all design criteria and safety standards. All material must be approved by CDCR and must be in compliance with all applicable codes and laws given the installation location.

3. The Supplier must provide a manufacturer’s warranty upon installation.

4. The Supplier must provide six (6) sets of Operation and Maintenance manuals to CDCR within thirty (30) days of approved submittals, three (3) sets for each skid.

5. The Supplier must coordinate the delivery of all material with CDCR. It is the responsibility of the supplier to deliver and off load the material, as directed by CDCR. Due to circumstances beyond CDCR’s control (i.e. weather, institution lockdown, etc.), delays may occur. Delivery scheduling is critical and required during all phases of the project.

6. The Supplier must ensure proper security clearances are submitted to CDCR, as institution security issues may exist. Any cost associated with delays caused by improper security clearances shall be borne by the Supplier. Inability to obtain security clearances shall be cause to cancel the purchase order.

Note: The STATE reserves the right to increase the purchase order by 20%, upon written approval, and only prior to final delivery.

California Department of Corrections and Rehabilitation FPCM-CHCF-SKID SYSTEMS-RS

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PLANS AND SPECIFICATIONS

To order copies of plans and or specifications please contact:

California Department of Corrections and Rehabilitation Facility Planning, Construction and Management Division Procurement Support Attn: Roberta Sanchez Phone: (279) 223-2802 E-Mail: roberta.sanchez@cdcr.ca.gov

Requests for plans must be received by 5:00 PM, close of business on April 10, 2025, to allow ample time to prepare bids by the bid due date of May 12, 2025 at 2:00 PM.

MANDATORY WALK-THRU

A mandatory bidder’s walk-thru will be held on April 17, 2025 at California Health Care Facility at 9:30AM, located at 7707 Austin Rd., Stockton CA 95215. Bidders must submit gate clearance information by April 10, 2025, to allow ample time for institutional staff to complete the gate clearance process. Gate Clearance information may be submitted to:

California Department of Corrections and Rehabilitation California Health Care Facility Attn: Marco Zeer, Chief Engineer, Plant Operations Phone: (209) 944-6355 E-mail: Marco.Zeer@cdcr.ca.gov

Please submit the following information for the person(s) entering institution grounds:

1. Full name as shown on State issued driver’s license or identification card

2. State issued driver's license or identification card number.

3. Social Security number

4. Date of birth

California Department of Corrections and Rehabilitation FPCM-CHCF-SKID SYSTEMS-RS

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SUBMITTAL REQUIREMENTS

This section shall take precedence, if there is any inconsistency between submittal instructions as stated in specifications, drawings, or any other provisions of this purchase. The State reserves the right to cancel the award of the resulting purchase order, if the supplier's failure to provide submittals within the time frames specified results in a delay to the State. The awarded supplier will receive a Notice to Proceed (NTP) and a purchase order, which initiates the start of the submittal process. Production and shipment of materials can only begin after the awarded supplier receives written approval from the procurement officer identified in the NTP and purchase order. Shipment of materials prior to receiving an approved submittal letter will result in your invoice not being paid. Failure to adhere to this could result in your company being deemed non-responsive and the purchase order being canceled.

Within ten (10) working days after receipt of the NTP, the supplier shall submit:

1. The Supplier shall submit one (1) electronic copy of the submittals in accordance with the specifications for approval.

2. The Supplier must include the solicitation number on the submittal package.

One (1) electronic copy will be returned marked approved, approved with notation, or rejected (which requires resubmission). When resubmission is necessary, the supplier shall resubmit one (1) electronic corrected copy within five (5) working days of receipt of CDCR’s Submittal Rejection Letter. If approved, you will be notified via an approval letter issued by the procurement officer, which allows you to proceed with fabrication and shipment of the order. If applicable, supplier must provide LEED documentation, as required in the specifications with their submittals. Please note that LEED may not be a part of each CDCR project; however, if the project you are bidding on is a LEED project, specifications and submittal requirements will be provided to you at the time of bidding.

Shop drawings shall be created by the vendor who shall not reproduce the design documents provided by CDCR as a basis for the vendor’s shop drawings. The vendor may request electronic backgrounds from CDCR to assist in preparing their shop drawings; however, accepting these electronic backgrounds is solely for the vendors convenience and does not preclude the vendor from verifying all field and existing conditions or verifying products and services comply with the design drawings and specifications, or other responsibilities to the subcontractor, contractor, or contractor performing the work.

NOTE: Fabrication and delivery shall proceed only after receipt of approved submittals.

Submittals must be sent to:

(U.S. Postal Service and Courier Service) Department of Corrections and Rehabilitation Facility Planning, Construction and Management Procurement Support ATTN: Roberta Sanchez 9838 Old Placerville Road, Suite B Sacramento, CA 95827 or may be submitted via email to: Roberta.Sanchez@cdcr.ca.gov

California Department of Corrections and Rehabilitation FPCM-CHCF-SKID SYSTEMS-RS

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INFORMATION REQUIREMENTS:

The following information is to be submitted within ten (10) days of approved submittals to avoid cancelation of the purchase order:

1. Assembly and/or installation details (1 electronic copy via email or 3 copies via U.S Postal Service and/or Courier Service) with exploded views (if available)

2. List of any special tools required for operation and/or repair

3. Product specifications, cut sheets, rough-in dimensions (3 copies)

4. Certification and testing requirements (3 copies)

SECURITY INFORMATION:

Contractor and their employees shall wear professional and appropriate attire. The Contractor and their employees shall not wear blue denim jeans/pants/trousers, chambray shirts, orange, red or yellow jumpsuits or raingear. Electronic devices (cellphones, blackberries, etc.) are not permitted on institution grounds. All materials, supplies, and persons shall be subject to inspection at all gates by institutional custody staff before entering or leaving institutional grounds. No firearms, narcotics, drugs, tobacco, or other restricted materials shall be allowed on the premises. Loss of time in checking in and out of the institution shall be borne by the Supplier.

Pursuant to Penal Code Section 5030.1, the use of tobacco products by any person on the grounds of any institution or facility under the jurisdiction of the Department of Corrections and Rehabilitation is prohibited.

DELIVERY INFORMATION:

Receiving hours are 8:00 a.m. to 2:00 p.m., Monday through Friday, excluding STATE holidays. Proper identification will be required for entrance into the institution. Contact the construction supervisor 48 hours prior to delivery to coordinate.

Pursuant to Labor Code, Section 6390, the Supplier agrees to provide a Material Safety Data Sheet, if applicable, at the time of delivery.

California Department of Corrections and Rehabilitation FPCM-CHCF-SKID SYSTEMS-RS

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DISPUTE INFORMATION

This section supersedes the General Provisions (attached), Section 38, a and c, to state:

a. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, contractor shall submit to the Protest Coordinator a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to or involving this contract, unless the State, on its own initiative, has already rendered such a final decision. Contractor’s written demand shall be fully supported by factual information, and if such demand involves a cost adjustment to the contract, contractor shall include with the demand a written statement signed by an authorized person indicating that the demand is made in good faith, that the supporting data are accurate and complete and that the amount requested accurately reflects the contract adjustment for which contractor believes the State is liable. If the contractor is not satisfied with the decision of the Protest Coordinator, the contractor may appeal the decision to the California Department of Corrections and Rehabilitations (CDCR), Contracts and Procurement Section.

c. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the CDCR Assistant Director, Facility Planning, Construction and Management if an appeal was made. If the State fails to render a final decision within 90 days after receipt of contractor’s demand, it shall be deemed a final decision adverse to contractor’s contentions.

The State’s final decision shall be conclusive and binding regarding the dispute unless contractor commences an action in a court of competent jurisdiction to contest such decision within ninety (90) days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.

SPECIFICATION CONCERNS

This section supersedes the Bidders Instructions (attached), Section 12, to state:

12. SPECIFICATION CONCERNS:

a) In the event a supplier believes that the State’s solicitation is unfairly restrictive, ambiguous, contains conflicting provisions or mistakes or in the supplier’s experience any resulting contract will be commercially impracticable to perform, the matter or concerns should promptly be brought to the attention of the buyer identified in this solicitation in writing in order that the matter or concerns may be considered and appropriate actions, if deemed necessary in the sole determination of the State, may be taken prior to the closing time set to receive bids.

PROTEST INFORMATION

This section supersedes the Bidders Instructions (attached), Section 21, to state:

21. PROTESTS:

Public Contract Code Section 10306: Whenever a contract or purchase order under this article is not to be awarded to the lowest bidder, the bidder shall be notified 24 hours prior to awarding the contract or purchase order to another bidder via electronic mail. Bidders who have submitted a bid may file a protest with DGS-Dispute and Resolution Unit (PDProtest@dgs.ca.gov) and notify CDCR’s buyer/Protest Coordinator against the awarding of the contract or purchase order on the grounds that he/she is the lowest responsible bidder meeting specifications within 24 hours of the notification. Within 10 days after filing a protest, the protesting bidder shall file with the DGS-Office of Legal Services, a full and complete written statement specifying in detail the grounds of the protest and the facts in support thereof.

California Department of Corrections and Rehabilitation FPCM-CHCF-SKID SYSTEMS-RS

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Bidders shall contact DGS directly for protest filing and/or information:

Department of General Services Procurement Division Dispute Resolution Unit 707 Third Street, 2nd Floor West Sacramento, CA 95814 Business Hours: 8:00am – 5:00pm Phone: 916-375-4587 Fax: 916-375-4611 PDProtest@dgs.ca.gov

CDCR’s PROTEST COORDINATOR INFORMATION Peter Tran, Manager Procurement Support

(279) 223-2799…