four rivers sanitation 27-406-Specs-Complete-WATERMARKED.pdf

PROJECT MANUAL

Maintenance Building Renovation

Rockford, IL

FRSA Capital Project No. 2102 BA Project No. 2025-16

Date 06-30-2026

400 North 1st Street Rockford, IL. 61107

Phone 815-227-0023 www.blakemore-architects.com

Not t o be use d fo r b id din g purp ose s

Bid Doc. No. 27-406

Four Rivers Sanitation Authority Rockford, Illinois

Bidding Requirements and Contract Forms and

General Provisions and Technical Specifications for Sanitary Sewer Construction for

Capital Project No. 2102

Board of Trustees

Richard T. Pollack . . . . . . . . . . . . . . . . . . President Benjamin W. Bernsten . . . . . . . . . . . . . . . . . . Vice President Richard W. Mowris . . . . . . . . . . . . . . . . . . Clerk/Treasurer Brad Long . . . . . . . . . . . . . . . . . . Trustee Ed Grondzki . . . . . . . . . . . . . . . . . . Trustee

Official Christopher T. Baer, PE . . . . . . . . . . . . . . . . . . Executive Director Matthew L. Campbell, PE . . . . . . . . . . . . . . . . . . Director of Engineering Not t o be use d fo r b id din g purp

Table of Contents

I. Bidding Requirements

A. Notice to Bidders

B. Instructions to Bidders 1 General 2 Legal Requirements 3 General Instructions

C. Contract Forms 1 Proposal 2 Proposed Subcontractor Form 3 Fair Employment Practices Affidavit of Compliance 4 Affidavit of Compliance: Responsible Bidder Ordinance 5 Bid Bond 6 Agreement 7 Labor & Material Payment Bond 8 Performance Bond

II. Project Manual

A. Division 00 – Procurement and Contracting Requirements 00 0101 Project Title Page 00 0102 Project Information 00 1113 Advertisement for Bids 00 2113 Instructions to Bidders AIA A701 Instructions to Bidders 00 7200 General Conditions AIA A201 General Conditions of the Contract for Construction 00 7301 Supplementary Conditions of the Contract for Construction

B. Specifications

Division 01 – General Requirements

01 1000 Summary 01 2000 Price and Payment Procedures 01 2500 Substitution Procedures 01 3000 Administrative Requirements 01 3216 Construction Progress Schedule 01 4000 Quality Requirements 01 5000 Temporary Facilities and Controls 01 6000 Product Requirements 01 7000 Executions and Closeout Requirements 01 7800 Closeout Submittals

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Table of Contents / Page 2 of 2

Division 02 – Existing Conditions 02 4100 Demolition

Division 05 – Metals 05 4000 Cold-Formed Metal Framing

Division 06 – Wood, Plastics, and Composites 06 1000 Rough Carpentry

Division 07 – Thermal and Moisture Protection 07 2100 Thermal Insulation 07 2400 Exterior Insulation and Finish System 07 5400 Thermoplastic Membrane Roofing 07 6200 Sheet Metal Flashing and Trim 07 9005 Joint Sealers

Division 08 – Openings 08 4313 Aluminum Framed Storefronts 08 8000 Glazing

Division 09 – Finishes 09 5100 Acoustical Ceilings

Division 12 – Furnishings 12 2400 Window Shades

III. Four Rivers Sanitation Authority Special Provisions for Civil Site Improvements

1 Aggregate Base Course, Type B 2 Bollard Removal 3 Bollards 4 Class D Patches 5 Combination Concrete Curb & Gutter 6 Curb, Gutter, or Combination Curb & Gutter Removal 7 Inlet Filters 8 Portland Cement Concrete Sidewalk 9 River Rock 10 Sidewalk Removal 11 Storm Sewer Removal 12 Storm Sewers, PVC

IV. General Provisions and Technical Specifications for Sanitary Sewer Construction (separate document incorporated by reference)Not t o be use d fo r b id din g purp

I

Bidding Requirements

Not t o be use d fo r b id din g purp

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Instruction to Bidders / Page 1 of 9

Instructions to Bidders

1 General

1.1 Scope and Intent

This section of the Contract Documents provides detailed information and requirements for preparing bids to prospective bidders, bidders' responsibility, the preparation and the submission of bids, basis for awarding the Contract and other general information concerned with bidding and executing the Contract.

1.2 Contradictions

If in the case of apparent contradictions between or among the Contract Documents, the Contract Documents shall be consulted in the following order: Addenda, Agreement, Supplementary Drawings, Instructions to Bidders, Detailed Specifications, Plans, Four Rivers Sanitation Authority (FRSA) General Provisions and Technical Specifications for Sanitary Sewer Construction. The language in the first such document in which language regarding the conflict, error or discrepancy occurs shall control.

1.3 Mandatory Pre-Bid Meeting

A Mandatory Pre-Bid Meeting for this project will be held on Thursday, July 9, 2026, at 10:00 a.m. in the FRSA Board Room at 3501 Kishwaukee Street, Rockford, Illinois. All Contractors intending to bid on this project must attend the pre-bid meeting.

2 Legal Requirements

2.1 Illinois Regulations

A. Public Act 100-1177 (820 ILCS 130/) entitled the “Prevailing Wage Act” requires the Bidder to comply with prevailing wages in accordance with the Illinois Department of Labor Standards. The State of Illinois requires contractors and subcontractors on FRSA projects to submit certified payroll reports via the State’s Certified Transcript of Payroll Portal currently found at: https://labor.illinois.gov/laws-rules/conmed/certifiedtranscriptofpayroll.html. The Bidder is responsible for verifying current information at the State’s website.

B. Public Act 83–1030 (30 ILCS 565/) entitled the "Steel Products Procurement Act" requires that steel products used or supplied in performance of this Contract or subcontract must be manufactured or produced in the United States with three exceptions.

The provisions of this Section shall not apply:

1. Where the Contract involves an expenditure of less than $500.

2. Where the executive head of the public agency certifies in writing that

a) the specified products are not manufactured or produced in the United States in sufficient quantities to meet the agency's requirements, or

b) obtaining the specified products, manufactured or produced in the United States would increase the cost of the Contract by more than 10%.

3. When its application is not in the public interest.

C. Public Act 96-929 (30 ILCS 570/) entitled the “Employment of Illinois Workers on Public

Works Act” provides that Illinois residents be employed on Illinois public works projects, Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Instructions to Bidders / Page 2 of 9 provided there has been a period of excessive unemployment (5%) in the State of Illinois as defined in the Act; and, further, that Illinois workers are available and capable of performing the particular type work involved.

D. Public Act 101-221 (820 ILCS 96/) entitled the “Workplace Transparency Act” requires that any party to a contract adopt and promulgate written sexual harassment policies that include, as a minimum, the following information:

1. the illegality of sexual harassment

2. the definition of sexual harassment under Illinois State law

3. a description of sexual harassment, utilizing examples

4. my (our) organization's internal complaint process including penalties

5. the legal recourse, investigative and complaint process available through the Illinois

Department of Human Rights and the Illinois Human Rights Commission

6. directions on how to contact the Department and the Commission

7. protection against retaliation as provided by Section 6-101 of the Illinois Human Rights

Act Upon request, this information must be provided to the Illinois Department of Human Rights and the FRSA.

E. With regard to nondiscrimination in employment, the Contractor for this project will be required to comply with the Illinois Fair Employment Practices Commission's Rules and Regulations.

F. The Contractor for this project must comply with the Occupational Safety and Health Act.

G. The Contractor for this project must comply with the Federal Drug-Free Workplace Act.

H. Public Act 96-1416 requires the Certification of Clean Construction and Demolition Debris

(CCDD) and uncontaminated soil prior to disposal at a CCDD fill site. The Contractor for this project must comply with Public Act 96-1416 and be responsible for the certifications and any fees associated with the disposal at a CCDD fill site.

1. In the event that contaminated soil is uncovered on the project, the Contractor must notify

FRSA immediately. Any extra costs resulting from the presence of contaminated soil must be evaluated in accordance with FRSA General Provisions & Technical Specs for Sanitary Sewer Construction; General Conditions: Article 5 – Time Provisions and Article 8 – Changes.

2.2 Americans with Disabilities Act

The Contractor for this project will comply with all applicable requirements of the Americans with Disabilities Act of 1990 (ADA). The Contractor will hold harmless and indemnify Four Rivers Sanitation Authority (FRSA) and their representatives from all:

A. suits, claims, or actions B. costs, either for defense (including but not limited to reasonable attorney's fees and expert witness fees) or for settlement C. damages of any kind (including but not limited to actual, punitive, and compensatory damages)

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Instructions to Bidders / Page 3 of 9 relating in any way to or arising out of the ADA, to which said firm is exposed or which it incurs in the execution of the Contract.

3 General Instructions

3.1 Bidder's Responsibility

Bidders are cautioned not to submit proposals until having carefully examined the entire site of the proposed work and adjacent premises and the various means of approach and access to the site, and having made all necessary investigations to inform themselves thoroughly as to the facilities for delivering, placing and handling the materials at the site, and having informed themselves thoroughly as to all difficulties involved in the completion of all the work under this Contract in accordance with its requirements.

Bidders must examine the Plans, Specifications and other Contract Documents and shall exercise their own judgment as to the nature and amount of the whole of the work to be done and for the bid prices must assume all risk of variance, by whomsoever made, in any computation or statement of amount or quantities necessary to complete fully the work in strict compliance with the Contract Documents.

The Bidder must satisfy himself by making borings or test pits, or by such methods as he may prefer, as to the character and location of the materials to be encountered or work to be performed. No pleas of ignorance of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary examinations and investigations, will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill, in every detail, all of the requirements of the Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time.

The Contractor is responsible for verifying the location of all existing utilities in the project areas.

The Bidder, therefore, shall satisfy himself by such means as he may deem proper as to the location of all structures that may be encountered in construction of the work.

3.2 Addenda and Interpretations

No interpretation of the meaning of the Plans, Specifications, or other Contract Documents will be made to any bidder orally. Every request for such interpretation must be in writing addressed to Four Rivers Sanitation Authority, 3501 Kishwaukee Street, Rockford, Illinois. To be given consideration, such request must be received at least five (5) days prior to the date fixed for the opening of bids.

Any and all such interpretations and any supplemental instructions will be in the form of written addenda which, if issued, will be sent by email, fax, or certified mail with acknowledgement of receipt requested, to all prospective bidders, at the respective addresses furnished for such purposes, not later than three (3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any such addenda or interpretation shall not relieve said bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

3.3 Laws and Regulations

The prospective bidder is warned that he must comply with all laws of the United States Government, State of Illinois, all ordinances and regulations of FRSA in the performance of the work under this Contract. The Bidder's attention is specifically called to that provision of the General Conditions regarding the rate of wage to be paid on the work.

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Instructions to Bidders / Page 4 of 9

3.4 Quantities Estimated Only

Bidders are warned that the estimate of quantities of the various items of work and materials, as set forth in the Proposal form, is approximate only and is given solely to be used as a uniform basis for the comparison of bids. The quantities actually required to complete the Contract work may be less or more than so estimated, and if awarded a contract for the work specified, the Contractor further agrees that he will not make any claim for damages or for loss of profits or for an extension of time because of a difference between the quantities of the various classes of work assumed for comparison of bids and quantities of work actually performed.

3.5 Form, Preparation, and Presentation of Proposals

For particulars as to the quantity and quality of the supplies, materials and equipment to be furnished, and the nature and extent of the work or labor to be done, prospective bidders are referred to the Contract Documents, which may be examined or obtained at the office of FRSA.

Each bid will be submitted upon the prescribed Proposal form. All blank spaces for bid prices must be filled in, in ink, with the unit or total sum or both for which the Proposal is made. If the Proposal contains any omissions, erasures, alterations, additions or items not called for in the itemized Proposal, or contains irregularities of any kind, such may constitute sufficient cause for rejection of bid. In case of any discrepancy in the unit price or amount bid for any item in the Proposal, the unit price as expressed in figures will govern. In no case is the agreement form to be filled out or signed by the bidder.

Bidders may opt to contact FRSA’s Engineering Department at 815.387.7660 to obtain an electronic Proposal form. If used, this form must be attached to the hard copy Proposal form and appropriately signed and executed with the bid.

The bid must be verified and be presented on the prescribed form in a sealed envelope on or before the time and at the place stated in the Advertisement for Bids, endorsed with the name of the person, firm or corporation presenting it, the date of presentation, and the title of the work for which the bid is made. If forwarded by mail, the sealed envelope containing the Proposal and marked as directed above, must be enclosed in another envelope addressed to Clerk of the Four Rivers Sanitation Authority, 3501 Kishwaukee Street, Rockford, Illinois, 61109 and be sent preferably by certified mail.

FRSA will not accept facsimile generated bids.

3.6 Bid Security

Each Proposal must be accompanied by the FRSA Bid Bond form with an acceptable Bid Security attached, in the amount specified in Notice to Bidders. This sum is a guarantee that, if the Proposal is accepted, a contract will be entered into and its performance properly secured. The FRSA’s Bid Bond Form included in the bid packet must be used. No other Bid Bond form may be substituted.

Within ten (10) days after the award of the bid, the deposits of all but the three lowest bidders will be returned. The deposits of the remaining two unsuccessful bidders will be returned within three (3) days after the execution of the Contract, or, if no such Contract has been executed, within sixty (60) days after the date of opening bids. The deposit of the successful bidder will be returned only after he has duly executed the Contract and furnished the required bond and insurance.

3.7 Affidavit of Compliance

Each proposal must be accompanied by fully executed original copies of the Fair Employment Practices Affidavit of Compliance and the Affidavit of Compliance: Responsible Bidder

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Instructions to Bidders / Page 5 of 9

Ordinance, both of which are enclosed with the Proposal packet. Failure to submit executed original copies of both affidavits with the Proposal may constitute sufficient cause for rejection of the bid.

3.8 Statement of Qualifications

Each Proposal must be accompanied by a Statement of Qualifications certifying that the bidder is registered to do business in the State of Illinois, has a permanent business office within forty (40) miles of the FRSA office at 3501 Kishwaukee Street in Rockford, IL, and provides documentation that the bidder possesses the appropriate financial, material, equipment, facility and personnel resources and expertise necessary to meet all contractual obligations. The bidder shall document no less than three (3) contracts for commercial or industrial building construction work within the past five (5) years having equal or greater value to the bid being submitted. FRSA reserves the right to request additional information, as needed, to evaluate bids prior to making an award.

3.9 Comparison of Proposals

Bids on item contracts will be compared on the basis of a total computed price arrived at by taking the sum of the estimated quantities of each item, multiplied by the corresponding unit prices and including any lump sum bids on individual items, in accordance with the estimate of quantities set forth in the Proposal form. Bids on lump sum contracts will be considered upon the basis of the lowest sum bid.

3.10 Acceptance of Bids and Basis of Award

The contract will be award, if at all, to the lowest responsive, responsible bidder. No bidder may withdraw his bid after the scheduled closing time for receipt of bids, for at least sixty (60) days. Four Rivers Sanitation Authority also reserves the right to reject any of all bids.

The bidder whose proposal is accepted will be notified of the Notice of Award issued by FRSA Executive Director. Within ten (10) days of issuance of a Notice of Award by the FRSA Executive Director, the successful bidder shall enter into a written contract for the performance of the Proposal work and shall furnish the required bonds and insurance certificates upon being served such Notice, personally, by mailing, or via email.

If the bidder does not comply with the Notice of Award, FRSA will issue a Deficiency Notice. If the bidder to whom the contract is awarded refuses or neglects to execute it or fails to furnish the required bond and insurance within five (5) days after receipt by him of Deficiency Notice, the amount of his deposit shall be forfeited and shall be retained by FRSA as liquidated damage and not as a penalty. It being now agreed that said sum is a fair estimate of the amount of damages that FRSA will sustain in case said bidder fails to enter into a contract and furnish the required bond and insurance. No plea of mistake in the bid shall be available to the bidder for the recovery of his deposit or as a defense to any action based upon the neglect or refusal to execute a contract.

3.10.1 Evaluation of Responsiveness

The responsiveness of bidders will be judged on the basis of the completeness of the bid submitted.

To be responsive, a Bid must be submitted on the forms provided as part of the Bid Documents and comply with all the requirements of the Instruction to Bidders.

3.10.2 Evaluation of Responsibility

To be judged as responsible, the bidder shall:

A. Have adequate financial resources for performance, the necessary experience, organization, technical qualifications, and facilities, or a firm commitment to obtain such by subcontracts;

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Instructions to Bidders / Page 6 of 9

B. Be able to comply with the required completion schedule for the project;

C. Have a satisfactory record of integrity, judgment, and performance, including, in particular, any prior performance on contracts from FRSA;

D. Have an adequate financial management system and audit procedures, that provide efficient and effective accountability and control of all property, funds, and assets;

E. Conform to the civil rights, equal employment opportunity and labor law requirements of the Bid

Documents.

F. Compliance with apprenticeship training participation as required in Four Rivers Sanitation

Authority Ordinance NO. 25 26 M 18 G. Have satisfactorily completed no less than three (3) commercial or industrial building construction contracts within the past five (5) years of equal or greater value to the bid being submitted.

3.11 The Rejection of Bids

FRSA reserves the right to reject any bid if the evidence submitted in the statement of the bidder's qualifications, or if investigation of such bidder fails to satisfy FRSA that such bidder is properly qualified to carry out the obligations and to complete the work contemplated therein. Any or all proposals will be rejected if there is reason to believe that collusion exists among the bidders.

Conditional bids will not be accepted. FRSA reserves the right to reject any and all bids and to accept the bid which they deem most favorable to the interest of FRSA after all Proposals have been examined and canvassed.

3.12 Insurance and Bonding

Contractor shall provide all necessary insurance and bonds required to complete the project. No more than ten (10) calendar days subsequent to FRSA’s issuance of an award letter, the Contractor shall provide documentation to prove that he has obtained all required insurance and bonds. FRSA shall be the sole judge as to the acceptability of any such proof.

Contractor shall provide and maintain all insurance and bonds as required by FRSA.

3.12.1 General

The Contractor shall ensure that:

A. All insurance policies shall be specific to the project.

B. The insurance certificate shall state: This certifies that the insurance coverage meets or exceeds that required for Maintenance Building Renovation, Capital Project No. 2102.

C. FRSA shall be named as Additional Insured in all policies; this shall include the Owners’

Contractors’ Protective Policy option.

D. All completed operations coverages and bonds shall remain in force for a period of two (2) years following acceptance of the Project and completed operations shall stay in force for two (2) years following completion of the Project.

3.12.2 Insurance

The Contractor shall, for the duration of the Contract and for two (2) years following project acceptance, maintain the following:

A. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Instructions to Bidders / Page 7 of 9 general aggregate limit is used, either the general aggregate limit shall apply separately to this project or the general aggregate limit shall be twice the required occurrence limit. The Contractor shall provide "XCU" coverage.

B. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage including coverages for owned, hired or non-–owned vehicles, as applicable.

C. Workers' Compensation and Employers Liability: Workers' Compensation limits as required by statute and Employers Liability limits of $500,000 per accident and $500,000 per disease.

D. Builder’s Risk (Course of Construction): Contractor shall purchase and maintain builder’s risk insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to one hundred percent (100%) of the completed value of the Work with no coinsurance penalty provisions.

Coverage shall be adjusted for any amendments to the Contract that affect the completed value of the Work. Builder’s risk insurance shall be maintained until written confirmation of Owner’s procurement of property insurance coverage. The insurance company providing the builder’s risk coverage shall grant permission for FRSA to partially occupy or use the premises under construction prior to Substantial Completion without removing or affecting the coverage.

The builder’s risk insurance shall also cover materials to be incorporated into the Work which are stored off-site, in-transit or at the place of manufacture.

E. Umbrella: $2,000,000 per occurrence/aggregate for contracts valued at $500,000 or over, or $1,000,000 for contracts below $500,000. $10,000 is maximum allowable self-retained limit.

F. Errors and Omissions: If the Contractor performs professional services, he shall maintain errors and omissions insurance with a limit no lower than $1,000,000 for the duration of the contract.

The policies shall contain, or be endorsed to contain, the following provisions in the General Liability and Automobile Liability Coverage’s:

1. Unless otherwise provided in paragraph “c” of this section, FRSA, its officers, officials, employees and volunteers shall be covered as additional insureds as respects liability arising out of activities performed by or on insured’s general supervision of the Contractor, products and completed operations of the Contractor, premises owned, occupied or used by the Contractor, or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to FRSA, its officers, officials, employees, volunteers, or agents.

2. Unless otherwise provided in paragraph “c” of this section, the Contractor’s insurance coverage shall be primary insurance as respects FRSA, its officers, officials, employees, volunteers, and agents. Any insurance or self-insurance maintained by FRSA, its officers, officials, employees, volunteers, or agents shall be excess of the Contractor’s insurance and shall not contribute with it.

3. As an acceptable alternative to provisions “a” and “b” of this section, the Contractor may provide owner's and contractor's protective liability insurance with coverage limits, named insureds, and in conformity with all applicable specifications of this section.

4. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to FRSA, its officers, officials, employees, volunteers, or agents.

5. The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Instructions to Bidders / Page 8 of 9

6. All Coverages — Each insurance policy required by this clause shall not be suspended, voided, canceled by either party, reduced in coverage, or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to FRSA.

3.12.3 Best's Ratings

FRSA shall be the sole judge of whether or not said insurer's ratios are satisfactory. FRSA 's decision shall be final and FRSA 's bidding procedures contain no appeal provision.

A. Alphabetical Rating: For purposes of this Request for Bids, "insurer" shall mean any surety, insurance carrier, or other organization which proposes to provide an insurance policy or bond for the Contractor. No insurer or surety rated lower than "A-, Excellent” in the current Best's Key Rating Guide shall be acceptable to FRSA.

B. Financial Size Rating: Provided an insurer's alphabetical rating is satisfactory, FRSA will examine said insurer's financial size rating.

1. If Best classifies the insurer XII or larger, said insurer shall be acceptable to FRSA.

2. If Best classifies the insurer as smaller than XII, but larger than VI, said insurer shall be submitted to FRSA’s Director of Management Services and/or FRSA’s insurance consultant for review.

Financial Size ratings less than VII are not acceptable and will disqualify the Contractor.

3.12.4 Performance Bond and Labor & Materials Payment Bond Form The Contractor shall provide a Performance Bond and Labor & Materials Payment Bond form acceptable to FRSA. The performance bond shall be for either 100% of the contract price or for the Contractor’s unit price times the estimated number of units, as applicable.

This Request for Bids contains a Performance Bond and a Labor & Material Bond form for the Contractor’s use.

If the Contractor fails to provide acceptable bonds within the specified time, he shall be in default.

3.12.5 Correction of Contractor’s Insurance or Bond Deficiencies If FRSA determines that the Contractor’s insurance or bond documentation does not conform to these specifications, FRSA shall inform said Contractor of the non-conformity. If said Contractor fails to provide conforming insurance or bond documentation within five (5) calendar days of FRSA’s deficiency notice, he shall be in default.

3.12.6 Indemnification Clause

Contractor shall protect, indemnify, hold and save harmless and defend FRSA, its officers, officials, employees, volunteers, and agents against any and all claims, costs, causes, actions and expenses, including but not limited to attorney's fees incurred by reason of a lawsuit or claim for compensation arising in favor of any person, including the employees, officers, independent contractors, or subcontractors of the Contractor or FRSA, on account of personal injuries or death, or damages to property occurring, growing out of, incident to, or resulting directly or indirectly from the performance by the Contractor or subcontractor, whether such loss, damage, injury or liability is contributed to by the negligence of FRSA or by premises themselves or any equipment thereon whether latent or patent, or from other causes whatsoever, except that the successful bidder shall have no liability for damages or the costs incident thereto caused by the sole negligence of FRSA.

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Instructions to Bidders / Page 9 of 9

The indemnification shall not be limited by a limitation on amount or type of damages payable by or for the Contractor or its subcontractor under any employee benefits act including, but not limited, to the Workers Compensation Act.

No inspection by FRSA, its employees, or agents shall be deemed a waiver by FRSA of full compliance with the requirements of the Contract. This indemnification shall not be limited by the required minimum insurance coverages in the Contract.

3.13 Tax Exemption

FRSA is exempt, by law, from paying bidder Federal Excise Tax and Illinois Retailers' Occupational Tax. Therefore, the bidder shall exclude those taxes from his bid. FRSA’s tax exemption number is E9992-3696-06. The bidder shall include all other applicable taxes in his bid price.

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Proposal / Page 1 of 4

Proposal

Project:

Location:

Completion Date:

Liquidated Damages:

Maintenance Building Renovation, Capital Project No. 2102

3333 Kishwaukee Street, Rockford, Illinois, FRSA Maintenance Building (Building No. 8)

January 15, 2027

$300 per calendar day.

To: Board of Trustees Four Rivers Sanitation Authority 3501 Kishwaukee Street Rockford, IL 61109

From: ____________________________________________________________ (Individual, Partnership or Corporation, as case may be)

(Address of Individual, Partnership or Corporation)

I (We), the undersigned, hereby propose to furnish all materials, equipment, tools, services, labor, and whatever else may be required to construct and place in service the above subject building renovation for Four Rivers Sanitation Authority all in accordance with the plans and specifications, provided by Four Rivers Sanitation Authority (FRSA). The undersigned also affirms and declares:

1. That I (we), have, examined and am (are) familiar with all the related contract documents and found that they are accurate and complete and are approved by the undersigned.

2. That I (we), have carefully examined the site of the work, and that, from my (our) investigation, has satisfied myself (ourselves) as to the nature and location of the work, the character, quality, and quantity of materials and the kind and extent of equipment and other facilities needed for the performance of the work, the general and local conditions and all difficulties to be encountered, and all other items which may, in any way, effect the work or its performance.

3. That this bid is made without any understanding, agreement or connection with any other person, firm, or corporation making a bid for the same purposes, and is in all respects fair and without collusion or fraud; and that I (we) are not barred from bidding as a result of a bid-rigging or bid-rotating conviction.

4. That accompanying the Proposal is a Bidder's Bond in the amount specified in Notice to Bidders, payable to the Board of Trustees of Four Rivers Sanitation Authority, which it is agreed, shall be retained as liquidated damages by said Four Rivers Sanitation Authority if

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Proposal / Page 2 of 4 the undersigned fails to execute the Contract in conformity with the contract documents incorporated in the contract documents and furnish bond as specified, within ten (10) days after notification of the award of the contract to the undersigned.

5. The Bidder is of lawful age and that no other person, firm or corporation has any interest in this Proposal or in the Contract proposed to be entered into.

6. The Bidder is not in arrears to Four Rivers Sanitation Authority, upon debt or contract, and is not a defaulter, as surety or otherwise, upon any obligation to Four Rivers Sanitation Authority.

7. No officer or employee or person whose salary is payable in whole or in part by FRSA is, shall be or become interested, directly or indirectly as a contracting party, partner, stockholder, surety of otherwise, in this Proposal, or in the performance of the Contract, or in the work to which it is relates, or in any portion of the profits thereof.

8. The Bidder which I represent complies with all applicable requirements of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Act (OSHA) and that if said bidder is awarded a contract, it will complete all OSHA-required or ADA-required employee and customer training, will make available all required information, and will hold harmless and indemnify FRSA and FRSA's representatives.

In regard to participation in an approved Apprenticeship program, upon request, Contractor will be required to provide written proof of participation.

9. The undersigned, as Bidder, declares that he has adopted and promulgated written sexual harassment policies in accordance with Public Act 99-093 and will make this information available upon request.

10. The undersigned, as Bidder, declares he will comply with prevailing wages in accordance with the Illinois Department of Labor Standards. The State of Illinois requires contractors and subcontractors on public works projects (including Four Rivers Sanitation Authority) to submit certified payroll reports via the State’s Certified Transcript of Payroll Portal found at:

https://labor.illinois.gov/laws-rules/conmed/certifiedtranscriptofpayroll.html

11. The undersigned, as Bidder, declares he will comply with the Federal Drug Free Workplace Act.

12. The undersigned, as Bidder, declares he will comply with Public Act 83-1030 entitled "Steel Products Procurement Act".

13. The undersigned, as Bidder, declares he will comply with Public Act 96-929 (30 ILCS 570) regarding Illinois residents’ employment.

14. The undersigned, as Bidder, declares he will comply with non-discrimination in employment in accordance with the Illinois Fair Employment Practices Commissions Rules & Regulations.

15. The undersigned, as Bidder, declares that he currently participates in an apprenticeship or training program that is registered with the United States Department of Labor’s Bureau of Apprenticeship and Training or other acceptable State of Illinois Department of Labor monitored program.

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Proposal / Page 3 of 4

In submitting this bid, it is understood that the right is reserved by Four Rivers Sanitation Authority to reject any and all bids. It is agreed that this bid may not be withdrawn for a period of sixty (60) days from the opening thereof.

The undersigned further declares that he (they) has (have) carefully examined the following items of work and that the cost of all the work to complete this project is given in this Proposal.

Lump Sum Base Bid Amount

Total Amount of Lump Sum Base Bid, expressed in figures, for providing all materials, equipment, warranty, and labor to complete this project in conformity with all specifications in this Invitation to Bid.

The undersigned acknowledges that he has received Addendum numbers , , , and realizes that all Addenda are considered part of the Contract.

Unit Prices

The following are unit prices, expressed in figures, for specific portions of the work as listed, and are applicable to authorized variations from the Contract documents.

Item Description Unit Unit Price

1. Concrete Floor Crack Repair (Per Detail 1/S300) Linear Foot $__________

2. Concrete Floor Spall Repair (Per Detail 2/S300) Square Foot $__________

3. Concrete Floor Full Depth Repair (Per Detail 3/S300) Square Foot $__________

4. Relocate an existing exterior duplex outlet below its current location for a distance of 12” into new EIFS belt course under Alternate A-1. Patch existing metal siding.

Each $__________ d fo r b id din g purp

Bid Doc. No. 27-406 Proposal / Page 4 of 4

Alternates

Alternate A-1:

Work includes: all work associated with furnishing and installing Exterior Insulation and Finish System (EIFS) belt-course, including removal of existing metal siding and base flashing. See Sheets D201 and A201.

Alternate A-1 Total Amount $____________________ (In Figures)

Alternate A-2:

Work includes: all work associated with exterior painting of existing metal siding, all existing hollow metal and overhead exterior doors, all associated door frames, and pre-finished metal trim. See Sheet A201.

Alternate A-2 Total Amount $____________________ (In Figures)

Alternate M-1:

Work includes: all work associated with furnishing and installing heat pump units in lieu of cooling only condensing units. See Sheet M101.

Alternate M-1 Total Amount $____________________ (In Figures)

Please note: This Project will be awarded, if at all, to a single bidder. Bids will be compared on the total price bid for Base Bid, Lump Sum work plus any combination of Bid Alternates A-1, A-2, and M-1. In accordance with Instructions to Bidders, Parts 3.10 and 3.11, FRSA is responsible for selecting the lowest, responsive, responsible bidders. Bids submitted that omit any Bid Alternate (A-1, A-2, or M-1) may be deemed unresponsive at the sole discretion of FRSA. FRSA reserves the right to reject any and all bids and to accept the bid which they deem most favorable to the interest of FRSA after all proposals have been canvassed.

Date:

Bidder: By:

(Printed Name of Firm) (Authorized Rep’s Signature)

By:

(Printed Street Address) (Printed Authorized Rep’s Name)

By:

(Printed City, State, Zip) (Printed Authorized Rep’s Title)

By:

(Area Code and Phone Number) (Fax Number)

(Authorized Rep’s Email Address)

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Proposed Subcontractor Form / Page 1 of 1

Proposed Subcontractor Form Project: Maintenance Building Renovation, Capital Project. 2102

Location: 3333 Kishwaukee Street, Rockford, Illinois, FRSA Maintenance Building (Building No. 8)

The following is the list of Proposed Subcontractors to be responsible for the following work coordinated by the Contractor.

Concrete:_____________________________________________________________________

EIFS:_________________________________________________________________________

Roofing/ Metal Flashing :_________________________________________________________

Aluminum Storefront System:_____________________________________________________

Gypsum Board/ Ceilings:_________________________________________________________

HVAC:________________________________________________________________________

Electrical:_____________________________________________________________________

HVAC Controls Contractor:_______________________________________________________

HVAC Controls Systems Manufacturer:______________________________________________

Site Piping and Improvements:_____________________________________________________ Not t d fo r b id din g purp

Bid Doc. No. 27-406 Fair Employment Practices Affidavit / Page 1 of 1

Fair Employment Practices Affidavit of Compliance Project: Maintenance Building Renovation, Capital Project No. 2102 NOTE: THE BIDDER MUST EXECUTE THIS AFFIDAVIT AND SUBMIT IT WITH ITS SIGNED BID. THE FOUR RIVERS SANITATION

AUTHORITY CANNOT ACCEPT ANY BID WHICH DOES NOT CONTAIN THIS AFFIDAVIT

, being first duly sworn, deposes and says that:

(Name of person making affidavit)

They are: of (Officer’s Title) (Company Name) that said company is and “Equal Opportunity Employer” as defined by Section 2000(e) of Chapter 21, Title 42 of the United States Code annotated and Federal Executive Orders #11375 which are incorporated herein by reference;

and that said company will comply with any and all requirements of Title 44 Admin. Code 750. APPENDIX A – Equal Opportunity Clause, Rules and Regulations, Illinois Department of Human Rights, which read as follows:

“In the event of the contractor’s non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights (“Department”), the contractor may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation.

During the performance to this contract, the contractor agrees as follows:

1. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizen status, age, physical or mental handicap unrelated to ability, sexual orientation, military status or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization.

2. That, if he or she hires additional employees in order to perform this contract or any portion of this contract, he or she will determine the availability (in accordance with the Department’s Rules and Regulations) of minorities and women in the areas from which he or she may reasonably recruit and he or she will hire for each job classification for which employees are hired in a way that minorities and women are not underutilized.

3. That, in all solicitations or advertisements for employees placed by him or her or on his or her behalf, he or she will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental handicap unrelated to ability, sexual orientation, military status or an unfavorable discharge from military service.

4. That he or she will send to each labor organization or representative of workers with which he or she has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the contractor’s obligations under the Illinois Human Rights Act and the Department’s Rules and Regulations. If any labor organization or representative fails or refuses to cooperate with the contractor in his or her efforts to comply with such Act and Rules and Regulations, the contractor will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations under the contract.

5. That he or she will submit reports as required by the Department’s Rules and Regulations, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Departments Rules and Regulations.

6. That he or she will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department’s Rules and Regulations.

7. That he or she will include verbatim or by reference the provisions of this clause in every subcontract awarded under which any portion of the contract obligations are undertaken or assumed, so that the provisions will be binding upon the subcontractor. In the same manner as with other provisions of this contract, the contractor will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply with the provisions. In addition, the contractor will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contacts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.

(Source: Amended at 32 I11. Reg. 16484, effective September 23, 2008)”

IL Dept of Human Rights Registration No.: Expiration Date:

Signature

Subscribed and sworn to before me this day of , 20 .

Notary Public

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Certification of Responsible Bidder / Page 1 of 1

STATE OF ILLINOIS )

) SS.

COUNTY OF ____________ )

AFFIDAVIT OF COMPLIANCE: RESPONSIBLE BIDDER ORDINANCE

I, ____________________________ [Name of Affiant], being first duly sworn upon oath, state as follows:

1. Position: I am the ________________________ [Title] of _________________________________ [Name of Bidding Entity] (the "Bidder"), and I am authorized to make this Affidavit on its behalf.

2. Project: This Affidavit is submitted in connection with the bid for Maintenance Building Renovation, Capital Project No. 2102 (the "Project") for the Four Rivers Sanitation Authority (“FRSA”).

3. Responsible Bidder Status: I certify that the Bidder meets the definition of a "Responsible Bidder" as set forth in the FRSA Responsible Bidder Ordinance for projects estimated to cost over $40,000.

4. Apprenticeship Program Participation: The Bidder, and all subcontractors at any tier, participate in active apprenticeship and training programs approved and registered with the U.S. Department of Labor's Office of Apprenticeship and Training (or its successor) for each of the trades of work contemplated under the awarded contract.

5. Evidence of Participation: Attached to the bid (or to be provided as required) are copies of the applicable apprenticeship standards and apprenticeship agreement(s) for any contractor(s) who will perform work on the project site.

6. Subcontractor Compliance: The Bidder shall require all subcontractors for this FRSA Project to comply with the requirements of this Ordinance.

7. Verification: I understand that FRSA may request additional documentation to verify that the apprenticeship program is active and registered.

8. Acknowledgment of Penalties: I acknowledge that failure to provide this Affidavit or proof of participation shall render the bid non-responsive and subject to disqualification. Further, I understand that failure to comply with these requirements during the performance of the contract may result in being deemed in default, withholding of payments, and contract termination.

9. Exemptions: I certify that the work for which this bid is submitted is not exclusively dedicated to the transportation of materials and equipment, nor does it consist solely of the maintenance, repair, or installation of lining of sanitary sewer lines, unless a specific waiver has been granted by FRSA.

FURTHER AFFIANT SAYETH NOT.

[Signature of Affiant]

SUBSCRIBED AND SWORN to before me this ____ day of _________, 20___.

NOTARY PUBLIC

Not t o be use d fo r b id din g purp

Bid Doc. No. 27-406 Bid Bond / Page 1 of 2

Bid Bond

KNOW ALL MEN BY THESE PRESENTS, that we:

_________________________________________________ (hereinafter called the Principal) and

___________________________________________________ (hereinafter called the Surety) a Corporation chartered and existing under the laws of the State of _______________________ with its principal offices in the City of _____________________ and authorized to do business in the State of Illinois are held and firmly bound onto the Four Rivers Sanitation Authority (FRSA) of Winnebago County, Illinois, in the full and just sum of: FIVE (5%) OF THE TOTAL BID PRICE good lawful money of the United States of America, to be paid upon demand of the FRSA, to which payment will and truly to be made we bind ourselves, our heirs, executors, administrators, and assigns, jointly and severally and firmly by these presents.

WHEREAS, the Principal is about to submit, or has submitted to FRSA, a proposal. The Maintenance Building Renovation project consists of roof replacement, interior ceiling demolition and replacement, curtain wall removal and replacement with a storefront system, concrete floor repair work, existing hydraulic lift removal and hydraulic equipment relocation, demolition and replacement of HVAC equipment, and all other work as indicated on…