Four Mile Fenster_Specifications - signed.pdf

GENERAL AND TECHNICAL

SPECIFICATIONS

FOR

FOUR MILE FENSTER

ABANDONED MINERAL MINE LANDS

SAND CAVE ROAD, EWING, VIRGINIA

PREPARED BY:

COMMONWEALTH OF VIRGINIA

DEPARTMENT OF ENERGY

DIVISION OF MINERAL MINI}{G

August 05,2026

I

Table of Contents

2. SITEPREPARATION 9

3. PORTAL CLOSURE-WIRE CABLE 10

4. CLEANUPANDREPAIROFDAMAGE... ...........II

GENERAL SPECTFICATIONS

FOUR MILE FENSTER ABAI\DONED MINERAL

MINE LANDS PROJECT

Section 1.

All of the following parts, considered as a whole, shall comprise the complete specifications. They are complementary and anything called for by one and not the others shall be considered binding as though called for by all.

1.1 Bid Package (General Clauses, General Conditions, Notice and Instructions to Bidders, etc.).

1.2 General Specifications (Pages l-7) and Construction Specifications (Pages 8-11)

1.3 Construction Drawings (Sheets 1 &2).

Section 2. DEFINITIONS

2.1 The word "Agency" shall mean the Commonwealth of Virgini4 Department of Energy, Division of Mineral Mining.

2.2 Where the word ooContracf is used, it shall be understood to refer either to a purchase order placed by the Agency and accepted by the Contractor together with this specification and all other documents referred to in such purchase order; or to a formal contract executed by the Agency and the Contractor, together with this specification and other documents referred to in such formal contract.

2.3 The word ooContractor" means the person, firm, or corporation named as such in the contract and includes the plural number and the feminine gender when such are named in the contract as the Contractor.

2.4 The word "Subcontractor'' means only those having a direct contract with the Contractor and it includes one who furnishes material worked to a special design but does not include one who merely furnishes material not so worked.

2.5 Where the word *Work" is used, it shall be understood to mean and include any and all labor, supervision, services, materials, machinery, equipment, tools, supplies and facilities called for by, and to complete, the Contract.

Section 3. SCOPE OF WORK

3.1 The work to be performed under the terms of this Specification consists of mine site reclamation on the site known as the FOUR MILE FENSTER ABANDONED MINERAL MINE LANDS in the unincorporated community of EWING, Virginia, forthe Commonwealth of Virginia.

3.2 The intent of this Specification is to prescribe the complete work to be performed. The specification is written to permit and direct the work to be conducted by the selected Contractor. If there are any contradictions between the Specifications and Drawings, the Contractor shall bring these facts to the attention of the Agency and obtain the Agency's decision as to the true meaning and intention.

3.2.1

3.2.2

The Contractor remains responsible for timely identiffing any conflicts as may be found to the attention of the Agency.

In the absence of a formal written response from the Agency, or in the event the Contractor fails to bring such to the attention of the Agency, the Contractor is responsible for ensuring compliance with the most stringent requirement.

5.3

Section 4. TIME SCHEDULE

4.1 The Work shall be executed with sufficient personnel, equipment and material to complete the work in a period of30 calendar days.

Section 5. WORK BY CONTRACTOR

The Contractor shall:

5.1 Furnish all supervision, labor, materials, tools and equipment necessary to perform all work. The work shall consist principally of the following;

5.1.1 Install bate gate

5.1.2 Revegetate all areas disturbed by reclamation activities.

5.2 Be responsible for receiving, unloading, storing, protecting and handling all materials and equipment furnished by the Contractor or the Agency for the execution of all work under this Specification.

Be responsible for demurrage or claims incurred because of negligence in expediting the unloading of materials or equipment.

5.4 Replace any defective material furnished by the Contractor or any defective work performed by the Contractor's forces at the Contractor's own expense.

5.5 Fumish to the Agency for approval before start of work, a Schedule of Work and procedure for construction of the work covered by the confact.

5.6 Be responsible for scheduling, expediting, directing, inspecting and coordinating the work so as to complete the work in the time agreed upon. The Contractor shall immediately notifr the Agency of any impending problems, which could delay the completion of the work.

5.7 Before starting the work, contact the Agency for proper clearance and be govemed by the Agency's instructions.

5.8 Be responsible for locating, relocating and protecting from damage existing underground and overhead utilities when such utilities are clearly visible. Be responsible for veri$ing the location of all utilities, pipes, etc. before initiating the work.

5.9

5.10

5.11

Confine all workers to the construction area.

Provide drinking water and containers.

Provide watchmen, safety barricades, lights, signs and other items necessary for layout and installation of the work.

5.12 Furnish all labor, stakes, templates and tools and perform all field surveying and engineering to establish construction quantities and the lines and grades necessary for layout and installation of the work.

5.13 Be completely familiar with the location and accessibility of various construction and storage sites to determine the best material and equipment handling methods for the orderly completion of the work.

5.14 Have on the work site during construction a competent superintendant, duly authorized to represent and act for the Contactor in all matters pertaining to the work covered by this Specification.

5.15 Notperform any additional ortemporary work forthe Agency's accountunless on specifiedwritten orders, signed by the Agency's authorized representative and Contractor and only in the amounts of the various types of work specified in said orders.

5.16 Work in close cooperation with the Agency and others engaged in the project so that the work will be completed with dispatch and in an orderly manner.

5.17 Continuously maintain adequate weather and fire protection of the Contractor's work from damage and shall protect property from damage or loss arising in connection with this contract. The Contractor shall make good any such damage or loss.

5.18 Comply with the provisions of the "Occupational Safety and Health Act of 1970, Public Law 91-596",29 CFR and 30 CFR; and the Safety Codes Commission of the Commonwealth of Virginia, issued by the Department of Labor and Industry under Title 40.1 of the Code of Virginia (1950), as amended. The Contractor shall be held liable to the Agency for any health and/or safety infractions, on the Contractor's part, which cause the Agency or surface owner to receive a citation and/or fine from any local, state or federal agency. Actual costs involved will require satisfaction, by the Contractor, to the Agency or surface owner.

5.19 Maintain the site of work in an orderly manner. The Contractor shall provide personnel and supervision to continuously clean up the construction area under this jurisdiction. Should the Confactor refuse or fail to clean up or remove debris when requested by the Agency, it is understood that the Agency may employ others to do this work, and without further authority withhold the cost thereof from any payment due the Contractor.

5.20 Dispose of all debris and waste resulting from work at a disposal site approved by the Agency. The Contractor shall comply with all Deparfrnent of Environmental Quality requirements concerning the use, handling, and disposal of petroleum products, working in or near streams and wetlands, burning or releasing emissions into the air, and disposal of solid waste and hazardous or toxic waste. The Contractor shall not put or spill any materials into any drainage system that would pollute area streams or waterways.

The Contractor shall be liable for any pollution caused directly or indirectly by the Contractor's employees or those ofany subcontractors.

5.21 Furnish all special apparatus, welding machines, air compressors, hoisting equipment, tools, implements, cartage, scaffolding, ladders, planks, acetylene gas, oxygen gas, expendable materials, temporary light and heat, consffuction materials, shims, and al1 other materials that may be required for the proper completion of the work.

5.22 Furnish electrical power, gas, compressed air, and any other utilities required for use during construction.

The Contractor shall remove all temporary wiring, switches, lights, piping, and connections to service facilities used during construction. Such connections shall not be made without approval of the Agency.

5.23 Provide temporary supports as may be required during construction including those necessary to ensure the stability of the proposed excavation or working under mine roofs.

5.24 Not be permitted to drive any crawler type equipment or rollers on any paved roads except on rubber tire floats or similar vehicles. The Contractor shall protect pavement when it is necessary to move such tpe equipment across any paved roadway.

5.25 Not be permitted to keep within buildings or structures any stock of gasoline, kerosene, diesel fuel or similar flammable material. Any such flammables shall be stored in areas arranged by the Contractor, in a manner approved by the Agency and in compliance with the Department of Environmental Quality's AST Regulations.

5.26 s.27

Be responsible for shoring as required to prevent damage to any adjacent structures, utilities or properly

Repair to the satisfaction of the Agency, at the Contractor's own expense, any damage to adjacent structures, utilities or property.

5.28 Allow and provide the Agency access to the work for inspection whenever it is in preparation or progress, and provide proper facilities for such access and inspection.

5.29 The drawings and specifications illustrate the general chmacter and scope of the work. Any additional detail and other information deemed necessary by the Agency will be fumished to the Contractor when and as required by the work.

5.30 Where the word o'similar" appears on the drawings, it shall be interpreted in its general sense and not as meaning identical, and all details shall be worked out in relation to their location and their connection with other parts of the work.

5.31 The specifications are divided into several parts for convenience only, since the entire specifications must be considered as a whole. The divisions ofthe specifications are not intended to control the Contractor in dividing the work among subcontractors or to limit the work performed by any trade. The Contractor shall be responsible for the coordination ofthe trades, subcontractors, and venders engaged upon this work.

5.32 The Contractor shall verifr measurements or dimensions shown on the drawings at the site. Where there are discrepancies, the Agency shall be consulted.

5.33 The Contractor shall maintain at the site one copy of all drawings, specifications, addend4 change orders and other modifications, in good order and marked to record all changes made during construction.

5.34 Before performing any excavation, contact Miss Utility, (800) 810-7197, to confirm the location of any below ground utility lines in the work mea. The affected utility companies will mark the location of the underground lines within 48 hours after being notified. If the work is to continue more than 15 days, they will return to remmk the utility lines as requested. Further details about the Miss Utility progftm and its requirements are available at the website )vww.missutilityofuirginia.com.

5.35 The Contractor shall comply with all regulations goveming storm water discharges from construction activities. The contractor shall implement an erosion and sediment control plan throughout the duration of construction activities.

5.36 The Contractor shall certify that all materials meet the requirements of these specifications and governing authorities.

5.37 The Contractor shall comply with permits issued by the Army Corps of Engineers and any other permits required to complete construction for this projecl

Section 6. WORK BY AGENCY

The Agency will:

6.1 Furnish the site in an "as is" condition.

6.2 Provide limited area, not necessarily adjacent to the site, for storage purposes and for the Contractor's offices, change houses, sanitary stations, and tool and storage sheds. The Contractor shall make and maintain access to the facilities.

6.3 Furnish all design and detail drawings necessary to complete the specified work. One set of Plans and Specifications will be sold to interested bidders. Additional sets of Plans and Specifications will be issued to the selected Contractor as needed.

6.4 Designate in the field the manner in which the work is to be performed, as conditions warrant, if not detailed in the Specifications or shown on the Drawings.

6.5 Inspect the work during its progress. No work will be considered completed until approved by the Agency

6.6 Obtain right of entry.

TECHNICAL SPECIHCATIONS

FOR

FOUR MILE FENSTER ABANDONED MINERAL

MINE LAIIDS PROJECT DMM22O43

1. MOBILIZATION

I.A SCOPE

This item shall consist of the mobilization and demobilization of the Contractor's forces and equipment necessary for performing the work required to complete the Contract.

1.8 PROCEDURE

It shall include the purchase of contract bonds (if applicable), eVA fees, insurance, transportation of personnel, equipment and operating supplies to the site, and other preparatoty work at ttre site.

It shall not include mobilization for any specific item of work for which payment for mobilaation is provided elsewhere in the Contract.

This item covers mobilization for work required by the Contract at the time of award. If additional mobilization costs are incurred during performance of the contract as a result of changed or added items of work for which the Contractor is entitled to an adjustment in contract price, compensation for such costs will be included in the price adjustment for the items of work changed or added.

l.C MEASUREMENT AND PAYMENT

1.C.i Measurement: Measurement for MOBILIZATION shall be Lump Sum for the job as shown in the project Scope of Work.

1.C.ii Payment Total payment for MOBILIZATION shall not exceed l0% of the Base Bid amount, Exceeding this limit may be basis for rejection of the bid as non-responsive. The Base Bid amount shall be the total of all sub-items on the Bid Schedule, less the amount for Mobilization.

Payment for MOBILIZATION shall be the Lump Sum amount listed on the Bid Schedule and shall constitute full compensation for all labor, equipment, materials and incidentals necessary to complete the work.

Payment for MOBILIZATION shall be made on the basis of 50%o of the Lump Sum amount on the first invoice submitted and the remaining 50% on the frnal invoice.

2. SITE PREPARATION

2.A SCOPE

This item shall consist of minor site preparation activities necessary to support project access and construction operations. Work under this item shall be limited to stabilization, maintenance, and repair of the adit roof, ribs, and floor, as directed by the Project Inspector.

2.8 PROCEDURE

The site is a small adit that is adjacent to Sand Cave Roa4 and no clearing, grubbing, or tree removal is anticipated. The interior of the adit may require scaling to secure anchor points into competent rock. Any rock that is scaled is expected to be minimal and may pushed further into the adit, along the ribs.

2.C MEASUREMENT AND PAYMENT

z.C.i Measurement: Measurement for SITE PREPARATION shall be on a per job basis for all work accepted and approved by the Agency.

2.C.ii Payment: SITE PREPARATION shall be based upon the Lump Sum amount on the Bid Schedule.

Payment as specified shall be full compensation for all labor, materials, equipment and incidentals necessary to complete the work.

3. PORTAL CLOSURE-WIRE CABLE NET

3.A SCOPE

This item shall consist of the installation of one (l) closure as shown on the Wire Cable Net Mine Closure Fenster drawing.

3.8 MATERIALS

Material for the closure shall consist of:

t 7 x 19 GalvanizedAircraft Cable,'/o" in diameter, e stainless steel or galvanized clips, e a perimeter cable of 7 x 19 and 5116" in diameter Galvanized Aircraft Cable, o 3/i'Split Set Type Anchors, l' long, and o 7" square roofplates.

Mulch: Pre-packaged/bagged brown or black hardwood mulch free of pests and diseases.

3.C PROCEDURE

3.C.i Access to the site will be via Sand Cave Road as shown on the Site Plan Drawing. Equipment to be used for access shall be no larger than a pickup truck with tailer or equivalent equipment.

3.C.ii A single length of cable is wrapped into a 6" x 6" grid pattem net.

3.C.iii Stainless steel or galvanized clips are securely swaged at all intersections.

3.C.iv A perimeter cable of 7 x 19, 5116" in diameter galvanized aircraft cable is strung through the outer loops ofthe net.

3.C.v The perimeter cable is anchored into competent rock with a3/n" diameter split-set type long anchor, l' long, placed on 4' centers and the ends, and passing through a 7" square roofplate.

3.C.vi Any damage done to structures or other areas shall be repaired at the Contractors expense before final payment is made. [n the event such damage occurs as a result of instructions from the Agency, payment will be made at the price agreed to by the Contractor and Agency.

3.D MEASUREMENTANDPAYMENT

3.D.i Measurement: Measurement for the materials and installation of the PORTAL CLOSURE - WIRE CABLE NET shall be on a Lump Sum Basis.

Payment Payment for PORTAL CLOSURE - WIRE CABLE NET shall be based on the Lump Sum amount on the Bid Schedule. Paynent as specified shall be full compensation for all labor, equipmenl materials and incidentals required to perform the work.

3.D.ii

4. CLEATTI'P AIID REPAIR OFDAMAGE

4.A SCOPE

4.8

This item shall consist of cleaning up the site prior to demobilization, repairing damage and guarantee of workmanship.

MATERIALS

4.B.i Mulch: Pre-packaged/bagged brown or black hardwood mulch free of pests and diseases.

CLEANINGUP

After all construction work is complete, prior to final payment all exposed areas shall be cleaned and left in an acceptable condition. All unused material shall be rernoved from the site or otherwise disposed of as directed by the Agency. Any bare areas shall be mulched.

4,D REP.AIRINGDAMAGE

Any damage done to structures or other areas shall be repaired at the Contractors expense before final payment is made. In the event such damage occurs as a result of instructions from the Agency, payment will be made at the price agreed to by the Contractor and Agency.

4,8 GUARANTEE

The Contractor shall assume responsibility for all workmanship and materials for a period of time as described in the General Conditions.

4.F MEASUREMENTANDPAYMENT

No separate measurement and payment will be made for CLEANUP AND REPAIR OF DAMAGE. This work shall be considered incidental to Mobilization.

4,C