Four_(4)_BMW_Police_Motorcycles.pdf

INVITATION FOR BID

FOUR (4) BMW POLICE MOTORCYCLES

City of Thousand Oaks

2100 Thousand Oaks Blvd

Thousand Oaks, CA 91362

RELEASE DATE: October 24, 2025

DEADLINE FOR QUESTIONS: November 5, 2025

RESPONSE DEADLINE: November 12, 2025, 3:30 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/toaks https://procurement.opengov.com/portal/toaks%0c

City of Thousand Oaks

INVITATION FOR BID

Four (4) BMW Police Motorcycles

I. Introduction II. Scope of Work

III. Notice Inviting Bid IV. Request for Bid V. Terms and Conditions

VI. Pricing Proposal

Attachments:

A - BMW Motorcycle Specifications 2026

B - 10-24-25 NIB - 2025 2026 12 Four (4) BMW Police Motorcycles Notice

Invitation For Bid #2025/2026-12 Title: Four (4) BMW Police Motorcycles

1. Introduction

1.1. Summary

The City of Thousand Oaks is seeking bids for four (4) BMW Police Motorcycles.

1.2. Background

The City of Thousand Oaks is located in eastern Ventura County and consists of 56 square miles. The City population is approximately 122,000. The City is a general law city operating under the Council/Manager form of government. The City Council is comprised of five elected members through district-based elections, with one member serving as Mayor on an annual basis.

1.3. Contact Information

Project Contact:

Andrew Becker

Purchasing Supervisor

2100 East Thousand Oaks Blvd

Thousand Oaks, CA 91362

Email: abecker@toaks.gov

Phone: (805) 449-2203

Procurement Contact:

Chris Meske

Senior Purchasing Specialist

1993 Rancho Conejo Blvd

Thousand Oaks, CA 91320

Email: cmeske@toaks.gov

Phone: (805) 376-5090

Department:

Thousand Oaks Police Department

1.4. Timeline

Release Project Date(Non-Mandatory) October 24, 2025

Question Submission Deadline(Non-

Mandatory)

November 5, 2025, 3:30pm mailto:abecker@toaks.gov tel:(805)449-2203 mailto:cmeske@toaks.gov tel:(805)376-5090

Proposal Submission Deadline(Non-

Mandatory)

November 12, 2025, 3:30pm

Thousand Oaks City Clerk Department is inviting you to a scheduled Zoom meeting.

Topic: Four (4) BMW Police Motorcycles Spec

2025/2026-12

Time: Nov 12, 2025 03:30 PM Pacific Time (US and

Canada)

Join Zoom Meeting https://us02web.zoom.us/j/88395824964?pwd=oC

Nz36neFfglwjM8iwNpXdDPRJ4edT.1

Meeting ID: 883 9582 4964

Passcode: 514357

One tap mobile

+12133388477,,88395824964#,,,,*514357# US (Los

Angeles)

+16692192599,,88395824964#,,,,*514357# US

(San Jose)

Join instructions https://us02web.zoom.us/meetings/88395824964

/invitations?signature=jmIiM9rxR5-To8jr-dc19TP-

O5UIqhvhzBV8GtxLJss https://us02web.zoom.us/j/88395824964?pwd=oCNz36neFfglwjM8iwNpXdDPRJ4edT.1 https://us02web.zoom.us/j/88395824964?pwd=oCNz36neFfglwjM8iwNpXdDPRJ4edT.1 https://us02web.zoom.us/meetings/88395824964/invitations?signature=jmIiM9rxR5-To8jr-dc19TP-O5UIqhvhzBV8GtxLJss https://us02web.zoom.us/meetings/88395824964/invitations?signature=jmIiM9rxR5-To8jr-dc19TP-O5UIqhvhzBV8GtxLJss https://us02web.zoom.us/meetings/88395824964/invitations?signature=jmIiM9rxR5-To8jr-dc19TP-O5UIqhvhzBV8GtxLJss

2. Scope of Work

For the supply of BMW R1300RT-P police motorcycles in accordance with the manufacturer’s Standard

Order Deck specifications, with the following additional specifications in Attachment A - BMW

Motorcycle Specifications 2026

2.1. Scope of Work

Please see Specification Attachment - Attachment A - BMW Motorcycle Specifications 2026 https://procurement.opengov.com/portal/toaks/projects/208180/document?section=1948016 https://procurement.opengov.com/portal/toaks/projects/208180/document?section=1948016 https://procurement.opengov.com/portal/toaks/projects/208180/document?section=1948016

3. Notice Inviting Bid

SPECIFICATION #2025/2026-12

NOTICE IS HEREBY GIVEN that sealed bids will be received electronically for:

Four (4) BMW R1300RT-P Police Motorcycles

The City of Thousand Oaks will receive sealed bids, electronically, for Four (4) BMW R1300RT-P Police

Motorcycles at the following web address: https://procurement.opengov.com/portal/toaks no later than Wednesday, November 12, 2025, 3:30 pm at which time or thereafter bids will be opened and read aloud. All associated documents shall be submitted electronically through the website. Paper bids or late, mailed, or faxed bids will not be accepted. Bidders should be aware that uploading of the bid and associated documents may take some time, and bidders are responsible to ensure that their bid and all supporting documentation are submitted prior to the deadline.

Bids shall be opened and read aloud on, Wednesday, November 12, 2025 at 3:30 pm. Bidders may attend the opening and reading of the bids virtually. Information on the virtual bid opening will be posted on the City’s procurement portal: https://procurement.opengov.com/portal/toaks..

Bidders are required to register with the City prior to downloading documents from the website and to be eligible to submit a Bid. This information is used to notify Bidders via e-mail of addenda to procurement actions. You may view summary information about solicitations, but you must be registered at this site and logged in before you can download solicitation documents:

https://procurement.opengov.com/portal/toaks. Bidder when registering you must use one of the following commodity codes: 07105, 07156. Those needing assistance registering at the website may contact: Andrew Becker, Purchasing Supervisor, (805) 449-2203; email: abecker@toaks.gov or Chris

Meske, Senior Purchasing Specialist, (805) 376-5090; email: cmeske@toaks.gov.Solicitations may be downloaded by vendors who have registered online at the City’s Purchasing website. A Bidder who fails to register with the City as outlined above may be deemed non-responsive and not be considered for award.

https://procurement.opengov.com/governments/portal/toaks https://procurement.opengov.com/portal/toaks https://procurement.opengov.com/governments/portal/toaks https://procurement.opengov.com/governments/portaloaks

4. Request for Bid

Request for Bid #2025/2026-12

Four (4) BMW R1300RT-P Police Motorcycles

The City of Thousand Oaks is currently soliciting bids for the equipment above mentioned, per the attached specification.

Bids will be received electronically until Wednesday, November 12, 2025 at 3:30 pm. Bidder agrees to guarantee their bid for a period of not less than one hundred and twenty (120) days from the date of bid submittal. The City reserves the right to accept, or reject all bids submitted, if it remains in the best interest of the City.

4.1. REQUIREMENTS

A. Equipment must be equipped with air pollution and exhaust emission control apparatus meeting current Federal and State of California requirements.

B. Equipment and accessories shall conform to the Safety Orders of the Division of Industrial Safety and current requirements of OSHA.

C. Bidders are required to register with the City prior to downloading documents from the website and to be eligible to submit a Bid. This information is used to notify Bidders via e-mail of addenda to procurement actions. You may view summary information about solicitations, but you must be registered at this site and logged in before you can download solicitation documents: https://procurement.opengov.com/portal/toaks. Bidder when registering you must use one of the following commodity codes: 07105, 07156. Those needing assistance registering at the website may contact: Andrew Becker, Purchasing Supervisor, (805) 449-2203; email:

abecker@toaks.gov or Chris Meske, Senior Purchasing Specialist, (805) 376-5090; email:

cmeske@toaks.gov. Solicitations may be downloaded by vendors who have registered online at the City’s Purchasing website. A Bidder who fails to register with the City as outlined above may be deemed non-responsive and not be considered for award.

4.2. BID SUBMITTAL

All units are to be delivered: F.O.B. City of Thousand Oaks, Municipal Service Center, 1993 Rancho

Conejo Blvd., Thousand Oaks, CA 91320. Vendor shall apply for all California registration(s) and license(s).

4.3. SPECIFICATIONS

Required Options https://procurement.opengov.com/portal/toaks

A. Product specifications in this Bid may include City “Required Options/Other”. If so, Bidder must include the price for ALL such options in their bid, or they may be considered non-compliant.

B. For any specific “Required Options/Other”, Bidder may quote an equivalent so long as its design and performance are as good as, or better than, the specified option item. Bidders that do not include the price of the items listed under the “Required Options/Other” section may be considered non-compliant.

5. Terms and Conditions

STANDARD BID AND CONTRACT

5.1. Acceptance of All Terms and Conditions

Submission of a bid in response to this Invitation to Bid shall constitute acknowledgment and acceptance of all terms and conditions set forth in the bid documents.

5.2. Financial Responsibility

Any cost incurred in responding to this Invitation to Bid shall be the sole responsibility of the bidder.

5.3. Business License

In accordance with the City Municipal Code, Title 3, Chapter 1, a Business License must be obtained by every person engaged in business in the City. Each bidder shall maintain, or obtain as necessary, the required license from the City's Business License website.

5.4. Compliance with Laws

All bidders shall abide by and obey all applicable Federal, State and City laws, including, but not limited to, the Nondiscrimination and Affirmative Action provisions of the laws of the United States of America, the State of California, and the City.

5.5. Submission of One Bid Only

No individual or business entity of any kind shall be allowed to make or file or to be interested in more than one bid, except an alternative bid when specifically requested. However, an individual who has quoted prices on materials to a bidder submitting a Proposal is not thereby disqualified from quoting prices to other bidders submitting proposals.

5.6. Acceptance and Rejection of Bids

The City of Thousand Oaks reserves the right to reject any and all bids, to waive any minor bid irregularities, and to accept any item or portion of a bid.

5.7. Conditions or Limitations

Any bid that sets forth conditions or limitations to the specifications, terms and/or conditions may be considered non-responsive and may be rejected.

5.8. Format/Content of Bid

Bids shall be submitted on the forms provided by the City. Bidder's shall provide all information requested in the spaces provided. Further, if requested in the bid document, each bidder shall submit with his bid cuts, sketches, descriptive literature, and/or complete specifications describing the product offered. Reference to information previously submitted does not satisfy this requirement.

https://toaks.gov/businesslicenses

5.9. Specification

All items offered are in strict compliance with the specifications, and the successful bidder shall be held responsible therefor.

5.10. Modifying or Withdrawing Bids

Any Bidder who wishes to make modifications to a Bid already received by the City must withdraw their

Bid via the City's eProcurement Portal in order to make the modifications. All modifications must be properly initialed by Bidder's authorized representative, executed, and submitted in accordance with the terms and conditions of this solicitation. It is the responsibility of the Bidder to ensure that a modified or withdrawn Bid is resubmitted before the Submittal Deadline.

5.11. Firm Offer

Once opened, all bids received shall be firm offers, and may not be withdrawn for a period of one hundred twenty (120) days following the official bid opening date. If supported by consideration, firm offers may be extended for an additional period of time.

5.12. Demonstration/Samples

A demonstration or samples may be requested as part of the solicitation or after the opening of bids.

Vendor shall arrange a demonstration and/or supply requested samples at no cost to the City.

5.13. Materials

Unless otherwise specified in the bid document, all items offered shall be new, in current production, and in first class condition.

5.14. Governmental Restrictions

In the event any Governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship or performance or any item offered, it shall be the responsibility of the bidder to immediately notify the Purchasing Officer, in writing, indicating the specific regulation which requires such alterations. The City reserves the right to accept any such alteration, including any price adjustments, to rebid, or to cancel the contract if an award has been made.

5.15. Award

Award will be made by City Council to the lowest responsive and responsible bidder. Award shall be confirmed by written Purchase contract, and subject to all of the Standard Terms and Conditions contained therein. Pursuant to the Thousand Oaks Municipal Code Title 3, Chapter 10, Section 3-10.206, in the bidding of, or contracting for procurement of supplies, materials, and equipment, the City may give a preference to responsive, responsible, local businesses located in the City of Thousand Oaks in an amount not-to-exceed 5% or $5,000, whichever is lower, of the local business’ total net bid price.

5.16. Delivery/Installation

Unless otherwise specified in the bid document, delivery shall be F.O.B. destination. Where applicable, delivery may include set-in-place and/or installation.

5.17. Warranty

Any and all defects of material and/or workmanship that may develop in the normal use and service of equipment, including attachments or trade accessories supplied by the vendor, shall be repaired or replaced at no cost to the City. All equipment shall be covered by the manufacturer's warranty;

however, in no case shall the warranty be for less than one year from acceptance of the equipment by the City.

6. Pricing Proposal

Unit cost shall beFour (4) BMW R1300RT-P Police Motorcycles as detailed below

(Include Doc Fee, Licenses & All Other Costs)

BID FORM

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 BMW R1300RT-P POLICE

MOTORCYCLES with all included specifications

1 EA

2 Sales Tax of 7.25% on Vehicles Only 1 EA

3 CA Tire Fee 1 EA

4 DMV Fee (Exempt Plates) Dealer to register each vehicle

1 EA

5 Delivery Charge 1 EA

TOTAL