Fort Polk APOD Sources Sought.pdf

SOURCES SOUGHT NOTICE

THIS IS A Sources Sought Notice ONLY. The U.S. Government desires to procure the resources to support the requirement for Fort Polk Aerial Port of Debarkation (APOD) Solid Waste Management (England Airpark, Alexandria International Airport, Alexandria, Louisiana) in further support of Joint Readiness Training Center (JRTC) and Fort Polk training operations on a small business set-aside basis, provided 2 or more qualified small businesses respond to this sources sought notice with information sufficient to support a set-aside. Be advised that the U.S. Government will not be able to set aside this requirement if 2 or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S.

Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Government wide Point of Entry. It is the responsibility of potential offerors to monitor the Government wide Point of Entry for additional information pertaining to this requirement. The anticipated NAICS code(s) is:

562111, Solid Waste Collection with a Small Business Size Standard of $47M.

A continuing need is anticipated for the for Fort Polk Aerial Port of Debarkation (APOD) Solid Waste Management (which is currently being fulfilled through current contract W9124E-23-P-0011). Attached are the draft Performance Work Statement (PWS) and Performance Requirements Summary (PRS).

The estimated period of performance consists of 1 (one) base year plus 4 (four) option years with performance commencing in late May 2026. Specifics regarding the number of option periods will be provided in the solicitation.

In response to this sources sought, please provide:

1. Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

3. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination. The contractor shall provide all materials, facilities, personnel, equipment, management, supervision, and services necessary to perform solid waste collection, transportation, and disposal functions. Services include provision of a minimum of seven (7) roll-off containers with 40 cubic yard capacity for collection of large bulky items (furniture, appliances, lumber, boxes, etc.) at various locations within the APOD footprint. The contractor shall collect solid waste in accordance with Government-provided schedules when APOD support is required during training rotations. Collection schedules vary based on operational tempo: during active JRTC rotations, support hours are 0700-1700 including weekends; during non-rotational periods, support hours are 0900-1500 excluding weekends. The contractor must respond to unscheduled collections within four (4) duty hours of notification.

4. Information to help determine if the requirement service is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5. Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

6. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@mail.mil or 210-466-3015, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the FedBizOpps notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

7. Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.

mailto:scott.d.kukes.civ@mail.mil

PERFORMANCE WORK STATEMENT (PWS)

Aerial Port of Debarkation (APOD) Solid Waste Management

Joint Readiness Training Center (JRTC) and Fort Johnson (16 April 2025)

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide solid waste management function at Aerial Port of Debarkation (APOD) England Airpark, Alexandria International Airport, Alexandria LA.

1.2 Background: Fort Johnson has become a major training facility for U. S. Army units from around the world as well as home station combat units. As such, there are often units deployed to the APOD that require solid waste management to support a variety of needs.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall provide all materials, facilities, personnel, equipment, management, supervision and all other items and services necessary to perform the solid waste management function at APOD England Airpark, Alexandria International Airport, Alexandria LA, in accordance with this work statement. The Contractor shall perform all work to the standards and specifications contained or referenced in this work statement.

1.4 Objectives: The objective of this contract is to provide the specified quantity for the solid waste management at the APOD.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the KO’s Representative (COR) for review within thirty (30) calendar days after date of contract award. (Deliverable #1)

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within fourteen (14) calendar days. If the Government has provided comments, the Contractor shall then have five (5) calendar days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the KO’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO no later than thirty (30) calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team;

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses;

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance;

(e) How the Contractor will ensure all keys issued will remain controlled items

(Paragraph 1.7 Key Control) (if applicable);

(f) How the Contractor will inventory and track maintenance of all Government Provided

Equipment / Materials (if applicable);

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 Reserved

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within twenty-four (24) hours of identifying those issues. Verbal reports shall be followed up by written reports within one (1) business day. (Deliverable #2)

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the KO. When a U.S.

holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0800 to 1700 Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0900 to 1500 during non-rotational periods not including weekends and 0700 to 1700 during rotational periods including weekends and holidays listed in 1.5.3.1.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0900 to 1500 during non-rotational periods not including weekends and 0700 to 1700 during rotational periods including weekends but excluding holidays listed in 1.5.3.1. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.5 Reserved

1.5.6 Place of Performance: The work to be performed under this contract will be performed at the Aerial Port of Debarkation (Government facility) located in Alexandria, Louisiana.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Reserved

1.6.2 Personnel Security Clearance Requirements: Reserved

1.6.3 Installation Access: Reserved

1.6.3.1 Installation Pass Log: Reserved

1.6.3.2 Individual Termination or Expiration of Employment: Reserved

1.6.3.3 Contract Termination or Cancellation: Reserved

1.6.3.4 Common Access Cards (CAC) and CAC Log: Reserved

1.6.4 Background Checks: Reserved

1.6.4.1 U.S. Citizen: Reserved

1.6.4.2 Local Nationals and Third Country Nationals: Reserved

1.6.5 Physical Security: Reserved

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: Reserved

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance.

At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include

Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.9 KO’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the KO, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government.

If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the KO and COR no later than five (5) calendar days after contract award. (Deliverable #3) The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0900 to 1500 during non-rotational periods not including weekends or holidays and 0700 to 1700 during rotational periods including weekends but excluding holidays listed in 1.5.3.1.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.1 Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings, and seminars. All Contractor correspondence (written, facsimile, and email display) shall include their company name. Requirements for Contractor vehicles is addressed under Part 4 paragraph 4.4.

1.11.2 Contractor Identification Badges: The Contractor shall provide employees with company identification (ID) cards prior to their commencement of work. The ID format is subject to approval by the government. IDs shall be laminated and include the company's name, ID number, issue and expiration dates, employee name, job title and color photograph.

Employees shall wear ID cards on front exterior clothing, above the waist, when performing under the Performance of Work Statement (PWS) unless otherwise specified herein or approved by the government.

1.12 Contractor Travel: Reserved

1.13 Other Direct Costs (ODCs): Reserved

1.14 Data Rights: Reserved

1.15 Non-Disclosure Requirements: Reserved

1.16 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.17 Non-Disclosure Statements: Reserved

1.18 Organizational Conflict of Interest (OCI): Reserved

1.19 Phase In /Phase Out Period (PIPO): Reserved

1.20 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.20.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991). The Contractor shall develop and implement a safety and accident prevention plan. The plan shall address the prevention of accidents and the preservation of life and health of Contract employees, Government personnel and civilians that may come in contact with the Contractor employees or equipment. The program shall incorporate the results of Job Hazard Analysis performed in accordance with 29 CFR 1910.132 through 1910.137; 29 CFR 1926; AR 385-10; JRTC & Fort Johnson Regulation 385-4, 385; DA PAM 385-10 and all applicable Army, Installation and Occupational Safety and Health Administration (OSHA) requirements. In cases where requirements conflict, the most stringent shall apply. The Safety Program procedures shall address safe work practices, proper use, care and maintenance of tools and equipment, known hazards in work areas, job hazardous analysis and reporting requirements. The Contractor’s Proposed safety and accident prevention plan shall be submitted to the KO through the COR for review within thirty (30) calendar days after date of contract award. (Deliverable #4) The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within fourteen (14) calendar days. If the Government has provided comments, the Contractor shall then have five (5) calendar days to submit a final safety and accident prevention plan. After receipt of the final safety and accident prevention plan, the Contractor may receive the KO’s acceptance in writing. Any proposed changes to the accepted safety and http://www.dimoc.mil/resources/limitations/ accident prevention plan are required to be resubmitted for acceptance by the KO no later than thirty (30) calendar days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. The safety program shall include:

1.20.1.1 Address compliance with Occupational Safety and Health Administration (OSHA) and American National Standard Institute requirements.

1.20.1.2 Safety Inspections: Include periodic inspection and survey of work areas and methods for potential safety problems.

1.20.1.3 Equipment: Address the furnishing of protective equipment and safety devices for employees.

1.20.1.4 Reports: Address the preparation and maintenance of reports on accidents, safety inspections and investigations.

1.20.1.5 Hazcom Plan: The Contractor shall provide a plan to be developed using the job hazard analysis, manufacturer’s product information and Safety Data Sheets (SDS). The plan shall consist of inventory and instructions on use of hazardous materials utilized, SDS, proper labels on containers and employee training.

1.21 Environmental Compliance: The following provides information on Environmental Compliance.

1.21.1 Environmental Compliance Plan and Program: Contractors performing activities on Fort Johnson shall comply with the following applicable environmental requirements:

1.21.1.1 Compliance with Environmental Laws and Regulations: Comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), and JRTC and Fort Johnson regulations.

Immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, provisions of Army Regulation 200-1, JRTC and Fort Johnson Regulation 200-1, and any specifications within this contract to the KO Representative (COR) and the Directorate of Public Works, Environmental and Natural Resources Management Division (DPW-ENRMD).

1.21.1.2 Compliance with all Federal Acquisition Regulation Provisions: Comply with all applicable Federal Acquisition Regulation (FAR) clauses outlined in FAR Subpart 52.223-1 Biobased Product Certification; FAR Subpart 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts; FAR Subpart 52.223-3 Hazardous Material Identification and Material Safety Data; FAR Subpart 52.223-4 Recovered Material Certification; 52.223-5 Pollution Prevention and Right-to-Know Information; 52.223-7 Notice of Radioactive Materials; 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items; 52.223-10 Waste Reduction Program; 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons; 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners; 52.223-15 Energy Efficiency in Energy-Consuming Products; 52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts; 52.223-19 Compliance with Environmental Management Systems; 52.223-20 Aerosols; and 52.223-21 Foams.

1.21.1.3 Compliance with Green Procurement Requirements: Follow Federal Environmental Protection Agency (EPA) Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

1.21.1.4 Compliance with Licenses and Certifications Requirements: Obtain all licenses and certifications required by federal, state, and local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by federal, state, and local environmental laws and regulations to the appropriate federal, state, and local authority and/or agency as necessary to adhere to the specification of this contract.

1.21.1.5 Notification of Federal and State Regulators: Notify immediately DPW-ENRMD and COR of the arrival on site of any federal, state, and/or Department of Defense (DoD) environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal or state environmental agency.

1.21.1.6 Inspections of Work Sites: Submit to potential federal, state, Army and installation work site environmental regulatory inspections and/or investigations into non-compliances, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality. Typical environmental work site inspections are conducted in less than 15 minutes with an approximate frequency of one inspection every two months.

1.21.1.7 Reporting Non-Compliance: Report immediately any nonconformance and/or noncompliance with applicable federal, state or local environmental laws, Army and installation environmental regulations to the COR and DPW-ENRMD.

1.21.1.8 Verification of National Environmental Policy Act Documents: Obtain from the COR and/or DPW-ENRMD, a copy of the installation’s completed National Environmental Policy Act analysis and associated decision document (Environmental Impact Statement and Record of Decision); Environmental Assessment and Finding of No Significant Impact; or Record of Environmental Consideration on the proposed contract actions prior to commencement of such actions.

1.21.1.9 Environmental Management System: Contractors shall take the necessary actions to identify, monitor, and control those operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment in accordance with Fort Johnson’s International Organization for Standardization (ISO) 14001 Environmental Management System procedures.

1.21.1.10 Assigning Environmental Compliance Officers: Contractors shall designate the appropriate number of personnel to perform Environmental Compliance Officer (ECO) functions in accordance with the requirements of Army Regulation 200-1 and JRTC and Fort Johnson Regulation 200-1 for all contract work periods exceeding 180 consecutive days.

Contractors shall designate a primary and alternate ECO for each shop or work area that uses and/or stores hazardous materials and/or generates hazardous wastes. An ECO is an individual from the Contractor’s staff appointed to ensure that environmental requirements are met. Work areas will have at least one ECO on duty at all times. Within 15 days of start of contract performance, each designated ECO and alternate must successfully complete the 40-hour ECO course provided on post by DPW-ENRMD. In addition, each ECO must successfully complete an 8-hour annual refresher. Annual re-certification (e.g., refresher training) must be completed within each anniversary of the 40-hour ECO course. Failure to meet this requirement will necessitate re-taking the 40-hour course. The positions of ECO are not full time positions. Individuals so designated may perform other duties provided they are available to perform ECO duties when required. Contractors using and/or storing very small quantities of hazardous materials may request a waiver of this requirement through the COR to

DPW-ENRMD.

1.21.1.10.1 The APOD Solid Waste contract does not require a primary or alternate ECO.

They do not have workspace on Fort Johnson.

1.21.1.11 Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities and/or tasks on Fort Johnson without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

1.21.1.12 Use of Ozone Depleting Compound: Submit in writing the quantity, type, and location of Ozone Depleting Compounds used on the installation quarterly and within 48 hours prior to the expiration of the contract to the DPW-ENRMD. The Contractor shall submit within 10 working days of completing any work on equipment containing more than 50 pounds of refrigerant charge: the building location, name, model, serial number, and capacity of the unit;

the amount of refrigerant removed and replaced; description of work performed and results of the subsequent verification testing to the DPW-ENRMD and COR. The Contractor shall complete and submit an Emissions Inventory Questionnaire in accordance with JRTC and Fort Johnson Regulation 200-1, Appendix G, to the DPW-ENRMD for actions that modify or add an air emission source on the installation prior to adding or altering any emission source.

1.21.1.13 Generation of Solid Waste: Remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility. Contractors shall make every effort to divert 50 percent of all construction and demolition debris waste and 40 percent of all other solid waste to comply with the Army Integrated Solid Waste Management Policy. Prior to removing any waste from Fort Johnson for disposal, the Contractor shall coordinate with the installation Qualified Recycling Program Manager and DPW-ENRMD to arrange for recyclable materials to be removed and diverted from the waste stream and provided to the installation to receive credit toward meeting diversion requirements. Submit in writing the quantities of waste removed and recycled to the DPW-ENRMD Solid Waste Manager on a monthly basis and at the expiration of the contract.

The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled, and the quantities of materials disposed/recycled by weight. The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials. The Contractor shall make maximum effort to reduce and prevent waste and comply with Executive Order 13423.

1.21.1.14 Generation of Hazardous Waste: Properly profile all waste generated as part of this contract to determine if any waste is hazardous waste as defined by 40 Code of Federal Regulation (CFR). Contractor shall accumulate hazardous waste prior to disposal shipment in a satellite accumulation point at or near the point of generation or in a less-than-90-day site, in accordance with federal, state, Army, and installation regulations. The Contractor shall properly package the hazardous waste and complete the hazardous waste manifest, then take the manifest to DPW-ENRMD for approval and signature prior to removing any hazardous waste from the installation. Contractor shall contact DPW-ENRMD to obtain the installation’s hazardous waste EPA ID number for the hazardous waste manifest. The Contractor shall notify DPW-ENRMD 24 hours prior to removing any hazardous waste from the installation.

The Contractor shall remove and dispose of manifested hazardous waste generated by contract activities from the installation to an approved off-post permitted hazardous waste disposal facility. The DPW-ENRMD shall assist contractors with profiling their waste upon request. The final signed hazardous waste manifest must be returned to DPW-ENRMD, CMB within 30 days of hazardous waste removal from the installation. The final Hazardous Waste (HW) Manifest must contain the proper HW method disposal codes as specified in 40 CFR 262.41, 264.75 and 265.75.

1.21.1.15 Use of Hazardous Materials: Submit a hazardous material inventory list for all contract work periods exceeding 180 consecutive days. The inventory list will contain the hazardous material type and maximum quantities of materials on hand utilizing Fort Johnson Form 156 and submitted within 30 days of work site establishment. The hazardous material will be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. The Contractor shall maintain copies of SDSs for all hazardous materials used and stored on site during performance of the contract. Contractor shall not supply or deliver any hazardous materials or chemicals to Fort Johnson that are listed on the EPA toxic chemical list (see JRTC and Fort Johnson Regulation 200-1) without prior written approval from DPW-ENRMD.

1.21.1.16 Prevention of Storm Water Pollution: The Contractor shall prepare and implement a site-specific Storm Water Pollution Prevention Plan (SWPPP) in accordance with the Louisiana Pollution Discharge Elimination System (LPDES) general storm water permits for small (1-4.9 acres) and large (5 acres and larger) construction activities (totals are cumulative across all portions of the project). The Contractor shall prepare the SWPPP prior to any soil disturbance and make the SWPPP available upon request. The Contractor shall designate an individual to receive a 30 minute “Annual Storm Water Construction Training” class prior to any soil disturbance. DPW-ENRMD will provide the training at no cost to the Contractor at the construction site. The Contractor shall contact DPW-ENRMD to schedule the training. The Contractor shall have a trained individual on the work site at all times during activities at the construction site. The Contractor shall monitor activities to prevent pollution of surface and ground waters as identified in the site specific SWPPP. The Contractor shall maintain and make available upon request all SWPPP inspection records. For construction activities 5 acres and larger, Contractors shall prepare and submit a Notice of Intent (NOI) to Louisiana Department of Environmental Quality (LDEQ) and present the NOI and NOT to installation personnel upon request. The Contractor shall not apply any toxic or hazardous chemicals and pesticides to soil or vegetation without prior DPW-ENRMD approval. The Contractor shall comply with state and installation storm water requirements and protect all water bodies and/or tributaries potentially affected by Contractor activities. For construction activities immediately adjacent to impaired surface water bodies, the Contractor shall quantify sediment or pollutant loading when requested by Federal, State, or installation personnel. The list of installation impaired surface waters bodies is available at the DPW-ENRMD.

1.21.1.17 Control of Erosion: Provide erosion and sediment control measures in accordance with federal, state, Army, and installation laws and regulations when required. The erosion and sediment controls selected and maintained by the Contractor shall ensure that water quality standards are not violated because of ongoing activities. The Contractor shall construct or install temporary and permanent erosion and sediment control measures as required. The Contractor shall use Best Management Practices (BMPs) for storm water pollution prevention measures in accordance with the LPDES General Permit. No ground disturbance activities shall be initiated until all appropriate BMPs are installed as required per manufactures specifications. All permanent and temporary control measures will be removed after final stabilization and project acceptance by the COR.

1.21.1.18 Use of Pesticides: Submit the type and quantity of regulated pesticides, herbicides, or fungicides to be applied, the application purpose, and location to the DPW-ENRMD and COR for approval 10 working days prior to the initial application. The Contractor shall submit the actual quantities applied to the DPW-ENRMD and COR within 2 working days (48 hours) after each approved application. The Contractor shall utilize Integrated Pest Management (IPM) technology and procedures in strict compliance with all applicable federal, state, Army, and installation regulations, to include Fort Johnson’s Pest Management Plan. Pesticide applicators shall be certified, licensed and maintained in accordance with the State of Louisiana and/or Department of Defense regulations. The Contractor shall provide evidence of personnel licenses and certification to the KO and the DPW-ENRMD prior to the initial application of pesticides, herbicides, or fungicides. Only those pesticides registered with the USEPA and approved by the Command Consultant at the Army Environmental Command and the DPW-ENRMD shall be utilized and then only in strict accordance with product labeling.

The installation reserves the right to prohibit and limit the amount and type of pesticides used.

1.21.1.19 Drilling of Wells and Boreholes: Contractors shall only drill and/or install boreholes and/or wells in accordance with the Louisiana Department of Natural Resources Regulations. Contractors shall meet the well drilling licensing requirements as defined in the Natural Resources regulations. Contractor shall provide to DPW-ENRMD a copy of the Well Registration Short Form (DNR-GW-1S) drilling plan, GPS coordinates, and site description for the borehole and/or well. Contractor shall only use the additive bentonite to assist with the drilling process without DPW-ENRMD approval. Contractors shall notify DPW-ENRMD 24 hours prior to plugging and abandoning any well and/or borehole, and provide a copy of the Well Plugging and Abandonment Form (DNR-GW-2) upon completion.

1.21.1.20 Protection of Work Site Resources: Confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall provide effective protection for land and vegetative resources at all times.

Prior to site clearing and grubbing, the Contractor shall coordinate harvesting of saleable timber with the DPW-ENRMD. Contractor shall notify the DPW-ENRMD if any trees are required to be disposed or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless permission has been granted in writing by the DPW-ENRMD.

1.21.1.21 Prevention of Spills: Develop, maintain, and post at the worksite a written site specific Spill Response Plan if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, Petroleum-Oils-Lubricants (POL), or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire Department) for assistance (911 or 531-2026).

Contractors storing 1,320 gallons or more of any oil-based product in an aboveground storage tank at a construction site shall develop a Spill Prevention Control Countermeasure (SPCC) Plan and present such plan to the DPW-ENRMD prior to placement. Immediately respond to actual emergencies and accidents, prevent or mitigate associated adverse environmental impacts, and contact the installation Fire and Emergencies Services at 911.

1.21.1.22 Demolition of Facilities with Asbestos and Lead Based Paint: Submit AAC-2 and Lead Paint Notification (LPN) environmental notification forms to the DPW-ENRMD for review prior to submission to the LDEQ when performing demolition and/or renovation activities, and/or abating asbestos or lead-based paint. The Contractor must allow enough time for a review by the DPW-ENRMD and notification to the LDEQ 10 working days prior to the project start date. The Contractor shall assume that materials on Fort Johnson contain asbestos and/or Lead Based Paint (LBP) unless otherwise documented. The Contractor shall notify the State of Louisiana of asbestos and lead-based paint abatement. In the notification, the Contractor shall describe procedures to be used to prevent the release of asbestos and lead contaminants into the work area and the environment. Air monitoring is required for all abatement projects as specified in the Fort Johnson Asbestos and Lead-Based Paint Management Plans. A DPW-ENRMD government representative must sign all waste manifests. The Contractor shall be responsible for ensuring his/her employees and Subcontractors are adequately trained and qualified for the classification of work they are performing (29 CFR 1926.62 and 1926.1101). The Contractor’s on-site manager shall be trained and qualified as a “Competent Person” (29 CFR 1926.1101) capable of identifying asbestos or lead-based paint hazards in workplaces, capable of selecting the appropriate control strategy, and having the authority to take prompt corrective measures.

1.21.1.22.1 Asbestos Abatement Plan: This plan shall meet all requirements listed in the EM 3851-1 as well as the following. The report shall contain an abatement plan and schedule and drawing for the abatement of any asbestos work and surrounding area, both identified by type, percent and location. This plan shall contain removal procedures. The plan shall contain all certificates required by LDEQ of all employees working on the abatement project, as well as the certifications of the individuals performing 3rd party air monitoring. The plan shall include a master list of abatement personnel who will be onsite. If any additional personnel are added, an addendum to the abatement plan shall be submitted listening the new employees, and their credentials. The Contractor shall be responsible for coordinating with the COR to schedule the following required signatures and inspections from Fort Johnson Directorate of Public Works (DPW) Environmental Compliance Management Branch. Asbestos Abatement Containment must leave the site as ACBM after abatement has can be completed, and shall not be used for any additional lead or mold remediation activities.

- Abatement plan must be reviewed and approved by the Government. In addition to the plan the following are mandatory for all asbestos abatements on Fort Johnson.

- Fort Johnson DPW Compliance Management Branch shall sign all AAC2 forms prior to their submission to the state.

- Contractor shall schedule a Pre-Containment inspection, and onsite certification inspection (LDEQ certification and AI no.(s) of workers and supervisors and 3rd party air monitors) with Fort Johnson DPW Compliance Management Branch.

- Contractor shall schedule a Post-Containment inspection with Fort Johnson DPW Compliance Management Branch.

- Contractor shall schedule an inspection of disposal containers prior to placing asbestos containing materials in the container.

-Disposal manifest inspection, and manifest owner signature by Fort Johnson DPW Compliance Management.

1.21.1.22.2 Lead Abatement Spec: This plan shall meet all requirements listed in the EM 3851-1 as well as the following. The report shall contain an abatement plan and schedule and drawing for the abatement of any Lead work and surrounding area, both identified by type, percent and location. This plan shall contain removal procedures. For child occupied facilities, or HUD housing all workers, supervisors, and 3rd party air monitors must be certified by LDEQ. Lead content shall be determined. The toxicity characteristic leaching procedure (TCLP) test is used to determine if lead-contaminated material is classified as hazardous waste. Specific TCLP laboratory analysis procedures are outlined in EPA regulation 40 CFR, Part 261, Identification and Listing of Hazardous Waste. The TCLP test can be directed to analyze for all eight heavy metals and organic and inorganic compounds. Primarily, lead-contaminated waste is considered to be hazardous waste if TCLP laboratory analysis results indicate a concentration of lead equal to or greater than 5.0 mg/L or parts per million (ppm).

Materials used in LBP abatement may also become hazardous waste due to ignitable reactive or corrosive characteristics. Compounds and threshold limits for hazardous materials are outlined in 40 CFR, Part 261. It is the responsibility of the Contractor to classify and dispose of lead waste properly. Waste generated from abatements must be tested if the waste contains lead or disposed as hazardous waste All Hazardous Waste Manifests shall be signed by the DPW Compliance Management Branch Hazardous Waste Program Manager.

1.21.1.23 Use of Asbestos and Lead-Based Paint: Contractor shall not provide asbestos-containing materials or products, or paint with a lead content higher than 0.06 percent by weight, to the installation without written approval of the DPW-ENRMD. Contractors must provide a certificate to the COR at the conclusion of the contract verifying that contract materials and products used are asbestos free. Common asbestos-containing materials include, but are not limited to adhesives, mastics, sheetrock muds, and vinyl and tile flooring.

Contractors installing new thermal system insulation must identify the new insulation with a blue band or cap at the locations where the new insulation begins and ends, and stencil “Non ACM” or “Asbestos Free” on the new insulation.

1.21.1.24 Protection of Sensitive Areas: Comply with all installation designated sensitive and/or off-limit area restrictions. Sensitive areas are marked with orange carsonite signs with reflective stickers indicating what activities (e.g., driving, digging, foot traffic) are prohibited.

These stakes are placed on the boundary of the sensitive area. The stakes will show one or a combination of symbols. The Contractor shall also adhere to the following installation sensitive areas requirements:

1.21.1.24.1 Cultural Resources Sites: Do not excavate, remove, damage, or otherwise deface any archeological resource located on public lands.

1.21.1.24.2 Endangered Species Habitats: Do not initiate any action that may disturb, endanger, or damage to any degree the habitat of a Red-Cockaded Woodpecker (RCW) or cavity tree. Individual RCW cavity trees are marked with two, 6-inch-wide white bands at 4 feet above ground level and a 200-foot buffer zone marked with yellow signs extends around each RCW cavity tree.

1.21.1.24.3 Wetlands: Do not excavate or take any action that could fill or damage any wetland unless working under a project-specific Corps of Engineers 404 permit. Wetlands include streams, riparian areas, bogs, marshes, and swamps.

1.21.1.25 Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the KO to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

1.21.1.26 Environmental Contact Information: Contact the Fort Johnson Directorate of Public Works, Environmental and Natural Resources Management Division (DPW-ENRMD) at 531-6008/7008 or visit Building 2516 located at the intersection of Mississippi Avenue and 23rd Street for assistance. The environmental staff is available during non-duty hours and non-emergencies through the installation Field Officer of the Day (FOD) at 531-1726. For environmental emergencies, contact the installation Fire Department at 911.

1.21.1.27 In accordance with JRTC and Fort Johnson Regulation 200-1, all mission and garrison organizations, tenants, and installation contractors are required to incorporate all appropriate environmental specifications into contracts and agreements issued for execution on JRTC and Fort Johnson.