Fort Eustis Unique Requirements - 1 May 24.pdf

Fort Eustis Base Maintenance Contract as of 01 May 2024 Page 1 of 32

PERFORMANCE WORK STATEMENT

FOR

FORT EUSTIS

BASE MAINTENANCE CONTRACT (BMC)

FA4800-24-R-0002

733d CIVIL ENGINEER SQUADRON (CES)

Joint Base Langley-Eustis (Fort Eustis), VA

Fort Eustis Base Maintenance Contract as of 01 May 2024 Page 2 of 32

Table of Contents

1. Facility Project Initiatives

2. Furnishing Management

3. Tree Removal Services

4. Artificial Turf, Ball Field, and Tennis Court Maintenance

5. Dining Facility Equipment Maintenance

6. Government Furnished Property, Equipment, and Services

7. General Information

8. Deliverables/CDRL Table

9. Services Summary

10. Acronym List

Fort Eustis Base Maintenance Contract as of 01 May 2024 Page 3 of 32

1. Facility Project Initiatives

1.1. 733d CES Facility Projects (DFSRM Funds: CLIN FP-01) Facility projects encompass a wide array of tasks beyond routine maintenance and operations, requiring specialized design and project management skills. These tasks often involve design enhancements, structural modifications, replacements, or entirely new projects. The Service Provider (SP) is encouraged to utilize its personnel for such projects, contingent upon the completion of all preventive maintenance and standard operations. If necessary, subcontractors may be employed to ensure that the SP's technicians can maintain a focus on regular operational tasks. Facility projects are to be formally requested by 733d CES for the sole purpose of securing direct funding. The nature and scope of these projects can vary significantly. The initiation of Facility Projects is a collaborative effort, requiring approval from the Contracting Officer’s Representative (COR) and official authorization by the Contracting Officer (CO). The CO is responsible for issuing a Request for Proposal (RFP) to the SP, facilitating site evaluations, followed by a Request for Quote (RFQ). 733d CES plays a crucial role in the technical assessment of these quotes, ensuring they meet project requirements. The government reserves the right to either proceed with the SP for project execution or to explore alternative sources.

Facility Projects are subject to prioritization by the government at its discretion, adhering to submission procedures detailed in paragraph 1.3.

1.2. Reimbursable Facility Projects (Various Funding Sources: CLIN FP-02) These projects operate under the same procedural framework as outlined in paragraph 1.1 but are requested by other parties, external to 733d CES, through their funding sources.

1.3. Submission Procedures for Facility Projects

Project initiation can emerge from various sources including 733d CES, facility managers, government personnel, or the SP itself. Specifically, SP-originated projects are often the result of evaluations conducted by technicians, identifying critical design or maintenance issues. The procedural steps for converting these observations into a formal Facility Project are as follows:

• The SP’s Project Manager or the requesting unit is tasked with documenting technical observations and initiating an Internal Job Order (IJO), recording the request within the NEXGEN TRIRIGA Software system.

• This IJO is to be developed and submitted for review to the Engineering Technician and COR, who will then provide a detailed scope of work, estimate the period of performance, and formulate an Independent Government Estimate (IGE). This

Fort Eustis Base Maintenance Contract as of 01 May 2024 Page 4 of 32 documentation will undergo a technical review process, which requires approval from the 733d CES Operations Engineering Technician, the COR, and Operations Flight Chief.

• Following approval, the IJO transforms into a facility project, forwarded to the CO for further action.

• An RFP will be issued to the SP, who is then obliged to perform a site visit, accompanied by the CES Project Manager, COR, and CO if available, to affirm all pertinent site measurements, conditions, and specifications. This ensures the SP fully understands the project's scope and conditions affecting performance costs. The SP is required to submit three detailed proposals, including pricing, to the contracting office for evaluation.

• The award will go to the bidder offering the lowest price among those deemed Technically Acceptable. In scenarios where fewer than three quotes are available, a sole source justification may be pursued. Proposals must be itemized, detailing units of measure, materials, equipment, and labor costs.

• Upon evaluation, the Contracting Office will issue a Letter of Direction (LOD), enabling the SP to schedule and commence work. Concurrently, a contract modification will be enacted to allocate funding for the facility project. This aims to provide clarity, streamline the process, and ensure all parties are aligned with their responsibilities and expectations throughout the facility project lifecycle.

• Upon the completion of the facility project, the SP shall arrange a final inspection, aligning with the stipulations outlined in the Statement of Work (SOW). This phase ensures the project's objectives have been achieved to the highest standards. 733d CES will facilitate this process by issuing a Project Final Approval Form. This document serves to highlight any outstanding discrepancies needing resolution or, alternatively, to endorse the project's completion through official sign-off. This procedure ensures all deliverables meet the defined requirements and expectations.

2. Furnishings Management (FO Funds: CLINs IM-01; IM-03)

2.1. Furnishings Management Section.

Provide, inventory, and maintain all furnishings in Furnishings Management Section warehouse for Unaccompanied Housing and other authorized facilities, and supplemental furnishings of high value /pilferable items maintained in the warehouse and reconcile discrepancies with the government. IAW AFI 32-6000, para 1.2.37.4., Furnishings Management Section will perform a semi-annual inventory of high value and pilferable items.

2.1.1. Inventory Management. Conduct annual furnishings inventory reconciliation and all other inventories required. Develop and maintain a current inventory identifying available assets within Furnishings Management Section authorized for occupant selection in UH.

2.1.2. Furnishing. Perform transport of furnishings and appliances. Pick-up, deliver, and exchange furnishings and appliances within two (2) business days after receipt of a valid work order from authorized personnel.

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2.1.3. Appliances. Provide/install replacement/working appliances within two (2) business days after removal or upon approval from COR.

2.1.4. Barcode System. Electronically maintain all government owned assets within Enterprise Military Housing or government designated replacement system. Ensure all serialized and non-serialized assets are barcoded and captured in Enterprise Military Housing with detailed information to include stock item number, make, model, serial number (when applicable), date of purchase, cost, values, quantities, etc.

2.1.5. Develop, maintain, and update the annual five (5)-year furnishings plan for O&M facilities.

2.2 Back-Up Stock

2.2.1. Maintain Stock. Maintain back-up stock for furnishings and appliances not to exceed three percent (3%) per item for all furnishings items.

2.2.2. Repair Program. Establish a furnishings repair program.

2.2.3. New Furnishing & Appliances. All new furnishing and appliance items will be purchased and funded by the government when new inventory is requested by the SP.

2.3. Disposition of Furnishings

2.3.1. Excess Furnishing. Use furnishings and appliances identified as excess on the installation to the maximum extent possible

2.3.2. Damaged Property. Identify, report, and document suspected abuse, neglect, or loss of government owned property. Prepare documentation to hold customers’ financially liable if found responsible for items damaged or destroyed.

2.3.3. Disposal. Coordinate with the COR for turn-in/disposal of government owned property/furnishings and obtain MHO approval prior to turn-in/disposal.

2.4. Appliance Maintenance

2.4.1. Washers and Dryers. Provide and maintain washers and dryers for dormitories, and/or other authorized facilities IAW government guidance.

2.4.2. Service Requests. Respond to service calls from the appliance user or authorized representative and repair when more cost effective than replacement. A list of all barracks appliances can be found in the technical exhibit (refer to TE 2-009).

2.4.3. Replacement. Replace appliance IAW AFI 32-6000, para 9.11.3.

2.4.4. Warranty. Manage warranty repair or replacement on all appliances IAW manufacturer warranty or guidance.

3. Tree Removal Services (DFSRM Funds: CLIN TR-01 Labor & Material) The SP shall remove dead trees and trees which are a hazard or nuisance because of location, e.g., near electric lines or roads. The work shall include trimming or the complete removal of

Fort Eustis Base Maintenance Contract as of 01 May 2024 Page 6 of 32 trees, stumps, and debris. SP shall fill existing hole with topsoil and provide seeding and mulching of the bare ground area if tree was removed. Tree debris shall be disposed of in accordance with all Federal, State, and local laws, and Installation policies. Tree removal shall be coordinated with CES Environmental Element (CEIE) before work begins.

4. Artificial Turf, Ball Field, and Tennis Court Maintenance (FSS Funds: CLIN FSS-01 Labor & Material)

4.1. Artificial Turf Surface Maintenance

On the artificial turf care, SP shall perform preventative maintenance monthly. In the absence of rainfall, an occasional watering is also required to clean the synthetic surface to be free of pollen, dust, and any airborne pollutant. The SP shall provide cleaning, grooming, and sweeping services as required to be free of litter, dust, mud, and debris from the synthetic turf surfaces using a maintenance equipment type such as a Greens Groomer, lawn sweeper or maintenance sweeper. The SP sweeper shall have a synthetic fiber bristle such as nylon or polypropylene.

The minimum brush length is 2.5 inches. The maximum bristle diameter should be 0.03 inches.

The brush must not contain metal or wire. Any sweeper that weighs more than 300 pounds should have turf type low ground pressure tire with maximum tire pressure of 35 pounds per square inch. The track shall be washed down with water annually followed by power blowing.

4.1.1. Brush Setting. The turf brush setting shall be monitored, and the actual setting shall be dependent upon the model and sweeper. Emphasis annotated: DO NOT SET THE BRUSH SO LOW THAT IT DIGS INTO THE TURF PILE OR BACKING. Too low of brush setting can damage the turf and vacuum cleaners are not recommended to be used to remove debris.

4.1.2. Artificial Turf Maintenance Repair

The SP shall perform cleaning, maintenance and repair services for artificial turf as required.

4.1.3. Oil Spillage. The SP shall take precaution to prevent lubricating oil, gasoline, grease, transmission fluids, battery acids, brake fluids, and other spillage type substance from leaking, dripping, or spilling on the turf surface during sweepings.

4.1.4. Grooming of Infill Turf. Upon usage of infill turf, the SP should perform routine brushing to keep the surface free of debris and to maintain the turf.

4.1.5. Stain removal. The SP shall remove, repair, replace, install, clean, apply chemical cleaning agent that are safe for the fiber and other components of the system.

4.1.6. Field Marking. The SP shall remove, repair, replace, install, strip, paint, clean and apply logos, advertising and decorated painted lines/marking systems on the turf material as required.

Inlaid line and marking are preferred for optimum performance and shall be inset in a manner to ensure a good bond. The SP shall not void turf warranty.

4.1.7. Dry Marking. Dry markings are not recommended for infilled turf systems, but some aerosol chalks are recommended as it fades to white over time and will not stain turf.

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4.1.8. Paints. The SP shall ensure to apply paint a clean, dry dust and grease- free base. It is extremely important that old, degraded paint and dirt be washed off any area that is to be repainted if the best appearance and traffic resistance are to be obtained.

4.1.9. Watering. The SP shall water the artificial system in periods of extreme hot temperatures.

The watering shall be evenly distributed. Wetting the surface provides moisture for cooling the field before evaporation takes place and act as a lubricant to the turf.

4.1.10. Track Maintenance Repair

The SP shall remove, repair, replace, install, and execute maintenance and repair services for tracks as required. The track surface shall be checked and cleaned on a weekly basis.

4.2. Ball Field and Tennis Court Lights. The SP shall check all ball fields and tennis court lighting twice a year (spring and fall) to replace bad bulbs and make any necessary repairs to fixtures. There are four ball fields and two lighted tennis court complexes.

5. DINING FACILITY EQUIPMENT MAINTENANCE (FSS Funds: CLIN DFAC-01 Labor & Material)

5.1. INTRODUCTION

The SP shall perform inspection, maintenance, and repair of Government-owned dining facility equipment only at Building 695 & 2300. The SP shall perform services as required herein to provide complete maintenance of dining facility equipment. The SP shall replace parts and assemblies as necessary to ensure that all equipment is safe and operable. All work shall be performed by qualified personnel in accordance with applicable laws, regulations, and manufacturer specifications and subject to the Service Contract Act (SCA) and the Davis Bacon Act. Technical Exhibit 6-002 provides expanded information for installed dining facility equipment.

5.2. SCOPE OF SERVICES

5.2.1. Work Area and System Description

Dining facility equipment covered under this contract includes, but is not limited to, the following:

• Coffee makers, beverage dispensers, and ice machines

• Braising pans and steam kettles

• Meat slicers, food saws and slicers, and electric mixers

• Broilers, cookers, grills, ovens, ranges, fryers, and microwave ovens

• Dishwashers

• Garbage disposals

• Refrigerators and freezers

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5.2.2. Power, Water, Sewer, and Natural Gas Connections

The following utilities connected to dining facility equipment shall be maintained by the SP.

• Electrical power supplies

• Sewer lines

• Natural gas service

• Water supply

The SP shall disconnect and re-connect appliances and equipment to utilities at the valve or other connection.

5.3. Work Management and Control

5.3.1. Administration and Work Coordination

5.3.1.1. Day-to-Day Equipment Condition. The dining facility has a separate food service contractor who is responsible for ensuring that kitchen equipment is kept sanitary and in satisfactory operating condition on a day-to-day basis. The SP shall report suspected neglect of this duty to the CO and COR, if such neglect is discovered during maintenance or repair.

5.3.1.2. Instruction of Dining Facility Personnel. The SP shall instruct dining facility personnel on how to use new equipment using operations and owner’s manuals. The SP shall also instruct dining facility personnel in equipment use each time equipment is repaired due to misuse. The SP shall report cases of repetitive equipment misuse.

5.3.1.3. Meetings. The SP shall attend meetings as required to coordinate dining facility equipment maintenance with the food service contractor and facility managers.

5.3.1.4. Pre-Work Deficiency Assessment. At the start of each maintenance and repair job, the SP shall check with dining facility personnel to assess whether the equipment has any deficiencies.

5.3.1.5. Post-Work Dining Equipment Standard. After completion of each maintenance and repair job, the SP shall ensure that the equipment is safe, operational, connected, and cleaned of all food, dust, and grease accumulated from the food service employees, so that food preparation may commence.

5.4. Special Instructions

5.4.1. Use of Lubricants. Where possible contact with food might occur, the SP shall use United States Department of Agriculture (U.S.D.A.) H-1 approved lubricants. Where steam or water exist, such as in dishwashers, the SP shall use waterproof lubricants.

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5.4.2. Warranties. The SP shall ensure that all equipment with a warranty is maintained in such a way that the warranty is not invalidated. The SP shall ensure that the Government takes maximum advantage of warranty repairs and service and shall provide recommendations to the Government when warranty repairs and service are available to perform required work.

5.5. DINING FACILITY EQUIPMENT PREVENTATIVE MAINTENANCE TASKS

The SP shall perform the preventative maintenance tasks below twice annually.

5.5.1. Preventive Maintenance of Dining Facility

The SP shall perform PM on dining facility equipment (Technical Exhibit 6-001 & 6-002). All PM shall include an operational check and a check for rusted components which could cause leakage or contaminate food. PM shall be scheduled to minimize interference with dining facility activities. The SP shall prepare and submit an SR or Reimbursable Facility Project appropriate for repair work that exceeds the scope of PM. The SP shall provide a dedicated dining facility maintenance team who have at least 3 years of experience in appliance repair throughout the contract period of performance. The SP shall provide electronic copies of all PM performed on dining facility equipment to the COR by the fifth day of the following month.

5.5.2. Deep Fat Fryer PM. The SP shall inspect and calibrate all deep fat fryers monthly. For fire protection and safety enforcement, the SP shall ensure that deep fat fryers (conventional, pressurized roasters and automatic conveyor belt) conform to National Fire Protection Association (NFPA) Standard 96. The SP shall also maintain, and repair deep fat fryers as needed. Tasks shall include, but not be limited to: checking with operators for deficiencies, checking compartments, piping, and valves for leaks, checking pilots and flames on gas operated units, checking elements, switches, controls, contacts, and wiring on electric units, checking thermostats, baskets for bends, or defects, checking cooking oil filters, cleaning machines of dust, grease, and food particles, checking the operation of motors for excessive noise or overheating, and checking the tightness of all fasteners. The SP shall take corrective actions as necessary.

5.5.3. Deep Fat Fryer PM Record. The SP shall maintain a current record of all deep fat fryers receiving PM. The SP shall update the record on the same working day that the PM is performed and include the following information:

• Dining facility name and number

• Date PM performed

• Equipment name and number receiving PM

• Safety cut off temperature

5.5.4. Refrigeration Equipment PM. The SP shall perform the following PM tasks for domestic and display case refrigerators; walk-in refrigerators and refrigerator or freezers with external condensers; walk-in and reach-in freezers; ice cream cabinets, freezers, and machines; cold food counters; ice making machines; fluid coolers; and all other refrigerated equipment on an annual basis. Task shall include, but not be limited to: clean coils, fans, fan motors, intake screens, drip pans, and other areas as necessary, lubricate door hinges, fan bearings, and motors, check and

Fort Eustis Base Maintenance Contract as of 01 May 2024 Page 10 of 32 adjust door latches, check for corrosion and damaged paint and clean and touch up paint as required, change filters, check refrigerant and compressor oil levels and refill as needed, check and adjust low pressure cut-outs, check thermostat calibration, ensure that there is no excessive noise or vibration, inspect and adjust defrost systems for proper operation, check starter panels and controls for proper operation, burned or loose contacts, or loose connections.

5.5.5. Food Preparation Equipment PM. The SP shall perform preventive maintenance on food processing equipment such as the food slicers, peelers, choppers, and mixers. Preventive Maintenance task shall include, but not limited to the following: Check with operating or area personnel for any deficiencies; check cutting surfaces, clutch assembly and guards for damage and proper alignment; adjust as required. Check nuts, bolts, and screws for tightness; tighten or replace as required. Check switch and controls for proper operations; adjusted as required. Clean machine of dust, grease, and food particles. Check operation of motor and check motor bearing for overheating; lubricate as required. Check belt tension: replace belt and or adjust as required.

5.5.6. Cooking Equipment PM. The SP shall perform PM on cooking equipment. Inspections shall include a check for grease build-up, as well as the following tasks:

5.5.7. Gas or Electric Convection Ovens. The SP shall check doors and seals for warping and misalignment; lubricate hinges; replace broken knobs; check piping and valves for leaks; check nuts, bolts, and screws for tightness and replace or tighten as required; check fan blades and the fan motor for proper operation; and check the operation of the thermostat and calibrate as required.

• Gas Oven. The SP shall check the pilot, igniter, and jets for uniform flame and adjust as required, check with operators for deficiencies, check doors and seals for warping and misalignment, lubricate hinges, check piping and valves for leaks, check fasteners for tightness, check elements, switches, controls, and wiring on electrically heated units for defects, check fan blades and fan motors for proper operation, and check thermostats, and clean the area around the equipment.

• Electric Oven. The SP shall check the element, switches, controls, and wiring for defects, check with operators for any deficiencies, lubricate main bearing bushings, check operation of chain drive mechanisms, lubricate chains, inspect motors and wiring, sensory inspect motor and bearing for overheating, lubricate motor bearings, check V-belts, inspect shelves for defects and level, tighten or replace any loose fasteners, check thermostats, check operation of stop and reverse switches, check timer mechanisms, check lubricant in gear cases, check ventilators, and clean the area around the equipment.

5.5.8. Griddle Tops. For gas and electric griddle tops, the SP shall check nuts, bolts, and screws for tightness and tighten or replace as required; and check calibration of thermostats and adjust as required. The SP shall clean and adjust orifices and nozzles where applicable.

• Gas Griddle Tops. The SP shall check piping and valves for leaks; and check pilot, igniter, and jets for uniform flame and adjust as required.

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• Electric Griddle Tops. The SP shall check switches, connections, and wiring for proper operation and adjust as required.

5.5.9. Steam Kettles, Fixed or Tilt. Check with operating or area personnel for any deficiencies.

Check piping and fittings for leaks; tighten as required. Check operation electric water valve.

Inspect cover, hinges, and seals on units to equipped; lubricate hinge. Lubricate tilting gear mechanism and trunnion bearings, if applicable.

5.5.10. Exhaust Fan PM. The SP shall perform the following PM on all exhaust fans. The SP shall test exhaust “smoke” hoods; lubricate bearings; replace belts; remove dust, dirt, and paper from unit; and adjust and calibrate equipment timers; check components of automatic cleaning system and automatic fire protection system; and clean fan motor housings, and blades to maintain an exhaust rate in accordance with the Uniform Mechanical Code, Chapter 20, NFPA regulations, and the manufacturer’s literature.

5.5.11. Dishwashing Equipment. The SP shall perform preventive maintenance on dishwashing equipment such as electric and steam dishwashers. Preventive Maintenance task shall include, but not limited to the following: Check with operating or area personnel for any deficiencies;

motor and bearings for excessive noise, vibration and overheating; check dish conveyor by turning on switch and observing conveyor movement, ensure to adjust chains when necessary;

check operation of wash and rinse spray mechanism for spray coverage and drainage; inspect soap and spray solution feeder lines, ensure to clean when necessary; inspect water lines and fittings for leaks, ensure to tighten fittings as necessary; lubricate conveyor drive bushings and chain drive; check belt tension and adjust if required; tighten loose nuts, bolts and screws; check packing glands on wash, rinse and drain valves and add or replace packing as required; check lubricant in gear case and add oil if required. Inspect splash curtain for tears, clearance and water tightness and adjust as required; check proper operation of solenoid valve and float in fill tank and adjust as required; check pumps for leakage and obstructions as adjust as required;

check proper operation of micro-switch; check water for proper temperature readings, check operation of safety stop and clutch on conveyor belt motor and adjust cut-off switch mechanism as required; check temperature regulator and adjust if necessary; clean lime off thermostatic probe.

5.6. UNSCHEDULED TASKS EQUIPMENT TASKS

The SP shall perform the tasks described below when initiated through either a service request (SR) or an approved Facility Project. As part of each SR or Facility Project, the SP shall perform an inspection and general operational check of the equipment, and repair the equipment as required.

5.6.1. Equipment Repair

5.6.1.1. Refrigeration Equipment Repair. The SP shall repair domestic and display case refrigerators (including sandwich units); walk-in refrigerators and refrigerator or freezers with external condensers; ice cream cabinets, freezers, and machines; cold food counters; ice making machines; fluid coolers; and all other refrigerated units in covered facilities. Repairs shall include, but not be limited to, the following components:

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• Pumps and spray assemblies

• Floats and water levels

• Fan blades, fan belts, vibration pads, refrigerant, compressors, crankcase heaters, metering devices, cabinet parts, valves, defective piping, pulleys, and insulation

• Starter panels and controls, contacts, and connections

• Door gaskets

5.6.1.2. Beverage Dispenser Equipment Repair. The SP shall repair beverage dispenser equipment to include, but not be limited to, the following components:

• Hoses and valves

• Electrical wiring

• Pressure gauges

• Door latches

• Fans and belts

5.6.1.3. Cooking Equipment Repair. The SP shall repair cooking equipment, including broilers, ovens, rotary ovens, microwave ovens, combination and pizza ovens, gas and steam cookers, grills, griddles, and ranges, gas and electric tilting braising pans, steam kettles, steam tables, hot food tables, warming tables and cabinets, vegetable steamers, rotary toasters, hoods, and blowers. Repairs shall include, but not be limited to, the following components:

• Pilot lights, igniters, and jets

• Piping

• Valves and hoses

• Doors

• Knobs

• Motors

• Thermostats

• Insulators

5.6.1.4. Baking Equipment Repair. The SP shall repair electric floor and counter mixers.

Repair shall include, but not be limited to, the following components:

• Belts, gears, motors, and motor bearings

• Switches, controls, and conveyors

• Electrical wires

• Cutters and chain drivers

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5.6.1.5. Miscellaneous Equipment Repair. The SP shall perform all repairs that dishwashers, sinks, and garbage disposals, safe and operable. Work shall include fabrication, welding, and modification of parts and components.

5.6.1.6. Equipment Removal and Installation

Upon receipt of a valid SR or Facility Project, the SP shall disconnect and install dining facility equipment.

5.6.1.7. Replacement. Upon determining that a piece of equipment requires replacement, the SP shall code and tag the equipment for turn-in and notify the Dining Facility Manager. The SP shall notify COR of their recommendation to disconnect or replace the equipment.

5.6.1.8. Assembly Instructions. The SP shall assemble new dining facility equipment according to the manufacturer's instructions and applicable regulations. The SP shall install cooking equipment in accordance with NFPA Standard 96. The SP shall instruct dining facility personnel in the operation of new equipment in accordance with operations and owner’s manuals when the SP cannot obtain factory representative demonstration.

5.6.1.9. Connection. The SP shall connect new dining facility equipment to available utility connections. Where connections require modification of design, the SP shall arrange for the work to be performed as a reimbursable facility project.

5.6.1.10. Start-Up Inspection. The SP shall perform start-up inspection and services before new, reconditioned, or inactive dining facility equipment is placed in service. Start-up services include, but are not limited to, inspection of all parts, accessories, and connections for correct adjustment before the equipment is started, and testing and repair, if necessary, to ensure proper operation. The SP shall leave dining equipment in a configuration that allows it to be used immediately for food preparation.

5.6.1.11. Shut-Down Services. The SP shall perform shut-down services as necessary to protect equipment that is to be inactivated or placed on standby use and to conserve materials. Such services include inspecting and servicing equipment to ensure that it is properly secure, protected against deterioration, and is in stand-by condition. Stand-by services shall include, but not be limited to, the following:

• Drain all water and cooking compartments.

• Drain and clean peel traps for vegetable peelers.

• Drain circulating pumps for dishwashing machines and coffee urns.

• Drain all water, steam, and drain piping that forms a part of the equipment.

• Drain and clean all grease traps that form a part of the equipment.

• Relieve belt tension on all belt-driven equipment.

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• Remove saw blades, slicer blades, and vegetable cutting machine blades. Apply a protective coat of noncorrosive grease to items removed and store them to prevent damage.

• Dismantle the draw-off valves, clean them thoroughly, and apply a protective coat of noncorrosive grease to all parts; reassemble valves and replace them in open position.

• Remove all rust from equipment, and paint with metal paint. Cover cooking tops, unpainted metal surfaces, and moving parts of kitchen equipment with a protective coat of noncorrosive grease.

• Close doors of ranges and ovens. Leave doors or covers of other equipment partly open.

• Fill all oil and grease cups with the proper grade of oil and grease.

• Where possible, wrap equipment with dust-proof and weatherproof paper.

6.0. GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

6.1. Government-Furnished Property & Equipment: The Government will furnish all equipment listed in TE 1-004. In accordance with FAR Clause 52.245-1, Government Property, title and ownership of all contractor replacement of Government-furnished equipment will remain with the Government. The contractor shall be responsible for the procurement of additional property or equipment to fulfill PWS requirements.

6.1.1. Government Property & Equipment Management Plan: The contractor shall submit a written Government Property & Equipment Management Plan that adequately identifies the processes, systems, procedures, records, and methodologies necessary for effective and efficient control of Government property in its possession as required by FAR 52.245-1. The Management Plan shall be submitted to the COR NLT 30 days after contract start date for review and approval (CDRL A001). Proposed changes to the plan shall be approved by the COR prior to implementation.

6.1.2. Government Property & Equipment Inventory: The contractor shall conduct a joint inventory assessment of all property and equipment with the Government and submit a Government Property & Equipment Inventory Report (CDRL A002) no later than the final day of the transition-in period and within 15 days after the exercise of any option period under this contract. The contractor shall document any inventory discrepancies to the COR, and subsequently assume property accounting and serviceability responsibilities when inventory discrepancies have been resolved.

6.1.3. Government Furnished Facilities: The facilities listed below will be provided to the contractor. In the event that the below listed facilities become unavailable due to ongoing base reconstruction, equivalent facilities will be provided. No alterations to the facilities shall be made without the specific written permission from the functional commander and approved via NEXGEN-IT SR. If alterations are required for compliance with OSHA regulations, such permission shall not be reasonably withheld. The contractor shall return the facilities to the Government in the same condition as received, except for fair wear and tear and approved modifications. The Government retains the right to add, withdraw, or replace facilities, to ensure

Fort Eustis Base Maintenance Contract as of 01 May 2024 Page 15 of 32 efficient facility and space utilization. The following list of facility square footage is intended to be used as an estimate only.

Facility # Description Qty UoM 1403 Salt & Sand

Storage

8,551 SF

1405 BMC Shops 8,376 SF 1406 BMC Shops &

Storage

14,582 SF

1412 BMC

HAZMAT

Storage

123 SF

1415 BMC Storage 1,989 SF 1422 BMC Shops 3,218 SF 1423 BMC Shops 5,650 SF 1425 BMC Admin 4,200 SF 1605 BMC Material

Control & Storage

44,241 SF

3309 BMC FMO

Storage

9,701 SF

6.1.4. Government Furnished Automated Data Processing Equipment (ADPE): The Government will furnish desktop computer equipment upon award of the contract. The Government shall be responsible for all replacement, maintenance, and repair of ADPE as necessary. Under no circumstances shall the contractor modify existing software applications or add new software applications on Government-furnished ADPE. The Government will provide the contractor with the necessary training for Fort Eustis unique software products required in performing the PWS services. The use of ADPE by the contractor is only authorized in support of this contract and will be monitored by the Government for compliance. All unauthorized use will result in appropriate actions as governed by Government directives, policies, and regulations. ADPE assets shall be tracked by the 733d CES ADPE Custodian.

6.1.5. Equipment Authorized In-Use Details (EAID) Items: The Government will provide the CE authorized assets listed on each shop’s Custodian Authorization/Custody Receipt Listing (CA/CRL) R14 Account. The contractor shall designate custodians and alternates to receipt and account for Government-furnished EAID equipment on the CA/CRL under the provisions of AFI 23-101, Materiel Management.

6.1.5.1. Additional or Replacement Equipment: Prior to adding or replacing EAID identified equipment, the contractor shall submit requests for additional or replacement equipment using procedures outlined in AFI 23-101, Materiel Management. Only equipment authorized by the allowance standard will be approved by the COR. Changes to allowance standard authorizations must be approved by the COR prior to requisition. Government-furnished EAID equipment the contractor determines as excess, and approved by the COR, shall be turned into Fort Eustis base supply without requisitioning replacement.

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6.1.5.2. Non-EAID Items: The Government assets will be provided for contractor use in support of PWS requirements. Any additions and deletions to TE 1-004 shall be approved by the Government.

6.2. Utilities: The Government will furnish all utilities (Natural gas, electricity, water, wastewater, etc.) as required to fulfill all contract requirements.

6.2.1. Utility Conservation: The contractor shall adhere to base-level utility conservation practices or requirements. The contractor shall be responsible for executing requirements in a manner that prevents unnecessary waste of utilities.

6.2.2. Telephone: The Government will provide the contractor with base, local, and long-distance commercial telephone service. The contractor shall use Government-provided telephone services for official Government business in support of this contract only. The contractor shall not accept any collect telephone calls. All contractor communications services are subject to monitoring. The contractor shall coordinate changes in services and handset locations with the

COR.

6.2.3. Security, Fire, and Medical Services: The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

6.2.4. Mail Service: The Government will provide postal services for official Government mail only. The contractor shall be responsible for coordinating with the US Postal Service for the delivery of mail to the contractor’s facility or post office box.

6.2.5. Refuse & Recycling: The Government will provide refuse & recycling services to fulfill contract requirements. The contractor shall coordinate any refuse & recycling concerns with the COR for resolution.

6.2.6. Technology Services: The Government shall provide the contractor access to and use of existing LAN and Internet services as necessary to fulfill all PWS objectives. Contractor personnel shall not relocate Government-furnished access points to the local area network (LAN) or in any way tamper with existing LAN lines or connections. The contractor shall not upgrade or change any of the Government-provided services. The Government shall provide the contractor access to the Fort Eustis electronic mail system along with any necessary software requirements which shall be utilized by the contractor for official business only. The contractor shall submit all requests for relocation and maintenance or repair of LAN systems and Internet services to the Government designated activity or responsible official for resolution. The Government shall provide the contractor with necessary training for LAN access and other Fort Eustis unique systems required in performing the PWS services. Use of LAN and Internet by the contractor is authorized only for official Fort Eustis business and will be closely monitored by the Government. All unauthorized use will result in appropriate actions as governed by the FAR and/or other Government directives and laws. The COR will be the focal point for management and problem resolution of the contractor utilized Government-furnished LAN and internet services.

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6.2.7. Fuel Availability: The contractor shall be responsible for fueling all standard contractor owned or leased passenger vehicles. Government fuel products are available for government owned vehicles and equipment only.

7.0. GENERAL INFORMATION

7.1. Contractor Personnel:

7.1.1. Contract Manager: The contractor shall designate a contract manager who shall be responsible for the direction and performance of the work under this contract. The contractor shall designate an alternate who can act on behalf of the contract manager in their absence. The contract manager and alternate(s) shall have full authority to act on all contractual matters. The contract manager, or alternate, shall be on-site during normal duty hours and contingencies requiring work during non-duty hours. During non-duty hours, the contract manager, or designated alternate shall be available on-site at Fort Eustis, if required, within 1 hour of notification. The contractor shall furnish the phone numbers of the essential contractor personnel, to include the contract manager, designated contract manger alternate(s), and management personnel NLT the start of contract performance. The COR shall be notified within 1 workday whenever changes are made to essential personnel (CDRL A003).

7.1.2. Quality Control Plan (QCP) & Personnel: The Contractor shall develop a QCP for measuring and attaining quality of performance under this contract. The Contractor's QCP shall explain the way the Contractor will ensure all contract requirements are being accomplished in accordance with the specifications of this contract and industry standards. A sustaining focus throughout the QCP shall be the attainment of continuous quality improvement. The plan shall identify contractor employees who are tasked to perform inspections and the extent of their authority. Their functional role shall be depicted in an organization chart. The plan shall be constructed in such a manner that each functional plan may be extracted and used for that function. The Contractor's QCP shall be submitted with proposal and will be reviewed by the COR after contract award for the purpose of achieving full compliance with the terms of this Contract. Any changes to the QCP shall be submitted to the CO/COR within 15 days (CDRL A004).

7.1.3. Language: All contractor employees shall be proficient with the English language.

7.1.4. Appearance: Contractor employees shall present a professional appearance and be easily recognized as contractor employees. Clothing style and color is at the contractor’s discretion;

however, shirts will contain at a minimum company logo and employees’ first and last name.

7.1.5. Certifications: The contractor shall ensure that all employees requiring certifications to perform work under this contract have current and valid professional certifications prior to executing work under this contract.

7.1.6. Traffic Regulations: The contractor employees shall comply with all directives pertaining to operation of privately owned vehicles on DAFI 91-207, The Traffic Safety Program.

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7.1.7. Employee Supervision: The contractor shall provide direct supervision of its own employees but shall not supervise or accept supervision from any Government personnel.

7.2. Mission Essential Functions: Services identified in the table below are mission-essential functions requiring performance during crises in accordance with DFARS 252.237-7023 Continuation of Essential Contractor Services. The contractor shall provide with its offer, a written Mission-Essential Contractor Services Plan in accordance with DFARS 252.237-7024 Notice of Continuation of Essential Contractor Services describing how it will continue to perform the essential contractor services.

Additionally, the contractor shall provide a list of mission-essential personnel to the COR within 30 calendar days after contract start date (CDRL A005). The mission-essential personnel list shall be updated no less than quarterly throughout the entire contract to reflect changes in personnel.

Below are the Mission Essential Functions with PWS References.

Mission Essential Functions

Operations Management PWS Reference

Operations Management 1.0 Inclusive Materiel Control 2.3 Inclusive

Heavy Repair 3.1 Inclusive Infrastructure Systems 3.2 Inclusive

Facility Systems 3.3 Inclusive

7.3. Strike Contingency Plan: The contractor shall develop and maintain a strike contingency plan that establishes procedures to address labor disputes among its unionized workforce in a manner to ensure continuity of required services under this contract. At a minimum, the strike contingency plan shall identify an adequate approach to providing the requisite labor support to meet all required contract performance objectives. The contractor Strike Contingency Plan shall be submitted to the CO & COR for acceptance no later than 30 days after the contract start date.

Any changes to the plan shall be submitted to the Government for review within 14 days of the change (CDRL A006).

7.4. Hand Tools: The contractor shall provide all hand tools and personal protective equipment required to fulfill all PWS requirements.

7.5. Vehicles: The contractor shall provide all vehicles, heavy equipment, special-purpose equipment (e.g. manlifts, cranes, etc.) required to fulfill all contract performance requirements.

All vehicles must comply with the Energy Policy Act of 2005, Energy Independence and Security Act 2007 section 141 and current Presidential Executive Orders.

7.5.1. Vehicle Appearance: Contractor vehicles shall maintain a professional appearance and be easily recognized as contractor vehicles.

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7.5.2. High-Reach Equipment: Contractor shall provide equipment able reach a maximum of 32 feet for interior repairs and 55 feet for exterior/hangar repairs. Interior high lift must fit through standard personnel double opening doors, six feet by six feet eight inches.

7.5.3. Vehicle Fleet Management: The contractor shall be responsible for contractor vehicle fleet to include vehicle inventory, monitor the status of all assigned vehicles, provide maintenance oversight, prepare reports, and investigate vehicle incidents.

7.6. Security:

7.6.1. Suitability Investigations:

7.6.1.1. National Agency Check with Inquiries (NACI)/Tier 1 Investigation: Personnel working in a government facility 6 months or longer or at any time requiring access to the DoD network will require a NACI clearance. NACI is now being replaced with a Tier 1 Investigation, however NACI is still acceptable if valid. An open NACI investigation, at a minimum, is required before access to Government-furnished workstations that have access to AF e-mail systems can be granted. A network waiver may be granted by the unit commander after completion of NACI investigation process. These investigations shall be submitted by the Government at no additional cost to the contractor. Personnel requiring unescorted entry to restricted areas require a favorably completed NACI clearance IAW DoD 5200.2-R, Personnel Security Program. In accordance with AFI 31-101, Integrated Defense (FOUO) regarding access requirements, an open investigation is the minimum for whichever level clearance is required.

7.6.1.2. Employee Security Clearance: Any personnel requiring administrative rights to DoD network in support of Emergency Management Control Systems IAW Operations Management PWS paragraph 3.2.2.1. shall at a minimum possess a Secret Clearance or favorable Tier 3 Investigation. The contractor shall, at its own expense, be responsible for providing and maintaining personnel with the appropriate security clearance to ensure compliance with Government security regulations.

7.6.1.3. Classified Duties: The contractor shall comply with DoDM 5200.01 V2_AFMAN16- 1404; DoDM 5200.01 V3_DAFMAN16-1404; DoDI 5200.48; DoDM 5200.02_AFMAN 16- 1405; DoDM 5220.22v2_AFMAN16-1406v2; AFMAN 33-152, User Responsibilities and Guidance for Information Systems, and the National Industrial Security Program Operating Manual (NISPOM).

7.6.2 Facility Clearance Level (FCL) Requirements: The contractor shall possess the required Facility Clearance Level prior to performing work on this contract, which is Secret as indicated on the applicable DD254. The contractor shall, at its own expense, maintain their FCL by the Defense Security Service (DSS) for the entire term of the contract. The contractor shall notify the Contracting Officer in writing if there are any changes in the status of their FCL and provide the reason for the change. If only part of a Contractor’s organization has the requisite FCL, the contractor shall make the distinction between which business units or sites and geographical locations have an FCL.

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7.6.3. Unescorted Entry to Restricted Areas: Contractor employees requiring unescorted entry to restricted areas shall possess a restricted area badge. The contractor shall coordinate with the Government Unit Security Assistant to obtain restricted area badges as necessary.

7.6.4. Pass and Identification Items: The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and privately owned vehicles.

• Defense Biometric Identification System (DBIDS) Contractor Identification Card: If no DOD network access is required, the contractor shall process a DBIDS application to obtain a DBIDS contractor ID card.

• AF Form 1199, USAF Restricted Area Badge, or a locally developed badge (if applicable).

• DoD Common Access Card (CAC): If DOD network access is required for contractor employees, the contractor shall coordinate with the Government Unit Security Manager (USM) and Trusted Associate Sponsorship System (TASS) point of contact as required to obtain the requisite CACs. Refer to AFI 36-3026, Vol 1, Identification Cards for Members of the Uniformed Services, their Eligible Family Members, and Other Eligible Personnel for complete requirements & Vol 2 Common Access Card (CAC).

• AF Form 75, Visitor/Vehicle Pass: The contractor shall adhere to local security policy when applying for short/long term visitors’ passes. Any contractor requesting a pass for more than 3 days will complete a local files check with 733d Security Forces Squadron (SFS) pass & ID.

7.6.5. Retrieving Identification Media: The contractor shall retrieve all identification media from employees who depart for any reason prior to contract expiration and submit them to the

COR.

7.6.6. Listing of Employees: The contractor shall maintain a listing of employees that includes the employee's name and their associated…