REQUEST FOR QUOTATION (RFQ)

TO PROVIDE FORKLIFT & MANLIFT PREVENTIVE MAINTENANCE

AND AS-NEEDED REPAIR SERVICES

I. SCOPE OF WORK

The Long Beach Public Utilities Department (LBPUD) is requesting quotations for forklift and manlift preventive maintenance and as-needed repair services in accordance to the LBPUD needs and/or fund availability. Currently LBPUD has standup forklifts, sit down forklifts, and manlifts. The contractor shall provide all materials, tools, parts, equipment, and labor necessary to provide forklift and manlift preventive maintenance and as-needed repair services. Bidder shall be within a 70-mile radius of LBPUD. If no bidders meet this proximity requirement, the nearest Bidder meeting this requirement may be considered.

Repairs shall be requested on an as-needed basis. Forklift and manlift preventive maintenance will be completed semi-annually. Preventive maintenance and as-needed repairs shall be conducted at LBPUD Operations Service Center, and/or at LBPUD Treatment Plant, and/or at LBPUD Gas Facility. If preventive maintenance or repair is unable to be conducted at LBPUD Operations Service Center, LBPUD Treatment Plant, or LBPUD Gas Facility. Awarded Contractor must provide in writing a description of maintenance/repair and where it is to be completed.

All preventive maintenance and as-needed repairs shall adhere to and comply with OSHA standards. Bidders must be licensed and certified for forklift and manlift preventive maintenance and repairs by the State of California to provide services as described. Proof of licensing and certification will be required before a contract can be issued.

LBPUD Forklifts and Manlifts that require preventive maintenance and repairs include, but not limited to:

2001 Daewoo Sit Down Forklift, Model #BC20S 2008 Crown Standup Forklift, Model RR5210-40 2023 Crown Sit Down Forklift, Model #SC5725-35 2004 Yale Standup Forklift, Model #NR040AENM24TE095 2007 Komatsu Sit Down Forklift, Model #213783 2011 Nissan Sit Down Forklift, Model #MAP1F2A25DV 2011 Nissan Sit Down Forklift, Model #MAP1F2A25LV 2020 Octane Sit Down Forklift, Model #FY45 2007-2020 Clark Sit Down Forklift, Model #C70L 2012 Genie Manlift, Boom Lift Model #Z45/25JDC 2020 Genie Manlift, Vertical Mast Lift Model #GR-26J 2019 SkyJack Manlift, Scissor Lift Model #SJ3226 1999 JLG Articulating Boom Lift, Model #40E Long Reach Attachment, Model #OHGA150080P7201

LBPUD reserves the right to add additional forklifts and manlifts that may require Preventive Maintenance and/or as-needed repair services during the contract period. If additional LBPUD forklifts and/or manlifts are added, then said Preventive Maintenance and/or as-needed repair service shall be added at a price that is mutually agreed on by LBPUD and Contractor.

II. SUBMITTAL INSTRUCTIONS

Quotes shall be submitted as follows:

Specifications are available online via the City’s Long Beach Buys portal at https://longbeachbuys.buyspeed.com/bso/ under the bid invitation number.

Bids shall be submitted electronically via the City’s secure online bidding system, Long Beach Buys portal, available at https://longbeachbuys.buyspeed.com/bso/. All required sections of the Bid must be submitted via the Long Beach Buys portal. Bidders must be registered with Long Beach Buys in order to submit a bid. Registration can be completed at https://longbeachbuys.buyspeed.com/bso/.

DEADLINES DATE TIME

Question Submittal August 26, 2025 11:00 AM

Answers to be posted on Long Beach Buys under Bid invitation

August 28, 2025 3:00 PM

Bid Due September 2, 2025 11:00 AM

Technical support for Long Beach Buys is available by email at LBPurchasing@longbeach.gov, or by phone at (562) 570-6200 during normal business hours (8am-5pm PT Monday through Friday) or by submitting an Issue Reporting Form which can be completed at the following link https://forms.office.com/Pages/ResponsePage.aspx?id=wxE_MWhCak-NO8fmUBg-eJhZqE0zY4JHucmtLMnWlxRUMzlJTVpROTNONUpZQ0tPMzVIQU5WQkk2Uy4u&wd LOR=c713C83D7-4896-4449-9834-FB4A3401C10C.

Note: Electronic bids are not accessible and cannot be viewed by LBPUD until the deadline date and time. If a bidder needs to withdraw their bid, the bidder may do so any time before the bid deadline, by going back into the City’s Long Beach Buys portal and selecting “withdraw”.

Quotes are to be received by Tuesday, September 2, 2025 no later than 1 1 : 0 0 A M Quotes received after the date and time will not be considered for the service. LBPUD reserves the right to reject all quotes.

Late bids, or bids submitted through other channels, will not be accepted. Bidders are solely responsible for submitting their electronic bid completely and on time. The City’s Long Beach Buys portal will not accept late bids, and no exceptions shall be made.

Bidders will receive an e-bid confirmation number with a time stamp from Long Beach Buys indicating that their bid was submitted successfully. LBPUD will only receive bids that were transmitted successfully.

Questions shall be submitted as follows:

• Email: centralprocurement@lbutilities.org

The Department will not be responsible for or bound by (1) any oral communication or (2) any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing.

III. CONTRACT PERIOD

The contract shall be for a term of one (1) year. This contract may be extended by mutual agreement for up to two additional periods of one year each in accordance with terms and conditions stated herein.

IV. BASIS OF AWARD

Quantities will not be considered in making this award. The award will be based on the unit prices, and percentage discounts given; along with meeting the specification requirements stated herein. LBPUD reserves the right to purchase different quantities at the proposed unit price depending on actual needs.

LBPUD may award a single contract embracing all Bid items or separate contracts each embracing one or more Bid items, or include or exclude Bid items from the contract if LBPUD believes it is in their best interest.

V. BIDDER REPRESENTATIONS

By submitting a quote, Bidder represents that it:

Has thoroughly examined and become familiar with the specifications required under this RFQ.

Is capable of performing in accordance with Specifications.

Acknowledges that its quote is valid for 90 days and the quote cannot be withdrawn within that time.

VI. QUALIFICATIONS FOR BIDDERS

Each bidder shall be fully qualified by ability, knowledge, and experience to satisfactorily perform the service required in these Specifications and shall be engaged in the business of providing forklift and manlift preventive maintenance and as-needed repair services by the use of its own trained and qualified employees and have the equipment, tools, materials, and supplies capable of performing the mentioned services within the required time frame. Bidders must be licensed and certified for forklift and manlift preventive maintenance and repairs by the State of California to provide services as described. Proof of licensing and certification will be required before a contract can be issued.

The Contractor must have been in business providing forklift and manlift preventive maintenance and as-needed repair services for at least the last three (3) years. The undersigned hereby declares that the Contractor has been in business for _____ years providing forklift and manlift preventive maintenance and as-needed repair services.

VII. AS-NEEDED REPAIR SERVICES

LBPUD shall order repair services by issuing release notices as repair services are needed during the contract period. No repair services shall be furnished until after receipt of approval and a release notice. Contractor shall provide a quote for the repair to be performed. The quote shall include at minimum the following information:

i. Estimated hour(s)

ii. At cost part(s) amount

iii. Date service to performed and completed

All repair work shall be approved by LBPUD before work begins. A verbal approval is acceptable; work completed without written and/or verbal consent from LBPUD shall not be the responsibility of LBPUD. The Contractor shall bill repair services at the hourly rates indicated in their quote.

Response time for as-needed repair shall be within 24 hours after receipt of order and the repair shall be completed within two (2) days or if possible, the repair shall be completed the same day. Forklifts and manlifts shall be returned to normal status after any repair. If the Contractor is unable to meet these terms, they must contact LBPUD and explain in writing (email) the reason(s) for the delay in service.

Unless specifically directed otherwise all repairs shall be completed at LBPUD Operations Service Center, 1731 E. 33rd Street, Long Beach, CA 90807 and/or LBPUD Treatment Plant, 2950 Redondo Ave Long Beach, CA 90806 and/or LBPUD Gas Facility, 2400 E.

Spring Street, Long Beach, CA 90806. The contractor shall be liable for all loss or damage to the forklifts, manlifts, parts, and/or equipment while in its possession or the possession of any of its agents on LBPUD site. Contractor shall reimburse the city for any loss or damage to said forklifts, manlifts, parts, and/or equipment in its or its agents care or custody.

Emergency Repairs

The Contractor shall have capabilities for emergency repairs. Emergency repair services are defined as those services required to correct an inoperable or unsafe condition, which if left in such condition, may cause serious injury or damage or which causes LBPUD to be in non-compliance Federal, State, or Local laws and regulations. Emergency repairs are to be authorized by LBPUD, either in writing or verbally, and to be shown as separate items on the billing. The Awarded Contractor shall bill emergency services at the hourly rates indicated in their quote.

Contractor shall respond to an emergency service within four (4) hours of request. Failure to respond to emergency service or failure to provide competent responsive service may be cause for termination of the Contract or LBPUD may exercise the right to call another company to respond. The expense of this service call shall then be charged to and paid by the Contractor. The Contractor shall perform and Emergency Repair within twenty-four

(24) hours of request.

VIII. ON-SITE SEMI-ANNUAL PREVENTIVE MAINTENANCE AND SCHEDULE

Forklifts and manlifts Preventive Maintenance will be completed semi-annually. Unless specifically directed otherwise, maintenance shall be completed at LBPUD Operations Service Center, 1731 E. 33rd Street, Long Beach, CA 90807 and/or LBPUD Treatment Plant, 2950 Redondo Ave Long Beach, CA 90806 and/or LBPUD Gas Facility, 2400 E.

Spring Street, Long Beach, CA 90806.

All Preventive maintenance shall be performed during normal business hours, defined as Monday through Friday, between the hours of 8:00 a.m. and 2:00 p.m., as determined by LBPUD. A schedule shall be provided upon award. Prior to any preventive maintenance, Contractor shall contact the Fleet Supervisor at (562) 570-2422 at least one (1) week in advance to schedule. All visits shall be coordinated with and in the presence of a LBPUD representative. Semi-Annual preventive maintenance shall be performed in June and December; and preventive maintenance shall be completed within one (1) business day.

If the contract is unable to meet these schedule terms, contractor must contact LBPUD and explain in writing (email) the reason(s) for delay.

On-Site Semi-Annual Preventive Maintenance

LBPUD Forklifts and Manlifts needing Semi-Annual preventive maintenance includes, but not limited to:

2001 Daewoo Sit Down Forklift, Model #BC20S 2008 Crown Standup Forklift, Model RR5210-40 2023 Crown Sit Down Forklift, Model #SC5725-35 2004 Yale Standup Forklift, Model #NR040AENM24TE095

2007 Komatsu Sit Down Forklift, Model #213783 2011 Nissan Sit Down Forklift, Model #MAP1F2A25DV 2011 Nissan Sit Down Forklift, Model #MAP1F2A25LV 2020 Octane Sit Down Forklift, Model #FY45 2007-2020 Clark Sit Down Forklift, Model #C70L 2012 Genie Manlift, Boom Lift Model #Z45/25JDC 2020 Genie Manlift, Vertical Mast Lift Model #GR-26J 2019 SkyJack Manlift, Scissor Lift Model #SJ3226 1999 JLG Articulating Boom Lift, Model #40ELECTRIC Long Reach Attachment, Model #OHGA150080P7201

Semi-Annual Preventive Maintenance service shall include, but not limited to:

Check & fill fluid levels (oil, battery water level, and hydraulic fluid)

Check for leaks, cracks, and visible defects everywhere on the forklift or manlift

Check hoses (hydraulic)

Check & test mast chain

Check tire condition, pressure, and look for any cuts or gouges

Determine fork condition

Ensure load backrest extension functions properly

Check functionality of finger/head guards

Test all functional safety devices, such as seat belts and horns, lights, emergency stop

Check the brakes, steering control, and other operational items for proper functions

Check to see if nameplates are legible

Check and maintain battery

Check basket functions and anchor points

Check hydraulic systems (booms, cylinders)

Preventive Maintenance shall be performed in accordance to manufacturer’s recommended maintenance service and schedule.

If during semi-annual preventive maintenance, repairs are determined to be needed, the contractor shall consult with LBPUD personnel prior to the repair. Awarded Contractor shall provide a quote for the repair service to be performed. The quote shall include at minimum the following information:

i. Estimated hour(s)

ii. At cost part(s) amount

iii. Date service to be performed and completed

At the conclusion of the semi-annual preventive maintenance all forklifts and manlifts shall be returned to normal status. Semi-annual preventive maintenance shall be completed same-day.

IX. COST

Bidder shall provide pricing for the services requested during the term of this Contract.

The price quote shall include all charges. Other costs NOT listed in the price quote may not be added at the time of invoicing. Unit prices, and percentage discounts for the items shall be held firm for the one-year term; decrease of percentage discounts and price increase for listed items is not acceptable. LBPUD reserves the right to cancel the contract if unit prices are increased and/or percentage discounts are decreased.

X. RIGHT TO REJECT QUOTE

The LBPUD reserves the right, in its discretion, to reject any and all quotes and, to the extent not prohibited by law, to waive any minor irregularity or informality in any quote that does not affect the validity of the quote or does not give the Bidder a competitive advantage over other bidders.

XI. FUTURE AMENDMENTS

The LBPUD reserves the right to change any portion of the work required, add/or delete items or amend such other terms and conditions, which may become necessary. Any such revisions shall be accomplished by an amendment to the Contract approved by the General Manager and executed by the Awarded Contractor and the LBPUD.

XII. INSURANCE

Awarded Contractor shall submit required documents in accordance to item 31 of the General Conditions.

XIII. LEGAL DISCLOSURE

Contractor shall disclose claims made by it or any of its owners against the LBPUD, the City, or any other public agency over the previous five (5) years, and may provide relevant detail regarding each claim. The Bidder shall disclose all pending claims and litigation to which it is a party, including the case number, jurisdiction, and current status of the action.

XIV. CONFLICT OF INTEREST

Contractor represents and warrants that no City employee whose position in the City enables him/her to influence the award of the Contract or any competing Contract, and no spouse or economic dependent of such employee is or shall be employed in any capacity by the Contractor herein, or does or shall have any direct or indirect financial interest in this Contract.

XV. PURCHASE ORDER

A Purchase Order (PO) will be sent to the Awarded Contractor by LBPUD. During the Contract period Awarded Contractor will provide forklift and manlift preventive maintenance and as-needed repair services.

XVI. ESTIMATES

Awarded Contractor shall provide written estimates at no additional cost to the LBPUD for each service request. Written estimate shall include estimated hours and/or any materials or supplies needed to complete the service requested. A verbal approval is acceptable; work completed without written and/or verbal consent from LBPUD shall not be the responsibility of LBPUD. If any additional work required that does not have prior approval, the Contractor shall make no attempt to complete such work, but shall contact LBPUD immediately of the issue. The Contractor may be asked to submit a written quote for additional work.

Hourly rates shall include all costs associated with the requested service and be the total cost to LBPUD, including but not limited to labor, equipment, consumable materials, small tools, and repairs.

XVII. PAYMENT

Payment for items and services shall be made in due course of payments of LBPUD after completion of delivery and acceptance by LBPUD; and upon receipt of an invoice from the Awarded Contractor.

The Awarded Contractor shall send a hard copy invoice to the LBPUD Accounts Payable and/or an electronic invoice with each billing to the following addresses:

Mailing Address:

LBPUD Accounts Payable LBPUD Accounts Payable 1800 E. Wardlow Rd. 2400 E. Spring St.

Long Beach, CA 90807 Long Beach, CA 90806

Email Address:

WaterFinance@lbwater.org GO-AcctsPay@longbeach.gov

The Awarded Contractor shall not invoice for rental or service before service has been completed. Payment will not be authorized until service has been completed.

LBPUD will pay said invoice in due course of payments, usually no more than thirty (30) days after receipt of the invoice, providing that all items are in accordance with these specifications, inspected and accepted by LBPUD and that applicable certifications and reports have been submitted in accordance with this Contract.

XVIII. CONTRACTOR ORIENTATION MEETING

Awarded Contractor may be required to attend an orientation meeting prior to the commencement of the contract. LBPUD representatives will review the requirements of the Specifications with the Contractor awarded the Contract.

XIX. CONTRACTOR’S ON-SITE PERSONNEL

Each contractor’s personnel performing forklift and manlift preventive maintenance and as-needed repair services on LBPUD site under these specifications shall be a regular employee of the Awarded Contractor. During all working hours, Awarded Contractor's employees shall be attired in clean, neat appearing, and well fitted uniforms bearing Awarded Contractor's identification and shall have in their possession an identification card with photograph identifying them as an employee of the Awarded Contractor.

Employees performing services for LBPUD shall also wear in full view LBPUD visitor’s badge.

Note that LBPUD will provide access to all locations. Awarded Contractor shall not admit any person into the work area who is not an employee of LBPUD or Awarded Contractor.

Awarded Contractor’s personnel shall have the appropriate identification with them at all times.

Entry into and exit from LBPUD facilities by Awarded Contractor's employees shall be made at those locations designated by LBPUD. Upon completion of semi-annual service Awarded Contractor shall immediately return visitor badges to LBPUD.

XX. SECURITY OF FACILITIES

LBPUD will provide access to all LBPUD locations. Contractor shall not admit any persons into LBPUD work area who is not an employee of LBPUD or Contractor.

Contractor’s personnel shall have the appropriate identification with them at all times.

It shall be the responsibility of the Contractor to secure against unauthorized entry to LBPUD facilities or portions of facilities occupied by Contractor’s employees in the absence of LBPUD personnel. All unattended exterior doors and gates shall remain locked at all times.

Entry into and exit from LBPUD facilities by Contractor’s employees shall be made at those locations designated by LBPUD.

XXI. DAMAGES

The Contractor shall take all reasonable precautions to ensure that LBPUD property, building, grounds, equipment, furnishings, and other items are properly protected from damages at all times. Reasonable precautions may include, but are not limited to:

sectioning off work area, objects, or other such actions that may be necessary to prevent damages. Contractor shall be responsible for any damages caused by actions of its personnel during the course of setting up, working, or removing from work sites its equipment, materials, and supplies.

The Contractor shall be held responsible for all or any damages to LBPUD building structures, property, equipment, etc., and shall further be responsible to replace, repair, and make restitution to the LBPUD’s satisfaction for such damage as incurred by the Contractor. Any damage to property from any cause which might have been prevented by the Contractor, contractor’s employees or agents shall be repaired at the Contractor’s own cost and expense.

All safety concerns, incidents, or accidents shall be reported to LBPUD immediately.

Contractor shall exercise all appropriate measures to fully protect all surfaces, persons, and adjacent areas before, during and after work.

In the event of accidental site damage by the Contractor, Contractor shall be responsible to return the site to its original condition at no cost to LBPUD.

XXII. SAFETY REQUIREMENTS/PRECAUTIONS

All work performed under this contract shall be performed in such a manner as to provide maximum safety to the public and adhere to the safety standards outlined by Cal/OSHA.

LBPUD representative(s) reserves the right to issue restraint or cease orders to the contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract.

The Bidder shall additionally accept the sole responsibility for complying with all, city, state, federal, and other legal requirements, including but not limited to compliance with applicable OSHA and Cal/OSHA safety orders. The Bidder shall inspect all potential hazards at said facilities and keep a log of date inspected and action taken.

Bidder shall be responsible for instructing employees in safety measures considered appropriate. Contract workers shall not place any equipment in traffic areas or other locations in any manner that would create safety hazards. The Contractor shall at all times ensure the safety of the public, City employees, elected and appointed officials, and others, by posting safety warning signs, safety tape, barricades, traffic cones, or other warning devices around job sites prior to and during the performance of work. The Contractor's personnel must wear safety harnesses, safety ropes and other applicable personal protective equipment at all times when performing high-rise work. ln all situations, the Contractor must conform to all Occupational Safety and Health Administration (OSHA) and lndustrial Safety Order rules and regulations while performing services.

The contractor is responsible for supplying each employee of the contractor with the necessary personal protective equipment which meets OSHA rules. Personal protective equipment to include safety glasses, shoes, safety shields, face masks, rain gear, leather, etc. All personal protective equipment necessary to perform the service shall be secured by the Contractor at the Contractor's own expense.

XXIII. LAWS, ORDINANCES, AND REGULATIONS

Contractor shall keep fully informed and at all times observe and comply with all laws, ordinances, regulations, orders, and decrees of bodies or tribunals having any jurisdiction or authority that affect those employed hereunder.

Contractor, agents, and employees of Contractor shall be bound by and comply with all applicable provisions of the California Labor Code and with all Federal, State, and local laws related to labor.

Contractor shall report in writing to the Department any discrepancy or inconsistency in relation to any such law, ordinance, regulation, order, or decree discovered in the Contract, or that may become effective before the expiration of the Contract.

In the performance of this contract, the Bidder agrees it will abide by all federal, state, and local laws, codes, rules and regulations set forth with regard to the equipment by municipal, state, or federal authorities having jurisdiction in effect on the date of this contract.

XXIV. EXISTING CONDITIONS

Contractor shall assume all responsibility for inspection, testing, repairs, replacement and other maintenance services for these forklifts and manlifts in their “as is” condition. The City is not aware of any current defects. However, LBPUD will not provide assurances that there are no defects present when the contractor assumes the responsibility for the service agreement. All costs associated with any repairs, replacement or other work in order to provide initial inspection and testing shall be borne by the Contractor as part of the service agreement.

XXV. USE OF SPECIAL EQUIPMENT

The Contractor shall provide, at its own cost and expense, all other equipment for performing work at all job sites listed. The Contractor shall follow all safety requirements in the use of any equipment.

XXVI. SUBCONTRACTING

Not Applicable.

XXVII. MISCELLANEOUS ITEMS / SERVICES

Miscellaneous items or services not listed herein may be purchased by the LBPUD, from the successful Bidder, provided no purchase exceeds $2,500.00 per order.

XXVIII. SUPPLEMENTAL WORK / ADDITIONAL AS-NEEDED WORK

LBPUD may require the Awarded Contractor to perform supplemental work/ additional as-needed work, outside the scope of this RFQ. A separate invoice shall be submitted for each approved Supplemental Work service. Prior to performing any Supplemental Work, Awarded Contractor shall prepare and submit a written description of the services with an estimate of labor, materials, tools and equipment, as well as a signature line for the LBPUD Representative to indicate if the work is approved to start. No work shall commence without the written authorization of LBPUD Representative. The signed estimate shall be supplied with each Supplemental Work invoice.

The invoice for Supplemental Work shall show the exact location of the work, including the name and location, with a brief description of work performed. The invoice shall include an itemized list of the costs associated with the task, including any supplies used with their unit price, as well as total cost and labor.

All supplemental work as provided for herein shall commence on the specified date established and Awarded Contractor shall proceed diligently to complete said work within the time allotted.

LBPUD reserves the right to bid separately, outside the scope of this bid, for additional work. There is no guarantee that LBPUD will request the Awarded Contractor to perform any additional work. Bidder must not rely on receiving a request from the City for additional work in preparing and submitting a bid.

XXIX. SALES TAX

Unit prices stated herein shall not include sales tax.

XXX. WARRANTY

Contractor warrants that all services performed under this contract shall be in good working order and shall conform to the Contractor’s published specifications.

Contractor shall warrant/guarantee all parts, materials and labor done against failure due to defective material and/or faulty workmanship from date of acceptance of the work by LBPUD for a minimum of one (1) year.

State warranty period for workmanship/labor _______ year/months/days (Circle One)

State warranty period for parts/equipment _______ year/months/days (Circle One); If other than the manufacturer’s standard warranty.

Contractor shall repair, modify, correct, or replace all products developing defects, as necessary, within 24 hours after notification by LBPUD at no cost to LBPUD.

Any repair work or parts/materials replaced during the warranty period shall be subject to the full term of the warranty, starting on the date of completion of such repair work or part/material replacement. All transportation of equipment for warranty repairs shall be at the expense of the Contractor unless prior agreement is approved for each instance with the LBPUD.

XXXI. INSPECTION

Contractor shall perform service in a timely and professional manner. All work and materials used shall be of the highest quality. All service performed under this contract shall be inspected and signed off by the designated LBPUD representative. Final inspection and acceptance shall be made after service is complete. Neither inspection, waiving of inspection, nor LBPUD's acceptance shall relieve the Contractor of the obligation to furnish the products and services according to these Specifications.

In the event that work performed is deemed by LBPUD to be deficient or the items not meeting the minimum specified requirements as determined by LBPUD, shall be returned to the Contractor for compliance. Contractor shall correct noted deficiencies within ten

(10) working days at no additional cost to LBPUD.

XXXII. AUTHORIZED DISTRIBUTOR/DEALER

Bidder must indicate if it is an authorized factory distributor/dealer for the equipment being quoted (please initial).

Yes: No: ___________

If bidder is not an authorized distributor/dealer, the bidder shall submit with its Quotation a formal Letter of Certification from the manufacturer, stating that the manufacturer will honor any warranty claims by the City for equipment, parts, and/or materials provided by the bidder.

The manufacturer will be responsible for any default of the supplier that is not corrected by the supplier in a timely and efficient manner. This responsibility includes replacing incorrect or defective parts, trouble shooting, and correcting problems that are traceable to the manufacturer.

XXXIII. DEFAULT CONTRACTOR

The Contract may be terminated by LBPUD without liability for damages when in the LBPUD’s opinion the Awarded Contractor is not diligently performing the work or otherwise not complying in good faith with the Contract.

In case of default by Contractor, the LBPUD reserves the right to procure the articles or services from other sources and to hold the Awarded Contractor responsible for any excess costs occasioned to the LBPUD thereby.

XXXIV. LOCAL PREFERENCE

In order to help support the success of businesses in Long Beach, the City of Long Beach has a local preference provision.

In bids for materials, equipment, supplies and nonprofessional services, Long Beach-based businesses meeting the criteria set forth below may have their bid price reduced by ten percent solely for the purpose of determining the lowest responsible bid (if selected as the winning bid, you would be paid based upon your actual bid price, not the reduced price).

The maximum preference a bidder may be awarded pursuant to this Section and any other provision of law shall be ten percent (10%). However, in no case shall the maximum preference cost under this Section exceed fifty thousand dollars ($50,000.00) for any bid.

The City Purchasing Agent has determined that the local preference is applicable to this Request for Quotation. (The local preference does not apply to bids for all purchases funded in full or a fraction thereof by any tidelands fund, by any grant funds, nor by any funds received from the State of California. This section shall not apply to purchases made pursuant to Section 1801 and 1807 of the City Charter and to bids for public works, as that term is defined in Section 1720(a) of the California Labor Code.)

To qualify for the local preference, eligible bidders must attach copies of the following documents to their bid package:

1. A current, valid business license from the City of Long Beach showing a place of business within the city limits; and

2. A current, valid seller’s permit (also known as a sales tax permit) showing a place of business within the city limits.

All Bidders must submit the Local Preference Program at Attachment I.

XXXV. LICENSES AND PERMITS

Awarded Contractor shall be licensed to do business within the City of Long Beach and shall meet the Labor Standards for each employee as set forth by the California Industrial Relations Department.

All permits and licenses necessary to perform forklift and manlift preventive maintenance and as-needed repair services shall be secured by Awarded Contractor at the Contractor's own expense. Awarded Contractor shall pay all taxes properly assessed against any equipment or property used or required in connection with the performance of forklift and manlift preventive maintenance and as-needed repair services.

XXXVI. MINIMUM CALL OUT

No minimum call out will be permitted. Quote indicating a minimum call out will be rejected.

XXXVII. BUSINESS LICENSE

The Long Beach Municipal Code (LBMC) requires all businesses operating in the City of Long Beach to pay a business license tax. In some cases the City may require a regulatory permit and/or evidence of a State or Federal license. Prior to issuing a business license, certain business types will require the business license application and/or business location to be reviewed by the Development Services, Fire, Health, and/or Police Departments. For more information, go to www.longbeach.gov/finance/business_license.

In accordance with Municipal Code (Section 3.80.210) a business license is required under the following conditions:

(a) If you are providing a service in Long Beach, CA

(b) If you are providing and delivering a product in Long Beach, CA

For more information, contact the Business License Section at 562-570-6211 or by e-mail to lbbiz@longbeach.gov.

Long Beach Business License Number:

(Only Required Upon Notification of Award)

The undersigned hereby declares that the Contractor has a valid State of California Contractor's License sufficient to qualify as a Contractor in this case and a current City of Long Beach Business License; and will obtain all required permits.

A. California Contractor's License No.:

Expires: ___________________________ Classification: ______________________

Awarded Contractor(s) must have a valid Long Beach Business License prior to contract execution. At the time of Quote submittal, a Long Beach Business License is not mandatory; however, if the Contractor has already filed, information may be submitted above.

BID FORM SECTION

In accordance to the terms and conditions, the undersigned shall furnish complete as per RFQ and execute a Contract at the following rates and percentages.

ITEMS:

Item Number

Description Unit Price

1 Semi-Annual Preventive Maintenance

Enter Unit Price on Line Items Tab

(Per Forklift/Manlift)

2 Labor: Service/Repair Call

(Hourly Rate)

3 Labor: Emergency Service/Repair Call

(Hourly Rate)

Other Charges (Explain):

Terms of Extension

This contract is subject to extension for two (2) additional periods of one year each after date of expiration of the Contract by mutual agreement.

Complete the percentage amount below:

Price increase shall not exceed _______ % during “first” extension period.

Price increase shall not exceed _______ % during “second” extension period.

Bidder must indicate with a check mark, in the spaces provided, their response to the following requests. Failure to properly complete this request may result in quote being rejected and may be deemed as non-responsive.

Bidder agrees to hold quoted rates, discounts, and prices firm for one year.

YES NO

Bidder is located within a 70-mile radius of LBPUD Operations Service Center, 1731 E. 33rd Street, Long Beach CA 90807.

Bidder offers Emergency/Urgent Order Requests.

Bidder agrees to acquire approval from LBPUD prior to subcontracting repair services.

Bidder is licensed and certified for forklift and manlift preventive maintenance and repairs by the State of California. Proof of licensing and certification will be required before a contract can be issued.

Bidder has the capability to perform preventive maintenance and as-needed repairs that shall adhere to and comply with OSHA standards.

LBPUD reserves the right to request inspection, parts, and repair services at the quoted prices depending on actual needs and requirements. LBPUD does not guarantee usage nor guarantee that all services listed herein will be ordered during the term of the contract.

Quotes must be signed by individual(s) legally authorized to bind the Bidder and shall contain a statement that the bid is a firm offer for a 90-day period. LBPUD reserves the right to purchase different quantities or request service at the proposed prices depending on actual needs and requirement. LBPUD does not guarantee usage nor guarantee that all items listed herein will be ordered/purchased during the term of the contract. LBPUD may purchase additional items not listed on quote.

It is understood that the unit price(s) shall be held to be "correct" if the totals are found to contain any computational errors and that the totals found to be in error shall be corrected.

Signed: Date:

Print Name/Title:

Company Name:

Address:

Email:

Phone Number: Fax Number:

WE ARE PLEASED TO SUBMIT THIS QUOTE IN ACCORDANCE WITH LBPUD

REQUEST FOR QUOTATION, SPECIFICATIONS AND TERMS AND CONDITIONS TO

PROVIDE SERVICES AND DELIVERY FOB DESTINATION LBPUD OPERATIONS

SERVICE CENTER, 1731 E. 33RD STREET, LONG BEACH, CA 90807 AND/OR LBPUD

TREATMENT PLANT, 2950 REDONDO AVE, LONG BEACH, CA 90806 AND/OR

LBPUD GAS FACILITY, 2400 E. SPRING STREET, LONG BEACH, CA 90806.

GENERAL CONDITIONS

1) Acceptance of the offer contained in this Contract is expressly limited to the terms and conditions of such offer as herein stated.

2) Definitions

A) Bidder Any individual, firm or corporation submitting a bid to sell and deliver the materials, supplies or equipment to be furnished in accordance with these Specifications and called for in the request for quotation.

B) Board Board of Utilities Commissioners of the City of Long Beach

C) City The City of Long Beach, a municipal corporation of the State of California

D) Contract These Specifications, the Request for Quotation, the Bid of the Contractor, and the Agreement entered into pursuant thereto shall constitute the Contract between the Board and the Contractor

E) Contractor The Bidder whose Bid is accepted and to whom the Contract is awarded

F) Engineer General Manager of the Long Beach Public Utilities Department or his designated representative(s).

G) General Manager The General Manager of the City of Long Beach Public Utilities Department

H) LBPUD

Long Beach Public Utilities Department

3) No charges for taxes, transportation, boxing, packaging, crating or returnable containers will be allowed and paid by LBPUD unless separately stated hereon. All sales, use, excise or similar taxes to be paid by LBPUD must be itemized separately hereon and on invoices.

4) LBPUD’s obligation to pay the sum herein stated for any one fiscal year shall be contingent upon LBPUD appropriating the necessary funds for such payment by LBPUD in each fiscal year during the term of this Contract. For the purposes of this section, a fiscal year commences on October 1 of the year and continues through September 30 of the following year. In the event that LBPUD Board fails to appropriate the necessary funds for any fiscal year, then and in that event, the Contract will terminate at no additional cost or obligation to LBPUD.

5) Contractor shall deliver the materials, equipment, supplies or services, or cause the work to be performed, within the time and in the manner specified in the Contract. Times and dates stated herein are of the essence. If at any time Contractor has reason to believe that deliveries will not be made as scheduled, written notice setting forth the cause of the anticipated delay shall be given immediately to LBPUD. Deliveries must be prepaid. C.O.D. shipments will not be accepted.

6) LBPUD reserves the right at any time to make changes in drawings and specifications, in methods of shipment and packaging and in place of delivery as to any articles covered by this Contract. In such event there will be made an equitable adjustment in price and time of performance mutually satisfactory to Contractor and LBPUD; but, any claim by Contractor for such an adjustment must be made within thirty (30) days of such change.

7) Contractor warrants that the goods, machinery or equipment delivered or the work performed hereunder shall conform to the specifications, drawings, samples or other description specified by LBPUD and shall be fit and sufficient for the purpose intended, merchantable, of good material and workmanship, in good working order, and free from defect or faulty workmanship for a period of ninety (90) days. When defective goods, machinery, or equipment or faulty workmanship is discovered, which requires repair or replacement pursuant to this warranty, Contractor shall provide all labor, materials, parts, and equipment to correct such defect at no expense to LBPUD.

8) Contractor shall defend, indemnify, and hold Board and City, their officials and employees harmless from and against all loss, damage, liability, demands, claims, causes of action, costs, and expenses (including reasonable attorney’ fees) for injuries (including death) to persons, or damage or destruction of property connected with or arising from the negligent acts or omissions of Contractor, its officers, agents, and employees in the performance of this Contract.

9) The Board reserves the right to terminate this Contract at any time in whole or in part even though Contractor is not in default hereunder.

In such even there will be made an equitable adjustment of the terms that is mutually satisfactory to the Board and Contractor. Upon receipt of any notice of such termination, Contractor shall, unless such notice otherwise directs, immediately discontinue all work on the Contract and deliver, if and as directed, to the Board all completed and partially completed articles, work in process and materials purchased or acquired for performance of the Contract. The provisions of this section shall not limit or affect the right of the Board to terminate this Contract immediately upon written notice of breach.

10) The Board reserves the right to cancel this Contract or any part thereof and reject delivery of goods if delivery is not undertaken and completed when specified and in accordance with specifications. Contractor shall be charged for any direct losses, but not any consequential damages, sustained by the Board and City by reason of such delay or failure, excepting losses caused by a delay for reasons beyond Contractor’s reasonable control. Direct losses shall include any costs to the Board and City in excess of the Contract price of obtaining goods from other sources similar to those cancelled or rejected hereunder.

11) The Board shall pay to Contractor the price(s) specified in the Contract on delivery of the materials, equipment, supplies, or services and acceptance thereof by General Manager or his designee, or upon completion of the work to be performed and accepted thereof, as specified in the Contract. Defective articles or articles not in accordance with LBPUD’s specifications shall be held for Contractor’s instructions at Contractor’s risk and if Contractor so directs will be returned at Contractor’s expense.

12) No return or exchange of material, equipment, or supplies shall be permitted without written approval of LBPUD’s Purchasing Agent.

13) All royalties for patents, or changes for the use of patents, which may be involved in any article to be furnished under this Contract shall be included in the Contract price.

14) In cases where a price subject to escalation has been agreed upon, the price escalation shall be shown as a separate item on the invoice. Unless an escalator clause has been shown as a specific part of this Contract, Contractor shall not be entitled to reimbursement for costs incurred due to escalation.

15) All materials, supplies and equipment provided under this Contract shall be in full compliance with the Safety Orders and Regulations of the Division of Industrial Safety of the State of California, Title 8, California Code of Regulations (CAL/OSHA) and all applicable OSHA regulations as well as all other applicable California Code of Regulations. Contractor shall indemnify and hold the Board and City, its officials, and employees harmless for, of, and from any and all loss, including, but not limited to fines, penalties. and corrective measures they may sustain by reason of Contractor’s failure to comply with said laws, rules, and regulations in connection with the performance of this Contract.

16) Contractor shall keep confidential and not disclose to others or use in any way to the detriment of LBPUD, confidential business or technical information that LBPUD may disclose in conjunction with this Contract, or Contractor may learn as a result of performing this Contract.

17) This Contract shall not be assigned in whole or in part, nor any duties delegated without the Board’s prior written approval.

18) The remedies herein reserved shall be cumulative and additional to any other remedies at law or in equity. The waiver of any breach of this Contract shall not be held to be a waiver of any other or subsequent breach. LBPUD’s failure to object to provisions contained in any communication from Contractor shall not be deemed an acceptance of such provisions or a waiver of the provisions of this

19) This Contract shall not be amended or modified except by written agreement signed by the parties and expressly referring to this

20) Contractor shall indemnify, hold harmless, and defend the Board and City, their officials, and employees from any damage, claim, loss, cost, liability, cause of action, or expense, including reasonable attorney’s fees, whether or not reduced to judgment, arising from any infringement or claimed infringement of any patent, trademark or copyright, or misappropriation of confidential information, or trade secrets of any third party and based on the manufacture, sale, or use of goods, machinery, or equipment supplied hereunder.

21) Contractor shall furnish further itemization and breakdown of the Contract price when requested by LBPUD.

22) Contractor, in the performance of any work or the furnishing of any labor under this Contract, shall be considered as an independent contractor. Contractor, his agents, and employees shall not be considered as employees of LBPUD.

23) Contractor and subcontractor(s) shall not discriminate against any person in the performance of this Contract and shall comply with applicable federal, state, and city equal employment opportunity laws, ordinances, rules, and regulations. Contractor and subcontractor(s) shall not discriminate against any employee or applicant for employment or against any subcontractor on the basis of race, color, religion, national origin, sex, sexual orientation, AIDS, HIV status, age, disability, or handicap, subject to federal and state laws, rules, and regulations.

24) Contractor shall comply with all applicable federal, state, and local laws pertaining to the subject matter hereof.

25) Contractor shall submit samples of all documents that Contractor may require LBPUD to execute to complete this transaction. By accepting these samples as part of the bid or by awarding the Contract to a Contractor who has submitted said samples, LBPUD does not agree to the terms stated in said samples. This Request for Quotation and Contractor’s bid shall take priority over said samples and this Request and Contractor’s bid shall become the Contract between LBPUD and the Contractor.

26) All quantities stated herein are only ESTIMATES. LBPUD reserves the right to increase or decrease these estimated quantities based on its actual needs and funds available.

27) LBPUD reserves the right to exercise at its option an increase in expenditures by ten (10) percent annually, but LBPUD does not guarantee such an increase.

28) Contractor shall cooperate with LBPUD in all matters relating to taxation and the collection of taxes, particularly with respect to the self-accrual of use tax. Contractor shall cooperate as follows: (i) for all leases and purchases of materials, equipment, supplies or other tangible personal property totaling over $100,000 shipped from outside California, a qualified Contractor shall complete and submit to the appropriate governmental entity the form in Appendix “A” attached hereto; and (ii) for construction contracts and subcontracts totaling $5,000,000 or more, Contractor shall obtain a sub-permit from the California Board of Equalization for the Work site. “Qualified” means that the Contractor purchased at least $500,000 in tangible personal property that was subject to sales or use tax in the previous calendar year.

In completing the form and obtaining the permit(s), Contractor shall use the address of the Work site as its business address and may use any address for its mailing address. Copies of the form and permit(s) shall also be delivered to the Purchasing Agent. The form must be submitted and the permit(s) obtained as soon as Contractor receives a notice of award. Contractor shall not order any materials or equipment over $100,000 from vendors outside California until the form is submitted and the permit(s) obtained and, if Contractor does so, it shall be a material breach of the Agreement. In addition, Contractor shall make all purchases from its Long Beach sales office and the Long Beach sales office of its vendors if those vendors have a Long Beach office and all purchases made by Contractor under this Agreement which are subject to use tax of $500,000 or more shall be allocated to LBPUD of Long Beach. Contractor shall require the same form and permit(s) from its subcontractors.

Contractor shall not be entitled to and by signing this Contract waives any claim or damages for delay against City and LBPUD if Contractor does not timely submit these forms to the appropriate governmental entity. Contractor may contact LBPUD Accounting Division at 562-570-2300 for assistance with the form.

29) The California Integrated Waste Management Act (Public Resources Code, Sec.