Food Truck General Notice~5.docx

Illinois Department of Corrections Western Illinois Correctional Center General Notice

I. Introduction and Purpose of this General Notice.

Western Illinois Correctional Center is giving notice that it is seeking food truck vendors who wish to provide food options to the facility staff. This General Notice WILL NOT result in a contract with either the State of Illinois or the Department of Corrections. The purpose of this notice is to create a list of vendors that the facility will use to schedule food truck days. All food purchases will be entirely at the sole discretion and expense of the individual facility staff and will not be guaranteed by Western Illinois Correctional Center, the Illinois Department of Corrections or the State of Illinois.

II. Scope.

Western Illinois Correctional Center will make space available in their staff parking lot for food truck vendors to set up and provide meal options to facility staff. Date and time availability will be determined on a first-come, first-served basis and will be available to all vendors who wish to participate. It will be at the discretion of the facility as to whether multiple vendors will be allowed at any given time.

· Vendors wishing to participate must complete the attached vendor information form and return it to the facility prior to their first visit.

· Vendors must use units and equipment that are self-sufficient, such as operating from a generator, and will not have access to outside power sources while on site.

· Vendors must provide a menu, with pricing, to the facility prior to the scheduled date and time of their arrival.

III. Vendor Responses.

Vendors should contact the below listed individual. Please do not submit information to the Department without first contacting the below named individual. This General Notice will have an initial posting period of ninety (90) days. Once a vendor has been added to the list maintained by the facility they will remain there until such time as they either a) choose to be removed from the list or b) the facility chooses to no longer provide this opportunity.

IV. Mailing and Project Contact.

All interested parties may respond to this General Notice. If you are interested in participating in this program please contact the Project Contact Person listed below.

Mailing/Project Contact: Jennifer Snyder Illinois Department of Corrections Western Illinois Correctional Center 2500 Rt. 99 South, Mt. Sterling, IL 62353 217-773-4441 Email: Jennifer.snyder2@illinois.gov

Vendor Information Form

Vendor Company/Consortium Name

Vendor Representative Name

Address

City, State, Zip

Phone Number

Do you have proper licensure and/or certifications for the County in which food will be sold?

Are you insured for General Liability, Auto Liability and Bodily Injury or Property Damage?

Terms and Conditions

INDEMNIFICATION AND LIABILITY: The Vendor shall indemnify and hold harmless the State of Illinois, its agencies, officers, employees, agents and volunteers from any and all costs, demands, expenses, losses, claims, damages, liabilities, settlements and judgments, including in-house and contracted attorneys’ fees and expenses, arising out of: (a) any breach or violation by Vendor of any of its certifications, representations, warranties, covenants or agreements; (b) any actual or alleged death or injury to any person, damage to any property or any other damage or loss claimed to result in whole or in part from Vendor’s negligent performance; or (c) any act, activity or omission of Vendor or any of its employees, representatives, subcontractors or agents.

COMPLIANCE WITH THE LAW: The Vendor, its employees, agents, and subcontractors shall comply with all applicable federal, state, and local laws, rules, ordinances, regulations, orders, federal circulars and all license and permit requirements. Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obtain at its own expense, all licenses and permissions necessary.

BACKGROUND CHECK: Whenever Western Illinois Correctional Center deems it reasonably necessary for security reasons, the Facility may conduct, at its expense, criminal and driver history background checks of Vendor’s employees or agents.