Food Service Back-Up Generators RFP (002).docx

Corunna Public Schools’ Request For Proposal (RFP) Food Service Back-Up Generators

BID AWARD

A. Corunna Public Schools reserves the right to make the bid award to the bidder or bidders whose item or items is, in the opinion of the Board of Education, the best suited for use and the best value for the amount expended.

B. The lowest bid will not necessarily bind the Board of Education.

C. Corunna Public Schools retains the right to accept or reject all bids. See the additional requirements below.

LEGAL NOTICE

***PLEASE NOTE BID DELIVERY ADDRESS: Bids will be received at Corunna Public Schools Superintendent’s Office, 124 North Shiawassee Street, Corunna, MI 48817

1. These bid materials must be sealed in an envelope marked “Food Service Back-Up Generator Bid” showing the bidder’s name.

2. Bids will be received until 1 pm on Friday, May 2, 2025.

3. All back-up generators are expected to be installed and operating before June 30, 2025.

Intention to award the bid on or before May 19, 2025. If you have any questions, please call Superintendent John Fattal (989) 743-6338.

MINIMUM SPECIFICATIONS

· Back-up generators installed at each school

· Corunna High School- 417 E. King St.

· Corunna Middle School- 400 N. Comstock St.

· Elsa Meyer Elementary- 100 Hastings St.

· Louise Peacock Children’s Services- 485 E. McArthur St.

· Back-up generators are to provide power to Corunna Food Service coolers and freezers, which are located both inside and outside of the buildings.

· Bid materials must comply with applicable Federal and State law prevailing wage requirements.

THE BOARD OF EDUCATION RESERVES THE RIGHT TO:

A. Reject any or all bids without assigning any reason, therefore;

B. Be the sole judge of equivalency;

C. Waive any bid requirement in accepting or rejecting bids

THE FOLLOWING INSTRUCTIONS SHALL FORM A PART OF ALL BID SPECIFICATIONS

A. All items/work must be completed on or before Monday, June 30, 2025. Failure to do so may result in the forfeiture of the bid bond.

B. Bidders may contact Building and Grounds Supervisor, Brian Buehler via email (bbuehler@corunna.k12.mi.us) or Food Service Director, Andrea Spencer via email (aspencer@corunna.k12.mi.us) with questions.

C. Bidders should exercise care in bidding equivalent items. Complete descriptive literature must accompany equivalent bids. Samples will be requested if necessary.

D. Where it shall be deemed necessary by school officials, the successful bidder shall be prepared to provide instruction in the use and care of equipment delivered in both written form and on a demonstration basis.

E. Each group of items or individual items, if classified in this way, shall constitute a separate bid. The Board of Education, however, may accept a combined bid for all items bid by one bidder.

F. All bids shall be exclusive of applicable excise taxes. Exemption forms will be executed when necessary.

G. All bids shall be submitted in sealed envelopes marked with the words "Parking Lots Sealing and Striping," the date and time of bid opening, the equipment bid, and the bidder's name.

H. In the event of discrepancies between the unit price and extension, the unit price shall prevail.

I. The manufacturer’s written guarantees shall accompany each bid. Bidders may state in writing, additional guarantees which will become a part of the bid and considered in making awards.

J. Where applicable, service facilities and convenience of service will be considered as part of the bid. When necessary, bidders shall submit evidence of the ability to install adequately, service, or supply the required items and that the sale or provision of such items or services is a substantial, regular, and continuous part of the bidder's business.

K. Where applicable, bidders shall certify that all relevant Federal, State, and local laws have been complied with.

L. Performance bonds and necessary insurance certificates shall be supplied only when specifically requested.

M. No order awarded under these specifications, or any part thereof, shall be sublet or assigned without the written approval of the Superintendent.

N. The bidder acknowledges that by submitting a bid, the specifications and other instructions are in the bidder's opinion, appropriate and adequate for the intended purpose.

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