Food Matrix Lexington FY25.xlsx

XLSX spreadsheet 24 KB Posted Feb 14, 2024

Attached to: KYPCIS Catering/ Lexington/ FY25
Solicitation number: RFQ-525-2400000029-1
Issued by: Fayette County, Madison County, Kentucky

About this file

Written by GovTribe AI · Aug 23, 2024

This document appears to be a catering menu or scope of work for a 4-day event being held by the Commonwealth of Kentucky. The catered meals and snacks include a variety of breakfast, lunch, and dinner options such as buffet-style or individually packaged meals following COVID-19 guidelines. The event is estimated to have 85 attendees and the total cost for the catering is not to exceed $12,500. The menu includes a range of entrees, sides, salads, and desserts, with accommodations for food allergies if needed. The catering service must adhere to the Kentucky Model Procurement Code and related regulations.

The pricing terms state that any price quotation submitted shall be governed by the Kentucky Model Procurement Code, including relevant regulations and Finance and Administration Cabinet Policies, and constitute the entire agreement between the parties. Food substitutions may be necessary for participants and staff with food allergies, and the catering company will be notified in advance of the event if a substitution is needed.

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Other files

File	Type	Posted
_2023- Annual Required Affidavit for Bidders Offerors and Contractors.pdf	PDF	Feb 14, 2024
Final_RFQ_525_2400000029_1_SO_FORM.PDF	PDF	Feb 14, 2024

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Sheet1

	PCIS Catering Contract
Item	Service/Items	Day	Setup Time	Event Time	Quantity Estimate	Unit Price	Total Cost
1	Dinner-Self-Serve Buffet Style or Individually packaged following COVID-19 guidelines	Day 1	5:00 PM	6:00 PM	45		$0.00
	Chicken of some kind,
	Oven Roasted Vegetables or similar side
	Mashed Potatoes or similar side
	Salad
	Rolls
	Desserts
	Drinks- Gallon containers of Sweet &
	Unsweet Tea, Lemonade
	Additional Items - disposable plates,
	utensils, napkins, 12 oz. hot and 16 oz.
	cold beverage cups, creamer and stirrers

2	Snacks, Event Supplies	Day 1	5:00 PM	85	0
	Fresh Fruit - Bananas, Apples, Oranges
	Granola or Energy Bars

3	Lunch-Self-Serve Buffet Style or Individually packaged following COVID-19 guidelines	Day 2	11:30 AM	12:00 PM	85	0
	Self-service Salad Bar or Baked Potato Bar
	Minimum of 2 Meats
	Minimum of 5 Salad Toppings
	Minimum of 3 Types of Salad Dressings
	Tossed Green Salad with 3 types of Leafy
	Vegetables
	Potato bar toppings
	Desserts
	Drinks- Gallon containers of Sweet &
	Unsweet Tea, Lemonade
	Additional Items - disposable plates,
	utensils, napkins, 12 oz. hot beverage cups
	and 16 oz. cold beverage cups

4	Dinner-Self-Serve Buffet Style or Individually packaged following COVID-19 guidelines	Day 2	5:00 PM	5:00 PM	85	$0.00
	Pasta Bar or Beef entrée of some kind
	Vegetables
	Rolls
	Desserts
	Drinks- Gallon containers of Sweet &
	Unsweet Tea, Lemonade
	Additional Items - disposable plates,
	utensils, napkins, 12 oz. hot beverage cups
	and 16 oz. cold beverage cups, creamer
	and stirrers

Item	Service/Items	Day	Setup Time	Event Time	Quantity Estimate	Unit Price	Total Cost
5	Snacks	Day 2	5:00 PM		85		0
	Fresh Fruit - Bananas, Apples, Oranges
	Granola or Energy Bars

6	Lunch-Self-Serve Buffet Style or Individually packaged following COVID-19 guidelines	Day 3	11:30 AM	12:00 PM	85	0
	Sandwiches Served on Variety of Breads:
	Ham & Cheddar, Smoked Turkey & Swiss,
	& Chicken Salad
	Assorted Individual Bagged Chips
	Desserts
	Drinks- Gallon containers of Sweet &
	Unsweet Tea and Lemonade
	Additional Items - disposable plates,
	utensils, napkins, 12 oz. hot beverage cups
	and 16 oz. cold beverage cups, creamer
	and stirrers

7	Dinner-Self-Serve Buffet Style or Individually packaged following COVID-19 guidelines	Day 3	5:00 PM	5:00 PM	85		0
	Beef or Pork Entrée
	Vegetable side
	Salad
	Rolls
	Desserts
	Drinks- Gallon containers of Sweet &
	Unsweet Tea, Lemonade
	Additional Items - disposable plates,
	utensils, napkins, 12 oz. hot beverage cups
	and 16 oz. cold beverage cups, creamer
	and stirrers
Item	Service/Items	Day	Setup Time	Event Time	Quantity Estimate	Unit Price	Total Cost
8	Lunch-Self-Serve Buffet Style or Individually packaged following COVID-19 guidelines No snacks on day 4 are needed	Day 4	11:30 AM	12:00 PM	85		0
	Fajita Bar
	Seasoned Sliced Chicken and Beef
	Sautéed Pepper and Onions
	Tortillas
	Salsa
	Mexican Rice
	Refried Beans
	Fresh Garden Salad
	Shredded Cheese
	guacamole
	Sour Cream
	Shredded Lettuce
	Diced Tomatoes
	Desserts
	Drinks- Gallon containers of Sweet &
	Unsweet Tea, Lemonade
	Additional Items - disposable plates,
	utensils, napkins, 12 oz. hot beverage cups
	and 16 oz. cold beverage cups, creamer
	and stirrers
	Total not to exceed $12,500.00.
Food substitutions may be necessary for participants and staff who have food allergies.
	Company will be notified in advance of seminar if a substitution is needed.

Any price quotation submitted in response to a request from the Commonwealth of Kentucky and/or any of its cabinets, departments, bureaus, agencies, officers, agents, or employees and any purchase order, award contract, or other agreement resulting therefrom shall be governed by the Kentucky Model Procurement Code, including relevant regulations and Finance and Administration Cabinet Policies, and constitute the entire agreement between the parties with respect to the applicable and referenced services, and all prior or other understandings between the parties and/or any disclaimers, terms and conditions, URL references, or other documents incorporated by reference in, or attached to, the price quotation are null and void.

File details come from the government source that posted it. Updated Aug 23, 2024.