FOIA_Request_51425_7_222873_7.pdf
PDF 204 KB Posted
- Attached to
- Printing of MDOT Transportation Maps
- Solicitation number
- RFP 171 180000000088 4
- Issued by
- Michigan
About this file
This document is a Freedom of Information Act (FOIA) FAQ sheet issued by the Department of Technology, Management, and Budget (DTMB) Procurement in Michigan. The document provides procedural guidance for individuals and organizations seeking to access public records held by DTMB Procurement. FOIA requests must be submitted in writing via email, facsimile, or mail to the designated FOIA Coordinator. The department is required to respond to requests within five business days, though this period may be extended by an additional ten days in certain circumstances. Response may take the form of an invoice rather than immediate provision of records. Documents may be inspected by appointment between 9:00 a.m. and 3:00 p.m., Monday through Friday, subject to monitor availability.
Requestors are generally required to pay fees associated with searching, reviewing, deleting and separating exempt from non-exempt materials, scanning, duplication, labor, and mailing costs. Payment must be made by check or money order prior to release of records; credit card payments are not accepted. However, contracts are available free of charge through the Michigan Contract Connect website at www.michigan.gov/micontractconnect under "Contract List," eliminating the need to submit a FOIA request for contract documents. Requested materials are typically sent via first-class U.S. mail or electronically when feasible, though overnight shipping is available if the requestor provides a completed overnight shipping form with their account number. Contact information for DTMB Procurement FOIA inquiries is provided as DMB-PurchFOIA@michigan.gov or 517-284-7034.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Vendor Question Worksheet- Official Michigan Transportation Map- 10-9-17.docx | DOCX document | |
| Cover Page and Proposal Instructions- Official Michigan Transporation Map- 10-9-17.docx | DOCX document | |
| Schedule C- Paper Specifications- 10-18-17.docx | DOCX document | |
| Schedule B- Pricing Matrix- Michigan Official Transportation Maps- SIGMA Catalog Format 10-17.xlsx | XLSX spreadsheet | |
| Schedule A - Statement of Work- Official MI Map- 10-18-17.docx | DOCX document | |
| Questions and Answers for RFP 18_88 10-18-17.docx | DOCX document | |
| Standard Contract Terms SIGMA.docx | DOCX document |
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Text version
DTMB Procurement Freedom of Information Act (FOIA) FAQ Sheet
Must a public record be requested in writing?
Yes. If requested orally, the requestor will be asked to submit the request in writing.
Do I have to pay for a FOIA request?
Most requests are not free; you will pay for searching, review, deletion and separation of exempt from non-exempt, scanning, duplication, labor and mailing costs.
Procurement will supply an invoice and any deposit requirements to you after reviewing your request. Full payment must be received before the records are sent out.
How can I pay for the fees associated with my request?
Payments for requests may be made by check or money order. Credit card payments are not accepted.
What if I just want to review the information in your offices?
FOIA, MCL 15.233(3) (3) provides for the inspection of documents. Non-exempt responsive documents are usually available to inspect by scheduling an appointment with the department's office between the hours of 9:00 am to 3:00 pm Monday –Friday.
These appointments are subject to the availability of a monitor. The State can charge a fee for the room monitor and any subsequent copies requested. You may not copy or photograph any records during the inspection. Copies desired may be requested for copying and sent to you at a later date.
How do I communicate my request to DTMB Procurement?
We must receive your request in writing, and you can submit it via email, facsimile, or mail. We encourage you to use the FOIA request form found at:
http://www.michigan.gov/micontractconnect/0,4541,7-225-48677-57230--,00.html Email: DMB-PurchFOIA@michigan.gov Facsimile: 517-335-0046 Mail: FOIA Coordinator Department of Technology, Management, & Budget Procurement Constitution Hall 525 W. Allegan St. - 1st Floor NE Lansing, MI 48909 http://www.michigan.gov/micontractconnect/0,4541,7-225-48677-57230--,00.html
How long does it take to respond to my request?
We must respond to your Freedom of Information Act request within five business days. In some cases, we may extend this time period by ten days to fulfill your request completely. A response does not necessarily mean the records are provided within 5 days. The response may be in the form of an invoice.
How do you send the information I’ve requested?
We send items via United States Postal Service first class mail, electronically, if able, or customer pick-up. We may send the information overnight if you supply a completed overnight shipping form with your account number.
What if I just need a copy of a contract? Do I have to get them through a Freedom of Information Act request?
No. Contracts can now be accessed and obtained free of charge on our website, www.michigan.gov/micontractconnect, under “Contract List.”
What if I have a question regarding the FOIA, whom can I contact?
For records related only to DTMB Procurement please direct your questions to the Procurement FOIA Coordinator, by email to DMB-PurchFOIA@michigan.gov or by phone to 517-284-7034.
For all other DTMB records please direct your questions to the DTMB FOIA Coordinator, by email to Buckberryg@michigan.gov or by phone to 517-335-1537 or by mail to:
DTMB FOIA Coordinator George W. Romney Building State Budget Office- 6th Floor 111 S. Capital Ave.
Lansing, MI 48933
For records related to other State Agencies (Not DTMB) direct your questions and request to that agency’s FOIA Coordinator.
http://www.michigan.gov/micontractconnect
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