FMCS Documentation Strategy Sources Sought FINAL.pdf

SOURCES SOUGHT NOTICE

Enterprise Technical Documentation, Modernization

Strategy, and Roadmap Development Services Federal Mediation and Conciliation Service (FMCS)

NAICS Codes Under Consideration: 541512, 541519

GENERAL INFORMATION

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. This notice is issued for market research purposes in accordance with FAR Part 10. This announcement does not constitute a solicitation or a promise to issue a solicitation in the future. The Government will not pay for any information submitted or for any costs associated with providing a response to this notice.

The Federal Mediation and Conciliation Service (FMCS) is conducting market research to identify qualified and interested firms capable of providing enterprise technical documentation, modernization strategy development, and roadmap development services.

The Government intends to use responses to this Sources Sought notice to support market research, refine the draft scope, develop an Independent Government Cost Estimate (IGCE), and determine the appropriate acquisition strategy, including potential small business set-aside decisions.

BACKGROUND

FMCS operates a cloud-based enterprise digital environment centered on Microsoft 365 (M365) and integrated systems including SharePoint Online, Microsoft Teams, Power Platform, Dataverse, SQL Server, Collabspace (ERM), LMS365, Azure cloud services, custom .NET applications, AWS-hosted WordPress environments, and legacy systems.

REQUIREMENT OVERVIEW

FMCS seeks contractor support to develop enterprise technical documentation, modernization strategies, migration roadmaps, future-state architecture, and governance/compliance frameworks supporting agency modernization and executive decision-making.

SCOPE SUMMARY

• Enterprise technical documentation (architecture diagrams, workflows, data models, integration maps)

• Modernization assessments (technical debt, security posture, scalability, governance)

• Future-state architecture and strategy (1–3 year roadmap, cloud optimization, DevSecOps)

• System-specific documentation and roadmaps (M365, CCMS, Arbitration system, WordPress, migration planning)

INVESTIGATION PHASE

• System inventory and stakeholder interviews

• Architecture baseline assessment

• Risk and technical debt identification

• Modernization opportunity analysis

• This phase is anticipated to occur within the first 90 days of performance.

DELIVERABLES (REPRESENTATIVE)

• Investigation Project Plan

• Baseline Documentation

• System Documentation Packages

• Modernization Reports

• Enterprise Strategy Report

• Migration Roadmaps

• Final Consolidated Strategy

PERIOD OF PERFORMANCE

Base Period: Approximately 4 months

The Government requests feedback from industry on whether the proposed period of performance is appropriate for the scope of work described.

REQUESTED INFORMATION FROM INDUSTRY

A. Company Information

• Company name

• UEI

• CAGE Code

• Business size

• Socioeconomic status

• Point of contact

B. Capability Statement

• Experience with enterprise documentation

• Experience with modernization strategy

• Experience with cloud migration planning

• Experience supporting federal IT environments

C. Relevant Experience

• Similar contracts

• Scope and complexity

• Contract value

• Period of performance

D. Pricing / IGCE SUPPORT (IMPORTANT)

• Provide a Rough Order of Magnitude (ROM)

• Include labor categories, hours, and rates if available

• Break out assumptions for investigation phase, documentation, and strategy work

E. Acquisition Strategy Input

• Recommended contract type

• Recommended pricing structure

• The Government anticipates a performance-based contract structure with defined deliverables and requests industry feedback on the most appropriate contract type for this requirement, including whether a Firm Fixed Price (FFP) or hybrid approach is most suitable.

• Recommended approach (deliverable vs labor based)

F. NAICS Recommendation

Recommend the most appropriate NAICS code and provide rationale.

G. Feedback on Draft Requirement

• Identify unclear requirements

• Suggest improvements

• Identify restrictive elements

H. Labor Categories

Provide typical staffing mix for this type of work.

I. Contract Vehicles

Identify relevant contract vehicles (GSA MAS, GWACs, etc.).

RESPONSE INSTRUCTIONS

Responses shall include the subject line: 'Sources Sought Response – FMCS Enterprise Documentation & Strategy'

Responses are due by: April 10, 2026 at 5:00 PM EST

Submit responses to:

Bronson Madero bmadero@fmcs.gov

Telephone inquiries will not be accepted.

IMPORTANT NOTICE

This notice is issued solely for market research purposes and does not constitute a solicitation. The Government does not intend to award a contract based solely on responses.