Flynn_Goodnow Library_Fire Station Headquarters Roof Designer Services RFQ Invitation 7.16.2026.doc.pdf

Request for Qualifications

TOWN OF SUDBURY

FLYNN BUILDING, GOODNOW LIBRARY AND FIRE STATION HEADQUARTERS ROOF

REPLACEMENT AND REPAIR DESIGN SERVICES

I. Invitation

The Town of Sudbury ("Owner") by its Town Manager acting through the Combined Facilities Director, seeks statements of qualifications from qualified engineering and/or architectural firms with demonstrated experience in the evaluation, design, bidding, and construction administration of municipal and commercial roof replacement projects and associated building envelope improvements. The project consists of roof replacement and associated building envelope improvements at three Town-owned buildings located within the Town's Historic Districts.

Firms shall have extensive experience with roof condition assessments, the design of replacement roofing systems, integration with existing building systems, code compliance, cost estimating, and construction phase services, and shall be licensed to practice in the Commonwealth of Massachusetts. Because the buildings are located within Historic Districts, the selected consultant shall demonstrate experience designing projects requiring Historic District Commission review and approval while preserving the historic character and architectural integrity of the buildings.

The designer's scope of work shall include the preparation of complete construction documents, technical specifications, and bid documents suitable for public bidding;

comprehensive construction cost estimates for all work incidental to the project; an estimate of anticipated professional engineering and architectural fees required for future phases of the project; and bidding and construction administration services in accordance with the requirements of this Request for Qualifications.

This procurement is conducted in accordance with the Designer Selection Law, Massachusetts General Laws Chapter 7C, Sections 44 through 58.

The Town intends to select the most highly qualified designer based upon demonstrated competence and qualifications and, following selection, negotiate a fair and reasonable fee.

The Town of Sudbury facilities included in this request for qualifications are as follows:

Copies of the RFQ will be available beginning Monday, July 27, 2026 by email request to the Office of the Combined Facilities Director at facilities@sudbury.ma.us or in person at the Town Manager’s Office located in the Alan F. Flynn Building, 278 Old Sudbury Road, Sudbury, MA 01776, Monday through Thursday, 9:00am – 3:00pm and Friday from 9:00am – 12:00pm.

A site visit will be held at 12:00 pm on Tuesday, August 4, 2026. The site visit will commence at the Goodnow Library, then proceed to the Alan F. Flynn Building and conclude at the Fire Station Headquarters.

All RFQ-related questions are due at the Office of the Combined Facilities Director at facilities@sudbury.ma.us no later than Wednesday, August 12, 2026 by 12:00 PM.

Proposals addressed to the Town of Sudbury Combined Facilities Director will be received at the Town Manager’s office located in the Alan F. Flynn Building, 278 Old Sudbury Rd., Sudbury, MA 01776, until 12:00 PM, Wednesday, August 19, 2026. Proposals received after the deadline will not be accepted. No electronic submissions will be accepted.

The engineering services, as set forth in the RFQ, are expected to commence upon signing a contract presented by the Town based upon the qualifications of the proposer and an acceptable fee which is not to exceed $140,000.00.

The desired performance timeline for schematic designs and associated cost estimates is on or before October 30 2026 with bid documents and final cost estimates due on or before December 18, 2026.

The Town of Sudbury reserves the right to reject any and all proposals, to waive informalities and to award in the best interest of the Town of Sudbury.

Town of Sudbury

Sandra R. Duran, Combined Facility Director mailto:facilities@sudbury.ma.us mailto:facilities@sudbury.ma.us