Fly Ash Removal SOW.docx

STATEMENT OF WORK

BID #6100062495

SCI WAYMART

FLY ASH REMOVAL

I. SCOPE OF WORK

The Commonwealth of Pennsylvania, Department of Corrections, requires fly ash removal at SCI Waymart, 11 Farview Drive, Waymart, PA 18472.

ISSUING OFFICER

Questions regarding the bid should be directed towards Dawn Troutman at 570.773.2158 ext. 8421 or datroutman@pa.gov.

II. CONTRACT REQUIREMENTS

Contractor to provide a trained and certified confined space entry crew to enter two pits to remove fly ash material with a high-powered vacuum truck. Contractor to provide manifests, transportation and disposal of approximately 10 tons of fly ash from Pit #1 and approximately 10 tons of fly ash from Pit #2 to an approved disposal facility. Sample collection for waste characterization (TCLP RCRA Metals and Total RCRA Metals) will be included. All work will be initiated and completed with strict adherence to all applicable local, state and federal regulations.

III. CONTRACTOR REQUIREMENTS

· The Contractor shall purchase and maintain, at its expense, the following types of Insurance, issued by companies acceptable to the Commonwealth. A. Workmen’s Compensation Insurance sufficient to cover all of the employees of contractor working to fulfill this contract. B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the Contractor from claims arising out of the performance of the contract. The amount of bodily injury insurance shall not be less than $500,000 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000 per occurrence. Such policies shall name “The Commonwealth of PA-DOC” as an additional insured. Prior to the commencement of work under this contract, the Contractor must provide the Commonwealth with current Certificates of Insurance which evidence that the Commonwealth has been included on the policy as an additional insured. These certificates must include the contract location and a brief description of the contract work. These certificates shall contain a provision that coverage afforded under the policy shall not be canceled or charged until at least thirty (30) days prior written notice has been given to the Commonwealth.

· The contractor shall abide by all Department of Corrections rules and regulations while on state property.

· All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet the DOC’s security requirements before an award is generated. Product approval may be made contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price.

IV. SITE VISIT REQUIREMENT

A mandatory site visit will be held on Monday, November 25, 2024 at 9:00 AM. Please contact Joseph Davitt at jdavitt@pa.gov with names of site visit attendees no later than Friday, November, 22, 2024 @ 11 AM.

1. It is the responsibility of the contract, after careful examination, to determine the nature and location of the work, and the character, quality, and quantity of the labor and materials that will be required. By careful examination of the bid specifications, and being in accord therewith, the contractor shall predetermine prosecution of the work, the general and local conditions, and all other matters that in any way affect the work under this contract.

2. A site visit prior to bid submission is required and bid responses that are received by contractors not completing a site visit prior to the bid will be considered non-responsive.

3. Non-scheduled visits by representatives of bidders will be denied on reception.

V. CONTRACTOR QUALIFICATIONS

After the bid opening, and prior to awarding the contract, the Department has the right to request references (name, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in this contract. The evaluation shall be performed by NACE certified coating inspectors working under the supervision of a Licensed Professional Engineer in the Commonwealth of Pennsylvania.

VI. CONTRACT TERM

The term of the Contract shall commence on the Effective Date (as defined below) and shall end on the Expiration Date identified on the Contract, subject to other provisions of the Contract.

The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and approved as required by Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract, whichever is later.

VII. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected. All items will be delivered F.O.B Destination. The awarded supplier is responsible for any shipping or delivery costs.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

VIII. BID RESULTS

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General Services’ eMarketplace website http://www.emarketplace.state.pa.us/). Tabulations are for information only and do NOT constitute actual award/execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

IX. INVOICING

Contractors must follow the following invoicing requirements:

· Accurately bill the Commonwealth for actual services rendered on all invoices.

· Submit invoice to appropriate resource account within 10 business days of completed service

· Comply with Commonwealth / Department of Correction’s practices for supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF file to 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx