Floral_Drive_Water_Main_Replacement_Project,_CWO#_2026-003_(Addendum_#2_Revision).pdf
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- Solicitation number
- IFB No. WT-0306
- Issued by
- Santa Cruz County, San Francisco City, California
About this file
This is an Invitation for Bids (IFB No. WT-0306) issued by the City of Santa Cruz Water Department for the Floral Drive Water Main Replacement Project (CWO# 2026-003), a single prime contract to replace the public potable water main system on Floral Drive between 34th Avenue and 38th Avenue in Santa Cruz County, California. The project scope includes installation of approximately 1,350 linear feet of 6-inch diameter DR 14 C-900 PVC water main with associated valves, fittings, appurtenances, system connections, service reconnections, fire hydrant installation, and pavement restoration. The project must be completed within 80 contract working days, defined as any day during which construction work is performed or normal weekdays Monday through Friday, excluding holidays and adverse weather days. Bids must be submitted electronically through the City's e-Procurement Portal at https://procurement.opencov.com/portal/santacruzca by 3:00 pm Pacific Standard Time on June 4, 2026, with public bid opening held virtually via Microsoft Teams at the same time. No pre-bid meeting or site visit will be held; however, site examination is the responsibility of each bidder before submitting a bid. Questions and clarifications must be submitted by 3:00 pm on May 29, 2026. The contract will be awarded to the lowest responsive and responsible bidder.
Bid security equal to not less than 10 percent of the bidder's maximum bid price is required in the form of a certified check, cashier's check, or bid bond, valid for 60 days from the bid opening date. The project has an Engineer's estimate of One Million Dollars and includes a liquidated damages clause of $500 per calendar day for failure to complete work on time. Successful bidders must possess a valid State of California Class A or C-34 Contractor's License at time of contract award and maintain it throughout the contract term. Contractors and all subcontractors are required to comply with prevailing wage requirements under California Labor Code, register with the Department of Industrial Relations, and comply with electronic certified payroll reporting. Performance and Labor and Material Bonds equal to 100 percent of the contract price are required, and contractors must procure insurance with minimum limits including $2,000,000 per occurrence commercial general liability, $1,000,000 automobile liability, and workers' compensation with statutory limits. Bidders must possess a current City of Santa Cruz Business Tax Certificate if they are located in the City, perform physical work in the City for six or more days annually, or use company vehicles to deliver within the City for six or more days annually. Progress payments are subject to 5 percent retention withholding until 35 calendar days after recording the notice of completion.
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Invitation For Bids
No. IFB No. WT-0306
FOR
FLORAL DRIVE WATER MAIN REPLACEMENT PROJECT, CWO#
2026-003
Contact: Katy Fitzgerald, Management Analyst
Email: kfitzgerald@santacruzca.gov
RESPONSE DEADLINE: June 4, 2026, 3:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://procurement.opengov.com/portal/santacruzca
City of Santa Cruz
Floral Drive Water Main Replacement Project, CWO# 2026-003
I. INTRODUCTION
II. GENERAL INFORMATION FOR BIDDERS
III. BID SUBMITTALS
Attachments:
A - IFB No. WT-0306 Floral Dr WMRP Plans and Specifications 5.13.26
#IFB No. WT-0306 Title: Floral Drive Water Main Replacement Project, CWO# 2026-003
1. INTRODUCTION
1.1. Summary
Bids will be received for a single prime contract for replacement of the public potable water main system on Floral Drive between 34th Avenue and 38th Avenue in the County of Santa Cruz.
1.2. Background
The City of Santa Cruz was incorporated in 1866 and formed its current charter in 1948. It is governed under a Council/Manager form of government. A Mayor and six Council members set policy for the City and a City Manager serves as chief administrator of those policies. The City is located on the coast, 75 miles south of San Francisco on the northern edge of the Monterey Bay. It encompasses 15.8 square miles with cultural and ethnic diversity among its population of 65,000. Santa Cruz is part of the National
Marine Sanctuary and is a popular tourist destination owing to its beaches, surf culture, and historical landmarks.
The City provides a full range of municipal services and facilities including a recreational wharf, public golf course, over thirteen hundred acres of open space, full beach services, refuse management, law enforcement, fire protection, and water and wastewater utilities. The City is also host to University of
California Santa Cruz, the Santa Cruz Harbor, and the Santa Cruz Beach Boardwalk amusement park.
1.3. Contact Information
Katy Fitzgerald
Management Analyst
Email: kfitzgerald@santacruzca.gov
Phone: (831) 420-5200 Ext: 5206
Department:
Water
Department Head:
Heidi Luckenbach, P.E.
Water Director
1.4. Timeline
The City will make every effort to adhere to the following tentative schedule. All dates set forth in this
IFB are subject to change at the City’s sole discretion. Any change will be set forth in an addendum. All references in this IFB to “time” are Pacific Standard Time.
Release Project Date May 13, 2026
IFB Questions and Clarification Due Date May 29, 2026, 3:00pm mailto:kfitzgerald@santacruzca.gov tel:(831)420-5200;ext=5206
Bid Submittal Due Date & Public Bid
Opening
June 4, 2026, 3:00pm
The public bid opening will be held virtually through Microsoft Teams. The meeting information and link are provided below:
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/270273460650
074?p=cCNTZSzazMJiL5MDQc
Meeting ID:
270 273 460 650 074
Passcode:
k2EU2kf7
Need help? | System reference
Dial in by phone
+1 872-242-8054,,560312773#
United States, Chicago
Find a local number
Phone conference ID: 560 312 773# https://teams.microsoft.com/meet/270273460650074?p=cCNTZSzazMJiL5MDQc https://teams.microsoft.com/meet/270273460650074?p=cCNTZSzazMJiL5MDQc
2. GENERAL INFORMATION FOR BIDDERS
2.1. Summary Scope of Work
All applicants must provide thorough and comprehensive responses that clearly demonstrate their team’s approach to and consistency with the below-mentioned standards.
The City invites qualified firms to respond to this Invitation for Bids (IFB) for the project (“Project”) titled below:
Floral Drive Water Main Replacement Project, CWO# 2026-003
IFB No. WT-0306
The City anticipates awarding a contract to a single Bidder. The Bidder will provide the services outlined in the Project Plans and Specifications bid document found in the Attachments section of this solicitation.
The successful Bidder shall furnish all tools, equipment, materials, tax, apparatus, facilities, labor, transportation, supervision, and management, not specifically provided by the City, to complete the work described in the Project Plans and Specifications bid document.
2.2. Important Instructions for Electronic Submittal
The City of Santa Cruz is only accepting electronic bid submittals for this solicitation. Vendors shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/portal/santacruzca. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit a response to this solicitation.
2.3. Contact
If you have any questions concerning this solicitation, please ask questions utilizing City’s e-Procurement
Question & Answer feature. This IFB document may be downloaded from the City’s e-Procurement
Portal at https://procurement.opengov.com/portal/santacruzca/projects/264014. For technical assistance, contact OpenGov using the real-time chat feature on the Portal (located in the lower right-hand corner of the screen), or via email at procurement-support@opengov.com for support. All questions must be received by 3:00 pm on Friday, May 29, 2026.
2.4. Pre-Bid Meeting & Site Visit
A pre-bid meeting and/or a site visit will not be held for this IFB.
2.5. Bid Submittal Due Date and Public Bid Opening
All bids will be submitted via the City’s e-Procurement Portal at: https://procurement.opengov.com/portal/santacruzca/projects/264014 before due date. Each bid received before 3:00 pm on Thursday, June 4, 2026 will be publicly opened during a Microsoft Teams https://procurement.opengov.com/portal/santacruzca https://procurement.opengov.com/portal/santacruzca/projects/264014 https://procurement.opengov.com/portal/santacruzca/projects/264014 mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/santacruzca/projects/264014
Meeting as stated in Timeline in INTRODUCTION section. Bids received after the deadline will be deemed non-responsive. If one or more members of the public are present, the name of each bidder and the total amount of each bid will be read aloud at the Bid Opening meeting. Those wishing to attend the meeting should log into Microsoft Teams to ensure that they can access the meeting ahead of time.
Bidders take full responsibility for City’s receipt of its Bid. The City will not be liable for any expenses incurred by Bidders in responding to this solicitation.
2.6. Basis of Award
Award shall be made to the lowest responsive and responsible bidder whose bid is most economical for the purpose intended according to criteria designated in this solicitation.
All items included on the Bid Form will be part of the the Basis of Award for this solicitation, unless otherwise specified in this solicitation. Supplemental items if identified may also be awarded in the impending contract, however, will not be the basis of award. All bidders are required to complete complete all lines of the Bid Form. Failure to meet this requirement may be a sufficient reason to declare the bid non-responsive.
2.7. Definitions
In this IFB document:
A. “Bidder” means contractor, firm, supplier, vendor, or consultant submitting a bid to this IFB.
B. “Bid” means the complete submittal of bidder to the City in response to this IFB, including any written documentation submitted with the submittal.
C. “Subcontractor” means those performing any portion of the services as subcontractors, vendors, suppliers, and other business entities and individuals that is not the bidder.
D. “Key Staff”, if required, means the employees of the Contractor or subcontractor(s) that will provide project leadership or expertise in lead technical services and are considered essential to the success of the word.
E. “Contract” also means Purchase Order or Agreement.
https://procurement.opengov.com/portal/santacruzca/projects/264014/document?section=2536561
3. BID SUBMITTALS
3.1. Bid Affirmation*
By confirming, the proposer is affirming to the following:
The undersigned, upon acceptance, agrees to furnish the following in accordance with the specifications and terms and conditions per City of Santa Cruz “Invitation for Bids for Floral Drive Water Main
Replacement Project, CWO# 2026-003” at the prices indicated herein.
The bidder, under penalty of perjury, declares not to be a party with any other business to an agreement to propose a fixed or uniform price in connection with this bid.
The bidder declares under penalty of perjury that she/he is authorized to sign this document and bind the business or organization to the terms of this bid.
The bidder recognizes the right of the City of Santa Cruz to reject any or all bids received and to waive any informality or minor defects in bids received.
The bidder declares under penalty of perjury that the information contained in this Bid and all accompanying documents are true and correct.
☐ Please confirm
*Response required
3.2. Bid Requirements*
Did you read through and confirm that you met all of the bid requirements?
☐ Yes
☐ No
*Response required
3.3. Bid Submittal*
Please upload your complete bid here.
*Response required
3.4. Bid Bond*
Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of 10% of the total bid price, payable to the City of Santa Cruz, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.
If submitting a bid bond, scan and upload a copy here.
If submitting a cashier's check, it must be MAILED with a postmarked date no later than Friday, May
29Thursday, June 4, 2026 addressed to:
City of Santa Cruz
Katy Fitzgerald
212 Locust Street
Santa Cruz, CA95060
Please have the Bidder Name, Contract Title ("Floral Drive Water Main Replacement Project, CWO#
2026-003"), and Contract Number ("IFB No. WT-0306") listed clearly on the outside of the envelope.
*Response required
3.5. Acknowledgment of Addenda and Questions and Answers*
In order to submit a bid, the vendor acknowledges that they have read all addenda, and questions and answers posted for this solicitation.
☐ Please confirm
*Response required
3.6. Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance* The contract shall be executed by the successful bidder and shall be returned, together with the
Payment Bond, Performance Bond and Certificate(s) of Insurance to City of Santa Cruz so that it is received within the time specified in the bidding documents. Failure to do so shall be just cause for forfeiture of the proposal guaranty.
☐ Please confirm
*Response required
3.7. Compliance
Failure to comply with the City’s Terms and Conditions and Insurance Requirements may disqualify your bid.
3.8. City of Santa Cruz Business Tax Certificate
Contractor will maintain a current City of Santa Cruz business tax certificate if:
A. Contractor is located in the City of Santa Cruz; or
B. Contractor performs physical work in the City of Santa Cruz for 6 or more days annually; or
C. Contractor uses company vehicles to deliver within the City of Santa Cruz for 6 or more days annually.
For additional information and licensing requirements, call the Revenue division at 831/420-5070.
3.8.1. Does your company have a City of Santa Cruz Business Tax Certificate?* ☐ Yes
☐ No
*Response required
When equals "Yes"
3.8.2. City of Santa Cruz Business Tax Certificate Number*
*Response required
When equals "Yes"
3.8.3. Expiration Date*
*Response required
3.9. California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any member of the City Council of the City of Santa Cruz from participating in any action related to a contract if they receive any political contributions totaling more than $250 within twelve (12) months before or after the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution by a party to be awarded a specific contract.
Answering YES to either of the two questions above does not preclude the City of Santa Cruz from awarding a contract to your firm or taking any subsequent action related to the contract. It does, however, preclude the identified City Council Member(s) from participating in any actions related to this contract.
3.9.1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to an Officer of the City of
Santa Cruz in the twelve (12) months preceding, the date of the submission of your proposals or the anticipated date of any council action related to this contract? * ☐ Yes
☐ No
*Response required
When equals "Yes"
3.9.2. If yes, please identify the Council Member(s): *
*Response required
3.9.3. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contribution of more than $250 to any
Member of the City Council in the twelve (12) months following any City
Council action related to this contract? * ☐ Yes
☐ No
*Response required
When equals "Yes"
3.9.4. If yes, please identify the Council Member(s): *
*Response required
| 1. INTRODUCTION |
| 1.1. Summary |
| 1.2. Background |
| 1.3. Contact Information |
| 1.4. Timeline |
| 2. GENERAL INFORMATION FOR BIDDERS |
| 2.1. Summary Scope of Work |
| 2.2. Important Instructions for Electronic Submittal |
| 2.3. Contact |
| 2.4. Pre-Bid Meeting & Site Visit |
| 2.5. Bid Submittal Due Date and Public Bid Opening |
| 2.6. Basis of Award |
| 2.7. Definitions |
| 3. BID SUBMITTALS |
| 3.1. Bid Affirmation* |
| 3.2. Bid Requirements* |
| 3.3. Bid Submittal* |
| 3.4. Bid Bond* |
| 3.5. Acknowledgment of Addenda and Questions and Answers* |
| 3.6. Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance* |
| 3.7. Compliance |
| 3.8. City of Santa Cruz Business Tax Certificate |
| 3.8.1. Does your company have a City of Santa Cruz Business Tax Certificate?* |
| 3.8.2. City of Santa Cruz Business Tax Certificate Number* |
| 3.8.3. Expiration Date* |
| 3.9. California Levine Act Statement |
| 3.9.1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to an Officer of the City of Santa Cruz in the twelve (12) months preceding, the date of the submission of your proposal... |
| 3.9.2. If yes, please identify the Council Member(s): * |
| 3.9.3. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contribution of more than $250 to any Member of the City Council in the twelve (12) months following any City Council action relate... |
| 3.9.4. If yes, please identify the Council Member(s): * |
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