Flooring_Fluid_Applied.pdf
PDF 27 KB Posted
- Attached to
- Flooring Fluid Applied
- Solicitation number
- 2000017127
- Issued by
- Aitkin County, Minnesota
About this file
This document is a Request for Proposal (RFP) issued by the State of Minnesota's Admin/State Procurement for a fluid-applied flooring restoration and installation contract. The purpose is to establish contract(s) for providing fluid-applied flooring services for state agencies and members of the Cooperative Purchasing Venture (CPV) program on an as-needed basis. The solicitation requires contractors to furnish all labor, tools, materials, transportation, and incidentals. The event is open from May 13, 2025, at 7:00 AM to June 3, 2025, at 2:00 PM CT, with questions and clarifications due by May 22, 2025, at 2:00 PM CT. Bidders must be registered as either a bidder or supplier to participate.
The RFP includes requirements for responsible contractors, with certifications needed regarding compliance with Minnesota statutes, subcontractor verification, and business diversity. Bidders must upload an Exhibit D Price Schedule and provide proof of insurance as detailed in Exhibit B. The solicitation emphasizes diversity and inclusion, asking bidders to self-identify if they qualify as a small business owned by racial minorities, women, persons with disabilities, veterans, or located in economically disadvantaged counties. The contract aims to establish a flexible arrangement for fluid-applied flooring services, with potential for multiple contractors to be selected to serve state agencies and cooperative purchasing members.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| F-503(5)_Exhibit_A_Supplement_1_Prevailing_Wages_87_counties.pdf | ||
| Fluid_Applied_2025_RFP.pdf | ||
| Fluid_Applied_2025_Attachments.pdf | ||
| Exhibit_D_Price_Schedule.xlsx | XLSX spreadsheet | |
| Fluid_Applied_2025_Sample_Contract___Exhibits.pdf |
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Text version
Event Description The purpose of this Request for Proposal is to establish Contract(s) to provide restoration of existing and/or install new fluid-applied flooring in buildings for State agencies and members of the Cooperative Purchasing Venture (CPV) program on an as needed basis. The Contractor(s) will be required to furnish all labor, tools, materials, transportation, expenses, and incidentals.
QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response shall be made in writing to Mai N Lor, Buyer I, via email at Mai.N.Lor@state.mn.us by May 22, 2025, no later than 2:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.
DOCUMENTS INCLUDED WITH THIS SOLICITATION:
1. Request for Proposal (RFP)
2. Sample Contract and Exhibits
3. RFP Attachments
4. Exhibit A Supplement 1 Prevailing Wages
5. Exhibit D Price Schedule
If you need assistance please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.
CONTRACT RELEASE: F-503(5)
General Questions Question Response
RESPONSIBLE CONTRACTOR:
1) I am an owner or officer of the responding company, and I certify under oath that my company is in compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3, and will provide verification upon request by the contracting agency.
1.1) I certify that my company has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. Contact the Office of the Minnesota Secretary of State with questions about satisfying this requirement before submitting your response to this solicitation.
2) If my company is awarded a contract, I will submit a supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause
(7) (see attachment), and
3) If my company retains additional subcontractors with which it will have a direct contractual relationship following contract award, I will submit supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause (7) within 14 days after retaining any such additional subcontractors
Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443
Email: mai.n.lor@state.mn.us
Event ID Format Type Page G0210-2000017127 Sell RFx 1 Event Round Version 1 1 Event Name Flooring Fluid Applied Start Time Finish Time 05/13/2025 07:00:00 06/03/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
(see attachment).
4) Selecting the yes button and submitting a response to this solicitation will constitute a signed statement affirming compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd.
3.
Yes
Response Comments
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443
Email: mai.n.lor@state.mn.us
Event ID Format Type Page G0210-2000017127 Sell RFx 2 Event Round Version 1 1 Event Name Flooring Fluid Applied Start Time Finish Time 05/13/2025 07:00:00 06/03/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in Exhibit B: Insurance Requirements, Sample Contract and Exhibits document?
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443
Email: mai.n.lor@state.mn.us
Event ID Format Type Page G0210-2000017127 Sell RFx 3 Event Round Version 1 1 Event Name Flooring Fluid Applied Start Time Finish Time 05/13/2025 07:00:00 06/03/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 0.01 UOM: EACH Bid Qty: 0.01
Reserve Price: No
Description: Flooring Fluid Applied
Question Response Upload the Exhibit D Price Schedule as instructed.
Note: This solicitation utilizes a price schedule. However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item price.
Enter in $0.01.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443
Email: mai.n.lor@state.mn.us
Event ID Format Type Page G0210-2000017127 Sell RFx 4 Event Round Version 1 1 Event Name Flooring Fluid Applied Start Time Finish Time 05/13/2025 07:00:00 06/03/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443
Email: mai.n.lor@state.mn.us
Event ID Format Type Page G0210-2000017127 Sell RFx 5 Event Round Version 1 1 Event Name Flooring Fluid Applied Start Time Finish Time 05/13/2025 07:00:00 06/03/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 0.01 UOM: EACH Description: Flooring Fluid Applied
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 0.01 Due Date: 06/08/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443
Email: mai.n.lor@state.mn.us
Event ID Format Type Page G0210-2000017127 Sell RFx 6 Event Round Version 1 1 Event Name Flooring Fluid Applied Start Time Finish Time 05/13/2025 07:00:00 06/03/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Lor,Mai Nhia Phone: 651/201-2443
Email: mai.n.lor@state.mn.us
Event ID Format Type Page G0210-2000017127 Sell RFx 7 Event Round Version 1 1 Event Name Flooring Fluid Applied Start Time Finish Time 05/13/2025 07:00:00 06/03/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .