FLHSMV-SS-014-24 FHP Radio Maintenance.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of Highway Safety and Motor Vehicles (FLHSMV)

TITLE: Maintenance Services for Florida Highway Patrol (FHP) XL portable and XL mobile radios.

Short description of the commodity or service desired: Non-warranty Maintenance Services for FHP XL portable and XL mobile radios under the current Statewide Law Enforcement Radio System (SLERS) contract.

CONTACT

Name: Joley Owens Address: 2900 Apalachee Parkway, Tallahassee, Florida 32399 Telephone: 850-617-3198 Email: JoleyOwens@flhsmv.gov Internal tracking number, if any: FLHSMV-SS-014-24 Date posted: February 15, 2024 Last day for receipt of information: March 7, 2024

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United Nations Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

43191510: Two Way Radios 72103302: Telecommunications Equipment Maintenance

Quantity or Term (as appropriate):

Up to two (2) years and three (3) months

Requestor (division, bureau, office, individual, as appropriate):

Nikki McGlockton, Information Systems Administration Vic Thomas, Information Systems Administration

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute, or other act of the Legislature, etc., as appropriate):

Williams Communications will provide maintenance coverage of the FHP XL portable and XL mobile radios related parts and accessories not covered under the current SLERS contract warranty within the assigned SLERS area. The all-inclusive maintenance service will support materials and

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

labor related to the XL portable and XL mobile radio repairs. These radios are critical for law enforcement functions and operation during natural disasters, special events and intelligence driven missions.

Intended Single Source:

Williams Communications 5046 Tennessee Capital Blvd.

Tallahassee, FL. 32303

Estimated Dollar Amount:

$1,200,000.00

Justification for single source acquisition (what is necessary and unique about the product, service, or source; steps taken to confirm unavailability of competition, as appropriate):

The SLERS XL portable and XL mobile radio equipment are utilized by FHP members to communicate effectively and efficiently while performing assigned tasks when on duty. The maintenance of these radios will ensure that FHP will be able to respond to all situations in a timely manner.

Williams Communications is the approved vendor for its portion of the State of Florida to provide maintenance or repair work on the SLERS radio equipment provided by L3Harris.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Stephanie Sanford, Procurement Administrator, Purchasing and Contracts

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.