FLHSMV-SS-008-27 PUR 7776-BOR Scanner-V4.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2

Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of Highway Safety and Motor Vehicles (FLHSMV)

TITLE: Fairfax Software System Solution Scanner and Maintenance

Short description of the commodity or service desired: Fairfax Software integrated Scanner and maintenance.

CONTACT

Name: Alma Sanchez

Address: 2900 Apalachee Parkway, Tallahassee, Florida 32399

Telephone: (850) 617-3176

Email: AlmaSanchez@flhsmv.gov

Internal tracking number, if any: FLHSMV-SS-008-27

Date posted: September 15, 2026 Last day for receipt of information: October 6, 2026

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United Nations Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

81112300 Computer hardware maintenance and support

81112200 Software maintenance and support

Quantity or Term (as appropriate):

1 Year

Requestor (division, bureau, office, individual, as appropriate):

Chris Buda, Business Support, Motorist Services

Angela Lynn, Program Manager, Bureau of Records and Data Management

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute, or other act of the Legislature, etc., as appropriate):

The Department intends to purchase a IBML Fusion 8300 scanner with its proprietary software along with annual software and hardware maintenance services for the IBML Capture Suite (CS) and associated scanning equipment provided by Fairfax Software to replace a current scanner

(ImageTrac 6-Lite (IT6)) which is at end of life (EOL) and will no longer be supported.

mailto:AlmaSanchez@flhsmv.gov

PUR 7776 (Revised 07/2022) Page 2 of 2

Incorporated by Reference: Rule 60A-1.045, F.A.C.

The Department’s imaging workflow depends on IMBL Corporation’s proprietary scanning software—integrated and provided through Fairfax Software—which is essential for accurate records management and seamless operation within the established system architecture. Hardware and software maintenance are critical to ensure the accuracy, productivity and longevity of the

Department’s scanners, imaging system and equipment. Fairfax Software supports the system as a fully integrated solution rather than individual components, making their maintenance services indispensable for continued operational stability.

Fairfax Software is the sole provider of IMBL ImageTrac High Speed Scanners capable of interfacing with the Quick Modules software.

Intended Single Source:

Fairfax Software

550 North Reo, Suite 202

Tampa, Florida 33609

Estimated Dollar Amount:

Up to $309,606

Justification for single source acquisition (what is necessary and unique about the product, service, or source; steps taken to confirm unavailability of competition, as appropriate):

The IBML Fusion 8300 scanner is uniquely compatible with the Department’s Fairfax Quick

Modules system and fully supports current workflow needs. Procuring the IBML Fusion 8300 as a single-source purchase ensures operational continuity, standardized maintenance, and sustained compatibility within the Department’s scanning and software ecosystem.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Angela Lynn, Program Manager, Bureau of Records and Data Management

Chris Buda, Business Support, Motorist Services

Stephanie Sanford, Procurement Administrator, Bureau of Purchasing and Contracts

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.