FLHSMV-RFP-033-24 Addendum 1-QA.pdf

FLHSMV-RFP-033-24

Cessna Caravan 208

Addendum No. 1

FLHSMV-RFP-033-24 Page 1 of 5

September 25, 2023

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION

120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER

SECURITY REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND

SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120,

FLORIDA STATUTES.

Note: Additions to the RFP are shown in underlined text; deletions are shown in stricken text. All terms and conditions of the RFP, not modified by Addendum No. 1, shall remain in full force and effect.

Item No. 1

FLHSMV-RFP-033-24, Section 2.0 Purpose and General Overview, is hereby revised as follows:

2.0 Purpose and General Overview

The Department of Highway Safety and Motor Vehicles (Department or “FLHSMV”) is issuing this Request for Proposals (RFP) to establish a contract to purchase one (1) model year 2019 2017 or newer Cessna Caravan 208, a fixed wing aircraft, as fully described in ATTACHMENT B – SCOPE OF

WORK.

Item No. 2

FLHSMV-RFP-033-24, ATTACHMENT B, SCOPE OF WORK, Section 3.0 Products and Equipment to be provided by the Respondent, item A. General, is hereby revised as follows:

1. The Respondent shall provide one (1) model year 2019 2017 or newer Cessna Caravan 208 Aircraft with the standard features, and all equipment as outlined in this Scope of Work, with less than 1,500 2,500 hours aircraft total aircraft operating hours and less than 1,500 engine operating hours.

time on airframe and engine.

2. The aircraft location does not have to be within the state of Florida when the Respondent submits a proposal.

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3. The aircraft must be current on all manufacturer recommended maintenance (airframe, engine & propeller) at time of sale/closing.

4. The aircraft must be in compliance with all applicable mandatory service bulletins (airframe, engine & propeller) at time of sale/closing.

5. The aircraft must include a valid Pilot Operating Handbook (POH) up to current revision status at the time of sale/closing.

6. The aircraft must have all original aircraft documentation and complete logbooks since new at the time of sale/closing.

Item No. 3

FLHSMV-RFP-033-24, ATTACHMENT B, SCOPE OF WORK, Section 3.0 Products and Equipment to be provided by the Respondent, item C. Engine and Components, is hereby revised as follows:

C. Engine and Components

1. Less than 1,500 2,500 aircraft total operating hours

2. Less than 1,500 engine operating hours

3. Takeoff power of at least 650 shaft horsepower output at sea level

4. 300-amp starter/generator

5. A standard aircraft type external power receptacle associated wiring and hardware must be installed to provide electrical power for ground operation of electrical equipment and to provide for starts using ground power units and/or battery carts.

Item No. 4

FLHSMV-RFP-033-24, ATTACHMENT I, EVALUATION CRITERIA, Section 2.2 Technical Response Evaluation (Maximum possible points=500), item 2. Aircraft Total Time (150 points possible), is hereby revised as follows:

2. Aircraft Total Time (150 points possible)

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As described in FLHSMV-RFP-033-24, Section 5.3.7, Technical Response Mandatory Documentation, c), Technical Requirements, Item 2, each Respondent’s detailed description related to this Technical Requirement component will be evaluated and awarded points based on the following point structure:

Aircraft Total Time Hours Points

> 1,500 2,500 0

1,001 – 1,500 1,501 - 2,500

500 – 1,000 1,001-1,500

250 – 499 500 – 1,000

< 250 < 500

Item No. 5

Questions and Answers

Note: All written questions are reproduced in the same format as submitted by the Vendor.

Question(s) received on September 13, 2023, from Global Wings, LLC:

1. Question: According to Attachment B Scope of Work

A. General 1. The Respondent shall provide one (1) model year 2019 or newer Cessna Caravan 208 Aircraft with the standard features, and all equipment as outlined in this Scope of Work, with less than 1,500 hours total time on airframe and engine.

Q. Will aircraft exceeding 1,500 hours on the engine and 1,500 hours on the airframe automatically be disqualified?

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Answer: Please see the revisions to the RFP contained in Items No. 1, 2, 3, and 4 above.

A response which includes an aircraft with more than 2,500 aircraft total operating hours or with more than 1,500 engine operating hours is not responsive to the RFP and will be rejected as nonresponsive.

2. Question: Q. Will aircraft with model years between 2017 and 2018 be automatically excluded from consideration?

Answer: No.

Please see the revisions to the RFP in Item No. 1 above.

3. Question: According to 5.3.3 PRICE SHEET, ATTACHMENT E it states, The Respondent shall submit a completed ATTACHMENT E, PRICE SHEET in electronic format (Excel), as provided by the Department, and a signed version in Adobe .pdf format, to be considered responsive.. The total price (not including delivery) shall not exceed $2.1 million.

Q. Will aircraft priced above $2.1 million be automatically deemed non-compliant?

Answer: Yes. Any response with a “Price” for the Cessna Caravan 208 and included equipment (without delivery) shown on the ATTACHMENT E, PRICE SHEET greater than $2.1 million is not responsive to the RFP and will be rejected as non-responsive.

Question(s) received on September 15, 2023, from ATI:

4. Question: We would like to offer Florida two options (base proposal and option proposal) in our bid. Would you entertain such an offer and how should we offer the option as there is not a place on the pricing sheet to offer a second choice?

Answer: Yes, a Respondent may submit more than one (1) response for separate Cessna Caravan 208 aircraft and included equipment. Please see Section

5.3 Mandatory Submission Requirements of the RFP. See also, Section

5.3.3 PRICE SHEET, ATTACHMENT E.

To do so, a Respondent must submit separate aircraft information and price sheet for each aircraft which satisfies all requirements of the RFP.

Question(s) received on September 15, 2023, from Panorama Aero:

5. Question: Is this RFP intended to replace any existing aircraft currently being utilized by any of the departments in State of Florida?

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Answer: The Department has a fleet of aircraft; the aircraft sought in the RFP may replace an aircraft in the Department’s fleet, as determined by the Department.

6. Question: Can the Contractor provide their own proposed Sales and Purchase agreement for the transaction?

Answer: No.

7. Question: Who will pay for the pre-buy inspection?

Answer: The Department will pay for the pre-buy inspection. Please see ATTACHMENT B, SCOPE OF WORK, Section 8.0 Inspection and Acceptance, paragraph 2 (in part) and paragraph 3 which provide:

“..The Department’s pre-buy inspection will be a complete mechanical inspection and will be performed by a separate inspection Contractor selected solely by the Department

The Parties agree that inspection and acceptance shall be the Department’s responsibility and occur at a location mutually agreed upon by both parties.”

8. Question: The warranty for any items post a 30 days inspection will prove problematic as it is an unlimited $ cost to the Contractor.

Are you amenable to a proposed limit $ on this warranty or a requirement?

Answer: No, the Department will not agree to any limitation upon the warranty in ATTACHMENT B, SCOPE OF WORK, Section 9.0 Warranty/Damaged Products or Equipment.

ATTACHMENT B, SCOPE OF WORK, Section 9.0 Warranty/Damaged Products or Equipment provides, “The Contractor shall assume full responsibility for replacement of all defective or damaged goods within thirty

(30) days of notice by the Department of such defect or damage.”