FLHSMV-RFP-002-26_Addendum 1.pdf

FLHSMV-RFP-002-26 Page 1 of 4

FLHSMV-RFP-002-26

Aircraft Maintenance and Repairs

Addendum No. 1 June 24, 2025

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION

120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER

SECURITY REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND

SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120,

FLORIDA STATUTES.

Note: Additions to the RFP are shown in underlined text; deletions are shown in stricken text. All terms and conditions of the RFP, not modified by Addendum No. 1, shall remain in full force and effect.

Item No.1

FLHSMV-RFP-002-26, ATTACHMENT B, SCOPE OF WORK, Section 2.2 Facility Requirements is modified as follows:

The Contractor shall have a permanent fixed based maintenance facility with a physical business address. The facility must be secure, with twenty-four (24) hour security provided, and of sufficient size to conduct inspections, service, and provide overnight storage during maintenance of the aircraft. The Department’s pilots will fly the aircraft to the fixed based location or to a Contractor’s offsite location (i.e., subcontractor’s location), if deemed necessary.

Any fixed based maintenance facility or offsite location must be located within the state of Florida.

Item No.2

Questions and Answers

Note: All written questions are reproduced in the same format as submitted by the Vendor.

Question(s) received on 6/16/2025 from A2G International

1.

Question: Attachment B, Section 1.0, what is the current status of all aircraft in Table

2?

Answer: All Department aircraft are currently in airworthy condition per 14 CFR Part 91.

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2.

Question: Attachment B, Section 2.1, are any of the aircraft modified from OEM configuration (e.g., STC kits, military adaptations)?

Answer:

Some Department aircraft have cameras, and they all have Supplemental Type Certificates. All surveillance equipment is maintained by the manufacturer.

3.

Question: Attachment A, Section 4, can you confirm aircraft tail numbers and serial numbers to validate applicability of ADs and SBs?

Response: All Department aircraft have all applicable AD’s and SB’s and are in compliance.

4.

Question: Attachment A, Section 3.2, is there specialized equipment that requires maintenance in addition to standard aircraft?

Response: Any specialized equipment installed in aircraft is maintained by the manufacturer.

5.

Question:

Attachment A, Section 3.2, for aircraft with non-OEM mission equipment or sensors, is the contractor required to provide OEM-certified Field Service Representatives (FSRs), or is coordination with OEMs or subcontracted support sufficient?

Response: No, please also see the response to Question No. 4 above.

6. Question: Attachment A, Section 2.6, what is the process for initiating unscheduled maintenance?

Response: The Department would contact the Contractor to set up any unscheduled maintenance as needed.

7. Question: FLHSMV-RFP-002-26, Section 2, will task orders be issued, or are vendors expected to be on standby under a retainer model?

Response: The Department will contact the Contractor to schedule maintenance or other needs. Payment is for actual services delivered.

8. Question: Attachment B, Section 2.2(E), is there a geographical distance limit for maintenance facilities?

Response: No, please refer to Attachment B, Section 2.2 for the facility requirements.

The Department has revised the language, please see Item 1 above.

9. Question: Attachment B, Section 2.3(E), will government-furnished parts (GFP) be supplied for routine maintenance, or must vendors procure all materials?

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Response:

The Department will not be providing government-furnished parts for routine maintenance.

Yes, the vendor must provide all materials, unless otherwise indicated by the Department, pursuant to Attachment B, Section 2.1, “The Contractor shall provide all labor, materials, supervision, and equipment necessary to conduct the inspections, routine maintenance and repairs necessary to maintain the Department’s fixed wing or other rotor aircraft.”

10. Question: Attachment B, Section 2.3(E), is the markup on sublet repairs and parts fixed, or is it negotiable annually?

Response: No, any vendor proposed rates shall be fixed.

11.

Question:

Attachment B, Section 1, is it a requirement to service the Rotor-wing aircraft and the Fixed-wing aircraft? Can the you only service the fixed-wing aircraft?

Response:

No, the vendor is not required to service all aircraft and may submit a proposal to only service the fixed-wing aircraft.

As indicated in Section 2.0 of the RFP, “A Respondent is not required to provide services for all aircraft; portions are acceptable and will be reviewed by the Department as submitted by the Respondent as required herein.” As indicated in Section 5.3.3, “Respondents are not required to provide all services; portions (separate tiers) are acceptable and will be reviewed by the Department as submitted.”

12. Question: Attachment B, Section 1, historically, what volume of labor hours or cost data is available to guide pricing?

Response: No historical information is available; the Contractor shall propose pricing as set forth in Attachment F-Price Sheet.

Question(s) received on 6/17/2025 from Sarasota Avionics and Maintenance

13. Question: Are we able to apply for the contract for just the Cessna 182 aircraft line ?

Or is it for the complete fleet only?

Response:

Yes, the vendor may submit a proposal for one line of aircraft. Please also see the response to Question No. 11 above. The vendor does not need to submit a proposal for the complete fleet.

Question(s) received on 6/17/2025 from University Air Center

14.

Question:

In the RFP price sheet, you are only allowed 1 price. How do you determine if it's a 100 hr inspection or annual inspection by price? There's no place to put a 100 hr or annual inspection.

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If we don't work on a particular airframe do we just enter in N/A or 0.00 dollar amount.

Response:

One rate should be provided for inspections (including 100 hr. or annual).

Please use 0.00 to ensure formulas calculate correctly.

Questions and Answers