FLHSMV-ITB-003-26 Addendum No. 1- Q & A.pdf
PDF 713 KB Posted
- Attached to
- Kiosk Registration Receipt Forms
- Solicitation number
- ITB-13343
- Issued by
- Leon County, Florida
About this file
This document is Addendum No. 1 for Invitation to Bid (ITB-003-26) issued by the Florida Department of Highway Safety and Motor Vehicles (FLHSMV) for Kiosk Registration Receipt Forms. The solicitation seeks thermal transfer paper rolls with 800 receipts per roll, including removable mounted decals for customer convenience kiosks in Tax Collector's Offices. The bid was originally issued on July 8, 2025, with questions due by July 15, 2025, and bids due on August 20, 2025, at 2:00 p.m. ET. The anticipated Notice of Intent to Award is scheduled for September 2, 2025. The contract appears to have provisions for potential multi-year terms with renewal options.
The current pricing for the registration receipt forms is $127.20 per roll, with the most recent bid tabulation showing Surys, Inc. as the potential awardee at $0.229 per unit. The addendum includes detailed questions and answers from potential vendors addressing specifics like color requirements, decal characteristics, and shipping considerations. The procurement allows for potential negotiation of terms with the selected vendor under Florida Statutes, and requires all colors to be printed as specified on both front and back of the receipt forms. The solicitation supports kiosk operations across multiple Florida counties and includes technical specifications for decals, including a requirement for square-cornered yellow retro-reflective decals.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| FLHSMV-ITB-003-26 KIOSK RECEIPT FORMS.pdf | ||
| ITB-003-26 ATTACHMENT E - PRICE SHEET.xlsx | XLSX spreadsheet | |
| FLHSMV-ITB-003-26 KIOSK RECEIPT FORMS.pdf | ||
| ITB-003-26 ATTACHMENT E - PRICE SHEET.xlsx | XLSX spreadsheet |
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FLHSMV-ITB-003-26 Page 1 of 3
FLHSMV-ITB-003-26
Kiosk Registration Receipt Forms
Addendum No. 1
July 22, 2025
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),
FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY
REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL
CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA
STATUTES.
Note: Additions to the ITB are underlined and deletions are stricken. All terms and conditions of the ITB, not modified herein, shall remain in full force and effect.
Item No.1
ATTACHMENT A, CALENDAR OF EVENTS, is hereby revised as follows:
DATE/TIME LOCATION
Solicitation Issued by the Department July 8, 2025
Electronically Posted Vendor Information Portal
Deadline for Receipt of Written Inquiries
July 15, 2025, at
3:00 P.M., ET
All questions and/or proposed changes to the solicitation must be submitted, via email only, to the Procurement Officer.
JenniferJenkins@flhsmv.gov
Anticipated Date for Department Responses to
Contractor Questions July 22, 2025*
Electronically Posted Vendor Information Portal
Deadline for Receipt of Bids August 13 20, 2025, at
2:00 P.M., ET
By Electronic Mail Electronic Address provided in Section 4.0 of the ITB
Opening of Bids August 13 20, 2025, at
2:30 P.M., ET
Conference call info:
Toll Free: 1-888-585-9008
Conference Room Number:
263-484-523
Anticipated Posting of Notice of Intent to Award August 26
September 2, 2025* Electronically Posted
Vendor Information Portal
Questions and Answers Item No. 2
Note: All written questions are reproduced in the same format as submitted by the Vendor.
https://vendor.myfloridamarketplace.com/ mailto:JenniferJenkins@flhsmv.gov https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/
FLHSMV-ITB-003-26 Page 2 of 3
Question(s) received on 7/08/2025 from Stacy DeJulio of Surys Inc.
1.
Question:
Under Attachment B Scope of Work, it states that the Department can change the delivery location. Depending upon where in FL these are shipped to the shipping cost will vary, which will affect our pricing. What is the likelihood that the shipping location will change?
Answer: The Department doesn’t anticipate changes to the shipping location; but the Department may change the delivery location as needed.
Question(s) received on 7/09/2025 from Stacy DeJulio of Surys Inc.
2.
Question: Can you please post in the Q&A the last bid tabulation for Registration
Receipt Forms?
Answer: The bid tabulation is included as Exhibit #1 to Addendum No. 1.
Question(s) received on 7/14/2025 from Michelle Dixon of Taylor Labeling Solutions
3. Question: What is the state currently paying for a roll (800 receipts/roll) of the kiosk forms?
Answer: The current cost is $127.20 per roll.
4. Question: Are all colors required as shown or can it all be one color for the provided graphic and pre-printed text?
Answer: Yes, all the colors are required as shown for both the front and back of the receipt forms.
Question(s) received on 7/15/2025 from Tom Perrin of American Solutions for Business
5. Question: Is it possible to get an existing sample of the product currently in use or at least come view the roll?
Answer: Yes, please contact the procurement officer for further assistance.
Question(s) received on 7/8/2025 and 7/18/2025 from Brandon Hlavka of Jemni Inc.
6. Question: Would it be possible to get an extension granted on this opportunity?
Answer: Yes, please Item No. 1, revised Calendar of Events.
7. Question: Yellow Retro Reflective Decals Would they like this to have square corners or rounded corners?
Answer: The Department requires that each decal has square corners.
FLHSMV-ITB-003-26 Page 3 of 3
8. Question: Yellow Retro Reflective Decals Is there a gap between each label or will you print and cut each decal so that we don’t need to die-cut it?
Answer: Yes there is a gap between each label, die-cutting will not be needed.
9. Question: Yellow Retro Reflective Decals Do you want a score on the liner so that the customer can crack and peel the liner on the back?
Answer: No.
10. Question: Kiosk Receipt Paper The print on the back, I could see an example of the artwork. Can you confirm if this is all just going to be printed black or will we be printing all the different colors? See image below. See the blue hyperlink, the FLHSMV is in different colors.
Answer: Please see the response to Question No. 4 above.
FLORIDA DEPARTMENT OF HIGHWAY SAFETY AND MOTOR VEHICLES
NOTICE OF INTENT TO AWARD
FAILURE TO FILE A PROTEST WITHIN THE TIME
PRESCRIBED IN SECTION 120.57(3), FLORIDA
STATUTES, OR FAILURE TO POST THE BOND OR
OTHER SECURITY REQUIRED BY LAW WITHIN THE
TIME ALLOWED FOR FILING A BOND SHALL
CONSTITUTE A WAIVER OF PROCEEDINGS UNDER
CHAPTER 120, FLORIDA STATUTES.
QUESTIONS OR COMMUNICATION TO THE
PROCUREMENT OFFICER SHALL NOT CONSTITUTE
NOTICE OF A PROTEST. ANY PROTEST CONCERNING
THIS AGENCY DECISION MUST BE TIMELY RECEIVED
BY THE AGENCY CLERK AT:
DEPARTMENT OF HIGHWAY SAFETY AND MOTOR
VEHICLES
AGENCY CLERK
2900 APALACHEE PARKWAY, ROOM A-432, MS-02
TALLAHASSEE, FL 32399-0500
AgencyClerk@flhsmv.gov
PURSUANT TO SECTION 287.57(23), FLORIDA
STATUTES, RESPONDENTS TO THIS SOLICITATION OR
PERSONS ACTING ON THEIR BEHALF MAY NOT
CONTACT, BETWEEN THE RELEASE OF THE
SOLICITATION AND THE END OF THE 72-HOUR PERIOD
FOLLOWING THE AGENCY POSTING THE NOTICE OF
INTENDED AWARD, EXCLUDING SATURDAYS,
SUNDAYS, AND STATE HOLIDAYS, ANY EMPLOYEE OR
OFFICER OF THE EXECUTIVE OR LEGISLATIVE
BRANCH CONCERNING ANY ASPECT OF THIS
SOLICITATION, EXCEPT IN WRITING TO THE
PROCUREMENT OFFICER OR AS PROVIDED IN THE
SOLICITATION DOCUMENTS. VIOLATION OF THIS
PROVISION MAY BE GROUNDS FOR REJECTING A
RESPONSE.
SOLICITATION
NUMBER
DHSMV ITB 042-19
SOLICITATION
TITLE
Registration Receipt Forms
SOLICITATION
OPENING DATE/TIME
June 4, 2019 at 3:30 pm
AGENCY DECISION
POSTING TIME/DATE
FROM: Monday, July 1, 2019, see VBS begin time UNTIL: Friday, July 5, 2019, see VBS end time
Bidder: Bid Amount:
Surys, Inc.* $0.229*
*Pursuant to subsection 287.057(5), Florida Statutes, the Department intends to negotiate best terms and conditions with Surys, Inc., and may enter into a contract based on the results of negotiations.
EXHIBIT #1 TO ADDENDUM No. 1
| FLHSMV-ITB-003-26 Addendum 1- Q & A |
| Questions and Answers |
FLHSMV-ITB-003-26 Addendum 1- Q & A
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