Fleet Detailing Scope of Work.pdf
PDF 68 KB Posted
- Attached to
- SMCDSS Fleet Vehicle Cleaning
- Solicitation number
- BPM058305
- Issued by
- St. Mary's County, Maryland
About this file
This Scope of Work document outlines fleet detailing services required by the Maryland Department of Human Services, St. Mary's County Department of Social Services (SMCDSS). The contractor will provide routine interior and exterior cleaning services for the Agency's fleet of approximately eight passenger vehicles and one passenger van at the primary service location in Leonardtown, Maryland (23110 Leonard Hall Drive). Services will be performed on weekends on a rotating basis, with approximately four to five vehicles detailed each weekend, totaling an estimated 234 routine detailing services annually. Routine detailing includes exterior washing, wheel and window cleaning, interior vacuuming, sanitization of all contact surfaces, and removal of trash and debris. The contractor shall furnish all labor, equipment, tools, cleaning supplies, water, and materials necessary to complete the work in a professional manner without operating or transporting Agency vehicles.
The contractor must submit separate pricing for routine detailing services on a per-vehicle basis and additional fixed pricing per vehicle occurrence for optional stain and biohazard cleaning services, which include removal of bodily fluids, upholstery stains, and odor remediation to be performed only upon Agency request. All costs for labor, equipment, materials, and travel to the single service location must be included in the quoted unit prices with no additional travel charges permitted. The contractor is responsible for proper disposal of wastewater and waste materials in accordance with all applicable federal, state, and local regulations. The Agency will make vehicles available at designated locations and rotate any off-site vehicles to the primary location for scheduled service, while the contractor must immediately report any vehicle damage discovered during cleaning operations.
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Text version
Scope of Work
Fleet Detailing Services
1.Purpose
The Maryland Department of Human Services, St. Mary’s County Department of Social Services (SMCDSS), is soliciting a qualified contractor to provide routine detailing services for the Agency’s fleet vehicles. The purpose of this contract is to maintain clean, sanitary, and professional vehicles used by Agency staff for official State business, including the transportation of clients and children.
2. Vehicle Inventory
The Agency’s current fleet consists of approximately:
• Eight (8) passenger vehicles
• One (1) passenger van
One passenger vehicle is routinely assigned to a separate Agency location. The Agency will rotate this vehicle to the primary service location as needed so that all detailing services are performed at a single location. The Contractor shall not be required to travel to multiple Agency locations.
The number and type of vehicles may increase or decrease during the contract term.
3. Scope of Services
The Contractor shall provide routine detailing services for approximately four (4) to five (5) vehicles each weekend, as directed by the Agency. Vehicles shall be scheduled on a rotating basis to ensure the entire fleet receives regular detailing.
The Agency anticipates approximately 234 routine vehicle detailing annually, based on the current fleet and service schedule. The estimate is provided for planning and bid evaluation purposes only and does not guarantee a minimum or maximum quantity of service.
Routine detailing services shall include, at a minimum:
Exterior Cleaning
• Wash exterior of vehicle
• Clean wheels and wheel wells.
• Clean exterior windows and mirrors.
• Dry vehicles to prevent water spotting.
Interior Cleaning
• Vacuum carpets, floor mats, seats and cargo areas.
• Wipe and sanitize the dashboard, console, steering wheel, door panels, cup holders, and other interior surfaces.
• Clean interior windows and mirrors
• Remove trash and debris.
• Spot clean minor dirt and spills as part of routine detailing.
4. Optional Stain/Biohazard Cleaning (Price Separately)
The Contractor shall provide pricing for optional stain and biohazard cleaning services on an as-needed basis. These services are not included in the routine detailing price and shall only be performed upon request by the Agency.
Optional services may include, but are not limited to:
• Removal of stains from upholstery, carpeting, and interior surfaces.
• Cleaning and disinfecting bodily fluids, including urine, vomit, blood, or similar contaminants.
• Odor removal associated with incidents.
Offers shall provide a separate fixed price per occurrence (per vehicle) for this optional service in their price proposal.
5. Location and Schedule
• Services shall be performed on weekends unless otherwise approved by the Agency.
• All routine detailing services shall be performed at the St. Mary’s County Department of Social Services primary location:
23110 Leonard Hall Drive Leonardtown, MD 20650
• One passenger vehicle is routinely assigned to a separate Agency location. The Agency will coordinate and rotate that vehicle to the primary location for scheduled detailing. The Contractor shall not be required to travel to multiple Agency locations.
• Vehicles will be staged by Agency personnel prior to the Contractor’s arrival.
• The Contractor shall not transport, relocate, or operate Agency vehicles.
6. Contractor Responsibilities
The Contractor shall:
• Furnish all labor, supervision, equipment, tools, cleaning supplies, water, and any other materials necessary to perform the required services.
• Use cleaning products that are safe for automotive finishes and interior materials.
• Perform all services in a professional and workmanlike manner.
• Exercise reasonable care to prevent damage to Agency vehicles.
• Immediately notify the Agency of any existing or newly discovered damage observed before or during cleaning.
• Not drive, operate, or remove Agency vehicles from State property.
• Properly dispose of wastewater, trash, and other waste materials in accordance with all applicable federal, State, and local laws and regulations.
• Include all travel, labor, equipment, materials, and incidental costs in the quoted unit prices. No additional travel charges will be permitted.
7. Agency Responsibilities
The Agency shall:
• Make vehicles available for scheduled detailing.
• Park vehicles in designated service locations.
• Rotate the off-site vehicle to the primary service location when scheduled for detailing.
• Identify vehicles requiring optional stain or biohazard cleaning, when applicable.
8. Performance Standards
Vehicles shall be returned:
• Clean inside and out.
• Free of visible dirt, dust, debris, and trash.
• With interior surfaces cleaned and sanitized.
• With windows cleaned inside and outside.
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