Flap A-Tab 10A-Sources Sought Questionnaire- RT (BUX).pdf

U.S. Department of Justice

Federal Bureau of Prisons Field Acquisition Office

U.S. Armed Forces Reserve Complex Grand Prairie, Texas 75051

July 20, 2026

Sources Sought Questionnaire Comprehensive Radiology Therapy Services Federal Correctional Complex (FCC) Butner Sources Sought Notice 15BFAO26N00000021

The Federal Bureau of Prisons is conducting market research pursuant to Federal Acquisition Regulation Part 10. A single solicitation is anticipated to be issued for comprehensive hospital and physician services for inmates at the Federal Correctional Complex located in Butner, NC (hereinafter referred to as the “institution”). The Program Office of the institution has identified a need for Comprehensive Diagnostic Imaging Services to provide institution-based diagnostic imaging services which conform to community standards, and all local, state, and Federal laws and regulations applicable to the delivery of health care to members of the general public.

Manage medical record information in a manner which promotes continuity of care while observing restrictions on the release of information. Maintain open avenues of communication, facilitating the exchange of information between the contract provides and the Government regarding the contract services. The institution currently houses male inmates. Additional information about the inmate population at the institution can be found at www.bop.gov.

This Sources Sought Questionnaire is for information purposes only. The described services may or may not be included in the subsequent solicitation.

Presently, this institution is anticipating estimated quantities for the base and four-one year option periods as follows:

Estimated quantities shall remain constant for the base year and all option years.

Procedures Est. Quantities Per Year Dosimetry 50 Intensity Modulated Radiation Therapy (IMRT) Plans 140 Physician Appointment (New Patient) 130 Physician Appointment (Follow Up) 510 Radiation Treatment Planning (RTP) 150 Treatments 4360 Totals 5340

Pricing Methodology (Flat Monthly Rate) Offerors shall propose a single, all-inclusive flat rate per month for providing all services required for the Department. The proposed monthly rate shall encompass the full scope of services identified in the solicitation, including all labor, materials, equipment, administrative costs, and any other expenses necessary to perform the required work.

The Government intends this structure to simplify pricing and ensure consistent monthly costs.

Offerors are responsible for ensuring that their proposed monthly rate fully accounts for all anticipated services and requirements. No additional fees, surcharges, or unit-based pricing will be accepted unless specifically authorized elsewhere in the solicitation.

This pricing approach is not intended to be restrictive; offerors may propose any monthly rate they determine appropriate, provided it reflects the total cost of delivering all required services to the Department.

Please answer the following questions:

1. Can your firm provide comprehensive diagnostic services to inmates at the institution(s) specified above adhering to the attached PWS?

__________ Yes ___________ No

2. If you answered “No” in Question 1 above, what services can you provide?

3. Please mark the services your firm can provide and whether your firm will be providing services as a prime contractor, through use of a subcontractor, or are unable to provide services. Also, please indicate which services are reimbursable using a Medicare-based pricing structure:

Service Required Provided as Prime

Provided through a Subcontractor Unable to Provide

Dosimetry Intensity Modulated Radiation Therapy (IMRT) Plans

Physician Appointment (New Patient) Physician Appointment (Follow Up) Radiation Treatment Planning (RTP) Treatments

4. The North American Industrial Classification System (NAICS) code for Diagnostic

Imaging Centers is 621512, which sets the small business standard at $19 million.

Based on this standard, what is your business size, small or other than small?

__________ Small ___________ Other than Small

5. What level of subcontracting, if any, would be utilized to provide the listed services?

6. Are you eligible for participation in one of the following small business programs? If so, please indicate the program.

__________ “8(a)” Program __________ Women-Owned Small Business concern __________ Economically Disadvantaged Women-Owned Small Business concern __________ HUBZone Small Business concern __________ Veteran-Owned Small Business concern __________ Service-Disabled Veteran-Owned Small Business concern

7. Please indicate how many years you can provide firm-fixed unit prices (flat rate).

______ 5 years ______ 4 years ______ 3 years ______ 2 years ______ 1 year only

8. What is the “community standard” level of medical liability insurance applicable to:

Diagnostic Imaging Services $ _________per occurrence / $___________aggregate

9. Can your firm prepare a proposal resulting from this solicitation within 30 calendar days?

_____________Yes _____________ No

10. If awarded a contract, how many calendar days after the award could you begin providing services? Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

________ Calendar days after the award for Diagnostic Imaging Center Services is fully operational with all necessary staff.

11. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

Unique Entity ID:

Please e-mail your responses to ldthomas@bop.gov. Responses must be received no later than 2:00 PM CST, August 21, 2026.

NOTE: The resulting solicitation will be distributed solely through sam.gov. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most current information about the acquisition. If you have questions about SAM, Government procurements in general, or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

mailto:ldthomas@bop.gov