FLAC_-_RFP_Flooring-Final.pdf
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- Solicitation number
- 2025-RFP-189
- Issued by
- New Haven County, Connecticut
About this file
This Request for Proposals (RFP) is issued by the City of New Haven, Connecticut, seeking qualified contractors to replace the athletic flooring at the Floyd Little Athletic Center, a multi-purpose indoor sports facility located at 480 Sherman Parkway. The project involves removing the existing flooring and installing approximately 59,000 sq ft of new athletic-grade flooring suitable for track and multi-sport use. The proposed flooring includes Herculan SR Olympic for track surfaces and Herculan SR 10+4 spike-resistant for multi-sport areas, with specific color requirements of Azure blue and graphite gray. The work is anticipated to occur in spring and summer 2025, ahead of the 2025-2026 school year, and will include additional elements such as track lines, game markings, USC Long Jump pit covers, track railing, and New Haven Athletics logos.
The evaluation criteria for contractor selection will be weighted across several key areas: 25% for contractor experience and qualifications, 25% for flooring system suitability and quality, 10% for project timeline, 30% for total solution cost, and 10% for client references. Contractors must submit comprehensive proposals including company information, project approach, detailed cost breakdown, and at least three references from similar projects completed in the last three years. The flooring must meet industry standards for indoor sports flooring, include a minimum five-year warranty, and involve performance testing for slip resistance and shock absorption. Proposers are required to provide manufacturer cut sheets, a detailed project completion plan, and a breakdown of labor and material costs.
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Text version
Floyd Little Athletic Center - Athletic Flooring Replacement
Request for Proposals (RFP) – Scope of Work
1. Introduction
The City of New Haven is seeking qualified contractors to provide proposals for the replacement of athletic flooring in the Floyd Little Athletic Center located at 480 Sherman Parkway New Haven CT. The fieldhouse is a multi-purpose indoor sports facility used by local high school teams, sports leagues, and community groups. The project will involve the removal of the existing flooring and the installation of new athletic-grade flooring suitable for track and multi-sport use in the main athletic space (~ 59,000 sq ft).
2. Scope of Work
The work required for this project includes, but is not limited to, the following:
1. Removal of Existing Flooring:
o Bleachers will be removed by others.
o Safely remove and dispose of the existing flooring material, including any adhesives and other materials as necessary.
o Conduct necessary surface preparation to ensure proper bonding of the new floor. Surface preparation must meet the requirements of the proposed athletic flooring product(s).
o Mercury test results are included as well.
2. Supply and Installation of New Athletic Flooring:
o Based on the included results of the slab moisture testing, propose an adequate moisture mitigation system if required by the specifications of the proposed athletic floor product.
o Provide and install a new, high-quality, durable, and slip-resistant athletic flooring system that meets the standards for track and multi-sport activities (e.g., basketball, volleyball, etc.). Please see attached plan for areas that are slated for track surfaces and areas for the multi-sport surface. The basis of design for the track surface is Herculan SR Olympic and the basis of design for the multi-sport surface is Herculan SR 10+4 spike resistant. Multi-sport product must be smooth and suitable for basketball, volleyball, and other similar sports. Owner to approve color and layout.
o Track lines, game lines, and athletic markings must be provided to be similar to existing. Owner to approve all line striping before installation.
o Courts to be color 5009 Azure blue or equivalent o Track to be color 7024 graphite gray or equivalent o Perimeter of the outside of the track area to be 5009 Azure blue or equivalent o Include new USC Long Jump pit covers o Portable raised curb (Track railing) o Include 2-25’ logos for New Haven Athletics. Owner to approve placement.
o Flooring must meet or exceed industry standards for indoor sports flooring, including safety and performance criteria.
o Include millwork base along all walls – Basis of design: Mannington simplicity 6” millwork base – Color TBD by owner
3. Safety and Performance Testing:
o Conduct performance testing of the flooring (e.g., slip resistance, shock absorption) after installation to ensure the system meets the required manufacturer specification.
4. Cleanup and Disposal:
o Dispose of all debris, waste materials, and old flooring according to any applicable federal, state, and/or local requirements. Please see included testing results for existing flooring.
o Provide a clean and safe worksite throughout the duration of the project.
5. Warranty:
o Provide a minimum of [5] years warranty on materials and workmanship.
3. Proposal Requirements
Interested contractors must submit a proposal that includes the following:
1. Company Information:
o Name, address, and contact information of the firm.
o A brief history of the company, including relevant experience with athletic flooring installations.
o A minimum of five similar floor installations in the last 5 years, with locations/dates/products/pictures for each.
2. Project Approach:
o Detailed information including manufacturer cut sheets for the products proposed for the facility.
o Detailed explanation of flooring products proposed and suitability for use similar to the basis of design. If more than one option per surface is proposed, provide an explanation of the differences between options.
o A detailed description of how the contractor plans to complete the project, including an outline of the steps involved.
o Timeline for the project, including milestones and the proposed start and completion dates. Timeline may begin from contract execution as Day 1.
The work is anticipated to occur in spring and summer 2025 ahead of the 25- 26 school year.
3. Cost Proposal:
o A detailed cost breakdown, including labor, materials, and any other associated costs for each activity proposed (e.g. removal, install of track surface, etc).
4. References:
o At least three (3) references from previous clients for similar projects completed in the last 3 years.
4. Evaluation Criteria
Proposals will be evaluated based on the following criteria:
• 25% - Experience and Qualifications of the contractor in performing similar work.
• 25% - Suitability and Quality of Proposed Flooring System, including durability, performance, and safety features.
• 10% - Timeline for completing the project.
• 30% - Cost of the proposed solution, including a breakdown of material and labor costs.
• 10% - References from previous clients.
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