Fitzgerald_Marine_Reserve_Sewer_Line_Replacement_Project.pdf

County of San Mateo

Request for Proposals (RFP - Informal) for Fitzgerald

Marine Reserve Sewer Line Replacement Project

Parks Department

RFP - Informal No. 2026-RFP - Informal-00132

RFP - Informal Contact: Travis Dunn tdunn1@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

The County of San Mateo (“County”) covers most of the San Francisco Peninsula. The region covers 744 mi2 and is home to approximately 750,000 residents. The County is made up of 20 incorporated cities.

The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education, and transportation. The County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare, and natural resources of the community.

The San Mateo County Parks Department (“Department”) serves nearly three million visitors every year.

Visitors have many options when visiting the County’s unique park system. With 24 parks and recreation areas, over 16,000 acres of park land, and 190 miles of trail, the Department provides healthy outdoor activities, educational opportunities, and lasting memories.

Due to the diversity of the park system, visitors can enjoy an array of recreational opportunities, including walking; running; hiking; biking; picnicking; horseback riding; sailing; kite surfing; fishing; camping;

gardening; tidepooling; volunteering; learning; sports courts; and playing on playgrounds.

1.2. Background

The existing sewer line serving the property is approximately 80 feet in length and consists of a mix of cast iron and plastic piping. Due to aging infrastructure and performance concerns, the entire line requires open trench replacement.

This project includes full excavation and replacement of the existing line, installation of new access and safety features, and full restoration of disturbed areas. Work must meet all applicable local codes and permit requirements. The contractor is responsible for ensuring site safety, traffic control, and coordination with utility locating services.

Key components of the work include:

• Installation of a two-way sewer cleanout within two feet of the building foundation

• Installation of a sewer access box set to final grade

• Installation of a relief plug to protect the home from sewer line stoppages

• Full excavation of the existing sewer line

• Hauling and disposal of all excavated soil from the street

Page 3 of 15 Release date of October 7, 2025

• Backfilling with approved material and achieving proper compaction

• Removal and replacement of asphalt and concrete as required

• Providing and maintaining all necessary safety measures, including:

o Steel traffic plates for roadway openings o Plywood covers for property access holes o Traffic control equipment, flaggers, and trench shoring

• Securing all required permits and coordinating necessary site inspections

• Notifying Underground Service Alert (USA) prior to any excavation for utility marking

1.3. Contact Information

Travis Dunn Contract Administrator II Email: tdunn1@smcgov.org Phone: (650) 599-1229

Department:

Parks Department

Department Head:

Nicholas Calderon Director

1.4. Timeline

RFP Released October 7, 2025

Proposal Due Date and Time October 20, 2025, 5:00pm

Anticipated Contract Award Date October 27, 2025

2. Scope of Work

2.1. Fitzgerald Marine Reserve Sewer Line Replacement Project

1. Summary

This document outlines the scope of work for the sewer line replacement project at Fitzgerald Marine

Reserve, located in San Mateo County, California. The project involves the replacement of the existing sewer line infrastructure, ensuring that it meets current health and environmental standards while minimizing disruption to the surrounding natural habitats. The objectives of this project include mailto:tdunn1@smcgov.org tel:(650)599-1229

Page 4 of 15 Release date of October 7, 2025 improving the efficiency and reliability of the sewer system, complying with applicable regulations, and ensuring a sustainable approach to wastewater management in the reserve.

2. Detailed Specifications

The contractor shall adhere to the following specifications and standards when executing the sewer line replacement:

A. Location: The project is located at Fitzgerald Marine Reserve, encompassing designated areas within the marine sanctuary.

B. Pipe Material: The replacement sewer line must be constructed using durable materials such as

Polyvinyl Chloride (PVC) or High-Density Polyethylene (HDPE). The chosen material must comply with the following standards:

o ASTM D1784 for PVC o ASTM D3350 for HDPE

C. Conformance: All work must comply with the following local, state, and federal regulatory requirements:

o California Public Contract Code o California Division of Occupational Safety and Health (Cal/OSHA) regulations o California Environmental Quality Act (CEQA) o San Mateo County Wastewater Agency Guidelines o U.S. Environmental Protection Agency (EPA) standards

D. Depth and Grade: The sewer line shall be installed at a minimum depth of 36 inches and be graded to ensure proper flow while minimizing the risk of blockages.

E. Diameter: The sewer line diameter shall be determined based on flow calculations and needs assessments, with a minimum diameter of 4 inches.

F. Trenching and Backfilling: All trenches must be excavated in accordance with the following guidelines:

o Appropriate safety measures must be taken as per Cal/OSHA regulations.

o Backfilling must utilize clean fill material and be compacted to restore original soil conditions.

G. Testing: The new sewer installation must undergo the following tests:

o Pressure Testing as per ASTM F2164.

Page 5 of 15 Release date of October 7, 2025 o Leak Testing using water or air, with acceptance criteria per the Caltrans Standard

Specifications.

H. Environmental Protections: The work must comply with Best Management Practices (BMPs) to prevent sedimentation, erosion, and contamination of surrounding waters and habitats.

3. Service Requirements

The contractor shall provide the following services as part of the sewer line replacement:

A. Project Management: The contractor shall designate a project manager to oversee all aspects of the project, ensuring timely communication with the County and adherence to project timelines.

B. Permitting and Approvals: The contractor is responsible for obtaining all necessary permits and approvals from local and state authorities prior to commencing work.

C. Site Preparation: Tasks include clearing and preparing the work area, implementing temporary traffic controls, and installing safety signage as needed.

D. Construction: The following phases are involved:

o Site mobilization o Removal of existing sewer line and infrastructure o Installation of the new sewer line o Connection to existing sewer systems

E. Quality Assurance: The contractor must perform regular quality checks throughout construction to ensure compliance with project specifications.

F. Final Inspection: The contractor shall coordinate with County officials for a final inspection.

G. Maintenance Plan: Upon completion, the contractor shall provide a minimum of one year of maintenance for the new sewer line to address any potential issues or deficiencies.

4. Delivery Requirements

The contractor shall adhere to the following delivery requirements regarding project milestones and completion timelines:

A. Project Timeline: The entire sewer line replacement project shall be completed within 120 days from the date of the Notice to Proceed.

B. Milestones: The contractor shall meet the following key milestones:

o Mobilization and setup completed within 14 days of the Notice to Proceed.

o Completion of excavation and removal of existing sewer lines within 30 days.

o Installation of new sewer line completed within 75 days.

Page 6 of 15 Release date of October 7, 2025 o Final inspections completed prior to the end of the 120-day project timeline.

C. Weather Delays: The contractor should account for potential weather-related delays and promptly notify county officials about any significant impacts to the project schedule.

D. Documentation: All work performed must be documented, including:

o Daily logs of activities and personnel on-site o Photographic records of work completed at each stage o Records of deliveries and inspections of materials

5. Conclusion

The Fitzgerald Marine Reserve sewer line replacement project represents a critical infrastructure upgrade that will enhance wastewater management while preserving the ecological integrity of the reserve. The contractor is expected to execute this work in a timely, efficient, and environmentally responsible manner, adhering to all relevant specifications, standards, and service requirements as outlined in this scope of work.

3. Submission Requirements

3.1. Submission Deadline

Proposals must be electronically received by 5:00 pm, on Monday, October 20, 2025 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov

Page 7 of 15 Release date of October 7, 2025

3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

3.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

https://procurement.opengov.com/portal/smcgov/projects/205019/document?section=undefined

Page 8 of 15 Release date of October 7, 2025

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

4. Minimum Qualifications, Local Preference Ordinance, and Technical Proposal

4.1. Minimum Qualifications

4.1.1. Has Proposer has been providing similar services for a minimum of four (4) years within the last seven (7) years?*

☐ Yes

☐ No

*Response required

4.1.2. Account manager has a minimum of two (2) years of experience within the last five (5) years in providing account services?*

☐ Yes

☐ No

*Response required

4.1.3. Vendor is not excluded, suspended, or debarred from the System for Award

Management (SAM).*

☐ Please confirm

*Response required

4.1.4. What is the registered Business Name and Unique Entity ID (UEI) No.? (If applicable)*

Unique Entity ID (UEI) numbers can be found on sam.gov

*Response required

4.2. Procurement Preference for Local Businesses and Local Non-Profits

4.2.1. Is the Proposer a "Local Business"?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo

County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• SMC_LocalBusiness_self-atte...

4.2.2. Is the Proposer a Non-Profit?*

https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://government-project.s3.us-west-2.amazonaws.com/181058/6417ee00-d47d-4708-90f9-2a47dd51b2e5_SMC_LocalBusiness_self-attestation_form_120424.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ONN5GH4U%2F20251007%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251007T143607Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEA4aCXVzLXdlc3QtMiJHMEUCIEhMj%2B1DjImpw1%2FSHUBo4jKrm2p9XumxTLCe9YqepGmHAiEAzbtMPWfEPdu5Q8K7lLN%2BHqqI26sOQoJjbGw%2FsEG3G50qjAUIp%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDN6aFhk4JKVKBNJjTirgBCZ85madBc7eEYqpjARMFmEZUwkHcB6JZDK%2BdOM3vpV3hpfCSwY12naN2D5cGSGlmJFT6gaInsvPljSEz9nYG6Fd1b40egEcjWN1Zc7FmQ3NaTxLS0nagsl6P2Xk4ETN9lLSwwViejuihVFqs3IcTldTQ5vNfym%2Fo9SkRr5%2B79828bqB4yI1I3YDWo84bZG8AGCvRw3vv%2Be0rqigCpiQvO1g%2FohCJKWHWqVn7vIewqDWdWDrNf%2BY%2FaE7weAgI3DtzIbD8AoGEBadLYzGybEWEyLAJX4QCQn48PEESuuS5h4r%2BgePQG39MDYcaR1v04mTS7v00kkk7IU5EB75i%2FcYPfCP66a3Btg1fGN9odawlxYaU%2BdFOxX5Bxkuxxl84bXfCgIHS5%2Bxkn75XJYLTzl%2B2YjlHmn0%2BwvIwQC4oOpb50OnZJ5htMa8BQ0XD6ynpUnYcEiku2g7GsG0E1vpBKVfwCfFS1Vo4QOaGN2V5Q3WCUp8jzU%2F%2Fl2njVtepPWWdrlTNV6db7zXIE8f8BaZLqJTa3wXMhxIwFuUvzMUQCm49R8z6I%2FLauAHS7GrzQJUCOCuC7kiaEqBsgOePsOwuwgPZynUoPOB5chdyF4Bm8vZwrbPpxN%2F870aXSlOJbn2rNRvlY1YpzZwWXQBxlU3s3jY%2FdgJ%2F7gyhJConvMHEh7%2Fd7egeDeF82GsxI0YwepkGmr%2FprPlomjBk3pcivPD9jXvG7drt6jS9UnU8oSvR6MA5pO6NkLnVgIW3lDO4f8qowwA7P36Ylqi1GavCD7oFlBygPnQV82QIPJF7FGKrVTdaGRkMPKslMcGOpsBPlsnaHiAT0zbfdOMKhN%2FWxmIc%2FEtz9IEiYCN6cR9kdIcwmqWFY%2BCeIHkuj1FOUh%2BGkSphFFGQekCRLjjRrenTIH7yLHAO15PXJxyTvO335LG1jgKLgeZeOGs3cFA5RsLhOlRl70kFR0rUnTSET1%2BndWW0AzMU0E4xZ%2FF%2FSch%2B2By4bC08%2BW9H31%2FhQKcrWsjKWOFdtxWA3jzFwA%3D&X-Amz-Signature=d253a4d11fdbda22b1c49197107baabec55b6fcaf9d427ae9bbfbc11d580f68e&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SMC_LocalBusiness_self-attestation_form_120424.pdf%22&x-id=GetObject

Page 9 of 15 Release date of October 7, 2025

A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section

501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.2.3. Is the Proposer a "Local Non-Profit"

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the

Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• SMC_LocalBusiness_self-atte...

4.2.4. Is the Proposer a Local "Small" or "Micro" Business?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Business” means any business which holds a Small Business Certification awarded by the

California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

“Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

If the above designations apply, please provide the OSDS provided Certification ID.

If this designation is not applicable, please leave blank.

4.2.5. Is the Proposer a Local "Small" or "Micro" Non-Profit?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

“Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable.

If this designation is not applicable, please leave blank.

https://government-project.s3.us-west-2.amazonaws.com/181058/23f425e3-2794-4144-828d-5b909b017089_SMC_LocalBusiness_self-attestation_form_120424.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ONN5GH4U%2F20251007%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251007T143607Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEA4aCXVzLXdlc3QtMiJHMEUCIEhMj%2B1DjImpw1%2FSHUBo4jKrm2p9XumxTLCe9YqepGmHAiEAzbtMPWfEPdu5Q8K7lLN%2BHqqI26sOQoJjbGw%2FsEG3G50qjAUIp%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDN6aFhk4JKVKBNJjTirgBCZ85madBc7eEYqpjARMFmEZUwkHcB6JZDK%2BdOM3vpV3hpfCSwY12naN2D5cGSGlmJFT6gaInsvPljSEz9nYG6Fd1b40egEcjWN1Zc7FmQ3NaTxLS0nagsl6P2Xk4ETN9lLSwwViejuihVFqs3IcTldTQ5vNfym%2Fo9SkRr5%2B79828bqB4yI1I3YDWo84bZG8AGCvRw3vv%2Be0rqigCpiQvO1g%2FohCJKWHWqVn7vIewqDWdWDrNf%2BY%2FaE7weAgI3DtzIbD8AoGEBadLYzGybEWEyLAJX4QCQn48PEESuuS5h4r%2BgePQG39MDYcaR1v04mTS7v00kkk7IU5EB75i%2FcYPfCP66a3Btg1fGN9odawlxYaU%2BdFOxX5Bxkuxxl84bXfCgIHS5%2Bxkn75XJYLTzl%2B2YjlHmn0%2BwvIwQC4oOpb50OnZJ5htMa8BQ0XD6ynpUnYcEiku2g7GsG0E1vpBKVfwCfFS1Vo4QOaGN2V5Q3WCUp8jzU%2F%2Fl2njVtepPWWdrlTNV6db7zXIE8f8BaZLqJTa3wXMhxIwFuUvzMUQCm49R8z6I%2FLauAHS7GrzQJUCOCuC7kiaEqBsgOePsOwuwgPZynUoPOB5chdyF4Bm8vZwrbPpxN%2F870aXSlOJbn2rNRvlY1YpzZwWXQBxlU3s3jY%2FdgJ%2F7gyhJConvMHEh7%2Fd7egeDeF82GsxI0YwepkGmr%2FprPlomjBk3pcivPD9jXvG7drt6jS9UnU8oSvR6MA5pO6NkLnVgIW3lDO4f8qowwA7P36Ylqi1GavCD7oFlBygPnQV82QIPJF7FGKrVTdaGRkMPKslMcGOpsBPlsnaHiAT0zbfdOMKhN%2FWxmIc%2FEtz9IEiYCN6cR9kdIcwmqWFY%2BCeIHkuj1FOUh%2BGkSphFFGQekCRLjjRrenTIH7yLHAO15PXJxyTvO335LG1jgKLgeZeOGs3cFA5RsLhOlRl70kFR0rUnTSET1%2BndWW0AzMU0E4xZ%2FF%2FSch%2B2By4bC08%2BW9H31%2FhQKcrWsjKWOFdtxWA3jzFwA%3D&X-Amz-Signature=14cde72e6858df5653282fdad2f25e394a6ca46437f936d9b958a3318afcc145&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SMC_LocalBusiness_self-attestation_form_120424.pdf%22&x-id=GetObject

Page 10 of 15 Release date of October 7, 2025

4.3. Technical Proposal

4.3.1. Introduction and Executive Summary *

Submit a letter of introduction and executive summary of the proposal. The letter must contain:

• Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.

• Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

*Response required

4.3.2. Statement of Minimum Qualifications *

Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.

Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.

*Response required

4.3.3. Project Approach*

This section should correlate to the Scope of Work . Proposer should give a short summary describing how it will perform the relevant work

*Response required

4.3.4. Scope of Work tasks/milestones*

Describe your proposed approach to tasks/milestones

*Response required

4.3.5. Proposed schedule *

Attach proposed schedule reference ability to complete the project within the County's required time frame

*Response required

4.3.6. Performance Measures*

Describe a plan for achieving performance measures:

The contractor shall complete all work in accordance with the project specifications, applicable codes, and permit requirements. Performance will be evaluated based on the following criteria:

• Completion of Work: All work is completed as described in the scope, with no omissions or defects.

Page 11 of 15 Release date of October 7, 2025

• Compliance: All installations pass required inspections and comply with relevant local, state, and federal regulations.

• Site Condition: The site is restored to pre-construction condition or better, including proper backfill, compaction, and surface restoration (asphalt, concrete, landscaping).

• Timeliness: Work is completed within the agreed-upon schedule, barring approved extensions.

• Safety and Coordination: No safety violations occur, and all necessary utility markings and traffic control measures are properly implemented.

*Response required

4.3.7. Firm Qualifications *

Attach information regarding background and qualifications, including the following:

• A brief description of the proposer.

• A description of not more than three (3) projects similar in size and scope conducted by the proposer, including the client, reference and telephone numbers, primary staff members involved, budget, schedule, and project summary. Descriptions should be limited to one (1) page for each project.

• If subcontractors are anticipated, identify them (if known) and provide information on how they will be used.

*Response required

4.3.8. Team Qualifications*

Provide a chart identifying:

▪ Project team and reporting structure

▪ Lead project manager

▪ Role each person will play in the project

Provide a brief description of the experience and qualifications of the project team members, including short resumes if desired.

Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval

*Response required

4.3.9. References*

Provide 3 references for each of the following, including the name, address, and telephone number of recent clients (preferably other public agencies):

*Response required

Page 12 of 15 Release date of October 7, 2025

5. Pricing Proposal

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Mobilization, Permits & Safety

Measures 1 $

2 Excavation & Removal of Existing

Sewer Line 1 $

3 Installation of New Sewer Line &

Components 1 $

4 Backfill, Compaction & Surface

Restoration 1 $

5 Final Cleanup & Inspection

Coordination 1 $

TOTAL

6. Evaluation and Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Project Approach Points Based 25 (25% of Total)

2. Firm Qualifications Points Based 20 (20% of Total)

3. Team Qualifications Points Based 20 (20% of Total)

4. Price Reward Low Cost 25 (25% of Total)

Page 13 of 15 Release date of October 7, 2025

5. Preferential Points

Where price is not the sole evaluation factor for a solicitation (e.g., in the case of a "best-value" solicitation), five percent (5%) of the total evaluation points awardable will be added to the proposal score for each Local Business or

Local Non-Profit score for evaluation purposes.

In the event of a tie between a Local Business or Local Non-Profit and another bidder, the

Local Business or Non-Profit shall be awarded the Contract, assuming agreement on other contract terms.

An additional three percent (3%) preference shall be given to a Local Business or Local

Non-profit (for a total of eight percent (8%) of total points awardable) if the proposer is a

Small Business or Small Non-Profit, or an additional 5 percent preference (for a total of ten percent (10%) of total points awardable) if the proposer is a Micro Business or Micro Non-

Profit.

Pass / Fail 10 (10% of Total)

7. Instructions to Proposers

7.1. Instructions

There will be no pre-proposal conference or site visit for this project.

7.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

7.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be

Page 14 of 15 Release date of October 7, 2025 memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

7.4. Term

Parks Department is issuing Request for Proposal (RFP) No. 2026-RFP - Informal-00132 for Fitzgerald

Marine Reserve Sewer Line Replacement Project.

Page 15 of 15 Release date of October 7, 2025

The agreement shall have a term of three (3) years. The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions

Request by the Deadline for Questions, Comments and Contract Exceptions listed in the Solicitation

Schedule below. The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.