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FITNESS ROOM JANITORIAL
PERFORMANCE WORK STATEMENT
1.0 GENERAL
| 1.1 | Scope of Work. The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and other items and services necessary to provide custodial services at the Kentucky Air National Guard, Wing Fitness Room, located on the Kentucky Air National Guard Base, KY. This contract shall cover the period set forth in the contract. |
| 1.2 | Compliance with applicable Federal, State, and Local Requirements. In performing work under this contract, the Contractor shall comply with all relevant Federal, State, and Local statutes, ordinances, laws, and regulations. |
| 1.3 | Buildings/Areas Covered. The following buildings/areas are covered by this contract; |
| 1.3.1 | Building: 600; Room: 107; Square feet: 1,939 |
2.0 PERSONNEL
| 2.1 | Contract Manager. The Contractor shall provide a contract manager who shall be the point of contact during the performance of work. The name of this person and alternate(s) who can act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer and the Contracting Officer’s Representative (COR). |
| 2.1.1 | The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. |
| 2.1.2 | The Contract Manager or alternate shall be available during normal duty hours, and must be prepared to meet on the installation with Government personnel designated by the Contracting Officer and/or the COR to discuss problem areas. |
| 2.1.3 | The Contract Manager or alternate must be able to read, write, speak, and understand the English language. |
| 2.2 | Appearance. Contractor personnel shall present a neat appearance and be easily recognized. This must be accomplished by wearing distinctive clothing bearing the name of the company or wearing name badges, which contain the company name and employee name. An example of acceptable attire would be black pants, collar shirt tucked in to pants with a belt, and tennis shoes. |
2.3 Background Check. Contract personnel must be able to pass a background check and provide security forces the employee’s name, social security number, driver’s license number and date of birth.
3.0 CLEANING TASKS
| 3.1 | Dusting. After dusting, no dust, lint, litter, or dry soil shall remain on the horizontal surfaces of fitness equipment nor on horizontal ledges (to include the top of modular walls), window sills, hand rails, etc., to a line 7’-0” above the floor level. Treadmill belts shall be dusted and cleaned with water. |
| 3.2 | Trash Removal. All wastebaskets and other trash containers within the area covered shall be emptied, and returned to their initial location. Boxes, cans and papers placed near a trash receptacle and marked “TRASH” shall be removed. Any obviously soiled or torn plastic trash receptacle liners in such receptacles shall be replaced. Trash shall be disposed of in secured plastic bags. The Contractor shall pick up any trash that may fall onto the facility or grounds during the removal of such collected trash. The trash shall be deposited in the nearest outside trash collection point. |
| 3.3 | Vacuum/Sweep Floors. After the floor has been vacuumed, the entire floor surface, including corners and abutments, shall be free of litter, dust, and foreign debris. Trash receptacles and easily movable items shall be removed and replaced after vacuuming. |
| 3.4 | Mop Floors. All accessible solid floor areas shall be mopped. Trash receptacles and easily movable items shall be moved and replaced after mopping. After mopping, the floor shall have a uniform appearance, with no streaks, swirl marks, detergent residue, or any evidence of soil, stains, film, debris or standing water. There shall be no splash marks or mop streaks on furniture, walls, baseboard, etc., or mop strands remaining in the area. Careful attention will be given to the areas directly around the base of the equipment. |
| 3.5 | Glass/Mirror Cleaning. After glass cleaning there shall be no traces of film, dirt, smudges, water, or other foreign matter. |
| 3.6 | Fitness Equipment. Tasks are to include wiping down surfaces of fitness equipment with degreaser and germicide provided by the government. This includes pads, foot holds, hand grips, metal frame, etc. All equipment should be clean, free of dust particles, dirt, grease, and grime. Any piece of broken equipment will be reported to the COR immediately. Fitness equipment includes cardio machines, weight machines, free weights, mats, ropes, etc. |
3.7 Exterior Windows. Exterior windows will be cleaned on the interior and exterior sides. After window cleaning there shall be no tracts of film, dirt, smudges, water or other foreign matter.
| 3.8 | Restock Supplies. Restock supplies like paper towels, spray bottles, and disinfectant wipes. |
| 3.9. | High Dusting. Cleaning air ducts, corners, and other surface taller than 7’. |
4. 0 SCHEDULE OF TASKS
4.1 Period of Service and Hours of Operation. Service is to be performed every Monday, Wednesday, and Friday between 1:00 pm and 3:00 pm. Eastern Standard time in accordance with paragraph 4.3. When a holiday falls on the day of service, the service will not be required, and that service day will fall to the next business day in which service is not scheduled.
4.2 Areas Included for Cleaning. The following areas within each building are included:
| 4.2.1 | Building 600, Room 107, 1,939 sq. ft. (Contract does not include restrooms). |
| 4.3 | Cleaning Tasks. The following are to be performed per the frequency specified below: |
| Cleaning Tasks |
| Bldg. 600; Room 107 Frequency |
| Removal of all trash |
| Daily |
| High Dusting |
| Twice per month |
| Vacuum and mopping of floors |
| Daily |
| Fitness Equipment cleaning |
| Daily |
| Restocking of supplies |
| Daily as needed |
Paper towels, spray bottles, disinfecting wipes.
| Exterior Windows Washed, inside and outside |
| Initial within two (2) weeks after award, recurring once a month thereafter |
4.4 Supplies. The COR will be responsible for the control of the Cleaning Supply Inventory (See 5.7). Contractor will be require to bring their own equipment.
5.0 INSPECTION/ACCEPTANCE
| 5.1 | Standards of Performance. The Contractor’s performance will be determined satisfactory when the tasks meet or exceed the standards described herein. Should the services provided not conform with the contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When defects in services cannot be corrected by re-performance, the Government may: |
| (1) | Require the Contractor to take necessary action to ensure that future performance conforms to the contract requirements, and; |
| (2) | Reduce the contract price to reflect the reduced value of the services performed. |
If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:
| (1) | By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service, or; | | |
| (2) | Terminate the contract for default. | | |
| 5.2 | Quality Control. The Contractor shall establish and maintain a complete Quality Control Plan to assure the requirements of the contract are provided as specified. Updated copies must be provided to the Contracting Officer as changes are incorporated. The plan shall describe the method(s) for identifying the quality of service performed before the level of performance becomes unacceptable. | | |
| 5.3 | Quality Assurance Surveillance Plan. The Government shall appoint in writing a COR. The Government will evaluate the Contractor’s performance in accordance with local procedures and will record all surveillance observations. Customer complaints shall be the initial indicator of unsatisfactory performance. When the COR concurs with a customer complaint, the Contractor’s representative will initial the observation. | | |
| 5.4 | Performance Evaluation Meetings. The Contract Manager may be required to meet with the COR and/or the Contracting Officer periodically to discuss the performance on this contract. | | |
| 5.5 | Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities, including: | | |
| 5.5.1 | Lighting shall be used only in areas where and when work is actually being performed. | | |
| 5.5.2 | Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the workers. | | |
| 5.5.3 | Water faucets or valves shall be turned off when not in use. | | |
| 5.6 | Contractor Furnished Items and Services. The Contractor shall furnish all personnel, equipment, tools, transportation, materials, supervision, and other items and services necessary to perform the custodial services described in this contract. | | |
| 5.7 | Cleaning Supply Inventory. The Government will provide expendable supplies: cleaning chemicals, germicide, trash bags, paper towel and other cleaning supplies. Should these supplies not be available to the Contractor on any occasion, the Contractor shall be relieved of responsibility to service that item as required by definition until such time as the item is furnished. | | |
| 5.8 | Points of Contact. | MSgt Kevin Woodard email: kevin.woodard.1@us.af.mil phone: (502) 413-4120 | |
| | | MSgt Aaron Foote email aaron.foote@us.af.mil phone: (502) 413-4381 |
Performance Threshold Matrix/Checklist 123d Fitness Room Janitorial Service Contract
| Deliverable |
| Paragraph |
| Performance Standard |
| Acceptable Quality Level (AQL) |
| Surveillance Method |
| Low Dusting |
| 3.1 |
| 90% of all dust, lint, litter, or dry soil shall be removed from horizontal surfaces fitness equipment and on horizontal ledges, window sills, hand rails, etc., to a line 7’-0” above the floor level. |
| Maximum allowable deviation from the Performance Standard is 10% |
| Monthly Inspection |
| Trash Removal |
| 3.2 |
| 90% of all wastebaskets, and other trash containers within the area covered shall be emptied, and returned to their initial location. Boxes, cans and papers, placed near a trash receptacle and marked “TRASH” shall be removed. Any obviously soiled or torn plastic trash receptacle liners in such receptacles shall be replaced. Trash shall be disposed of in secured plastic bags. The Contractor shall pick up any trash that may fall onto the facility or grounds during the removal of such collected trash. The trash shall be deposited in the nearest outside trash collection point. |
| Maximum allowable deviation from the Performance Standard is 10% |
| Monthly Inspection |
| Mop Floors |
| 3.3 |
| 90% of all accessible solid floor areas shall be mopped. Trash receptacles and easily movable items shall be moved and replaced after mopping. After mopping, the floor shall have a uniform appearance, with no streaks, swirl marks, detergent residue, or any evidence of soil, stains, film, debris or standing water. There shall be no splash marks or mop streaks on the floor, fitness equipment, walls, baseboard, etc., or mop strands remaining in the area. |
| Maximum allowable deviation from the Performance Standard is 10% |
| Monthly Inspection |
| Vacuum/Sweep Floors |
| 3.4 |
| 90% of the swept floor surface, including corners and abutments, shall be free of litter, dust, and foreign debris. Trash receptacles and easily movable items shall be removed and replaced after sweeping. |
| Maximum allowable deviation from the Performance Standard is 10% |
| Monthly Inspection |
| Floor Maintenance |
| 3.5 |
| 90% of areas accessible to floor machines shall receive floor maintenance. After receiving floor maintenance floors shall have a uniform appearance, and be free of scuffmarks, heal marks, and other stains and discoloration. All floor maintenance solutions shall be removed from baseboards, fitness equipment, trash receptacles, etc. Trash receptacles and easily movable items shall be moved to allow maintenance underneath. Any items moved shall be returned to their proper position when operations have been completed. The techniques used depend upon the materials, equipment, and personnel used to do the job. The Contractor needs to apply the Floor maintenance techniques to the affected areas, as required, not necessarily to the entire floor to return the floor to the expected standard. |
| Maximum allowable deviation from the Performance Standard is 10% |
| Monthly Inspection |
| Glass/Mirror Cleaning |
| 3.6 |
| 90% of glass will be clean of film, dirt, smudges, water, or other foreign matter. |
| Maximum allowable deviation from the Performance Standard is 10% |
| Monthly Inspection |
Fitness Equipment Strength, Cardio, and free equipment
| 3.7 |
| 90% of equipment will be clean and free of any debris. Treadmill, elliptical machines will be have all the track and sides clean. Large mats will be sanitized. |
| Maximum allowable deviation from the Performance Standard is 10% |
| Monthly Inspection |
| Exterior Windows |
| 3.8 |
| 90% of windows will be clean of film, dirt, smudges, water, or other foreign matter. |
| Maximum allowable deviation from the Performance Standard is 10% |
| Quarterly Inspection |
END OF PWS
Department of the Army National Guard