First Tier Subcontractor forms.pdf
PDF 5 MB Posted
- Solicitation number
- S-R15101-00015002
- Issued by
- Jackson County, Oregon
About this file
This document contains First-Tier Subcontractor Disclosure Forms (Form A-4) submitted by multiple bidders for the Oregon Department of Forestry (ODF) Santiam Fire & Administrative Buildings project, Bid #S-DASOBO-00015003, with a bid opening date of February 12, 2026, at 2:00 p.m. The forms document subcontractor commitments across multiple construction trade categories for what appears to be a significant building construction project. Five primary bidders submitted disclosure forms: Andy Medcalf Construction, Deacon Construction LLC, Griffin Construction LLC, Alpine Construction Management LLC, and others, each identifying first-tier subcontractors for specialized work including concrete, roofing, plumbing, HVAC, electrical, excavation, framing, sheetmetal, landscaping, painting, flooring, fire suppression systems, and various other construction services. The disclosure requirement is mandatory under Oregon Revised Statutes 279C.370 and Administrative Rules 125-249-0360, with forms required to be submitted with bids by the bid opening date or within two working hours after the advertised opening. Non-compliance with the disclosure and submittal requirements renders bids non-responsive and ineligible for contract award.
Subcontractor dollar values disclosed range significantly across trades, with electrical work contracts ranging from $286,279 to $808,000, HVAC contracts from $437,210 to $602,000, concrete work from $260,950 to $427,916, roofing contracts from $318,907 to $489,950, and various other trades proportionally valued. The forms indicate that substitution of disclosed first-tier subcontractors is permitted only in accordance with ORS 279C.585. Additionally, the document contains sections addressing Buy America Preference requirements for federal infrastructure projects, requiring that iron, steel, manufactured products, and construction materials be produced in the United States, with specific exemptions available through waiver processes for non-availability or unreasonable cost situations exceeding 25 percent project increase. Contract closeout compliance checklists and insurance requirements are referenced but not fully detailed in the submission documentation.
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ATTACHMENT A
FORM A-4 — FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM
PROJECT NAME: PDF Santiam Fire & Administrative Buildings
BID #: S-DASOBO-00015003 BID OPENING: Date: Time:
SUBCONTRACTOR NAME CATEGORY OF WORK DOLLAR VALUE
(Legal Business Name) sentative Name) (Title)
(Authorized Representative Signature) (Date)
ODF Santiam Fire & Administrative BuildingsS-DASOBO-00015003 Page 29 of 101
Pursuant to ORS 279C.370 and OAR 125-249-0360, Bidders are required to disclose the following information about certain first-tier subcontractors:
This form must be completed and submitted to Contracting Agency by the Bidder with the Bid by the Bid Opening Date or within 2 working hours after the advertised Bid Opening Date. Compliance with the disclosure and submittal requirements is a matter of responsiveness. Bids that are submitted by Closing, but for which the disclosure submittal has not been made by the specified deadline, are not responsive and will not be considered for Contract award.
Contracting Agency MUST REJECT A BID IF THE BIDDER FAILS TO SUBMIT THIS DISCLOSURE
FORM WITH THIS INFORMATION BY THE STATED DEADLINE.
(a) The subcontractor's name,
(b) Dollar value of the subcontract, and
(c) The category of work that the subcontractor would be performing.
If the Bidder will not be using any subcontractors that are subject to the above disclosure requirements, the Bidder is required to indicate "NONE”.
Substitution of disclosed first-tier subcontractors shall be made only in accordance with ORS 279C.585.
(Authorize
PROJECT NAME: ODF Santiam Fire & Administrative Buildings
BID #: S-DASOBO-00015003 BID OPENING: Date: Time:
Pursuant to ORS 279C.370 and OAR 125-249-0360, Bidders are required to disclose the following information about certain first-tier subcontractors:
(a) The subcontractor's name,
(b) Dollar value of the subcontract, and
(c) The category of work that the subcontractor would be performing.
If the Bidder will not be using any subcontractors that are subject to the above disclosure requirements, the Bidder is required to indicate "NONE”.
This form must be completed and submitted to Contracting Agency by the Bidder with the Bid by the Bid Opening Date or within 2 working hours after the advertised Bid Opening Date. Compliance with the disclosure and submittal requirements is a matter of responsiveness. Bids that are submitted by Closing, but for which the disclosure submittal has not been made by the specified deadline, are not responsive and will not be considered for Contract award.
Contracting Agency MUST REJECT A BID IF THE BIDDER FAILS TO SUBMIT THIS DISCLOSURE
FORM WITH THIS INFORMATION BY THE STATED DEADLINE.
Substitution of disclosed first-tier subcontractors shall be made only in accordance with ORS 279C.585.
SUBCONTRACTOR NAME CATEGORY OF WORK DOLLAR VALUE
(Legal Business Name)
(Authorized Representative Name) (Title)
(Authorized Representative Signature) (Date)
S-DASOBO-00015003 ODF Santiam Fire & Administrative Buildings Page 29 of 101 gmiller Typewritten Text 02/12/2026 gmiller Typewritten Text 2:00 pm gmiller Typewritten Text Andy Medcalf Construction gmiller Typewritten Text Gilmer Miller gmiller Typewritten Text Chief Operating Officer gmiller Stamp gmiller Date gmiller Typewritten Text First Impressions gmiller Typewritten Text JR Swigart gmiller Typewritten Text Arc Plumbing gmiller Typewritten Text Santiam Heating gmiller Typewritten Text Concrete gmiller Typewritten Text Metal Roofing and Flashings gmiller Typewritten Text Plumbing gmiller Typewritten Text
HVAC
gmiller Typewritten Text 286,279 gmiller Typewritten Text 411,776 gmiller Typewritten Text 265,000 gmiller Typewritten Text 602,000 gmiller Typewritten Text /DDC Controls
PROJECT NAME: ODF Santiam Fire & Administrative Buildings
BID #: S-DASOBO-00015003 BID OPENING: Date: Time:
Pursuant to ORS 279C.370 and OAR 125-249-0360, Bidders are required to disclose the following information about certain first-tier subcontractors:
(a) The subcontractor's name,
(b) Dollar value of the subcontract, and
(c) The category of work that the subcontractor would be performing.
If the Bidder will not be using any subcontractors that are subject to the above disclosure requirements, the Bidder is required to indicate "NONE”.
This form must be completed and submitted to Contracting Agency by the Bidder with the Bid by the Bid Opening Date or within 2 working hours after the advertised Bid Opening Date. Compliance with the disclosure and submittal requirements is a matter of responsiveness. Bids that are submitted by Closing, but for which the disclosure submittal has not been made by the specified deadline, are not responsive and will not be considered for Contract award.
Contracting Agency MUST REJECT A BID IF THE BIDDER FAILS TO SUBMIT THIS DISCLOSURE
FORM WITH THIS INFORMATION BY THE STATED DEADLINE.
Substitution of disclosed first-tier subcontractors shall be made only in accordance with ORS 279C.585.
SUBCONTRACTOR NAME CATEGORY OF WORK DOLLAR VALUE
gmiller Typewritten Text 02/12/2026 gmiller Typewritten Text 2:00 pm gmiller Typewritten Text Andy Medcalf Construction gmiller Typewritten Text Gilmer Miller gmiller Typewritten Text Chief Operating Officer gmiller Stamp gmiller Date gmiller Typewritten Text Northside Electric gmiller Typewritten Text Willamette Valley Excavation gmiller Typewritten Text Div 26,27, & 28 gmiller Typewritten Text Demo/ Excavtion/Utlities gmiller Typewritten Text 286,279 gmiller Typewritten Text 411,776
FORM A.4 - FIRST.TIER SUBCONTRACTOR DISCLOSURE FORM
PROJECT NAME: ODF Santiam Fire & Ad ministrative Buildinqs
BID #: S-DASOBO-00O15003 BID OPENING: Date: 0211212026 Time 2:00 pm
Pursuant to ORS 279C.370 and OAR 125-249-0360, Bidders are required to disclose the following information a bout certain first-tier su bcontractors:
(a) The subcontractor's name,
(b) Dollar value of the subcontract, and
(c) The category of work that the subcontractor would be performing.
lf the Bidder will not be using any subcontractors that are subject to the above disclosure requirements, the Bidder is required to indicate "NONE".
This form must be completed and submitted to Contracting Agency by the Bidder with the Bid by the Bid Opening Date or within 2 working hours after the advertised Bid Opening Date. Compliance with the disclosure and submittal requirements is a matter of responsiveness. Bids that are submitted by Closing, but for which the disclosure submittal has not been made by the specified deadline, are not responsive and will not be considered for Contract award.
Contracting Agency MUST REJECT A BID lF THE BIDDER FAILS TO SUBMIT THIS DISCLOSURE
FORM WITH THIS INFORMATION BY THE STATED DEADLINE.
Substitution of disclosed first-tier subcontractors shall be made only in accordance with ORS 279C.585.
SUBCONTRACTOR NAME CATEGORY OF WORK DOLLAR VALUE
Deacon Construction, LLC
(Legal Business Name)
Brandon Huff Executive Vice President
(Authorized Re resentative Name) zed Representative Signature)
(Title)
02t1212026 on (Date) s-DASOBO-0001 5003 ODF Santiam Fire & Administrative Buildinos Paoe 29 of 101
Larusso Concrete Concrete $350,434
G Builds Rough Carpentry $427,916
JR Swigart Metal Roofing $411,496
Alden Mechanical HVAC $519,135
FORM A.4 - FIRST.TIER SUBCONTRACTOR DISCLOSURE FORM
PROJECT NAME: ODF Santiam Fire & Ad ministrative Buildinqs
BID #: S-DASOBO-00O15003 BID OPENING: Date: 0211212026 Time 2:00 pm
Pursuant to ORS 279C.370 and OAR 125-249-0360, Bidders are required to disclose the following information a bout certain first-tier su bcontractors:
(a) The subcontractor's name,
(b) Dollar value of the subcontract, and
(c) The category of work that the subcontractor would be performing.
lf the Bidder will not be using any subcontractors that are subject to the above disclosure requirements, the Bidder is required to indicate "NONE".
This form must be completed and submitted to Contracting Agency by the Bidder with the Bid by the Bid Opening Date or within 2 working hours after the advertised Bid Opening Date. Compliance with the disclosure and submittal requirements is a matter of responsiveness. Bids that are submitted by Closing, but for which the disclosure submittal has not been made by the specified deadline, are not responsive and will not be considered for Contract award.
Contracting Agency MUST REJECT A BID lF THE BIDDER FAILS TO SUBMIT THIS DISCLOSURE
FORM WITH THIS INFORMATION BY THE STATED DEADLINE.
Substitution of disclosed first-tier subcontractors shall be made only in accordance with ORS 279C.585.
SUBCONTRACTOR NAME CATEGORY OF WORK DOLLAR VALUE
Deacon Construction, LLC
(Legal Business Name)
Brandon Huff Executive Vice President
(Authorized Re resentative Name) zed Representative Signature)
(Title)
02t1212026 on (Date) s-DASOBO-0001 5003 ODF Santiam Fire & Administrative Buildinos Paoe 29 of 101
Victory Electric Electrical $808,000
Odyssey Civil Sitework and Utilities $503,769
PROJECT NAME: ODF Santiam Fire & Administrative Buildings
BID #: S-DASOBO-00015003 BID OPENING: Date: Time:
Pursuant to ORS 279C.370 and OAR 125-249-0360, Bidders are required to disclose the following information about certain first-tier subcontractors:
(a) The subcontractor's name,
(b) Dollar value of the subcontract, and
(c) The category of work that the subcontractor would be performing.
If the Bidder will not be using any subcontractors that are subject to the above disclosure requirements, the Bidder is required to indicate "NONE”.
This form must be completed and submitted to Contracting Agency by the Bidder with the Bid by the Bid Opening Date or within 2 working hours after the advertised Bid Opening Date. Compliance with the disclosure and submittal requirements is a matter of responsiveness. Bids that are submitted by Closing, but for which the disclosure submittal has not been made by the specified deadline, are not responsive and will not be considered for Contract award.
Contracting Agency MUST REJECT A BID IF THE BIDDER FAILS TO SUBMIT THIS DISCLOSURE
FORM WITH THIS INFORMATION BY THE STATED DEADLINE.
Substitution of disclosed first-tier subcontractors shall be made only in accordance with ORS 279C.585.
SUBCONTRACTOR NAME CATEGORY OF WORK DOLLAR VALUE
2/`11/26
2/12/26 2:00pm
Griffin Construction LLC
Samuel Griffin President
Framing $379,826 TT&L Sheetmetal Sheetmetal 318,907
J&S Excavation Earthwork & Utilities 391,379
Victory Electric Co. Electrical 737,000
Alden Mechanical HVAC 519,135
Twin Ridge
371,438.75
134,500.00
93,230.00
58,500.00
ODYSSEY CONTRACTING EARTHWORK, DEMO
NORTH SANTIAM
ANDRES LANDSCAPE
FENCING
LANDSCAPE/IRRIGATION
ASPHALT PAVING
COWLITZ FENCE
FIRST IMPRESSIONS
WRIGHT MANUFACTURING
TWIN RIDGE
INSULPRO
CONCRETE WORK
MISC METALS INSTALL
WOOD FRAMING
INSULATION
260,950.00
15,100.00
380,000.00
15,753.00
EXTERIORS WEST
BELL HARDWARE
PORTLAND DOOR AND LOCK
ARCH GLASS AND MIRROR
METAL ROOFING, SIDING AND
GUTTERS
DOOR AND FRAME INSTALL
SECTIONAL DOOR INSTALL
STOREFRONT AND
WINDOWS
489,950.00
119,785.00
117,713.00
132,989.00
CASLIN INC
SPECTRA
PRESTIGE TILE AND STONE
MP NORTHWEST
DRYWALL, INSULATION
FLOORING INSTALL
BATH TILE INSTALL
PAINTING
184,000.00
51,000.00
27,007.00
48,408.00
PAGH
PATRIOT FIRE
INFINITE BUILD
SANTIAM HEATING
CASEWORK
FIRE SUPRESSION
PLUMBING
HVAC
168,210.00
106,055.00
201,550.00
602,000.00
SARKINEN ELECTRICAL
ELEMENTAL ENERGY
ELECTRICAL
SOLAR PANELS
711,683.00
92,444.00
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Northside Electric Electrical 734,350.00
Excavation 509,309.00Odyssey Civil & Infrastructure
Northwest Mechanical HVAC 437,210.00
JR Swigart Commercial Roofing Roofing 411,766.00
PG 1 of 2
KB Contracting Rough Framing 331,387.00
PG 2 of 2
| Form_A-4_First-Tier Sub Disclosure.pdf |
| Any information Bidder submits in response to the ITB that Bidder considers a trade secret under ORS 192.345 or confidential proprietary information under ORS 192.355, and that Bidder wishes to protect from public disclosure, must be clearly labeled w... |
| Contract Amount: |
| Project Owner: |
| Project Contact Information (Name/Phone/Email): |
| If yes, (i) was the deficient performance expressly excused under the terms of the contract, or (ii) did you take appropriate corrective action? Please provide an explanation: |
| Did you stay within the contract time and budget to the extent the costs associated with and time available to perform a previous contract were within your control? Yes ☐ / No ☐ |
| Contract Amount: |
| Project Owner: |
| Project Contact (Name/Phone/Email): |
| If yes, (i) was the deficient performance expressly excused under the terms of the contract, or (ii) did you take appropriate corrective action? Please provide an explanation: |
| Did you stay within the contract time and budget to the extent the costs associated with and time available to perform a previous contract were within your control? Yes ☐ / No ☐ |
| Contract Amount: |
| Project Owner: |
| Project Contact (Name/Phone/Email): |
| If yes, (i) was the deficient performance expressly excused under the terms of the contract, or (ii) did you take appropriate corrective action? Please provide an explanation: |
| Did you stay within the contract time and budget to the extent the costs associated with and time available to perform a previous contract were within your control? Yes ☐ / No ☐ |
| STATE OF OREGON |
| BID BOND |
| PERFORMANCE BOND |
| PAYMENT BOND |
| STATE OF OREGON GENERAL CONDITIONS, SUPPLEMENTAL GENERAL CONDITIONS, CONTRACT CLOSEOUT COMPLIANCE CHECKLIST |
| Project Name: ODF Santiam Fire & Administrative Buildings |
| Contract Closeout Compliance Checklist |
| Printed Name Title |
| ______________________________________________________________________________________ |
| Printed Name Title |
| ______________________________________________________________________________________ |
| INSURANCE REQUIREMENTS |
| I. REQUIRED USE OF AMERICAN IRON, STEEL, MANUFACTURED PRODUCTS, AND CONSTRUCTION MATERIALS |
| Buy America Preference. Recipients of an award of Federal financial assistance from the Department of Commerce (Department) for a program for infrastructure are hereby notified that none of the funds provided under this award may be used for an infra... |
| 1. all iron and steel used in the project are produced in the United States – this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; |
| 2. all manufactured products used in the project are produced in the United States – this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or man... |
| 3. all construction materials are manufactured in the United States – this means that all manufacturing processes for the construction material occurred in the United States. The construction materials standards are listed below. |
| Incorporation into an infrastructure project. The Buy America Preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment... |
| Categorization of articles, materials, and supplies. An article, material, or supply should only be classified into one of the following categories: (i) Iron or steel products; (ii) Manufactured products; (iii) Construction materials; or (iv) Section ... |
| Application of the Buy America Preference by category. An article, material, or supply incorporated into an infrastructure project must meet the Buy America Preference for only the single category in which it is classified. |
| Determining the cost of components for manufactured products. In determining whether the cost of components for manufactured products is greater than 55 percent of the total cost of all components, use the following instructions: |
| a. For components purchased by the manufacturer, the acquisition cost, including transportation costs to the place of incorporation into the manufactured product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether... |
| b. b. For components manufactured by the manufacturer, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (a), plus allocable overhead costs, but excluding profit. Cost of components do... |
| Construction material standards. The Buy America Preference applies to the following construction materials incorporated into infrastructure projects. Each construction material is followed by a standard for the material to be considered “produced in ... |
| 1. Non-ferrous metals. All manufacturing processes, from initial smelting or melting through final shaping, coating, and assembly, occurred in the United States. |
| 2. Plastic and polymer-based products. All manufacturing processes, from initial combination of constituent plastic or polymer-based inputs, or, where applicable, constituent composite materials, until the item is in its final form, occurred in the U... |
| 3. Glass. All manufacturing processes, from initial batching and melting of raw materials through annealing, cooling, and cutting, occurred in the United States. |
| 4. Fiber optic cable (including drop cable). All manufacturing processes, from the initial ribboning (if applicable), through buffering, fiber stranding and jacketing, occurred in the United States. All manufacturing processes also include the standa... |
| 5. Optical fiber. All manufacturing processes, from the initial preform fabrication stage through the completion of the draw, occurred in the United States. |
| 6. Lumber. All manufacturing processes, from initial debarking through treatment and planning, occurred in the United States. |
| 7. Drywall. All manufacturing processes, from initial blending of mined or synthetic gypsum plaster and additives through cutting and drying of sandwiched panels, occurred in the United States. |
| 8. Engineered wood. All manufacturing processes from the initial combination of constituent materials until the wood product is in its final form, occurred in the United States. |
| Waivers |
| When necessary, recipients may apply for, and the Department may grant, a waiver from these requirements. |
| To help federal agencies and recipients meet BABA requirements, the U.S. Department of Commerce, National Institute for Standards and Technology (NIST), Hollings Manufacturing Extension Partnership (MEP) National Network™ provides a service to connect... |
| When the Department has made a determination that one of the following exceptions applies, the awarding official may waive the application of the Buy America Preference in any case in which the Department determines that: |
| applying the Buy America Preference would be inconsistent with the public interest (public interest waiver); |
| the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality (nonavailability waiver); or |
| the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent (unreasonable cost waiver). |
| A request to waive the application of the Buy America Preference must be in writing. The Department will provide instructions on the format, contents, and supporting materials required for any waiver request. Waiver requests are subject to public comm... |
| There may be instances where an award qualifies, in whole or in part, for an existing waiver described on the Department’s Build America, Buy America website found at https://www.commerce.gov/oam/build-america-buy-america. |
| Definitions |
| “Buy America Preference” means the “domestic content procurement preference” set forth in section 70914 of the Build America, Buy America Act, which requires the head of each Federal agency to ensure that none of the funds made available for a Federal... |
| “Construction materials” means articles, materials, or supplies that consist of only one of the items listed in paragraph (1) of this definition, except as provided in paragraph (2) of this definition. To the extent one of the items listed in paragrap... |
| 1.The listed items are: |
| i. Non-ferrous metals; |
| ii. Plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables); |
| iii. Glass (including optic glass); |
| iv. Fiber optic cable (including drop cable); |
| v. Optical fiber; |
| vi. Lumber; |
| vii. Engineered wood; and |
| vii. Drywall. |
| 2. Minor additions of articles, materials, supplies, or binding agents to a construction material do not change the categorization of the construction material. |
| “Infrastructure” means public infrastructure projects in the United States, which includes, at a minimum, the structures, facilities, and equipment for roads, highways, and bridges; public transportation; dams, ports, harbors, and other maritime facil... |
| “Infrastructure project” means any activity related to the construction, alteration, maintenance, or repair of infrastructure in the United States regardless of whether infrastructure is the primary purpose of the project. See also paragraphs (c) and ... |
| “Iron or steel products” means articles, materials, or supplies that consist wholly or predominantly of iron or steel or a combination of both. |
| “Manufactured products” means: |
| 1. Articles, materials, or supplies that have been: |
| i. Processed into a specific form and shape; or |
| ii. Combined with other articles, materials, or supplies to create a product with different properties than the individual articles, materials, or supplies. |
| 2. If an item is classified as an iron or steel product, a construction material, or a Section 70917(c) material under 2 CFR 184.4(e) and the definitions set forth in 2 CFR 184.3, then it is not a manufactured product. However, an article, material, o... |
| “Predominantly of iron or steel or a combination of both” means that the cost of the iron and steel content exceeds 50 percent of the total cost of all its components. The cost of iron and steel is the cost of the iron or steel mill products (such as ... |
| “Section 70917(c) materials” means cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives. See Section 70917(c) of the Build America, Buy America Act. |
| IMPLEMENTATION OF DOMESTIC SOURCING REQUIREMENT |
| Prior to initiation of any construction that may arise in this award, the Recipient is required to inform the Federal Program Officer whether it is using iron, steel, manufactured products, or construction materials as described in the Specific Award ... |
| Time: 2:00pm |
| SUBCONTRACTOR NAME: Victory Electric |
| CATEGORY OF WORK: Electrical |
| SUBCONTRACTOR NAME (1): CJ Hansen Co. |
| CATEGORY OF WORK (1): Plumbing |
| Text10: Northwest Mechanical |
| Text11: HVAC |
| Text12: Sitework |
| Text13: Santiam Canyon Excavating |
| Legal Business Name#1: Alpine Construction Management, LLC |
| sentative Name: David Stauffer |
| Title#1: President |
| Date#1: 2/12/2026 |
| Text36: 2/12/2026 |
| Text37: 755,000 |
| Text38: 378,435.00 |
| Text39: 437,210.00 |
| Text40: 979,415.00 |
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