First Task Order DRAFT Performance Work Statement.docx

DRAFT

Office of Naval Research Task Order: N00014-26-F-XXXX Date Performance Work Statement for ONR STEM Internship Programs STEM Website, STEM Outreach

3.0 Technical Tasks/Requirements

The Contractor shall provide the following technical support services related to the ONR STEM Internship Programs STEM Website, and STEM Outreach. Efforts under the internship program may require interns to have access to classified and sensitive information where a SECRET clearance is required.

3.1 Science and Engineering Apprenticeship Program (SEAP), Naval Research Enterprise Internship Program (NREIP), Naval Horizons, and the Short-Internship Program

3.1.1 Internship Web Site Development

3.1.1.1 The Contractor shall create, develop, implement, and update effective SEAP and NREIP websites that describe the SEAP and NREIP programs and provide information about the technical areas of interest of participating DON laboratories. The Contractor shall also develop an application form and portal suitable for posting on the SEAP and NREIP websites. Both websites will provide a toll-free telephone number and an email address for questions to be answered by the Contractor.

The SEAP application shall be web based which includes but is not limited to:

· Name

· Address

· Email

· Phone number

· Citizenship

· High school name and address

· High school student status/level

· High school Grade Point Average

· Expected date of graduation

· High school transcripts

· Lab choice(s)

· Prior participation – SEAP, other internships

· Employment history/activities/volunteering

· Letters (or survey) of recommendation with skills assessment (1)

· Career goals – 250-word essay

· Academic interests – 250-word essay

The NREIP application shall be web based which includes but is not limited to:

· Name

· Address

· Email

· Phone number

· Citizenship

· University/college name and address

· Academic Major

· Academic Minor

· Degree Sought – Associate/BS/MS/PhD

· Academic rank

· Grade Point Average

· Expected date of graduation

· University/college transcripts

· Lab choice(s)

· Prior participation – NREIP, SEAP, other internships

· Employment history/activities/volunteering

· Letters (or survey) of recommendation with skills assessment (2)

· Career goals – 250-word essay

· Academic interests – 250-word essay

· Research experience – 250-word essay

· Technical skills – 250-word essay

3.1.1.2 The Contractor shall create, develop, implement, and update an effective website that describes the Naval Horizon and Short-Term Internship Program and collect email addresses of interested participants. The Contractor shall also develop an application form and portal. The Contractor will provide a toll-free telephone number and an email address for questions to be answered by the Contractor.

The Naval Horizons application shall be a web form, which includes, but is not limited to:

· Name

· Email

· Citizenship

· Major (college only)

· Name of accredited college/university or High School

· Expected date of graduation

· State of the art description in one of the DON S&T technology areas (250 -– 500 words)

· Futurist vision of technology in the Navy twenty years from now (minimum character count 250 -– 500 words)

· How the applicant heard about the program

· Interest in being contacted about future opportunities (yes/no)

· Statement of interest to pair students with DON mentors (optional, 250 words maximum)

3.1.1.3 Website Analytics Requirements

The Contractor shall observe DoD Personally Identifiable Information (PII) requirements included in the data list above falls under System of Records Notice (SORN) NM05000-2, Program Management and Locator System.

Age, gender, race, ethnicity will also be collected as permitted on a volunteer basis but will not be traceable to individual applicants nor required for participation.

Each individual application (web form) shall be extractable as an individual report (Microsoft word document or adobe PDF). Each individual report should not include PII. The COR will review this report, and approval will be provided to Contractor to enable processing of stipend payments or prize awards.

The Contractor website shall adhere to DoD website guidance per Department of Defense Instruction Number 8582.01 dated June 6, 2012, or later for Security of Unclassified DoD Information on Non-DoD Information Systems, including but not limited to:

· Handicap accessibility compliance

· Avoidance of traceability to individual student intern funding

· Avoidance of DoD or ONR official logos on websites

Additionally, the Contractor shall ensure applicant Personally Identifiable Information (PII) is identified, developed, and secured in accordance with all applicable DoD guidance.

3.1.1.4 Application Data

The Contractor shall make available via a secure website all submitted applications to the selected labs (to laboratory coordinators provided by the COR) regardless of application completeness.

The Contractor shall then provide a summary of SEAP and NREIP, Naval Horizons, and the Short-Term Internship applications submitted to each lab in an agreed upon format to the COR.

The Contractor shall provide unique username and password access to the applications to the appropriate DoD employees (laboratory coordinators and laboratory mentors).

The Contractor shall provide all applicant data to ONR prior to purging.

3.1.1.5 Website Updates

The Contractor shall maintain communication with participating DON laboratories to ensure website information is up to date including program description, STEM areas of interests, and points of contact.

The Contractor shall submit all website updates to the COR for approval prior to release.

Note: Though many DON laboratories participate in SEAP, NREIP, Naval Horizons, and the Short-Term Internship Program, the list of participating laboratories for the programs is not identical.

3.1.2 Customer Service

The Contractor shall establish a working relationship with ONR designated DON laboratory coordinators to ensure an efficient and collaborative system of information exchange and financial accounting. The Contractor shall answer questions from potential applicants and DON laboratory personnel participating in the internship programs in a timely manner.

3.1.3 Program Awareness

3.1.3.1 The Contractor shall publicize the college/university programs to make potential applicants aware of these programs. The Contractor shall distribute program information to pertinent offices and faculty at the eligible institutions and to other appropriate websites and distribution lists.

3.1.3.2 The Contractor shall distribute information to high schools located near the participating labs, and to other appropriate websites and distribution lists. SEAP interns typically participate at naval sites closest to their home. The contractor shall request a list of high schools to receive SEAP information from each government SEAP point of contact. The total number of high schools to receive SEAP information will not exceed 400.

3.1.3.3 The Contractor shall coordinate with the government to establish a STEM outreach travel strategy. The contractor will travel to, and attend agreed to events to maximize outreach opportunities at STEM career fairs, conferences, military events, and competitions. The number of events that require out-of-state travel will not exceed a total of 30 per 12-month period of performance.

3.1.3.4 The contractor shall provide participant onboarding packages and event outreach material approved by and consultation with the COR.

3.1.3.5 The Contractor shall establish structured opportunities for program alumni to participate in meetings, panels, and discussions, and recognition for eligible alumni reinforcing long-term connections to the internship programs. These engagements will also serve as a mechanism to track post-internship employment outcomes, providing valuable data on career trajectories and program impact.

3.1.3.6 The Contractor shall develop, design, and produce multimedia content to support the internship programs, including marketing videos, web content, podcasts/interviews, social media campaigns, and other promotional materials. The Contractor shall also manage virtual promotions such as Social Media Marketing, Podcast/Interview promotions, and university sponsorships

3.1.4 Virtual Internship Initiative

31.4.1 Virtual Training and Research Opportunities

The Contractor shall develop virtual training and research opportunities for both SEAP and NREIP to supplement either onsite or other virtual internship engagements on an as needed basis. Such opportunities may include professional development, technical seminars, lectures, and short-term technical projects. These efforts will augment existing onsite or virtual activities. Research opportunities may include publicly resourced short-term naval relevant STEM research projects specifically aimed at covering gaps that may occur with onboarding interns. Research opportunities would be at the appropriate level of the participants. Virtual training and research opportunities shall be developed at the request of the Contracting Officer Representative (COR).

3.1.4.2 Virtual Platform

The Contractor shall provide commercially available DoD approved virtual platform(s) to facilitate virtual internships on an as needed basis. The Contractor shall provide the number of virtual platform licenses and seats as determined by the COR to allow reasonable participation by laboratory coordinators, laboratory mentors, and interns on a daily basis.

Both SEAP and NREIP may have virtual internship opportunities as determined by each participating site. Both Naval Horizons and the Short-Term Internship Programs are virtual internship opportunities.

3.1.5 Notification

The Contractor shall: (1) notify the selected applicants of the offer of appointment by email and detailing terms of appointment (i.e., Internship Agreement between the student and the Government), with an attached response form that can be downloaded, signed, and returned to the Contractor by the student; (2) collect responses from selected applicants; (3) determine program start dates via consultations with laboratory coordinators and interns who submit acceptance forms; (4) notify the coordinator at the host laboratory of acceptances and declinations; (5) send email to applicant on behalf of the Navy formally informing them of their appointment as an intern and include a copy of the Internship Agreement countersigned by the Government; and (6) notify all non-selected applicants by email of their status.

3.1.6 Stipend Amounts

3.1.6.1 Science and Engineering Apprenticeship Program

For the SEAP Program, the Contractor shall determine annually, through consultation with ONR and an analysis of similar Federal programs, the SEAP stipends paid to interns. The COR will inform the Contractor what stipend amount should be used for the effort the following year. SEAP stipends for the eight (8) week summer session will be approximately:

· $4,000 for first time high school participants

· $4,500 for returning high school participants

The contractor shall maintain participation levels and stipend payments of all participants defined as follows:

· A first-time high school participant is defined as an intern who has never participated in SEAP or an intern that did not complete a prior 8-week SEAP appointment.

· A returning high school participant is defined as an intern who has completed a continuous 8-week internship in a prior year.

· Graduating high school seniors are eligible for SEAP the summer after graduation if enrolled in a college or university.

· The appointment of some SEAP interns may be extended to up to 10 weeks during the summer, with a proportional increase in stipend.

· A SEAP intern may be selected to participate in a short-term fall or spring session (also known as winterns) at the prorated amount based on the SEAP agreement.

· Interns are responsible for travel costs to and from the laboratory and for their housing costs during the internship.

3.1.6.2 Naval Research Enterprise Internship

For the NREIP Program, the Contractor shall advise annually, through consultation with ONR and an analysis of similar Federal programs, the NREIP stipends paid to interns. The COR will inform Contractor what stipend amount should be used for the effort the following year. NREIP stipends for the ten (10) week summer session will be approximately:

· $7,500 for first time undergraduate participants

· $9,000 for returning undergraduate participants

· $11,500 for graduate students

The contractor shall maintain participation levels and stipend payments of all participants defined as follows:

· A first-time undergraduate participant is defined as an intern who has never participated in NREIP or an intern that did not complete a prior 10-week NREIP appointment.

· A returning undergraduate participant is defined as an intern who has completed a continuous 10-week internship in a prior year.

· A graduate student is defined as a student enrolled in graduate school and has completed at least one semester of graduate courses prior to participating in the program.

· Spring semester graduating seniors are eligible to participate in NREIP at the undergraduate level if enrolled in graduate school.

· The appointment of some NREIP interns may be extended to up to 14 weeks total during the summer, with a proportional increase in stipend.

· A NREIP intern may be selected to participate in a short-term fall or spring session (also known as winterns) at the prorated amount based on the NREIP agreement.

· Interns are responsible for travel costs to and from the laboratory and for their housing costs during the internship.

3.1.6.3 Additional SEAP & NREIP Stipend Payments

In addition to the SEAP and NREIP basic stipends, the contractor shall also make payments that may include:

· Adjustment for locality due to cost of living at the request of the participating lab; (the lab will cover the cost via the task order process);

· Reimbursement by ONR of medical evaluations or tests if required by a lab’s occupational health authority for interns.

· Reimbursement by ONR of personal protection equipment (PPE) such as steel toe shoes and protective eyewear if required by a lab’s occupational health authority.

· Reimbursement by ONR for travel directly associated with the internship program (e.g., technical workshops, shipyards, demonstrations, training events, etc.). Travel costs shall be reimbursed in accordance with FAR 31.205-46 at rates not to exceed the maximum locality per diem rates (the combination of lodging, meals and incidentals) in effect at the time of travel, as set forth in the Federal Travel Regulations, Joint Travel Regulation and Standardized Regulations, Section 925, as applicable;

· Labs can provide additional funds for intern travel costs via the task order process; and

· Reimbursement by ONR of computer hardware not to exceed $750 for virtual internship participation.

Such payments must be pre-approved by the COR with oversight by the Contracting Officer.

3.1.6.4 Naval Horizons

The prize amount for the Naval Horizons students will be a flat rate amount per student of $200.

3.1.6.5 Short-Internship Programs

The stipend for the Short-Term Internship Program will be a flat rate amount per student of $575 for the NREIP Fall Engagement program. The stipend amount may differ depending on the requirements and duration of the short-internship program.

3.1.6.6 Intern Employment Status

Pursuant to 10 U.S.C. 2360, students providing services pursuant under this contract shall be considered to be employees for the purposes of chapter 81 of title 5, relating to compensation for work injuries, and to be employees of the government for the purposes of chapter 171 of title 28, relating to tort claims. Such students who are not otherwise employed by the Federal Government shall not be considered to be Federal employees for any other purpose. The Government will not reimburse the Contractor for insurance related to the student's internship appointments.

The Contractor shall prepare electronic payments and relevant documents to distribute applicable stipends to interns.

· SEAP stipend payments shall be made every two (2) weeks during the intern eight (8) week appointment. Stipend payments will be prorated to any SEAP intern during any two-week period in which the intern has not fully participated. (e.g., SEAP interns who begin their internship in the middle of a pay period or whose participation is not in accordance with their offer or appointment letter.)

· NREIP stipend payments shall be made every two (2) weeks during the intern ten (10) week appointment. Stipend payments will be prorated to any NREIP intern during any two-week period in which the intern has not fully participated. (e.g., NREIP interns who begin their internship in the middle of a pay period or whose participation is not in accordance with their offer or appointment letter.)

· Naval Horizons prizes and the Short-Term Internship stipend payments shall be made per COR approval on a two-week interval basis, based on student participation. Stipend payments shall be made once participation has been confirmed.

· The Short-Term Internship stipend payments shall be made per COR approval on a two-week interval basis, based on student participation. Stipend payments shall be made once participation has been confirmed.

· The contractor shall use procedures that provide secure and effective management of financial resources with no traceability to the website.

After each two (2) week stipend payment, the Contractor shall submit an invoice equal to the total amount of stipend payments for reimbursement.

The contractor will be issued funds for stipends under a separate CLIN under any resulting task order to be issued to the contractor by ONR. The CLIN will provide for reimbursement of stipends. If the Contractor is a nonprofit entity, Indirect Expenses can only be applied to this CLIN if specifically permitted in the contractor's indirect rate agreement. Indirect Expenses can only be applied to this CLIN for commercial contractors if necessary to comply with the Contractor's documented accounting practices. The Contractor shall maintain complete financial records, and prepare financial reports as requested by ONR, that detail disposition of stipend funds.

3.1.7 Planning Meeting

The contractor shall participate in a one-day planning meeting that may be held at ONR headquarters with the Program Manager and COR at the beginning of each 12-month period of performance.

3.1.8 Security Requirements

This effort involves work with classified and sensitive information, and a SECRET clearance is required for most interns 18 years old and older.

3.1.8.1 Each SEAP and NREIP intern will require, at a minimum, a National Agency Check with Inquiries (NACI) to support Common Access Card (CAC) issuance and access to information technology (IT) systems. Depending on the requirements of each facility and the work assigned, some individuals may require access to classified information. In those cases, the Contractor will receive a DD254 to cover those positions that require access to classified information. If that is the case, the affected individual will require a Tier (T3) 3 investigation background check for a Secret Clearance . To prevent duplication of investigation submissions and to ensure that the appropriate investigations are performed, the Contractor will work with each facility to coordinate submission of the required investigations to the Office of Personnel Management (OPM).

3.1.8.2 The Contractor will mail each intern fingerprint cards or provide information on how to obtain electronic fingerprinting (e-fingerprinting). The contractor shall instruct interns to return the completed fingerprint card within 15 days after the intern has received the card. Fingerprint cards (or e-fingerprinting data) should be returned to the contractor who will then electronically process via the Secure Web Fingerprint Transmission (SWFT) system. Once an intern receives a favorable review from DoD Central Adjudication Facilities (CAF) for interim review, intern will be sent a SF 312 Classified Information Nondisclosure Agreement and their initial security briefings. The Contractor will then grant the intern access in the Defense Information System for Security (DISS). After documentation has been submitted and approved the student is eligible to begin the internship.

3.1.8.3 Interns may also require the following: DISS-Visit Request which gives cleared interns unescorted access to a facility or lab and/or JPAR- IT Access which gives cleared interns the ability to access Federal Government computers.

3.1.8.4 Security requirements are not required for the Naval Horizons or virtual internship programs.

3.1.8.5 Additionally, interns will be required to access Controlled Technical Information. This includes research and engineering data, engineering drawings, specifications, and computer software with military or space applications. Therefore, handling and safeguarding Controlled Unclassified Information (CUI) is required.

3.1.9 Internship Agreement

The contractor shall develop and submit to the COR for approval an Internship Agreements for SEAP, NREIP, and the Short-Term Internship agreements that will be signed by the selected students and the Government. The Contractor will revise agreements, as required by the COR, during the contract period.

4.0 DON STEM Website Development and Maintenance

4.1 Background

Naval Science, Technology, Engineering and Mathematics (STEM) supports the Department of the Navy (DoN)’s Navy and Marine Corps education and outreach programs. Naval STEM programs are deliberate investments in the current and future DoN workforce, which enhances the Navy and Marine Corps’ ability to meet present and future war-fighting challenges.

The focus areas of Naval STEM programs include:

· To inspire, engage, and educate the next generation of scientists and engineers, technology professionals, and medical professionals.

· To employ, retain, and develop civilian and military technical workforce.

· To collaborate across the Naval STEM communities and with other agencies to maximize benefits to the DoN.

4.2 Scope

The Naval STEM Coordination Office (NSCO) serves as the central coordination and information resource for STEM efforts across the Department of Navy (DON). One of the goals of the website is to centrally consolidate information. NSCO will be the primary point of contact for providing website content. For example, various DON and DoD STEM programs operate unique websites for student applications (e.g. Science and Engineering Apprenticeship Program, Naval Research Enterprise Internship Program, Science, Mathematics, and Research for Transformation (SMART) Scholarship for-Service Program, National Defense Science and Engineering Graduate (NDSEG) Fellowship Program). Additionally, 22 Naval STEM Stakeholder Organizations execute STEM education and outreach efforts at various facilities across the nation. NSCO will provide relevant content related to the DON and DOD STEM programs including but not limited to start/end dates of fellowships/internships/scholarships, competitions dates, naval command specific outreach events, and details on conferences and seminars. Relevant content updates will occur monthly.

4.3 Technical Tasks/Requirements

The Contractor shall provide the following technical support services:

The Contractor shall create, develop, implement, and maintain an effective Naval STEM website designed to reach students, parents and educators. The website will inspire and increase awareness of Naval STEM on a national level by focusing on user-centered design and creating a one stop shop to improve the general public’s awareness of Naval STEM opportunities and resources, e.g. STEM opportunities, online resources, calendar, video libraries, blogs, news and highlights, upcoming STEM events and deadlines, and provide information about the 22 Naval STEM Stakeholder Organizations.

4.4 Naval STEM Coordination

4.4.1 SPECIFIC WEBSITE REQUIREMENTS

4.4.1.1 The website shall include but is not limited to following webpages and capabilities:

· List of Naval STEM opportunities that include descriptions and hyperlinks with search tool

· and filter capabilities, e.g. audience, type, grades

· Online resources for students, teachers and parents with search tool and filter capabilities

· Calendar of STEM events with search tool and filter capabilities

· List of Naval STEM Stakeholder Organizations and associated facilities that can also be

· viewed as a map with search tool and filter capabilities

· Information on and hyperlinks to Naval STEM facilities

· List of volunteer opportunities that include a description and eligibility with search tool and

· filter capabilities

· Video libraries

· Document libraries, e.g. publicly, available reports, brochures, flyers

· Blogs

· Spotlighted alumni and professionals

· Our partners, e.g. information about grantees including abstracts

· Asset libraries, e.g. logos, photos

· Information on Naval STEM careers

· Social media presence, e.g. email, YouTube, Twitter, Facebook, Instagram, LinkedIn

· Ability to capture and collect website visitor information, maintain a list of subscribers with opt-in permissions, email marketing/push notification marketing and report results back to DON

· Contact us page

· Testimonial page with the ability to upload a high-resolution picture

· Volunteer sign up pages

The website maintenance shall include continuous evaluation capabilities, e.g. monitoring and reporting website analytics.

The website shall be mobile-optimized and response design capable of reformatting and restructuring not only for the device but also the different screen sizes.

5.0 ONR STEM Internship Programs & Naval STEM Coordination and Outreach

5.1 The contractor shall conduct ONR STEM Internship Programs & Naval STEM Outreach activities that include the following:

5.1.1 Travel and participation in STEM events (e.g. competitions, expos, fairs, fleet weeks, navy weeks) as directed by the COR or Naval STEM Coordination Office (NSCO). This also includes serving as the subject matter expert to communicate STEM opportunities (e.g., SEAP, NREIP, SMART, NDSEG) to students, educators and others.

5.1.2 Conducting general event planning in support of STEM events.

5.1.3 Purchasing, storing and delivering outreach materials for ONR STEM Internship Programs and the Naval STEM Coordination Office and various Naval STEM Stakeholder Organizations (NSSOs) across DON in support of STEM events. This also includes creating an interface for various NSSOs to request outreach material and an escalation process for NSCO to approve orders, which will also serve as a tracking mechanism. Outreach material includes program flyers, promotional material, banners, student learning and engagement supplies.

5.1.4 Ensuring the Naval STEM website reflects the latest STEM outreach opportunities including a calendar of upcoming events.

5.1.5 Providing an after action report for each STEM event including the following information: event logistics, actual expenses, number of participants directly impacted, what worked, what could be improved for future events, etc.

5.1.5 Developing an annual report documenting performance, geographic reach, financial overview including expenditures, number of participants directly impacted, improvements for the future, etc.

5.1.6 Meeting with the ONR and NSCO on a weekly basis to discuss status.

6.0 Website Vulnerability and Cyber Security

5.1The Contractor shall be responsible for the timely remediation of any vulnerability identified and reported through the Department of Defense Vulnerability Disclosure Program (DoD VDP) that affects the Contractor's managed DoD public-facing website(s). The ONR Command Information Office (CIO) will serve as the primary point of contact and will promptly forward vulnerability reports received from the DoD VDP to the Contractor. These reports will include details necessary for remediation, such as vulnerability descriptions, affected assets, potential impact, and recommended mitigation steps.

Upon receipt of a vulnerability report from the ONR CIO, the Contractor shall acknowledge receipt of the report to the ONR CIO within three business days. The Contractor shall then assess and prioritize the vulnerability based on severity, exploitability, and potential impact to the website and the DoD. The Contractor shall develop and implement a remediation plan to address the vulnerability, including a timeline for completion. Regular status updates must be provided to the ONR CIO on the progress of the remediation efforts, including any challenges encountered. The Contractor shall remediate the vulnerability within 30 calendar days of the initial report, or provide a detailed justification for any delays and a revised remediation timeline. Vulnerabilities deemed critical shall be addressed within 7 calendar days. The Contractor shall also validate the remediation to ensure the vulnerability is effectively resolved and provide a final report to the ONR CIO documenting the remediation activities, validation results, and any lessons learned.

The DoD VDP is a program that identifies, and reports vulnerabilities detected on DoD public-facing websites and all publicly accessible information systems throughout the DOD. The VDP initiative protects the DoD attack surface and offers a safe harbor for researchers, enhancing the security of DoD assets and technologies by leveraging external expertise. The Contractor's cooperation and prompt action in addressing vulnerabilities reported through the VDP are essential for maintaining the security and integrity of DoD's online presence.

6.0 Required Annual Labor Categories and Qualifications

6.1 Labor Categories, hours, and number of positions. The table below outlines all positions required for this contract.

6.2 Labor Qualifications

All personnel proposed under this requirement shall:

Be a US Citizen;

Have experience with Microsoft Office 365 (specifically, Word, Power Point, Outlook, SharePoint Online, Teams and Excel); and All contractor personnel supporting the tasks identified in this PWS shall be required to demonstrate professionally polite, proficient and effective verbal and written communications skills that are void of slang, colloquialisms and/or phases that could be interpreted as vulgar or offensive.

Position 1 – Program Manager Position 1 requires 1.0FTE (Key Personnel) under this labor category shall be capable of performing the technical tasks required to manage all of the aspects of this PWS Sections 3.0 to 6.0.

At a minimum, this position requires:

Current, or ability to obtain prior to award, SECRET Clearance;

· Master’s Degree or Bachelor’s degree from an accredited college or university or equivalent relevant professional experience.

· A minimum of 10 years of experience in supervisory, team lead, senior, or training roles, including responsibility for guiding staff performance, mentoring team members, and coordinating work across teams.

· A minimum of 6–8 years of experience supporting or managing programs, task orders, or initiatives under U.S. Government contracts.

· Demonstrated experience managing contractor personnel in support of Government programs.

· Proven ability to manage program schedules, deliverables, budgets, and performance while ensuring compliance with Government policies and procedures.

· Experience serving as a primary point of contact for Government stakeholders, coordinating across multiple organizations.

Desired additional qualifications:

Prior experience managing STEM internships and outreach and related contracts Demonstrated understanding of the organizational structure of DON.

Position 2 – Project Coordinator Sr. Internships & Outreach Position 2 requires 1.0 FTE (Non-Key Personnel) under this labor category shall be capable of performing the technical tasks outlined in this PWS Sections 3.0 to 5.0.

At a minimum, this position requires:

Current, or ability to obtain prior to award, SECRET Clearance;

· Bachelor’s degree or equivalent relevant professional experience

· At least 10 years of experience supporting government contracts, including assisting in federal program activities such as program development, requirements gathering, logistics, vendor management, and program administration

· Be knowledgeable in federal security procedures and processing

· Proven ability to manage program schedules, deliverables, budgets, and performance while ensuring compliance with Government policies and procedures.

Desired additional qualifications:

Prior experience managing STEM internship program and outreach activities.

Coordinating high school, undergraduate, and graduate internship or fellowship programs.

Demonstrated understanding of the organizational structure of DON.

Position 3 – Project Coordinator Jr. Internships & Outreach Position 3 requires 1.0 FTE (Non-Key Personnel) under this labor category shall be capable of performing the technical tasks outlined in this PWS Sections 3.0 to 5.0.

At a minimum, this position requires:

· Current, or ability to obtain prior to award a SECRET Clearance;

· A Bachelor’s Degree from an accredited college or university with three (3) years’ experience or a high school diploma and five (5) years of experience.

Three (3) years coordinating programs and developing program requirements

Desired additional qualifications:

Prior experience managing STEM internships and outreach and related programs.

Demonstrated understanding of the organizational structure of DON.

Position 4 – Program Coordinator STEM Communications Position 4 requires 2.0 FTE (Non-Key Personnel) under this labor category shall be capable of performing the technical tasks in Sections 3 to 5.

At a minimum, this position requires:

· Current, or ability to obtain prior to award, SECRET Clearance;

· A Bachelor’s Degree from an accredited college or university with five (5) years’ experience or a high school diploma with ten (10) years’ experience.

· A minimum of five years of experience leading the coordination of STEM efforts including internships, competitions, and outreach events; developing new STEM events and opportunities, and representing STEM programs and serving as a point of contact at career fairs, conferences and events.

· Demonstrated experience coordinating and communicating STEM opportunities with K5-K16 organizations.

· Demonstrated ability to work independently and creativity generating new opportunities related to STEM.

Desired additional qualifications:

Prior experience as a teacher in a STEM related field.

Demonstrated understanding of the organizational structure of DON.

Position 5 – Financial Analyst Position 5 requires 1.0 FTE (Non-Key Personnel) under this labor category shall be capable of performing the financial tasks in Sections 3.

At a minimum, this position requires:

· Current, or ability to obtain prior to award, SECRET Clearance;

· A Master’s Degree from an accredited college or university related to financial management and five years’ experience; or a Bachelor’s Degree related to financial management from an accredited college or university and seven (7) years’ experience or a high school diploma and 10 years’ experience related to the following:

· Experience tracking financial commitments, obligations, and expenditures.

Demonstrated experience using Microsoft Office tools including Microsoft Excel or similar spreadsheets.

Desired additional qualifications:

· Demonstrated knowledge of federal government contracting rules, financial tracking, invoicing, and tools such as WAWF.

· Prior experience managing and tracking financial documents for multiple organizations.

· Demonstrated understanding of the organizational structure of DON.

· Experience with Government financial and budget cycles

Position 6 – Communication Sr. Writer/Editor Position 6 requires 1.0 FTE (Non-Key Personnel) under this labor category shall be capable of performing communications-related activities encompassing Sections 3 to 6.

At a minimum, this position requires:

· Current, or ability to obtain prior to award, SECRET Clearance;

· A Master’s Degree from an accredited college or university in language or communication related field and five (5) years’ experience or a Bachelor’s Degree from an accredited college or university in a language or communication related and ten (10) years’ experience or a high school diploma and fifteen (15) years’ experience in the following:

· Experience conducting interviews and writing news articles.

· Experience using social media platforms

· Experience generating and writing newsletters

Desired additional qualifications:

Demonstrated understanding of the organizational structure of DON.

Position 7 – Communication Website Developer Position 7 requires 1.0 FTE (Non-Key Personnel) under this labor category shall be capable of performing the website development tasks in Sections 3, 4 and 6.

At a minimum, this position requires:

· Current SECRET Clearance or the ability to obtain a SECRET clearance prior to award;

· Bachelor’s Degree from an accredited college or university in Graphic Design, Visual Communication, Digital Media Design, Interactive Design, or a related degree, plus five (5) years relevant experience.

· Demonstrated experience preparing technical presentations and interfacing with technical personnel;

Demonstrated in-depth knowledge of preparing visual arts, including text and illustrations Experience utilizing website generation software

· Ability to develop computer-generated graphics utilizing software packages including Microsoft Power Point, Publisher, Visio, and Excel; and

· Ability to guide customers to deliver work that meets the project standards.

Desired additional qualifications:

· Demonstrated understanding of the organizational structure of DON.

· Familiarity with DoD cyber security requirements

Position 8 – Facility Security Officer Position 8 requires 1.0 FTE (to be fulfilled by 2 qualified individuals) (Non-Key Personnel) under this labor category shall be capable of performing the technical tasks in Sections 3.1.8.

At a minimum, this position requires:

· Current SECRET Clearance or the ability to obtain a SECRET clearance prior to award;

· A Bachelor's Degree from an accredited university in a relevant field such as criminal justice, business, or information systems preferred and five (5) years’ experience or a high school diploma with eight (8) years’ experience in a related field.

· Experience with security systems like DISS and NISS, excellent communication skills, and often a bachelor's degree in a related field.

· Five (5) years of experience in industrial or government security with previous FSO or similar roles

· Proficient in the National Industrial Security Program Operating Manual (NISPOM), Intelligence Community Directives (ICDs), and other relevant DoD security regulations.

· Strong written and oral communication skills are vital for briefing management and communicating with government agencies.

· Familiarity with Microsoft Office Suite and security databases.

Desired additional qualifications:

Industry certifications like the Industrial Security Professional (ISP) or memberships in organizations like the National Contract Management Association (NCMS)

7.0 Reports Data and Other Deliverables

Electronic submission is encouraged for all reports.

7.1 Programmatic Reports

Below is a synopsis of reports due under this contract.

REPORT/DELIVERABLE

A NREIP website format that will describe the NREIP program and provide information about the technical areas of interest of participating DON laboratories. The website format shall also include a toll free telephone number and an email address for questions to be answered by the Contractor.

A SEAP website format that will describe the SEAP program and provide information about the technical areas of interest of participating DON laboratories. The website format shall also include a toll free telephone number and an email address for questions to be answered by the Contractor

A Naval Horizons website format that will describe the program, provide an online application process, and collect participant information. The website format shall also include a toll free telephone number and an email address for questions to be answered by the Contractor.

A Short-Term Internship website format that will describe the program, provide an online application process, and collect participant information. The website format shall also include a toll free telephone number and an email address for questions to be answered by the Contractor.

Entry of selected Applicants’ personal information into Defense Information System for Security (DISS) , and initiation of appropriate background investigations as coordinated with the appropriate Naval Laboratory

The Contractor shall provide a final report at the completion of each program year. The report shall include demographic information on applicants and participants, including, but not limited to, a summary of how an applicant heard about the program, a summary of gender and ethnicity of applicants and of participants, and a summary of applications and participants by laboratory. The final report shall also explain the disposition of funds provided for stipends.

The Contractor is required to provide other reports and documentation (i.e. agendas, minutes, and presentations from meetings) as agreed to by the government and the contractor. The format for these items should be discussed and coordinated with the Contracting Officer’s Representative (COR) prior to submission.

Final Product Synopsis

A STEM website that will describe the DON STEM program and provide information about the technical areas of interest of participating DON laboratories. The website shall also include a toll-free telephone number and an email address for questions to be answered by the Contractor.

A transition plan that incorporates how the DON STEM website data will be documented, archived, and delivered to the government at the end of the period of performance.

Monthly reports of website analytics in an electronic format compatible with Microsoft Word, PowerPoint, Excel and/or Adobe Acrobat.

All reports noted above are codified in the attached DD 1423 Contract Data Requirements List. Should there be a conflict in the PWS items above and the DD 1423, the contractor shall identify this to the Contracting Officer and Contracting Officer Representative for clarification and (if needed) a modification to either of the documents.

* The specified due dates are notional and can be adjusted by the COR to meet program requirements. The COR will provide at least 3 months advance notice (i.e., 3 months prior to the new date) in writing when adjusting the dates earlier than the dates listed above.

8.2 Monthly Progress and Status Reports

The Contractor shall provide monthly progress and financial status reports to the COR and the Contract Officer/Specialist. For this report, monthly technical progress can be provided in contractor format (subject to COR approval – See Attached DD 1423). The financial status portion of the monthly report shall be provided in the format and with the required information found on the Contractor Monthly Financial Status Report Template found at the following site: http://www.onr.navy.mil/Contracts-Grants/manage-contract.aspx. The format for the financial status reports may be updated during the life of the contract/task order and if the report template is updated the new version will be uploaded to this website (or any successor website identified via administrative modification to the contract/task order) and the Contractor will be notified that an updated version shall be used for future submissions. The monthly financial status report requires the information to be provided as indicated in the Contractor Monthly Financial Status Report Template.

DRAFT