Firm_Experience_.pdf

This is a Firm Experience Qualifications form issued by the City of Palo Alto for Regional Water Quality Control Plant Air Emissions Testing services in compliance with Bay Area Air District regulations. The City seeks a qualified consultant to conduct routine emissions testing for a newly installed odor control scrubber and emergency standby generator, measuring non-methane hydrocarbon (NMHC), hydrogen sulfide (H2S), and other parameters as specified by BAAD. Key deliverables include planning and scheduling coordination at the start of each calendar year, preparation of BAAD notifications, mobile laboratory setup within 100 feet of sampling sites, and ongoing quarterly testing beginning in the third quarter of 2026, with potential frequency reduction to quarterly if emissions remain below one-half of established limits. The consultant must prepare and submit all required regulatory compliance reports to BAAD and maintain all necessary qualifications and certifications mandated by the air district. Proposals are due Friday, April 10, 2026 at 3:00 pm through the City's OpenGov procurement system, with a questions deadline of March 27, 2026 at 5:00 pm and a response deadline of April 2, 2026 at 3:00 pm. No site visit, bidder's conference, or award date is specified in the procurement materials.

The contract will be structured as a Fixed Fee agreement with a "not to exceed" amount to be established by the proposer, encompassing all direct costs, overhead, transportation, communications, subsistence, materials, and subcontracted work, with progress payments based on percentage of project completion. Evaluation criteria emphasize firm experience qualifications and cost proposals, with financial stability verification required through submission of audited or reviewed financial statements from the past two years, a letter of good standing from a financial institution or CPA, or a current Dun & Bradstreet report. The selected consultant must obtain and maintain comprehensive insurance coverage throughout the contract term, including Workers' Compensation at statutory limits, General Liability with minimum limits of $1,000,000 per occurrence, Automobile Liability with minimum limits of $1,000,000 per person, and Professional Liability with minimum limits of $1,000,000 per occurrence, with all policies provided by companies rated A-:VII or higher by AM Best's and licensed in California. No specific budget range, award value, set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information is disclosed. The City reserves the right to reject any and all proposals, negotiate with proposers, accept other than the lowest offer, and waive informalities in the proposal process.