Firm_Experience_.pdf

This is a Firm Experience Qualifications form from the City of Palo Alto used to evaluate vendor capabilities for professional services contracts. The document requests detailed information about the firm's relevant project experience, including project name, client, description of work performed, total project cost, the firm's percentage responsibility, and completion period. The form includes multiple sections for the firm to document adherence to project schedules and budgets, with yes/no response options and space for brief narrative statements explaining performance on each project. The form is designed to assess the firm's track record of reliability and organizational capability relative to the City's specific needs.

The specific contract opportunity this form addresses is for a Special Events Coordinator position with the City of Palo Alto's Human Resources Department (RFP #RFP195235). The City seeks a vendor to plan and execute its largest annual employee engagement event for a three-year contract term, serving 500-600 staff members. Proposers must submit technical and cost proposals by October 21, 2025, at 3:00 pm. Evaluation will occur in two phases, with the second phase scoring on four equally weighted criteria: planning and organization, creativity and vision, communication and responsiveness, and vendor and venue coordination. The City requires comprehensive insurance including Worker's Compensation, General Liability, Automobile Liability, Professional Liability, and Employer's Liability, with the City named as additional insured. Vendors must demonstrate financial stability through audited or reviewed financial statements or a letter of good standing from a financial institution. The contract will be structured as a Fixed Fee arrangement with a maximum "not to exceed" fee to be negotiated with the City, with annual pricing considerations across the three-year term.