Firing Range Training RFR.pdf

EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURITY

MUNICIPAL POLICE TRAINING COMMITTEE

42 THOMAS PATTEN DRIVE

RANDOLPH MA 02368

Request for Response (RFR)

Document Title: Law Enforcement Firing Range Training

Agency Document Number: MPTC-FY22–FR001

COMMBUYS Bid # BD-22-1015-MPTCQ-MPTCQ-70218

Issue Date: January 14, 2022 Response Deadline: N/A This is a rolling sourcing event.

Please Note: This is a single document associated with a complete Bid (also referred to as Solicitation) that can be found on COMMBUYS (www.COMMBUYS.com). All

Bidders are responsible for reviewing and adhering to all information, forms and requirements for the entire Bid, which are all incorporated into the Bid. Bidders may also contact the OSD Helpdesk at OSDHelpDesk@mass.gov or the COMMBUYS

Helpline at 1-888-MA-STATE or 617-720-3197. The Helpdesk is staffed from 8:00

AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal, state and Suffolk county holidays.

http://www.commbuys.com/ mailto:OSDHelpDesk@mass.gov

REQUEST FOR RESPONSE

Law Enforcement Firing Range Training

MPTC-FY22–FR001 Law Enforcement Firing Range Training BD-22-1015-MPTCQ-MPTCQ-70218

TABLE OF CONTENTS

1. DESCRIPTION/PURPOSE OF THE MPTC LAW ENFORCEMENT RANGE TRAINING RFR

2. APPLICABLE PROCUREMENT LAW

3. MPTC EXPECTS TO ENGAGE MULTIPLE VENDORS TO MEET THE REQUIREMENTS OF THIS

RFR

4. COMMONWEALTH ENTITIES ELIGIBLE TO USE THE RESULTING CONTRACT(S)

5. ANTICIPATED EXPENDITURES, FUNDING OR COMPENSATION

6. MINIMUM RANGE REQUIREMENTS

8. EVALUATION CRITERIA

9. FISCAL TERMS

10. SMALL BUSINESS PARTNERSHIP PROGRAM (SBPP)

11. SUPPLIER DIVERSITY PROGRAM (SDP)

12. IMPORTANT ENVIRONMENTAL REQUIREMENTS

13. ESTIMATED PROCUREMENT CALENDAR

Important Attachments (all found in COMMBUYS, under BD-22-1044-1044C-1044-66166)

Attachment A MPTC Point of Contact Information

Attachment B MPTC Qualification and Training Objectives

Attachment C RFR Requirements

Attachment D Sample Scoring Sheet

Attachment E Detailed Instructions to Bidder

Attachment F Required Forms for a Bidder/Vendor That Contracts with the

Commonwealth https://www.commbuys.com/bso/

1 DESCRIPTION AND PURPOSE OF THE MPTC LAW ENFORCEMENT RANGE TRAINING

RFR

1.1 The Municipal Police Training Commission (hereafter “MPTC”) is statutorily responsible for the development, delivery, and enforcement of training standards of municipal, University of Massachusetts, and Environmental police officers in the

Commonwealth.

1.2 The purpose of this Request for Response (RFR) is to retain private and/or municipal firearms training facilities located throughout the Commonwealth of Massachusetts to train, qualify and certify new recruits in firearms and rifles. The program is a 56-hour program that includes 40 hours on the range and 16 hours in a classroom. The MPTC is responsible for training approximately 24,000 law enforcement officers. Every law enforcement officer in the Commonwealth is required to qualify annually in firearms and rifles to maintain their certification.

1.3 In addition to the firearms training listed above, the Police Reform Legislation requires all reserve/part-time officers in the Commonwealth to be trained to the equivalent of a full-time officer. Approximately, 3,600 officers must ‘bridge’ to retain their certification. All 3,600 officers will be required to attend a 56-hour firearms program that includes 40 hours on the range and 16 hours in a classroom.

2 APPLICABLE PROCUREMENT LAW/PUBLIC RECORD

2.1 This RFR is authorized and governed by MGL c. 7, § 22; c. 30, § 51, § 52; and 801 CMR

21.00.

2.2 Unless specified in this RFR, Bidders must bid on all the commodities or services requested by this RFR. MPTC may disqualify any response that indicates a Bidder

(alone or with subcontractors or partnering companies) is unable or unwilling to provide all commodities or services requested.

2.3 This RFR and all responses hereto, including the winning bid, shall become public record as of the date of contract award and can be obtained from the MPTC Records

Access Office at MPTC.rao@mass.gov.

mailto:MPTC.rao@mass.gov

3 MPTC EXPECTS TO ENGAGE MULTIPLE VENDORS TO MEET THE REQUIREMENTS OF

THIS RFR

3.1 MPTC is seeking training facilities to handle the upcoming training requirements at geographic locations throughout the Commonwealth (i.e., seeking firing range venues across all regions, including but not necessarily limited to western MA (south), western

MA (north), greater Worcester/central MA, Merrimac Valley, North Shore, greater

Boston, South Shore, and Cape Cod/Islands). MPTC is seeking training facilities to handle the upcoming training requirements at geographic locations throughout the

Commonwealth (seeking firing range venues across all regions, including but not necessarily limited to western MA (south), western MA (north), greater

Worcester/central MA, Merrimac Valley, North Shore, greater Boston, South Shore, and

Cape Cod/islands).

3.2 MPTC seeks to offer firearms trainings across all regions, including, but not limited to western MA (south), western MA (north), greater Worcester/central MA, Metro West, North Shore, greater Boston, South Shore, and Cape Cod/islands.

3.3 Acquisition Method

3.3.1 Rental

3.3.2 Term Lease

3.3.3 License

3.4 Adding Vendors After Initial Contract Award(s). If, over the life of the contract, MPTC determines that it requires additional Vendors, MPTC may select other Vendors that responded to this RFR but were not awarded Contracts. If necessary to meet the requirements of the Commonwealth, MPTC may reopen the RFR to obtain additional bids.

3.5 Contract Duration. The expected duration of this contract is as follows:

3.5.1 Initial Duration: Three (3) years

3.5.2 Renewal Options: Three (3) two-year extensions, per agreement by the parties

3.6 Total Maximum Contract Duration: Nine (9) years.

4 COMMONWEALTH ENTITIES ELIGIBLE TO USE THE RESULTING CONTRACT

4.1 Any contract(s) resulting from this RFR will be open for use by EOPSS and MPTC only.

However, MPTC reserves the right to add or remove additional authorized users during the contract term.

5 ANTICIPATED EXPENDITURES, FUNDING OR COMPENSATION

5.1 The funding for any contract resulting from this RFR is conditioned upon receipt of funds appropriated by the Commonwealth of Massachusetts.

6 MINIMUM RANGE REQUIREMENTS

6.1 Please Note: As set out in Attachment B., MPTC will provide its own instructors, firearms, targets and ammunition, so those items are not part of the RFR.

6.2 Location: MPTC is responsible for training agencies across the entire Commonwealth.

MPTC would like to offer firearms trainings at ranges that are geographically convenient to all departments and agencies from areas including, but not limited to:

western MA (south), western MA (north), greater Worcester/central MA, Metro West, North Shore, greater Boston, South Shore, and Cape Cod/islands.

6.3 Range lanes: Each class is between 20-25 people. Each range would have to have at least 10-12 open lanes with an ideal number of lanes between 18-20.

6.4 Bathrooms and Break Area: The range must have bathrooms or a minimum of three portable toilets.

6.5 Classroom: The range must have heated classroom space that holds up to 30 people, including 24 students and six instructors. When not in use, students may use the classroom for rest and relaxation.

6.6 Schedule/availability:

6.6.1 Weekdays – 8:00am -4:00pm, 4:00pm – 12:00am

6.6.2 Weekends – Available upon request, with two weeks written or email notice to the Vendor.

6.7 Range Length: The range must have a minimum of 25 yards available to shoot. 50 yards is required for long gun training.

6.8 Parking: 50 spots must be available to accommodate up to 30 students and instructors in the classroom, and up to 20 students and instructors at the range.

6.9 Snow Removal: The Vendor will be responsible for complete snow removal before

7:00 a.m.

6.10 Maintenance: Vendor should offer a maintenance program, including environment clean-up and maintenance for typical wear and tear.

6.11 Site Visits: MPTC will very likely request a site visit to Bidders’ range facilities as part of the evaluation process. MPTC will coordinate such a visit with sufficient notice to the business.

6.12 Price Quote: Please provide your price quote for MPTC to use your facility, taking into consideration the above requirements.

7 EVALUATION CRITERIA

7.1 Bidders must submit responses that meet all the submission requirements of the RFR.

MPTC will only evaluate, score and rank responsive proposals that meet the submission requirements. MPTC may request additional information for evaluation purposes. Any awards resulting from this RFR will be based on compliance with specifications set forth in this RFR document and what is determined to be the best value for the Commonwealth.

7.2 See MPTC Scoring Sheet, attached hereto as Appendix D. and incorporated herein by reference. The Scoring Sheet sets out how MPTC shall assess each of the components of each Bidder response.

7.3 MPTC reserves the right to award additional points to Bidders who are able to offer value-added components that have not been addressed in this RFR.

7.4 MPTC will use Bidder scores to rank each participant to determine which Bidders will proceed to subsequent stages of the evaluation and/or enter into negotiations with

MPTC.

7.5 In addition to the scoring sheet in Appendix D, MPTC shall take following factors into consideration:

7.5.1 Ease of use of facility,

7.5.2 Ability to meet the requirements of the RFP Scope of Services,

7.5.3 Cost of Services, and,

7.5.4 Whether Bidder qualifies for the Commonwealth's Small Business Purchasing

Program (SBPP) or qualifies as a Supplier Diversity Program participant.

8 FISCAL TERMS

8.1 The Commonwealth is Tax Exempt and bills are payable in accordance with Office of the Comptroller's Bill Paying policies. Vendors shall not charge tax to MPTC. Detailed invoices are to be mailed to MPTC-HQ. Payment will not be issued until the goods or services are complete.

8.2 Commonwealth payments are issued through EFT 45 days from invoice receipt.

8.3 Vendor’s Terms and Conditions. MPTC is not obligated and should not complete, sign or execute any contractor or vendor contracts, invoices or other terms and conditions.

It must be clearly understood that the Standard Contract Form and the Commonwealth

Terms and Conditions (both are included here in COMMBUYS) supersede any contractor or vendor contracts, invoices or other terms and conditions. If, by chance, any said Vendor contracts, invoices or other terms and conditions are signed, the signed document is immediately considered invalid.

https://www.mass.gov/service-details/learn-about-the-small-business-purchasing-program-sbpp https://www.mass.gov/service-details/learn-about-the-small-business-purchasing-program-sbpp https://www.mass.gov/supplier-diversity-program-sdp https://www.mass.gov/doc/poapcommonwealthbillpayingpdf/download?_ga=2.35732384.1815214350.1630341107-1667104542.1627489588 https://www.mass.gov/doc/poapcommonwealthbillpayingpdf/download?_ga=2.35732384.1815214350.1630341107-1667104542.1627489588 https://massfinance.state.ma.us/VendorWeb/vendor.asp

8.4 Reporting. Vendors are responsible for compliance with all contract reporting requirements, including, but not limited to, Supplier Diversity Program (SDP) (see

Section 11) and other contract reports, as required by this contract.

8.5 Invoices and Payment. Vendors shall send itemized invoices to the proper office no later than 30 days after completion of MPTC use of services or receipt of goods.

8.5.1 The Vendor’s invoices at a minimum shall include the following:

8.5.1.1 Name and address of Vendor

8.5.1.2 Telephone number, fax number, and e-mail contact address

8.5.1.3 Date of invoice and date of delivery

8.5.1.4 Name of Department contact person

8.5.1.5 Prompt payment discount terms

8.5.1.6 Valid MPTC Purchase Order number

8.5.2 Vendor shall itemize all invoices and shall include a copy of all receipts and any backup documentation. Itemized invoices shall include a complete description for each charge such as dates of range use, time spent at range, number of billable hours, the hourly rate, an explanation and description of the work performed, etc.

8.6 Prompt Pay Discounts. Vendors are required to offer prompt pay discounts terms to

MPTC. Preference or additional points may be given for reasonable offers. If the Vendor offers a prompt pay discount, the discount terms must be clearly indicated on the invoices. The date the prompt payment discount term will begin is the date that the invoice is received and accepted by MPTC’s fiscal office or the date of work completion/order receipt, whichever is greater.

8.7 No Guarantee of Contracting. MPTC makes no guarantee that any services will be purchased from any contract resulting from this RFR. The contract resulting from this procurement creates no entitlement or guaranteed funding and payment is subject to completion and acceptance of performance by MPTC.

8.8 Prevailing Wage. The Vendor shall adhere to all prevailing wage rate specifications and schedules as determined by the Commonwealth of Massachusetts Executive Office of

Labor and Workforce Development and the United States Department of Labor as applicable, and when required.

8.9 Each Vendors agrees to these terms by submitting a response to this RFR.

https://www.mass.gov/orgs/executive-office-of-labor-and-workforce-development https://www.mass.gov/orgs/executive-office-of-labor-and-workforce-development

9 SMALL BUSINESS PURCHASING PROGRAM (SBPP)

MPTC will give preferential consideration to verified small businesses participating in the Commonwealth's Small Business Purchasing Program (SBPP). MPTC intends to award a contract to one or more SBPP-participating businesses verified through

COMMBUYS who submits a quote that meets or exceeds the best value requirements.

Subcontracting in SBPP procurements is limited to no more than 20% of the total value of the contract, unless it is with another verified SBPP participant. If it is determined that there is inadequate SBPP capacity, or no SBPP-participating vendors provide a responsive quote, MPTC may award a contract to Vendors who submitted responses and are not participating in the SBPP. To determine eligibility and to participate in the SBPP, please review the eligibility criteria and general program information at

Commonwealth's Small Business Purchasing Program (SBPP)

10 SUPPLIER DIVERSITY PROGRAM (SDP)

10.1 For full details of how your business may qualify for this program, visit the Supplier

Diversity Program webpage.

10.2 MPTC will also give preferential consideration to Bidders (i.e., verified diverse businesses) participating in the Supplier Diversity Program .

11 IMPORTANT ENVIRONMENTAL REQUIREMENTS

11.1 For the purposes of this RFR, MPTC acknowledges the presence of lead is inherent in shooting ranges. See Shooting Range Lead Safety Precautions and HAZARD ALERT -

Lead Exposure at Indoor Police Firing Ranges in Massachusetts. The Massachusetts

Department of Labor Standards (DLS), in accordance with MGL Chapter 149 section 6, is charged with inspecting workplaces in Massachusetts and determining what procedures and practices are required to protect workers. As a matter of policy, DLS references and utilizes OSHA regulations, as well as other consensus standards, when it determines whether proper procedures are being followed to protect workers. DLS recommends that the OSHA Lead Standard for general industry (29 CFR 1910.1025) be followed as a minimum. By following the OSHA standard, DLS will deem Bidders to be in compliance with MGL Chapter 149 section 6.

11.2 Each Bidder must state affirmatively in its response that it will:

11.2.1 Take all reasonable steps to comply with the referenced OSHA regulations, DLS recommendations and MGL Chapter 149 section 6, and,

11.2.2 Fully cooperate with DLS in its inspections of a selected Bidder’s facility or facilities covered by any contract with MPTC resulting from this RFR.

https://www.mass.gov/service-details/learn-about-the-small-business-purchasing-program-sbpp https://www.commbuys.com/bso/ https://www.mass.gov/service-details/learn-about-the-small-business-purchasing-program-sbpp https://www.mass.gov/supplier-diversity-program-sdp https://www.mass.gov/supplier-diversity-program-sdp https://www.mass.gov/supplier-diversity-program-sdp https://www.mass.gov/doc/shooting-range-bulletin/download https://www.mass.gov/doc/lead-exposure-at-indoor-police-firing-ranges-in-massachusetts/download https://www.mass.gov/doc/lead-exposure-at-indoor-police-firing-ranges-in-massachusetts/download https://www.mass.gov/orgs/department-of-labor-standards https://www.mass.gov/orgs/department-of-labor-standards https://malegislature.gov/Laws/GeneralLaws/PartI/TitleXXI/Chapter149/Section6 https://www.osha.gov/laws-regs https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1025 https://malegislature.gov/Laws/GeneralLaws/PartI/TitleXXI/Chapter149/Section6 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1025 https://malegislature.gov/Laws/GeneralLaws/PartI/TitleXXI/Chapter149/Section6

11.2.3 Bid responses must identify in specific detail how a Bidder, if MPTC selects it as a Vendor, would meet the goals set out in this Section 11.

12 INSTRUCTIONS FOR SUBMISSION OF RESPONSES

12.1 MPTC will only accept electronic quotes (a/k/a responses) that Bidders submit via

COMMBUYS in response to this RFR. Bidders must send responses via the “Create

Quote” function contained in COMMBUYS. For instructions how to properly submit a

Quote that will be accepted by MPTC, please see Appendix E.

13 ESTIMATED PROCUREMENT CALENDAR

13.1 This procurement is a rolling sourcing event, which means that it will remain open for an indefinite period of time. MPTC will evaluate each proposal as received, and may continue the procurement process with whatever Bidders it determines could meet its needs.

13.2 Online Questions (Bid Q&A). Bidders must submit written questions by pressing the

“Bid Q&A” tab for the Bid in COMMBUYS. MPTC will respond in a reasonable but expeditious amount of time.

13.3 MPTC will post answers to Bidder-submitted questions as received throughout the duration of the RFR. Bidders are also strongly encouraged to review the in COMMBUYS

Q&A Tab answers for other Bidder questions, to see what issues have already been addressed.

13.4 MPTC reserves the right to make amendments to the RFR after initial publication. It is each Bidder’s responsibility to check COMMBUYS for any amendments, addenda or modifications to this RFR, and any Bid Q&A records related to this Bid. MPTC and the

Commonwealth accept no responsibility and will provide no accommodation to

Bidders who submit a Quote after the deadline or on information received from a source other than COMMBUYS.

13.5 Estimated Contract Start Date. The actual start date will be the Contract Effective Date which is the date the Contract is executed by the parties.

13.6 It is the responsibility of prospective Bidders and awarded Vendors to maintain an active registration in COMMBUYS and to keep current the email address of the Bidder’s contact person and prospective contract manager, if awarded a contract, and to monitor that email inbox for communications from MPTC, including requests for clarification https://www.commbuys.com/bso/ https://www.commbuys.com/bso/