Fireworks Display for 4th of July 2027.pdf

CITY OF LANSING

PURCHASING OFFICE

124 W. Michigan Ave.

Lansing, Michigan 48933

(517) 483-4282 http://www.lansingmi.gov/463/purchasing

Andy Schor, Mayor

Oct. 7, 2026

REQUEST FOR PROPOSAL

RFP/27/051

2027 JULY 4TH FIREWORKS DISPLAY

LANSING PARKS AND RECREATION DEPARTMENT

The City of Lansing officially distributes all Purchasing documents through the Michigan

Inter-governmental Trade Network (MITN) and the City of Lansing Purchasing Office.

Our office no longer mails bid documents, notices or addendums to our vendors. To register for the MITN system or access bid information, including addendums, go to www.mitn.info

The City of Lansing requests qualification and proposal statements from well qualified firms to perform the July 4, 2027 fireworks display for the City of Lansing. The City reserves the right to accept any proposal, to reject any and all proposals and to make the award in the best interest of the city.

Please submit one copy of your completed proposal up to but no later than, 2:00 PM local time in effect, October 21, 2026 to the City of Lansing Purchasing Office, 124 W. Michigan

Ave, Lansing MI. 48933 or electronically on MITN.

The City of Lansing gives preference to Lansing-based job providers in the procurement of all goods and services.

Any contractual or rfp package questions should be directed to Stephanie Robinson, Senior Buyer at (517) 483-4128. Technical questions may be directed to Brett Kaschinske, Director of Parks and

Recreation, at (517) 483-4042.

Stephanie Robinson

Senior Buyer http://www.lansingmi.gov/463/purchasing

Revision 008 2

Solicitation Number: RFP/27/051

Solicitation Name: 2027 July 4th Fireworks Display

The City of Lansing Purchasing Office is collecting information regarding the use of the MITN e-procurement system. We are also collecting demographic information regarding Lansing based business. This form will not be used during the evaluation of bids or proposals. You may return this sheet, which is voluntary, with your submittal or shortly thereafter. Please, do not staple this to your bid document.

I. Where did your firm receive of this solicitation? Please check all that apply.

____ City of Lansing Purchasing Web Page http://www.mitn.info

_____City of Lansing Purchasing Office

____ Other, please list:___________________________________________________________________________

II. Demographic Information:

Is your firm located or have a business office within the corporate city limits of Lansing yes_____ no______

III. Company Information Federal Tax ID Number _____________________

Firm Name

Address (Street, City, State, ZIP)

Phone Number Fax Number

Web Site Address Contact Person

Email address

Revision 008 3

All proposers shall complete the Proposal and Award page(s) and submit all information requested herein in the proposal document in its entirety, IN ORDER FOR THE

PROPOSAL TO BE RESPONSIVE. FAILURE TO DO SO MAY RESULT IN THE

PROPOSAL BEING DECLARED NON-RESPONSIVE AND REJECTED.

REQUEST FOR QUALIFICATIONS and

PROPOSAL (RFQP)

PROPOSAL REFERENCE No.: RFP/27/051

ISSUE DATE: Oct. 7, 2026

PROPOSAL OPENING DATE: Oct. 21, 2026 PROJECT: 2027 July 4th Fireworks Display

ISSUING OFFICE: Parks and Recreation Department

CONTACT NAME: Brett Kaschinske, Director of Parks & Recreation

PHONE: 517-483-4042

CONTENTS

Page

Notice to Respondents Cover

Request for Qualifications and Proposal

Statement of No Proposal

Proposal and Award

Instructions, Terms & Conditions

Indemnity and Insurance

Cost Proposal

Technical Specifications

Should any of the required documents be missing from your packet, immediately notify the Finance Department, Purchasing Section and request that they be supplied.

DATE___________ REQUEST FOR PROPOSALS

Please complete Section I or II and Section III.

Section I PROPOSAL AND AWARD Initial:_____

The undersigned, having become thoroughly familiar with and understanding the entire proposal documents attached hereto, agrees to provide the services as specified herein, for the total fees as stipulated herein, subject to negotiation.

I hereby state that all of the information I have provided is true, accurate and complete. I hereby state that I have authority to submit this proposal which will become a binding contract if accepted by the City of Lansing. I hereby state that I have not communicated with, nor accepted anything of value from an official or employee of the City of Lansing that would tend to destroy or hinder free competition.

I hereby state that I have read, understand and agree to be bound by all the terms of this proposal document.

Please initial next to Proposal and Award, sign Section III and submit with your response to this solicitation.

Section II STATEMENT OF NO PROPOSAL Initial: ____

If you do not intend to submit a response to this solicitation, please complete this section, initial next to Statement of No Proposal and sign Section III. Please return this page via email by the proposal due date.

We, the undersigned have declined to submit a proposal for the following reason:

______Insufficient time to respond to the Request for Proposal.

______Our schedule would not permit us to perform.

______Other (specify below).

Remarks: ______________________________________________________________________

Section III SIGNATURE Federal Tax ID# ______________________

SIGNED: __________________________ NAME: _________________________________

TITLE: ___________________________ DATE: _______________________

FIRM NAME: ____________________________________________________________

ADDRESS: _______________________________________________________________

(Street) (City) (State) (Zip)

PHONE: (_______) _______________________ FAX: (______) _____________________

INSTRUCTIONS TO RESPONDENTS

TERMS AND CONDITIONS

Use Of RFQP Forms

This packet represents the RFQP document. If you choose not to submit a response, please complete and return

Page 2 "Statement of No Proposal". If you choose to submit a proposal, then Page 3 “Proposal and Award" must be submitted with your proposal.

Interpretations for Addenda

Questions from Respondents regarding this RFQP must be submitted to the Buyer, in writing, and must arrive in the Office of Purchasing no later than seven (7) City business days prior to the due date set of the RFQP.

Answers to questions that change or substantially clarify the RFQP will be issued as an addendum and will be provided to all prospective respondents. Addenda will be on file in the Office of Purchasing at least five (5) City business days before the proposals are opened. All addenda will be mailed to each person holding Documents, but it shall be the Respondent's responsibility to make inquiries as to the Addenda issued. All such Addenda shall become part of the Contract Documents and all Respondents shall be bound by such Addenda, whether or not received by the Respondent. The Office of Purchasing will respond to telephone inquiries or visitations by vendors or their representatives. The City of Lansing's Office of Purchasing does not commit to answering questions received during the last five (5) business days prior to the proposal due date.

RFQP's

a) All proposals must be submitted following the RFQP Format as stated in this document using figures attached (when provided) and shall be subject to all requirements of this Document including the INSTRUCTION TO RESPONDENTS and GENERAL INFORMATION sections.

All proposals must be regular in every respect and no interlineations, excisions, or special conditions shall be made or included in the RFQP format by the Respondent.

b) The City of Lansing may consider as irregular any proposal on which there is an alteration of or departure from this RFQP Format, as provided in the RFQP Documents, and at its option may reject the same.

c) If a Contract is awarded it will be awarded by the City of Lansing to the most responsive proposal on the basis of Section 206 of the City of Lansing Code of Ordinances. The Contract will require the completion of the work pursuant to these documents.

d) Each Respondent shall include in its proposal, in the format requested thereof, the cost of performing the work. The prices set forth in the proposal by the Respondent shall remain effective

90 days from the time of the proposal opening.

PROPOSAL CONTENTS/ ECONOMY OF PREPARATION

Each proposal should be prepared simply and economically, providing a straightforward, concise description of the respondent's ability to meet the requirements of the RFQP. Fancy bindings, colored displays, promotional material, etc., will not receive evaluation credit. Emphasis should be on completeness and clarity of content.

All costs associated in the preparation of the proposal and its contents will be born by the respondent. The city is not responsible for any costs or fees associated with its preparation or delivery. The contents of the proposal will become the property of the City's upon submission. The contents of the proposal of the successful respondent will become contractual obligations, if a contract ensues. Failure of the successful vendor to accept these obligations may result in cancellation of the award.

CORRECTIONS

Erasures or other changes in the RFQP form must be explained or noted over the signature of the Respondent.

COLLUSIVE AGREEMENTS

a) Each Respondent submitting a proposal to the City of Lansing for any portion of the work contemplated by the documents on which a Response is based shall execute, and attach an affidavit to the effect that it has not colluded with any other person, firm, or corporation in regard to any proposal submitted.

b) Before executing any subcontract, the successful Respondent shall submit the name of any proposed subcontractor for prior approval.

ORGANIZATION AND FINANCIAL STATEMENT

Each Respondent shall, upon request, of the City of Lansing, submit an ORGANIZATION AND FINANCIAL

STATEMENT. The City of Lansing shall have the right to take such steps as it deems necessary to determine the ability of the Respondent to perform its obligations under the Contract, and the Respondent shall furnish the

City of Lansing all such information and data for this purpose as it may request. The right is reserved to reject any proposal where an investigation of available evidence or information does not satisfy the City of Lansing that the Respondent is qualified to carry out properly the terms of the Contract, or where the Respondent refuses or fails to furnish the City of Lansing with any evidence or information requested by the City.

SIGNATURES

The Proposal and Award page and any proposal notifications, claims or statements must be signed in ink by an official of the proposing organization authorized to bind the proposer to the provisions of the RFQP.

TIME FOR RECEIVING PROPOSALS

Proposals received prior to advertised hour of opening will be securely kept unopened. The officer whose duty it is to open them will decide when the specified time has arrived, and proposals received thereafter will not be considered. Late RFQP's will be returned to the Respondent un-opened. The City of Lansing is not responsible for delivery delays and the date-stamp clock at the City of Lansing Purchasing office location shall determine the official time of receipt.

WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn on written request dispatched by the Respondent in time for delivery in the normal course of business prior to the time fixed for opening. The proposal guarantee of any Respondent withdrawing its RFQP in accordance with the foregoing conditions will be returned promptly.

A proposal, including all pricing, may not be withdrawn, modified or canceled by the vendor for a period of 90 days following the proposal deadline and vendor so agrees upon submittal of the proposal. Once selected, the vendor agrees to extend submitted prices, if needed, during the contract negotiation period.

DEFAULT TO CITY

It is understood that any Respondent who is in default to the City at the time of opening the proposal shall have the proposal declared null and void.

All vendors shall be current in payment of any taxes, licenses, fees, permits or any other monies due the

City of Lansing at time of quote due date as per City of Lansing Ordinance Section 206.02(a)1(G).

AWARD OF CONTRACTS / REJECTION OF PROPOSALS

a) The Contract will be awarded to the most responsive respondent as determined pursuant to the provisions of Chapter 206 of the City of Lansing's Code of Ordinances, provided such proposal is in the best interests of the City of Lansing to accept it.

b) The City of Lansing reserves the right to reject any and all proposals and to waive any irregularity in proposals received whenever such rejection or waiver is in its best interests. The Respondent to whom the Award is made will be notified at the earliest possible date.

c) The City of Lansing reserves the right to consider as unqualified to perform the Contract any

Respondent who does not habitually perform with its own forces twenty-five (25%) of the work involved.

d) The Contract shall not be considered executed unless signed by the Mayor after approval as to form by the City Attorney and certification as to the availability of funds by the City Controller.

Signatures on behalf of the City other than those cited above shall not constitute contract execution by the City and the contract shall be null and void.

EQUAL EMPLOYMENT OPPORTUNITY

Attention of Respondents is particularly called to the requirements for ensuring that employees and applicants for employment are not discriminated on any illegal basis including race, color, religion, sex, or national origin as required by the City of Lansing's Ordinance Section 206.21 (see Equal Opportunity Provisions).

TAX LIABILITY

When the terms of this contract involve the lease of property, real or personal, to the City, it is understood that the Lessor shall be solely responsible for the payment of all taxes of any nature whatsoever that accrue on the property during the term of the lease. Sales Tax and Use Tax are applicable in this contract and are the sole responsibility of the Provider of services.

CITY ORDINANCE AND CHARTER REFERENCES

All City of Lansing Ordinances and Charter Sections applicable to this RFQP are available at the Lansing City

Clerk's office for the Respondent's inspection and review, and the Respondent understands that it is its sole responsibility to understand and fully comply with all applicable City of Lansing Ordinance and Charter sections.

NOT TO EXCEED OR NON-APPROPRIATION

The Respondent hereby recognizes that the City is a political body corporate and that in the event the City fails to appropriate monies sufficient enough to pay its obligations herein, that the City may terminate this agreement without incurring any liability thereof.

TYPE OF CONTRACT

It is proposed that a contract entered into as a result of this RFQP will have a fee structure with a specified maximum, not to be exceeded, cost. Negotiations may be undertaken with those Respondents whose proposals as to price and other factors show them to be qualified, responsible and capable of performing the work; and in accord with the City of Lansing Code of Ordinances. The contract that may be entered into will be that one which is most advantageous to the City, price and other factors considered. The City reserves the right to consider proposals of modifications thereof received at any time before the award is made, if such action is deemed to be in the best interest of the City.

NEWS RELEASES

News releases pertaining to this request or the work to which it relates, will not be made without prior written approval of the issuing office.

CONTRACT EXTENSIONS

Contract extensions are subject to mutual agreement between the contractor and the City 30 days prior to contract expiration date.

INCURRING COST

The City shall not be liable for any costs, including any travel, by the proposer prior to award of contract. The

City does not intend to pay for any information obtained, though such may be utilized in determining the award.

Total liability of the City is limited to the terms and conditions of this request and any resulting contract.

NO THIRD-PARTY RIGHTS

It is agreed and understood that the contract is made solely for the benefit of the City and the Provider of

Services; that it is not made for the benefit of any third party; and that no action or defense may be founded upon this contract except by the parties’ signatory hereto.

DISCLOSURE OF PROPOSAL CONTENTS

After contract award, a summary of total price information for all submissions may be furnished upon demand to those Respondents participating in this request. If a proposal contains any information that the Respondent does not want disclosed to the public or used by the City for any purpose other than proposal evaluation, each sheet of such information must be marked with the following legend:

"This information shall not be disclosed outside the City or be duplicated, used or disclosed in whole or in part for any purpose other than to evaluate the proposal; provided, that if a contract is awarded to the respondent, or as a result of, or in connection with the submission of such information, the City shall have the right to duplicate, use or disclose this information to the extent provided in the contract. This restriction does not limit the City's right to use information contained herein if obtained from another source."

ORAL PRESENTATION

Respondents who submit a proposal may be required to make an oral presentation of their proposal to the

Issuing Office. These presentations will provide an opportunity for the respondent to clarify its proposal to ensure mutual understanding of its contents. The Issuing Office will schedule any such presentations.

ACCEPTANCE OF PROPOSAL CONTENT

The contents of the proposal of the successful offeror will become contractual obligations, if a contract is issued. Failure of the successful respondent to accept these obligations will result in cancellation of the award.

PROJECT CONTROL

A. The consultant will perform the work under the direction and control of a Project Director designated by the Issuing Office.

B. The Project Director will meet on an agreed upon basis with the consultant's Project Manager for the purpose of reviewing progress and providing necessary guidance to the consultant in solving problems which may arise.

C. The consultant will submit written, summaries of progress on an agreed upon basis which outlines the work accomplished during the reporting period, work to be accomplished during the subsequent reporting period, problems which have arisen or may arise which should be brought to the attention of the City of Lansing's Project Director, and to request approval for significant deviation from previously agreed upon work plans. In addition, a summary of project costs for completed work, and expected costs for the remainder of the work will be included.

CONTRACT PAYMENT SCHEDULE

Payment for a contract entered into as a result of this request will be made monthly upon receipt of the consultant's billing statement and progress reports. The consultant's billing statement should include detailed information regarding person-hours expended by classification and by task, as well as information regarding such items as mileage, materials, and other non-overhead costs.

CANCELLATION

CANCELLATION OF CONTRACT by the City may be for; a) default by the contractor or; b) lack of further need for the service or commodity at the location names in the contract. Default is defined as the failure of the contractor to fulfill the obligations of his/her quotation, contract, or purchase order. In case of default by the contractor, the City may cancel the contract or purchase order immediately and procure the articles or services from other sources and hold the contractor responsible for any excess costs occasioned thereby. In the even the

City no longer needs the service or commodity specified in the contract or purchase order due to program changes, changes in laws, rules or regulations, relocation of offices, or lack of funding, the city may cancel the contract or purchase order by giving the contractor written notice of such cancellation 30 days prior to the date of cancellation.

INDEPENDENT PRICE DETERMINATION

A. By submission of a proposal, the offeror certifies and, in the case of a joint proposal, each party thereto certifies as to its own organization, that in connection with this proposal:

1. The prices in the proposal have been arrived at independently, without consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other offeror, or with any competitor; and

2. Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the offeror, and will not knowingly be disclosed by the offeror prior to award directly or indirectly to any other offeror, or to any competitor; and

3. No attempt has been made or will be made by the offeror to entice any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

B. Each person signing the proposal certifies either:

1. They are the person(s) in the offeror's organization responsible within the organization for the decision as to the prices being offered in the proposal, and that they have not participated and will not participate in any action contrary to

"A-1, 2, and 3" above; or

2. They are not the person(s) in the offeror's organization responsible within that organization for the decision as to the prices being offered in the proposal, but that they have been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated and will not participate in any action contrary to "A, 1, 2, and 3" above, and as their agent does hereby so certify, and that they have not participated and will not participate in any action contrary to "A 1, 2 and 3" above.

C. A proposal will not be considered for award if the sense of the statement required in the Cost and Price

Analysis portion of the proposal has been altered, so as to delete or modify "A l and 2" or "B", above. If "A

2" has been modified or deleted, the proposal will not be considered for award unless the offeror furnishes with the proposal a signed statement which sets forth in detail the circumstances of the disclosure and the

Issuing Office determines that such disclosure was not made for the purpose of restricting competition.

INDEMNITY

Respondent shall be solely responsible for and shall indemnify, defend and hold harmless the City, its agents, officers and employees from and against any and all claims, suits, damages and losses, specifically including, but not limited to those for loss of use of property, for damage to any property, real or personal, for injury to or the death of any person including but not limited to employees and officers of the City and for all other liabilities whatsoever including related expenses and actual attorneys fees in any way sustained or alleged to have been sustained or indirectly, by reason of or in connection with:

1. The performance of the works by or any other activities of the Respondent, its employees or agents or officers including but not limited to the use of any equipment or material furnished by the

Respondent; or

2. The presence of Respondent, its employees, agents or officers on the premises of the City;

whether such claims, suits, damages, losses and liabilities are based upon or result in whole or in part from the active or passive negligence of the City, its employees, agents or officers or City's strict liability in tort, breach of warranty, breach of contract, duty to indemnify or any other basis or cause whatsoever whereby the City might be held liable; provided, however, that the foregoing shall not be construed to be an agreement to indemnify the City against liability for damages caused by or resulting from the sole negligence of the City, its agents, employees or officials, under circumstances whereby said agreement would be in violation of Michigan Public Act 1966

No. 165, Section 1 (MCLA Section 691.991) if applicable. This provision shall extend beyond the terms of this Agreement

INSURANCE

The selected firm will be responsible for providing certificates of insurance to the City which prove the firm has not less than $5,000,000 coverage for Personal Liability and Property Damage and proof of Worker's

Compensation Insurance. The Personal Liability and Property Damage certificate shall name the City of

Lansing as additionally insured and shall carry a twenty (20) day Notice of Cancellation. Proof of insurance, as stipulated above, shall be provided to the City within ten (10 working days of issuance by the City of an Award of Contract. When the City receives proof of insurance, if everything is in order, it will issue a "Notice to

Proceed" to the consultant.

Automobile Liability insurance shall be provided and include:

1. Coverage that complies with the requirements of the Michigan No-Fault Law.

2. Coverage for Owned, Hired, and Non-owned vehicles.

3. Residual liability coverage with a combined single limit of at least $1,000,000 for both Bodily

Injury and Property Damage.

The consultant shall also provide proof of professional liability insurance which shall insure against acts which are in the nature of professional services performed by architects, engineers and designers. If a contract is entered into, the consultant shall maintain such professional liability insurance during the life of the contract.

Professional Liability Coverage shall be provided in an amount not less than $1,000,000 per occurrence.

This coverage may be written on a claims-made basis.

COST PROPOSAL

SEE ATTACHED COST SHEET

“Technical” RFQP document (NOT to be included in the Cost Proposal).

This portion of the proposal must be submitted inside your submittal and submitted with your RFQP.

1. “This cost and price analysis is submitted in full compliance with the provisions of the paragraph titled “Independent Price Determination” in the Instructions, Terms &

Conditions section of the RFQP to which this proposal is a response.”

PLEASE SUBMIT IN SEPARATE SEALED ENVELOPE MARKED "COST PROPOSAL

RFP/27/051 2027 July 4th Fireworks" AND ENCLOSE WITH YOUR RESPONSE

RFP/27/051

FIREWORKS PROPOSAL

COST INFORMATION

A. Fireworks & All Associated Fees $______________

Attach information to describe all shells to be provided. Indicated the manufacture size

(diameter and length), name and aerial display after bursting in addition to all items as required under Qualifications to be considered.

Your insurance carrier is: ___________________________________

Date:

Submitted by: ________________________________________________

(Name of Company)

(Authorized Signature)

(Address)

(Phone Number)

This cost information must be in a separate envelope marked "Cost Proposal RFP/27/051 July 4th

Fireworks for 2027" and enclosed with your response.

ORGANIZATIONAL AND FINANCIAL STATEMENT

DATE: ______________________ (Month, Day, Year)

1. Firm’s Name:

2. Established: Year State

3. Type of Organization

A. Individual ______ B. Partnership ______

C. Corporation ______ D. Joint Venture ______

E. Other ______

4. Former firm name(s) if any and year(s) in business:

5. Home office business address and telephone number:

6. Branch Offices:

7. Associates and principles:

Name-Title-Specialties-Expected role during incident response

(Attach resume)

TECHNICAL SPECIFICATIONS

1. Program Costs

The City of Lansing is requesting RFQP's for a complete pyrotechnical program for 2027 year 4th of July Celebration at a total cost not to exceed fifty thousand dollars ($25,000.00).

2. Shells - To be considered a responsive proposal the following shall be met:

A. . THIS SITE ONLY ALLOWS UP TO THREE (3) INCH SHELLS

C. Special effect shells shall be described to reflect the aerial display to be viewed after bursting. Shells should have patterns in the display, such as Saturn, Hearts, Smiley Face, Bow Tie, etc. (Hasu Pastel Color and Pattern Shells IE)

4) Number of shells for the 14-15 minute show, examples of a 14-15 minute show with three inch shells. Videos of shows with these similar specifications..

3. Substitutions/Rejections

The City fully expects that the Contractor will ship the shells he/she has submitted in this request for proposal. If it should become necessary for substitutions, the City shall require that the substitutions be negotiated with the City forty-eight hours prior to shipment.

The Fire Marshal has the right to accept or reject any shells he feels may be unsafe to fire.

The Contractor shall not bill the City for these shells and shall be required to pick them up within forty-eight hours following notification by the City.

4. Following consultation with the Fire Marshal, the contractor shall chain the opening and grand finale.

Transportation and Storage-The Contractor shall supply a vehicle for transport and storage of the fireworks and mortars and provide a map of the route from the business to the shooting site, on Shiawassee Street between Grand Ave and Cedar Street, Lansing, MI

48933 (see map).

5. Prior to the show, the successful Contractor must schedule a meeting with the Department of Parks and Recreation staff and the Fire Marshal to inspect the firing site and review firing procedures and safety regulations. Contractor must comply with the National Fire

Protection Association’s regulations #1123 and #1126 regarding display sites and firework shell size safety.

6. Following the show, the Contractor shall remove all mortars, equipment and debris from the firing area.

7. Qualifications-In addition to the proposal and award page(s) and all previous information requested herein, the bidder shall also provide:

A. A list of references to substantiate that the Contractor's firm is reputable.

B. The standards of quality involving the packaging, storage and handling of each product being offered.

C. A letter on the Contractor’s stationary outlining the qualifications and experience of the pyro-technician(s).

D. Proof that the pyro-technician(s) have completed and placed on file with the Bureau of Alcohol, Firearms and Tobacco an “Employee Possessor Questionnaire”.

E. Proof that the Contractor will provide certified licensed pyro-technicians to shoot the fireworks.

9. Insurance-If awarded the contract; the Contractor must have the capability of providing:

A. The City proof of a public liability and property damage insurance policy insuring such fireworks company, the City of Lansing as additional insured against any liability imposed with respect to arising out of activities or incidents current with or resulting from these fireworks displays. Such policy shall have a provision to the effect that the insurance company shall notify the City in writing of expiration of said policy at least twenty (20) days prior to the expiration of such policy. Such policy shall provide for no less than the payment of up to 5 million dollars

($5,000,000) in the event of injury to, or death of, more than one person; and for the payment of no less than one million dollars ($1,000,000) for property damage; and

B. Workers compensation coverage for the pyro-technician and his staff.

10. Other Information

A. The successful firm whose proposal is recommended shall be notified in writing that they are to provide complete and accurate public liability and property damage insurance forms, and a worker’s compensation and employer’s liability insurance policy valid in the State of Michigan within fifteen (15) working days from the date of notification.

Following review and acceptance of the insurance forms, the City of Lansing shall issue a City of Lansing Purchase Order. The Purchase Order shall require the completion of the work pursuant to the RFQP.

B. The proposals will be reviewed by the Director of Parks and Recreation, or his/her designee, and the City Purchasing Section. The City may invite the Fire Marshal in to assist in evaluating the shells proposed for the show. The City reserves the right to accept any proposal, to reject any or all proposals, to waive any irregularities, and to make the award in the best interest of the City.

C. A rain date of July 5 of the corresponding year (2027), is established in the event of inclement weather.

D. The Contractor shall be required to comply with the Michigan Department of

Transportation's requirements for Transportation of Hazardous Materials.

E. The fireworks permit must be pulled by the pyrotechnic company with the City

Clerks office and that the vendor will be responsible for all inspection and application fees. In addition, a Marine Special Event Application and permit would need to be applied for with the Michigan Department of Natural Resources. The

Lansing Police Department does have staff and buoys for the river closure and to secure the shoot site.

F. The City of Lansing Fire Marshal’s office will count the shells before the shoot.

G. The show must be no less than 14 minutes and no greater than 15 minutes in length.

H. Vendor must submit a map of their route into the City of Lansing on July 4th to the Fire Marshal Office.