Firefighter_s Helmets 2_27_24.pdf

HART COUNTY BOARD OF COMMISSIONERS

800 Chandler Street

HARTWELL, GA 30643

DATE: 02/27/2024

BID NOTICE

Sealed bid for:

Sixty, (60), traditional style firefighter helmets subject to the conditions and provisions set forth in the attached bid package will be received at the Hart County Board of Commissioners office until

Thursday April 04, 2024, at 3:00 pm. The commodities and/or services must be furnished as described and specified in this package.

Bids must be received either via mail or hand delivered in a sealed envelope. Faxed or emailed bids cannot be accepted.

Please address mailed bids, Fed-Ex, UPS, or hand delivered bids to:

Atten: Lawana Kahn

800 CHANDLER STREET

HARTWELL, GA 30643

Also, please show the following on the OUTSIDE of the envelope:

BID FOR: “Firefighter’s Traditional Style Helmets” and your Company Name

NOTE: Some “Next Day” deliveries may not get delivered to this office prior to the bid opening.

Please be aware of this and make arrangements to have your bid here on time, as late bids will be rejected.

NOTICE: If you are downloading this information from a web page, you must register with Hart

County at the contact information listed in Section IV, Interpretations or Addenda or via email at jconwell@hartcountyga.gov This is the only way Hart County can be sure that you receive all addendum and relevant information for this bid.

mailto:jconwell@hartcountyga.gov

HART COUNTY FIRE DEPARTMENT

BIDS FOR “Firefighter’s Protective Helmet”

DATE BIDS DUE: Thursday April 04, 2024, at 3:00 pm

BID FORM

800 CHANDLER ST., HARTWELL, GA 30643

The (Company)___________________________________________________________ submits herewith Bid in response to bid request in this package, and in compliance with the description(s) and/or specification(s) attached hereto:

NOTE: You must sign and complete the Bid Supplemental Form and Contractor Affidavit.

PRICE: Sixty, (60), traditional style firefighter helmets

Price in Numbers

Additional price

The following Addenda to the Bidding and Contract Documents are acknowledged:

Addendum No: Dated:

Addendum No: _________________ Dated: ______________________________

OFFICIAL COMPANY ADDRESS ______

EMAIL ADDRESS

SIGNATURE

PRINT NAME

TITLE PHONE ______

DATE FAX

Corporate Seal (if applicable)

BID SUPPLEMENTAL FORM

DATE: _____________________________

NOTICE: Hart County Purchasing Policy prohibits awards to a (1) county employee, (2) employee of a constitutional officer, (3) a Board of Commissioner Member, (4) Constitutional Officer or to a company/business where a county employee/Constitutional Officer holds any interest. These prohibitions also apply to immediate family members of those listed above. By signing below, you are confirming that these prohibitions do not apply to your company/bid.

References: Name, Title, Organization Phone Number, and email address

1.

2.

3.

The _____________________________________________ (Bidder) takes the following exceptions to the specification and bid documents:

(Important: See section IIb)

Contact Chief Jerry Byrum or John A. Boudway for any questions concerning the bid.

Chief Jerry Byrum

Hartwell GA 30643

706-856-5325 or 706-371-4376

E-mail: hcfchief@hartcountyga.gov

John A. Boudway

Hartwell GA 30643

706-460-6079 or Cell 706-680-2400

E-mail: jboudway@hartcountyga.gov mailto:hcfchief@hartcountyga.gov mailto:jboudway@hartcountyga.gov

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verified its compliance with

O.C.G.A. 13-10-91, stating affirmatively that the individual, firm or corporation which is contracting with the Hart County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United State Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of

Homeland Security to verify information of newly hired employees, pursuant to the Immigration

Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the Hart County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the (name of the public employer) at the time the subcontractor(s) is retained to perform such service.

EEV/Basic Pilot Program* User Identification Number

BY: Authorized Officer or Agent Date

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON

THIS THE _____ DAY OF_____________, 20___

Notary Public

My Commission Expires:

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the

”EEV/Basic Pilot Program” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S.

Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

I. GENERAL INFORMATION FOR BIDDERS

Hart County reserves the right to reject any or all bids, further negotiate with one or more bidders, and waive any technicalities or informalities if it is deemed in the best interest of the County. Hart

County assumes no responsibility for the costs incurred by the bidder in preparing a response.

The Hart County Board of Commissioners reserves the right to waive technicalities, to accept or reject any and all bids or proposals and to waive any irregularity in any bid or proposal received, to award the entire bid or proposal to one vendor or multiple vendors or to make awards by group or location, whichever is in the best interests of Hart County.

It is the bidder’s responsibility to verify all quantities and specifications are met to perform the work as specified herein, before submitting their bid. Price submitted shall include all labor and materials for completion of the work. In the event of a conflict between these specifications and any referenced specifications the higher quality specification shall supersede. Quantities listed are approximate and may be varied at the discretion of the Owner.

All measurements given on the list of work to be done are approximate. It is the contractor’s responsibility to verify all quantities and measurements necessary to perform the work as specified herein, before submitting their bid.

Bids submitted and prices submitted shall be valid for 90 days after submittal of bids. After this 90-day period, the bidder has the right to withdraw his pricing or be awarded the work at the bid price should the County choose to award this work. If only one bid is received the County may choose to not open the bid and solicit additional bids prior to opening all bids in a public meeting.

II. PREPARATION OF BID

A. Bidders must submit bids on the proposal forms provided. Additional materials can also be included with the bids. Complete the bid form, bid supplemental form, and contractor affidavit. Place the bid in both numbers and words on the bid form in the space provided. In the event of a conflict between the number and words bid the price in words shall be used. Place bid within an envelope addressed:

Atten: Lawana Kahn

Hart County Board of Commissioners

Hartwell, GA 30643

Place on outside of envelope:

“Firefighter’s Traditional Helmets” along with your company name.

B. Any deviations (exceptions) from the bid specifications must be included on the Bid

Supplemental form. Such deviations may be evaluated by the Owner in making a final determination as to the selection of a bidder.

C. Submit proposals filled out in ink or typewritten, without erasure, interlineations, or changes.

No bid changes will be permitted to be placed on the outside of the envelope. If a bidder desires to change the bid prior to the deadline for acceptance, the bidder may remove and place the revised bid in a new sealed envelope.

D. Make proposals in the name of the principal and if it is a partnership, give the names of all parties. Give the exact post office address. If an agent submits proposals, provide satisfactory evidence of agency authority with proposal.

III. BIDDER’S RESPONSIBILITY

A. Before submitting their bid, the Bidder shall carefully perform all necessary investigations to inform themselves thoroughly as to the specifications needed for this work.

IV. INTERPRETATIONS OR ADDENDA

Any questions concerning this invitation should be directed via fax or mailed to:

Terrell Partain

County Administrator, 800 Chandler Street

Hartwell, GA 30643

Fax: 706-856-5358

Hart County reserves the right to reject any or all bids, to further negotiate with one or more bidders, and, to waive any technicalities and informalities, and to accept the bid deemed to be in the best interest of the County.

No oral changes or interpretations shall be made to any bidder regarding the bid Documents or any part thereof. Every request for an interpretation shall be made in writing via fax or mail to: Terrell

Partain, Hart County Administrator, at the contact information above.

Any inquiry received five or more days prior to the date fixed for acceptance of bids will be given consideration and addressed to all known bidders in the form of an Addendum. Any changes or interpretations to the specifications shall also be in the form of an Addendum to the Bid Documents.

All Addenda will be faxed and mailed to each person holding Bid Documents, but it shall be the bidder’s responsibility to make inquiries as to the Addenda issued. All such Addenda shall become part of the Bid Documents and all bidders shall be bound by such Addenda, whether or not received by the bidders. It shall be the bidder’s responsibility to ensure delivery of any and all requests for interpretations.

V. OTHER REQUIREMENTS

Should the contractor, in the opinion of Hart County representatives, fail to comply with any requirements of these specifications, the County may delay work until such requirements are satisfactorily met.

Any quantity listed is approximate and/or estimated. The contractor shall verify all quantities. Hart

County reserves the right to reject any or all bids, to further negotiate with one or more bidders, and, to waive any technicalities and informalities, and to accept the bid deemed to be in the best interest of the County.

This bid package and any subsequent bid addendum are the specifications and contract documents for this project. The County must approve any variance from the required specifications in writing.

If there is a conflict between these specifications and any referenced specifications, the higher quality specification shall be applied.

VI. TECHNICAL SPECIFICATIONS

All Protective Clothing and equipment must meet NFPA 1971, Current Edition Specification and Standards.

Helmet: Traditional Firefighters Helmet.

• Standard in 6-point configuration

• Flannel Headband Liner

• Black Nomex Earlaps

• 6-inch Silk Screened Eagle Front Holder

• Nomex Chinstrap Options: Enhances safety, performance and fit through hi-viz quick-release buckles, postman's slide, and hook and loop stowage system. 2-point configurations.

• Reflective Trim in Lime/Yellow

• Bourkes or Defender style eye protection

• Compliance: NFPA 1971-2013 (Structural)

• Made in the USA: Yes

• Head Size Accommodated: 6 to 9

Included will be a leather front shield with “HART COUNTY” on the top line, “FIRE” on the bottom line and the station number placed in the middle.

Will need the following colors, White, Yellow, Red, Blue, and Black.

(Examples of the type of Helmet, Cairns 1010 or 1044, Bullard lightweight, Morning Pride, Phenix, Pacific.)

Shipping cost must be included in the bid price.

End of Bid Package