Fire Suppression RFI.pdf

DEPARTMENT OF THE AIR FORCE

FIRE SUPPRESSION

REQUEST FOR INFORMATION

Classification:

Small Business Set Aside: TBD pending RFI results Product Service Code: H312 – Inspection, Fire Control Equipment NAICS Code: 811310 – Commercial and Industrial Machinery and Equipment Repair (except Automotive and Electronic) and Maintenance Places of Performance: See technical details

Description:

Located in Bedford, Massachusetts, Hanscom AFB (HAFB) is approximately 20 miles Northwest of Boston, Massachusetts and 20 miles Southeast of Harvard, Massachusetts. Nearby cities surrounding the base include Lincoln, Sudbury, Concord, Lexington, Lowell, North Chelmsford, Woburn, Waltham, Watertown, and Newton, Massachusetts.

The Hanscom Air Base Group Civil Engineering Division’s Operations Flight (66 ABG/CEO) provides oversight and management of facility and infrastructure operations, maintenance and repair, material control, customer service, services contract management, and operations engineering functions.

Responses to this Request for Information will support the acquisition planning and market research for Fire Suppression services at HAFB and Sagamore Hill Observatory. This effort includes inspection, testing, and maintenance requirements on fire suppression systems and experience with hazardous materials.

NOTE:

This RFI is issued for informational purposes only and does not constitute a solicitation or commit the Government to award a contract no or in the future. Submitting information for this RFI is voluntary, and participants will not be compensated. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Air Force in developing its acquisition strategy and performance specifications.

Contractual Information:

At this time, no determination has been made as to whether this will be a small business set-aside. Therefore, responses will be used to help make a set-aside determination. Please be advised that if any resulting acquisition is conducted as a small business set-aside, each offeror will be required to certify (by completing FAR 52.219-1, Small Business Program Representation) that it is a small business at the time its proposal is submitted for this acquisition.

The Government anticipates utilizing a Firm-Fixed-Price (FFP) Contract Line-Item Number (CLIN) structure. Please describe whether your company needs financing arrangements under FAR Part 32 and if so, whether your company has an approved accounting system.

If a resulting contract is awarded, supporting documentation to accompany the award is classified as Controlled Unclassified Information (CUI). Please provide any concerns regarding compliance with the following provisions and clauses:

• FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems

• DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information

Controls

• DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting

• DFARS 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements

• DFARS 525.204-7020, NIST SP 800-171 DoD Assessment Requirements

Technical Description:

This effort requires a vendor capable of providing all labor, tools, equipment, hoses, gauges, test equipment, hearing protection, eye protection including prescription safety glasses, materials, supplies and parts, transportation and other incidentals necessary to travel to Hanscom AFB, MA and Sagamore Hill Observatory, to inspect, test, and perform maintenance on the wet/dry pipe/clean agent sprinkler systems, Very Early Smoke Detection Apparatus (VESDA) systems, standpipe systems, post indicator valves (PIV), backflow preventers attached to fire mains and kitchen hood suppression systems. The contractor shall provide and change VESDA filters during annual inspection

• Hanscom Air Force Base, Bedford, MA (several buildings)

• Sagamore Hill Observatory, Hamilton, MA

Interested vendors should also be able to fulfill the following requirements:

• Conduct annual inspections on all wet/dry/clean agent (to include VESDA) systems, ensuring compliance with current Unified Facilities Criteria (UFC), and complete Preventative Maintenance Task List checklists.

• Inspect all backflow preventers attached to fire mains per Massachusetts Department of Environmental Protection regulations (Reduced Pressure Backflow Preventer (RPBP) -semiannually and Double Check Valve Assembly (DCVA) - annually).

• Conduct semiannual inspections on hood suppressions systems in accordance with applicable National Fire Prevention Association (NFPA) standards and manufacturer’s instructions, submit recommendations and corrections within seven (7) business days of any noted discrepancies or impairments discovered during a scheduled inspection.

• Provide detailed status reports identifying any discrepancies, impairments, and recommendations to bring systems into compliance within five (5) to thirty (30) days after inspections, depending on the system.

• Ensure contractors performing inspections, testing, and maintenance are certified; valid licenses and certification must be provided within five (5) business days after the date of contract award.

• Provide all labor, tools, equipment, hoses, gauges, test equipment, hearing protection, eye protection, materials, supplies, parts, transportation, and other incidentals necessary to perform the work.

• Perform service requirements in accordance with local, state, and federal laws and regulations.

• Ensure services and parts provided conform with manufacturer’s equipment specifications, UFC, NFPA Fire Codes, Air Force Instructions (AFI), Department of Defense Instructions (DODI), and any other applicable National Consensus Standards (NCS). If a conflict exists, the UFC takes priority.

RFI Response Request:

Interested parties should submit a Letter of Interest detailing how their organization would meet the requirements listed above. The Government acknowledges pertinent information to assist with the development of your response is currently not available, so please make assumptions to formulate your response. Please provide a point of contact for your organization as well as the name of a person (if different) with authority to enter into agreements with outside parties.

In addition to a Letter of interest, please indicate whether your company has performed or is currently performing this type of work and if the capability can be obtained under an existing Government contract. If so, provide the contract number(s) and Government points of contact.

Interested parties may provide, as part of the response, recommendations and/or concerns with the capabilities or attributes contained in this RFI.

RFI Submission Instructions:

1. Respondents who submit proprietary data shall clearly mark the data with appropriate markings on the cover sheet and on each applicable page. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. All information received in response to this RFI marked "Proprietary" will be protected and handled accordingly.

2. All documentation, including any illustrations, pictures, etc., must be no more than three (3) pages in combined length and shall be either Portable Document Format (PDF) or Microsoft Word format. Formatted to 8.5" x 11" (letter size) paper with type no smaller than 11-point font.

3. To ensure Government receipt, combined file size of emailed attachments should be limited to 10 MB. Attachments with files ending in .zip or .exe are not allowed and will be stripped. Ensure only .pdf, .doc or .docx documents are attached to your email.

4. Please deliver RFI responses and any inquires via electronic submission through email to clarissa.baker@us.af.mil and michelle.huard@us.af.mil

5. All correspondence sent via email shall contain a subject line that includes "RFI - FA2835-FS - [Company Name, yyyymmdd]"

6. Please provide RFI responses to the Government no later than (NLT) 13 June 2025.

mailto:clarissa.baker@us.af.mil mailto:michelle.huard@us.af.mil