Fire Suppression BPA SOW 7-27-22.pdf

STATEMENT OF WORK

INSPECTION, TESTING, MAINTENANCE, AND REPAIR

OF

FIRE SPRINKLER SYSTEMS

PWS DATE: 27 JULY 22

1. SCOPE OF WORK

1.1 The contractor shall provide all management, labor, tools, supplies, and equipment necessary to perform maintenance work orders on the following fire sprinkler systems at Blue Grass Army

Depot (BGAD) located in Richmond, KY:

86 Wet Sprinklers Systems

39 Dry Sprinklers Systems

5 High Speed Deluge Sprinkler Systems

1 Clean Agent Systems

2. CODES AND REGULATIONS

2.1 All fire suppression systems and equipment shall be tested in accordance with the latest version of the following codes and regulations:

Unified Facilities Criteria (UFC) 3-601-02, “Operations and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems” (See Attachment B)

Nation Fire Protection Association (NFPA) 13, “Standard for the Installation of Sprinkler

Systems”

NFPA 15, “Standard for Water Spray Fixed Systems for Fire Protection”

NFPA 25, “Standard for the Inspection, Testing, and Maintenance of Water Based Fire

Protection Systems”

Occupational Safety Health Administration (OSHA) and BGAD Safety Program Regulations

385-1

3. GENERAL REQUIREMENTS

3.1 Provide all labor, equipment, and materials to perform inspection, maintenance, and repairs to all fire sprinkler system components located on BGAD in accordance with the applicable National

Fire Protection Association (NFPA) codes, UFC, and manufacturer recommendations.

3.2 Provide all equipment and materials to perform the work. This shall include all specialized testing, pressure measurement devices, and any other tools or equipment related to performing testing, repair, and maintenance activities.

3.3 All fire suppression system testing, maintenance, and repairs must be coordinated with and is subject to approval by the BGAD Fire Department, the Authority having Jurisdiction.

3.4 Contractor shall immediately notify the Fire Dept and FE of any other than normal operation including any condition that hampers the monitoring, actuation, or supervision of a fire suppression system.

3.5 Contractor shall be capable of providing engineering services capable of producing plans, calculations, and designs for changes to existing fire suppression installed equipment.

3.6 Contractor shall cleanup the jobsite daily and provide for its own off-site trash disposal. All waste shall be properly disposed and as called for under the Waste Management Plan below.

3.7 System and Equipment Safety Tagging/Lockout requirements as provided by OSHA, NEC, and

NFPA are to be followed during performance of this PWS.

3.8 Contractor understands that there is inherent exposure risk to ordnance on the Depot. The

Government will make every reasonable attempt to minimize the Contractor’s exposure to ordnance by issuance of a risk assessment prior to start of construction on any project within any ordnance blast arcs. However, the Contractor understands that by accepting work within the

Depot that the Contractor assumes any risk or liability from exposure to ordnance located at

BGAD.

3.9 Contractor will be responsible to obtain any permits required for construction to include hot work permits from the Fire Dept and dig permits from Facilities Engineering, Directorate of Public

Works.

4. TESTING, MAINTENANCE, AND REPAIRS

4.1 The established Government work order system, General Fund Enterprise Business System

(GFEBS) generates standard work order documents. Each work order generated contains a unique work order number, description of work required, Government point of contact, location where work is required, and priority level. These work order documents are sent to the contractor to price for execution. Each work order will include a general description of the work and drawings or sketches, if applicable. Completion deadlines will be included with each work order.

4.2 Work orders include but is not limited to servicing all air compressors, minor cleaning and painting, labeling, PIVs, water flow switches, water gongs, accelerators, tamper switches, dry and wet pipe risers, sprinkler pipe, drain pipes, grease, fittings, valves, etc…as well as any other labor and materials required to provide a functional suppression system.

4.3 Contractor shall adhere to the following required response times listed below for the priority of each work order issued. Work order priorities will be included on each work order issued to the contractor.

Priority Response Time

Routine 2 weeks

Urgent 2 days

Emergency 4 hours

4.4 Contractor shall provide a monthly activity summary to the BGAD Contracting Office to include the following:

Contractor name and month of summary

Contract number

Work order number for each individual purchase

Date of each purchase

Name of contract specialist or ordering officer placing each order

Brief work description

Total dollar amount of each work order

Total dollar amount for the entire month

4.5 The contractor shall schedule all testing, maintenance, and repairs by notifying the BGAD Fire

Department and Building Manager before proceeding with any preventive testing, maintenance, or repairs. All personnel at the end-user’s facility shall be notified that a test is to be conducted and instructed as to the sequence of operation. Installed automatic fire suppression systems located in areas that are inaccessible for safety considerations, such as continuous ammunition process operations, shall be tested during scheduled operation shutdowns, such as Fridays, or at intervals approved by the Fire Dept.

5. QUALITY CONTROL

5.1 Service Technicians - All service technicians must be able to demonstrate proper inspection and functional testing procedures from a respective nationally recognized standards, Manufacturer’s instructions and Authority Having Jurisdiction.

5.2 Certifications - Contractor shall provide copies of certification of personnel to the FE upon award.

Fire Suppression technicians shall be knowledgeable of the various sprinkler systems, ultra-high speed deluge systems, range hoods, clean agent equipment and parts. Service personnel shall be qualified and experienced in the inspection, testing, and maintenance of fire suppression systems.

Qualified personnel shall include, but not be limited to, the following:

5.2.1 Sprinkler and Fire Pump testing Personnel shall be registered, licensed, or certified by a state or local authority. Personnel who are certified by a nationally recognized fire suppression certification organization maybe acceptable to the KO.

5.2.2 Ultra- High Speed Deluge System testing Personnel shall be knowledgeable and certified by Pyrotech, the ultra high-speed deluge manufacturer. This is to ensure that the testing personnel are informed and understand their ultra high-speed emergency actions.

5.3 Measuring and Testing Equipment - All MT&E and tools necessary to perform the inspections and maintenance tasks outlined in this scope shall be the responsibility of the contractor. Testing equipment and tools shall meet the following requirements:

5.3.1 Contractor shall ensure that the handling, preservation and storage of M&TE are in accordance with manufacturer's recommendations.

5.3.2 Ensure that M&TE is calibrated or checked against, equipment certified to recognized standards at prescribed manufacturers' or project-required intervals. Ensure that all M&TE have a calibration sticker affixed, when physically possible, which includes the M&TE unique ID and the calibration due date and provides traceability back to the calibration records. Contractor shall provide, upon request, the name and address of the company that will be providing calibration services or shall use OEM calibration instructions for each type of M&TE calibrated, if self-calibrated.

6. SUBMITTALS

6.1 Submit the following for review and approval:

Contractor employee sprinkle certifications

Monthly updates

7. CONSTRUCTION AND DEMOLITION (C&D) WASTE MANAGEMENT

7.1 UFGS-01355 requires the Contractor to develop and provide a recycling and solid waste minimization plan and non-hazardous solid waste diversion reports. Waste disposed of off-site shall be reported in tons and types disposed in a landfill.

7.2 The Contractor shall submit a Construction and Demolition (C&D) Waste Management Plan for government approval within 15 days after contract award and prior to initiating any site clearance activities as required by UFGS-01572. Every effort shall be made to minimize the generation of C&D waste and to ensure that the maximum amount of C&D waste is salvaged for future resale, reuse or recycled into new products.

7.3 Contractors shall use the BGAD QRP Program for recycling materials that are acceptable by the

QRP Manager in Building 266 located on Clark Street. Materials recycled here shall be reported in tons and types.

8. SCHEDULING WORK HOURS

8.1 Normal work hours for BGAD are from 6:30 AM to 5:00 PM Monday through Thursday.

Buildings will remain in use during the period of work. Prior approval must be requested to work during Federal holidays, weekends, or after work hours.

8.2 Installed fire suppression systems located in areas that are inaccessible for safety considerations, such as continuous ammunition process operations, shall be tested during scheduled operation shutdowns at intervals approved by the FE.

9. SAFETY/SECURITY REQUIREMENTS

9.1 Project location is within the Blue Grass Army Depot Administration Area, Restricted Area, and the Chemical Limited Area. All BGAD and BGCA Security/Safety and Surety Access

Requirements, including antiterrorism and chemical requirements; i.e. Chemical Preparedness

Response Program, gas masks, physicals, along with the associated Contractor cost with such procedures, will be in effect for this project. In addition, some work sites may be in an explosive environment. Reference the contract clauses for more specific information regarding

Security, OSHA, and BGAD Safety Manual 385-1 Requirements.

9.2 Part of this contract work is located inside the Chemical Limited Area (CLA). Access to the

CLA will be coordinated with the contractor through Blue Grass Chemical Activity (BGCA)

Surety Office and BGAD Security. All contractor employee personnel must have required security investigations and background checks to be able to work within the CLA. All contractor personnel must have required medical clearance and training to work inside the CLA. Provide a one-month notice for required ChE blood draws, respiratory screening, and mask fitting. Blood draws and fitness checkup will cost the contractor approximately $300 fee per person annually.

The medical clearance, screening, and mask fitting can be done concurrent with Security investigations. Any questions with CLA access can be directed to BGCA’s Surety Office at 859-

779-6195.

END OF STATEMENT OF WORK