FIRE_STATION_NO._51_(GO_BOND)_ARCHITECTURAL_SERVICES.pdf

CITY OF PHOENIX, ARIZONA

OFFICE OF THE CITY ENGINEER

DESIGN AND CONSTRUCTION PROCUREMENT

REQUEST FOR QUALIFICATIONS

FIRE STATION NO. 51 (GO BOND) ARCHITECTURAL SERVICES

ARCHITECTURAL SERVICES

OPENGOV ID NO. FD57100032

RFQ Rev. 1/25 Page | 2

The City of Phoenix is seeking a qualified consultant to provide full architectural and engineering services, as well as construction administration and observation services for Fire Station No.

51. Fire Station No. 51 will be located at the southeast corner of 32800 N. 43rd Avenue across from the TSMC Chip Manufacturer Plant. The estimated construction cost is $26 million.

Project Description

The City of Phoenix has a need to build a new fire station to support the massive expansion of the TSMC Semiconductor Campus and the rapidly growing “Halo Vista” Development. The new station will be manned with Specialty Crews available to handle possible industrial and chemical hazards along with providing support to the rapid city growth in that area. See Exhibit A, Feasibility Study.

This project will utilize General Obligation Bond Program (GO Bond) Funding.

Scope of Work

Fire Station No. 51 is a planned single-story facility of approximately 30,000 gross square feet.

The future site is an approximately 8.2 acre City of Phoenix Property. Existing setbacks and easements will influence building placement, circulation, and driveway access. The station will include six apparatus bays, a minimum of 24 dormitories, and all standard fire-station amenities.

The project scope includes a full dispatch system package, a whole-station backup generator, and a 2,000 gallon above-ground diesel fuel island. In addition to the main station, the project will incorporate a District Office featuring one apparatus bay, four dormitories, office spaces, a small kitchen, a dayroom, and standard support areas. A dispatch package will also be included for this component.

Typical program spaces for a station of this scale—such as a kitchen, dining room, dayroom, individual restrooms, and an exercise area—are part of the design. The work will also encompass full site development, including parking, hardscape and landscape, irrigation, security lighting, and other site elements as required. Architectural, site, and landscape design will be developed to blend appropriately with the surrounding community.

The fire station will be designed in accordance with the Phoenix Fire Department Station A/E

Guide and will also comply with City of Phoenix Building Standards. The project shall incorporate previously utilized methodologies, including but not limited to: ICF, SIPS, Recycled Product

Content, SEER, EER, and the USGBC V4.1 New Construction Reference Guide.

The consultant team will be responsible for general project administration, schematic design/pre-design phase (30%), design development phase (60%, 90% and 100%), commissioning, cost analysis, construction documents and specifications, and possible construction administration, materials testing coordination, and observation services.

It is anticipated that this project will be implemented through a Construction Manager at Risk

(CMAR) contract.

The consultant shall have demonstrated experience in design and construction administration and observation on similar projects.

Design services shall include, but are not limited to:

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• Develop project program to meet requirements of the Fire Department

• Design and prepare project plans and specifications for the construction of the fire station including the project site build-out

• Conduct geotechnical engineering and investigations of project site

• Investigate and design utilities and infrastructure for project development (including but not limited to water, sewer, storm water and coordinate with APS on new power feed, and Southwest Gas)

• Work with City for space planning and layout requirements to meet the Fire Department needs

• Provide GMP verification cost estimates for the project

• Work with stakeholders from various agencies as required

• Coordinate with CMAR in developing design documents

• Review of and recommendations regarding cost models/GMPs provided by the CMAR contractor

• Assist in value engineering process

• Participate in City coordinated public information, public relation services and community outreach

• Other services as required to support successful completion of the work and the City’s interests

Possible Construction Administration and Observation (CA&O) services shall include, but are not limited to:

• Provide general project administration and construction observation to ensure compliance with the project plans and specifications

• Provide Resident engineering services during construction and act as the City’s representative

• Develop project schedule with the Contractor

• Provide daily interaction with contractor to clarify job requirements

• Hold on-site and off-site meetings as appropriate with Contractor, City staff, impacted third parties, utilities, and agencies as required

• Assist with or conduct construction meetings

• Review contractor shop drawings and submittals

• Review and certification of monthly progress payments

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• Review and approve monthly pay requests

• Schedule, conduct and provide documentation for regular progress meetings with client

• Respond to Request for Information and Change Order requests (issue interpretations and clarifications of the construction documents)

• Verify compliance with contract documents

• Prepare weekly observation reports detailing construction progress to keep City informed of project status and issues

• Perform record keeping and maintain project documents including correspondence, schedules, submittals, test data, payments, meeting minutes, specifications, drawings, photographs, shop drawing, as-builds, etc.

• Conduct Substantial Completion walkthrough

• Issue recommendation for Substantial Completion

• Review contractor’s record drawings monthly and prepare final record drawings

• Punch-list development

• Conduct pre-final and final walkthrough

• Conduct one-year warranty walkthrough

• Other services as required to support successful completion of the work and the City’s interests

The City seeks to include green stormwater infrastructure (GSI) into its GO Bond projects, and for facilities to adhere to LEED Silver standards, while also being heat ready. GSI should accommodate first flush and native vegetation where possible. Heat ready means incorporation of landscaping and shade to meet Walkable Urban Code guidelines, cool surfaces, including roofs with SRI 80+, and public chilled drinking water facilities.

Use of UNIFIER, an Application Service Provider (ASP) web-based project management database, may be required. The following information provides a guideline for utilization. Any questions related to the requirements of UNIFIER should be directed to the Project Manager.

• The Consultant will be required to maintain all project records in electronic format.

• The City provides an ASP web-based project management database which the Consultant will be required to utilize in the fulfillment of the contract requirements.

• The Consultant shall provide a computerized networked office platform with broadband internet connectivity.

• UNIFIER training will be provided through the City of Phoenix to firms under contract.

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Pre-Submittal Meeting

A pre-submittal meeting will be held at 9:00 am, Phoenix time on Tuesday, August 4, 2026, at

200 W. WASHINGTON ST., PHOENIX CITY HALL, 6TH FLOOR WEST CONFERENCE

ROOM AND via Teams. At this meeting, City staff will discuss the scope of work, general project requirements, and respond to questions from the attendees. It is strongly recommended that interested firms attend the pre-submittal meeting. Inquiries regarding the project scope outside of this pre-submittal meeting must be directed to the Contracts Specialist.

Pre-Submittal Meeting Teams Information:

Join: https://teams.microsoft.com/meet/217115388453010?p=RXY0Yw15jjHQq5rYlC

Meeting ID: 217 115 388 453 010

Passcode: Za6Yq96f

Statement of Qualifications Evaluation Criteria

A firm will be selected through a qualifications-based selection process based on the criteria below. Subcriteria are listed in order of importance in relation to project services. City of Phoenix project experience is not required.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Design Experience of the Prime Firm

Describe the experience and qualifications of the prime firm in providing architectural design services for similar projects. Identify at least three projects the submitting firm has completed in the last five years. For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the firm and explain how this relates to the services being solicited

C. Project’s original contract value, final contract value, and reason for variance

D. Project’s start date and completion date

Points Based 80 (19% of Total) https://teams.microsoft.com/meet/217115388453010?p=RXY0Yw15jjHQq5rYlC

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2. Construction Administration and

Observation Experience of the Prime

Firm

Describe the experience and qualifications of the prime firm in providing construction administration and observation (CA&O) services for similar projects. Identify at least three projects the submitting firm has completed in the last five years. Include assigned CA&O personnel if different from personnel performing design services. For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the firm and explain how this relates to the services being solicited

C. Project’s original contract value, final contract value, and reason for variance

D. Project’s start date and completion date

Points Based 40 (9.5% of Total)

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3. Design Experience of the Key Personnel and Subconsultants

Describe the experience and qualifications of the specific project team expected to be assigned to this project in providing design services for similar projects. For each key person identified, list their length of time with the firm. List each key person’s role in the projects provided. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the team or team member and explain how this relates to the services being solicited

C. Project’s original contract value, final contract value, and reason for variance

D. Project’s start date and completion date

Points Based 80 (19% of Total)

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4. Construction Administration and

Observation Experience of Key

Personnel and Subconsultants

Describe the experience and qualifications of the project team expected to be assigned to this project in providing construction administration and observation services for similar projects.

For each key person identified, list their length of time with the firm. List each key person’s role in the projects provided. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. Include assigned CA&O personnel if different from personnel performing design services. For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the team or team member and explain how this relates to the services being solicited

C. Project’s original contract value, final contract value, and reason for variance

D. Project’s start date and completion date

Points Based 40 (9.5% of Total)

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5. Project Understanding and Approach

Describe your firm’s understanding of the

City’s need for this project, including important considerations such as project issues and challenges. Describe the team’s approach to the project, including important considerations such as scope, schedule, and budget.

Responses should include:

A. A summary of your understanding of the GOBOND Laveen Flood

Mitigation Program, including project goals and major components.

B. A concise description of your approach to scope development, scheduling, budgeting, and quality control.

C. A general overview of how your team will collaborate with the City, stakeholders, and the community throughout the project lifecycle.

D. A brief explanation of how your team’s experience with similar projects informs your approach and risk management strategies.

Points Based 130 (30.9% of Total)

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6. Staffing Information for Key Personnel

Provide the following:

A. Team’s availability and commitment to the project, including subconsultants

B. Team’s plan to maintain continuity of the proposed services

C. Organization chart showing key personnel, current professional licenses or certifications, and assigned roles for both Design and Construction Administration and Inspection Services for the project

D. Identify the location of the lead firm’s principal office and the home office location of key staff on this project.

Points Based 30 (7.1% of Total)

7. Reference Checks

Use the form provided in the Attachments section to obtain at least three references.

It is preferred no more than one be a City of Phoenix project. If your firm has not completed prior projects with other agencies, you will not be penalized. It is recommended there be references outside the City of Phoenix.

*These points are in addition to the 400 points points for the SOQ.

Interviews are an additional 600 points.

Scores from the SOQ evaluations carry over to Interviews.

Points Based 21 (5% of Total)

Submittal Requirements

Electronic Submittal Process: Firms interested in this project must submit a Statement of

Qualifications (SOQ) electronically through the City's Procurement Portal at https://procurement.opengov.com/portal/phoenix.

Submittal requirements are as follows:

Vendor Information: All firms must be registered in the City’s Vendor Management System prior to submitting a proposal. The vendor number should be included on the cover of the

SOQ. Information on how to register with the City is available at:

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx https://procurement.opengov.com/portal/phoenix https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

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If your firm is already registered with the City of Phoenix’s Procurement system, please visit https://procurement.opengov.com/portal/phoenix to login and access the electronic solicitation.

Submittals:

• Submit only one SOQ electronically, in .PDF format only, addressing all evaluation criteria. No hard copies will be accepted.

• Clearly display the firm legal name, vendor number, project title, and project number on the cover of the SOQ.

• A maximum of 15 pages is permitted to address all content in the SOQ submittal.

(Maximum page limit includes evaluation criteria and all additional content. It does not include information sheet.)

• Submit electronically the Statement of Qualifications by 12:00 pm, Phoenix time, on

Friday, August 14, 2026.

• Page size must meet requirements of 8½” x 11”.

• Font size must not be less than 10 point.

• Content count:

o Each side of a page containing evaluation criteria and additional content will be counted toward the maximum page limit noted above.

o Pages that have project photos, charts and/or graphs will be counted towards the maximum page limit noted above.

o Front and back covers, information sheet, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include evaluation criteria and additional content that could be considered by the selection panel.

Information Sheet: Provide an information sheet that includes project title, OpenGov ID number, legal firm name (not a trade name), address, phone number, vendor number, and the name, title, email address and signature of your contact person for the project. Do not include any additional information.

Evaluation Criteria: Address the SOQ evaluation criteria.

Note: All pages exceeding the specified maximum page limit will be removed from the submittal and not considered in evaluating a submitted SOQ.

Grounds for Disqualification

Please be advised that the following will be grounds for disqualification, and will be strictly enforced:

• Submitting a Statement of Qualifications for a different project.

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• Violating the “Contact with City Employees” policy contained in this RFQ.

Selection Process and Schedule

Interested teams will submit a Statement of Qualifications (SOQ). The team will be selected through a qualifications-based selection process. A Selection Panel will evaluate each SOQ per the criteria set forth above.

Finalists from the SOQ evaluation will be invited to participate in detailed interviews. An invitation letter to each finalist will provide the evaluation criteria to be used during the interview presentation. Interview evaluations to select the highest qualified team are final and do not include scores from the SOQ evaluation process. The City may conduct a due diligence review on the firms receiving the highest evaluation.

The City expects to create a final list of at least three, but not more than five teams for this project.

The City will enter into negotiations with the selected team and execute a contract upon completion of negotiation of fees and contract terms for City Council approval.

The following tentative schedule has been prepared for this project. Teams interested in this project must be available on the dates as specified below.

Pre-submittal Meeting 9:00 am on Tuesday, August 4, SOQs Due 12:00 pm on Friday, August 14, Firms Notified for Interviews September 1, 2026

Interviews September 15, 2026

Selection Notification Late September 2026

Scope Meeting Early October 2026

If the City is unsuccessful in negotiating a contract with the best-qualified team, the City may then negotiate with the next most qualified team until a contract is executed, or the City may decide to terminate the selection process. Once a contract is executed with the successful firm, the procurement is complete.

Firms on the short list for interviews for this project will be notified directly by the City. Notification to all other firms on the status of a short list for this project will be posted on the City of Phoenix’s

Procurement Portal:

https://procurement.opengov.com/portal/phoenix

The firm selected for this project will be notified directly by the City. Notification to all other firms on the status of a short list for this project will be posted on the City of Phoenix’s Procurement

Portal:

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General Information

Citywide Capital Improvement Projects. Consulting and contractor services supporting the

City’s Capital Improvement Projects are procured under the authority of the City Engineer, currently located within the Street Transportation Department. Design and Construction

Procurement coordinates the citywide consulting and construction contracting procurement processes.

Changes to Request for Qualifications. Any changes to this Request for Qualifications

(RFQ) will be in the form of a Notification. The City of Phoenix shall not be held responsible for any oral instructions. Notifications are available on both the Current Opportunities and City's eProcurement Portal at https://procurement.opengov.com/portal/phoenix.

It shall be the responsibility of the registered RFQ holder to determine, prior to the submittal of the Statement of Qualifications, if a Notification has been issued. Registered

RFQ holders may refer to the web page or call the Contracts Specialist (listed below) to ascertain if a Notification has been issued for this project.

Alternate Format. For more information or a copy of this publication in an alternate format, contact the Contracts Specialist, Eric Jordan, 602-495-7186 - Voice or TTY 711. Requests will only be honored if made within the first week of the advertising period.

Release of Project Information/Public Records Request. The City shall provide the release of all public information concerning the project, including selection announcements and contract awards. Those desiring to release information to the public must receive prior written approval from the City. To submit a Public Records Request, visit phoenix.gov/prr.

City Rights. The City of Phoenix reserves the right to reject any or all Statements of

Qualifications, to waive any informality or irregularity in any Statement of Qualifications received, and to be the sole judge of the merits of the respective Statements of Qualifications received.

Contact with City Employees. This policy is intended to create a level playing field for all

Proposers, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED.

Beginning on the date the RFQ is issued and until the date the contract is awarded or the RFQ withdrawn, all persons or entities that respond to the RFQ, including their authorized employees, agents, representatives, proposed partner(s), subcontractor(s), joint venture(s), member(s), or any of their lobbyists or attorneys (collectively the Proposer), will refrain from any direct or indirect contact with any person (other than the designated Contract Specialist) who may play a part in the selection process, including members of the evaluation panel, the City Manager, Assistant

City Manager, Deputy City Managers, Department heads, the Mayor and other members of the

Phoenix City Council. As long as the RFQ solicitation is not discussed, Proposers may continue to conduct business with the City and discuss business that is unrelated to this RFQ solicitation with City staff.

Commencing on the date and time a solicitation is published, potential or actual proposers

(including their representatives) will only discuss matters associated with the solicitation with the

Mayor, any members of City Council, the City Manager, any Deputy City Manager, or any https://procurement.opengov.com/portal/phoenix https://phoenix.gov/prr

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Revised Statutes, until the resulting contract(s) are awarded or all offers or responses are rejected and the solicitation is cancelled without any announcement by the procurement officer of the City’s intent to reissue the same or a similar solicitation.

Proposers may discuss their proposal or the RFQ solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the

Contract Specialist (listed above), conducted in person at 200 W. Washington, Phoenix, Arizona

85003, and are posted as open meetings with the City Clerk at least twenty-four (24) hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

Conflict of Interest. The City reserves the right to disqualify any Proposer on the basis of any real or apparent conflict of interest that is disclosed by the proposal submitted or any other data available to the City. This disqualification is at the sole discretion of the City. Any Proposer submitting a proposal herein waves any right to object now or at any future time, before any body or agency, including but not limited to, the City Council of the City of Phoenix or any court.

Protest Procedures. Firms responding to disqualification or a procurement outcome are referred to the Code of the City of Phoenix Chapter 2, Article XII, Section 2-187 to 2-190.4, which governs protest procedures utilized throughout the selection process. The procedures may be reviewed through the City of Phoenix website at:

http://www.codepublishing.com/az/phoenix/

A copy of the Protest Policy is also available online at:

https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html

Questions - Questions pertaining to this selection process or contract issues should be submitted via the Procurement Portal.

Vendor Questionnaire

*Response required http://www.codepublishing.com/az/phoenix/ https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html