Fire Starters Terms and Conditions (1).doc

SPECIFICATIONS FOR FIRE STARTERS

DEPARTMENT OF CONSERVATION

BUREAU OF PARKS AND LANDS

1. SCOPE:

One year contract for fire starters for the Department of Conservation, Bureau of Parks and Lands, from 05/01/10 to 4/30/11.

2. CONTRACT PERIOD: May 1, 2010 to April 30, 2010

3. PRODUCT QUALITY CERTIFICATION: Products must conform to the specifications listed below and attached.

5. PRICES:

Price shall include transportation costs; F.O.B. destination. The delivery sites will be from one to twelve different State of Maine Campgrounds (list attached to RFQ). For RFQ purposes, follow the directions on the RFQ and fill in the attached excel spreadsheet for pricing and delivery.

6. QUANTITIES:

A. The quantities shown in the proposal are approximate only. It is understood and agreed that the contract shall cover the quantities actually ordered by agencies of the State for delivery during the term of the contract, whether more or less than the quantity shown.

7. ORDERING PROCEDURE: Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5000.00 or less will be e-mailed by the using agency to the Vendor as a .PDF file. Delivery Orders in amounts greater than $5000.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .PDF order to the Vendor.

8. DELIVERIES: Deliveries may be to any of twelve State of Maine Parks as listed on a separate attachment to this RFQ.

9. PAYMENT: Please be advised that the State of Maine is requiring vendors to accept credit cards as a form of payment for the procurement of the goods and services under this contract. Your company may be required to accept these cards; the pricing offered to the State of Maine shall be the final cost to the State regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.

10. CANCELLATION OF CONTRACT:

The Division of Purchases reserves the right to cancel a contract upon a thirty day written notice, or cancel a contract immediately if the contractor does not conform to the terms and conditions of contract.

11. EXTENSION OF CONTRACT: The Director of Purchases may with the consent of the contractor extend the contract period beyond the indicated expiration date providing pricing and terms of contract remain the same or possible re-negotiated lower pricing.

POINT OF CONTACT: Please note as of 2010:

If you have a question regarding this RFQ, you must submit your questions thru the Question and Answer link on the Solicitation Details View page. Your answer will appear there as well. It is the vendor’s responsibility to log in to view all questions and answers posted there. Questions and Answers obtained any other way will not be valid for this RFQ.

All questions will be valid and answered up to 48 hrs prior to bid closing. Any question after that time will not be valid.

You may submit your quote any time 24/7 on the AdvantageME VSS system. If you submit your quote early in the open timeframe process, be sure to go in and check for questions and answers prior to the due date to be sure no new information has been added.

SOLE CONTACT INFORMATION:

State of Maine, Division of Purchases Attn: Bambi L. Tefft, Buyer II

Tel: 207-624-7341 Fax: 207-287-6578 9 State House Station

Burton M. Cross Bldg, 4th Floor

111 Sewall Street

Augusta, Maine 04333-0009 Email: bambi.l.tefft@maine.gov