Fire Protection SOW 2.0 _ 02.10.2026.pdf

Naval Surface Warfare Center-

Carderock Division

Statement of Work

Fire Protection

Installation Mission Statement:

As a major component and field activity of the Naval Sea Systems Command, the Carderock

Division provides cradle-to-grave support for its technical products over a range of scientific areas related to surface and undersea platforms. The Division addresses the full spectrum of applied maritime science and technology, from the theoretical and conceptual beginnings, through design and acquisition, to implementation and follow-on engineering. This includes all technical aspects of improving the performance of ships, submarines, military water craft and unmanned vehicles, as well as research for military logistics systems. The Division is chartered by Congress to support America's maritime industry.

1.0 GENERAL

This contract provides on-site operation, maintenance, inspections and support services for all fire alarm, fire protection, and notification systems to the Operations Department, Infrastructure

Division; Naval Surface Warfare Center Carderock Division (NSWCCD), Bethesda, Maryland and the Olney Support Facility, Gaithersburg, Maryland.

1.1 Scope:

The Contractor shall provide all qualified personnel, equipment, supplies, transportation, materials, and supervision necessary to perform inspection, maintenance and operation support services for the Operations Department, Infrastructure Division, NSWCCD as defined in Section

5 of this Performance Work Statement. This shall include inspections, maintenance, modification, and repairs to all fire alarm, protection, extinguishing, and notification systems.

The contractor shall maintain a database of all equipment and maintenance records. The

Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS.

1.2 Performance Period and Contract Price Schedule

1.2.1 Period of Performance:

This contract will include a base year and four (4) option years.

Base Year: 1-Apr 2026- 31- Mar 2027

Option Year 1: 1-Apr 2027- 31-Mar 2028

Option Year 2: 1-Apr 2028- 31-Mar 2029

Option Year 3: 1-Apr 2029- 31-Mar 2030

Option Year 4: 1-Apr 2030- 1-Apr 2031

1.2.2 Price Schedule

Each period of performance shall include three CLINs, as listed below

CLIN 0001- This CLIN shall fund all labor and materials identified in Section 5.1. This includes all costs to perform this work including direct labor, materials, overhead, and profit.

CLIN 0002- This CLIN shall fund all items identified in Section 5.2. This shall function as an allowance to fund consumables, parts, and labor for non-recurring repairs. This CLIN shall not exceed $50,000.00 per performance period.

1.3 Requirements:

1.3.1 Recognized Federal Holidays:

The Contractor is normally not required to perform services on recognized federal holidays.

However, that requirement is subject to mission execution requirements. The recognized federal holidays include:

New Year’s Day

Birthday of Martin Luther King Jr.

Washington’s Birthday

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

Any designated holiday authorized by the proper Authority Having Jurisdiction (I.E.

Inauguration Day)

1.3.1.1 Holidays:

When a holiday occurs on a Saturday, Federal employees are normally granted the previous

Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The Contractor shall work on the days the Government is scheduled to work.

1.3.2 Hours of Operation:

The Contractor shall be responsible for routine tasks between the normal hours of 6:30 a.m. to

3:00 p.m. EST. Monday through Friday, except federal holidays. Repairs and maintenance may require work outside the established normal hours.

1.3.3 Place of Performance:

The work shall be performed at NSWCCD facilities located in Bethesda, Maryland and

Gaithersburg, Maryland. When required, an escort shall be coordinated with the project manager.

1.3.4 Quality Control Program:

The Contractor shall develop and maintain an effective Quality Control Plan (QCP) ensuring services are performed in accordance with the PWS. The QCP must be forwarded to and accepted by the COR. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor shall provide their final written Quality Control Program within 10 work days after award and within 5 work days of any proposed changes by the COR.

1.3.4.1 Requirements:

The Contractor’s quality program shall meet the objectives stated in the PWS. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions under the terms of the contract. The QCP shall address continuous process improvement procedures for:

a) Scheduling,

b) Conducting and documentation of inspection;

c) Discrepancy identification and correction;

d) Corrective action procedures for addressing Government discovered non-conformances;

e) Procedures for root cause analysis,

f) Corrective actions preventing re-occurrence of discrepancies;

g) Trend analysis;

h) Collecting and addressing customer feedback/complaints.

1.3.5 Quality Assurance:

The government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan ensures that the Contractor is in accordance with the performance standards. How performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). These standards are identified in the performance requirements summary (PRS).

1.3.6 Contract Award:

The government shall award a Firm Fixed Price Contract for the base year with four options.

1.3.7 Security Requirements:

Contractor personnel performing work under this contract must pass the Defense Biometrics

Identification System background check performed at no cost to the Contractor at time of the proposal submission or at the very least before commencing any work at NSWCCD, and must maintain the level of security required for the life of the contract in order to receive an electronic

ID card which will allow access to NSWC. The Contractor will be required to submit an SF86, Questionnaire for National Security Positions, on the employees’ behalf for the employee’s clearance investigation. All assigned personnel assigned to NSWC-Carderock shall obtain and maintain a “secret clearance” in order to have network access.

1.3.7.1 Anti-Terrorism and OPSEC Requirements:

All Contractors performing services or producing products for the Naval Surface Warfare

Center-Carderock (including detachments) shall comply with the current NSWC-C Policy as defined by the Commanding Officer’s Memo dated 28-December 2016, titled “POLICY

STATEMENT FOR OPERATIONS SECURITY.” This policy directly references the DoDM

5205.02-M DoD Operations Security (OPSEC) Program Manual of 3 November 2008 and the

DoD Directive 5205.02E of 20 June 2012. Personnel performing services and producing products shall ensure that they maintain the integrity of sensitive, unclassified information.

Information may include PII, FOUO, Controlled Unclassified Information, and all other sensitive materials. The Contractor shall protect critical information to mitigate the threat of foreign intelligence and security services, terrorists, criminal activity, foreign competitors, and industrial espionage. The Contractor shall responsible perform Operational Security (OPSEC) ensuring mission effectiveness. The Contractor shall protect all Critical Information identified on the Critical Information Lists outlined by the NSWC-Carderock, Command Staff, and all individual Codes (01, 02, 10, 60, 70, and 80.) All procedures shall be followed regarding the storage, maintenance, and transfer of information as designated by its classification.

Annually, the Contractor shall be responsible for educating and preparing personnel for potential threats of terrorism. This shall include active shooter, chemical, biological, radiological, nuclear, and explosive threats. Contractor shall document their personnel’s annual completion, and report satisfactory completion to the COR.

Prior to and after traveling internationally, all personnel shall be required to notify Security and

NCIS, submit the required forms, and participate in a mandatory security brief. All Contractor

Personnel with network access or a Common Access Card are required to successfully complete all mandatory training as set forth by the Department of Defense, Department of the Navy, and the Naval Surface Warfare Center-Carderock Division.

1.3.7.2 Site Security Requirements:

Contractor personnel must confine themselves to the work sites designated by the project manager. Visiting other areas are prohibited. Alcoholic beverages, weapons, cameras, sound recorders, proscribed drugs, and explosives are prohibited on NSWC property. The NSWC

Security Office will arrange for special Contractor parking if required. Contractor personnel must not park in numbered spaces, areas reserved for Car-Pools, or other prohibited areas. Posted speed limits, and traffic restrictions must be observed at all times. All Contractor personnel are required to display the NSWC issued identification badge on their person at all times while present at the site. Access to Naval District Washington property will not be allowed without this identification badge. The badge is to be displayed on the person’s outer clothing, above the waist, and in full view. Identification badges, and vehicle passes issued to Contractor personnel remain the property of the U.S. Government, and must be surrendered upon completion of the

Contract, at the termination of individual employment, or when requested by the Government.

PURSUANT TO FEDERAL REGULATIONS, ALL PERSONNEL AND VEHICLES ON

NSWC PROPERTY ARE SUBJECT TO SEARCH BY AUTHORIZED PERSONNEL AT

ANY TIME.

1.3.7.3 Physical Security:

The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a quarterly basis. At the close of each work period, government facilities, equipment, and materials shall be secured. Accidents or problems of a security/safety nature must be reported to the NSWC security office and/or safety office immediately.

1.3.7.4 Key/Access Control

The Contractor shall establish and implement methods of making sure all keys issued to the

Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately within 1 calendar day report any occurrences of lost or duplicate keys/key cards to the COR. I the event keys other than the master keys are lost or duplicated, the Contractor shall upon direction of the COR, re-key or replace the affected lock or locks; however, the

Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of the re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total deducted from the monthly payment due the

Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than Contractor’s personnel. The Contractor shall prohibit the opening of locked areas by

Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas, or personnel authorized by the COR.

1.3.8 Contract Data Requirements List (CDRL)

The Contractor shall submit the applicable data per the CDRLs in the technical exhibits section

6.

1.3.9 Submittals

All invoices and proposals must include the following items:

Shall be on company letterhead.

Name and address of the contractor.

Date and Number of invoice or proposal.

Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on

Government bills of lading. When applicable

Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice or proposal.

Taxpayer Identification Number (TIN). The contractor must include its TIN on the invoice only if required by agency procedures.

Electronic funds transfer (EFT) banking information, as applicable.

All invoices will be paid in accordance with the Prompt Payment Act.

If the invoice does not comply with these requirements, the designated billing office must return it within 7 days after receipt.

***Designate payment method. I.e. USACE, District Office, Project Manager, ENG 93 form.

Registration in Wide Area Work Flow, (WAWF).

1.4 Personnel Qualifications

1.4.1 Contractor Personnel, Disciplines, and Specialties:

The minimum education, training, and experience required by Contractor personnel to perform support tasks identified in this PWS are defined in the labor category descriptions provided below.

Those labor categories are designated as key personnel (See Section 1.8.2) cannot be replaced without the approval of the Contracting Officer.

1.4.1.1 Labor Categories:

Fire Protection Technician

1.4.1.2 Technical Requirements:

Personnel working on fire protection systems shall be certified in accordance with the requirements below:

Fire Alarm Systems:

NICET Level II certification in Fire Alarm Systems.

• Detection and releasing systems for Special Hazard Systems such as those found in aircraft hangars and computer server rooms:

NICET Level II certification in Special Hazard Systems

Water Based Suppression Systems:

NICET Level II certification in Inspection and Testing of Water Based Systems.

• Pre-Action, Deluge, Foam and Antifreeze Systems:

NICET Level III certification in Inspection and Testing of Water Based

Systems.

Special Hazard Systems:

• Clean Agent, CO2 and Combination Detection/Releasing Systems:

NICET Level II certification in Special Hazard Systems.

Pre-Engineered Kitchen Fire Extinguishing Systems:

• NICET Level II certification in Special Hazards Suppression Systems or certified by

ICC/NAFED in Pre-Engineered Kitchen Fire Extinguishing Systems. The service technician shall have the applicable manufacturer’s design, installation, and maintenance manual and service bulletins. Less qualified personnel may assist NICET Levels II and III certified personnel in the execution of inspection, testing, maintenance and repair task. At no time shall less qualified personnel be allowed to execute inspection, testing, maintenance and repair task without a qualified NICET Level II or III certified person physically present within the same facility where the inspection, testing, maintenance and repair task are being executed. Personnel requiring access to Trane Tracer Summit or Trane Tracer ES building automation systems shall have completion certificates for Trane Summit 101, Trane Tracer Summit 102, Trane Tracer SC, and Tracer ES Operations Courses

1.4.1.3 Personnel Requirements:

The Contractor personnel performing work under this contract shall be able to read, write, speak, and understand English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to properly, clearly, and effectively communicate in person or via electronic devices (telephone or email) with co-workers, customers and the general public. The Contractor shall be mechanically inclined with the ability to physically use tools required to perform the services outlined in this contract.

Personnel shall be physically fit enough to perform duties within this contract which includes the ability to lift up to 75 pounds safely and carry it up to 15 feet, crawl, walk, and kneel. Personnel shall be of good moral character and dependable.

1.4.1.4 Key Personnel:

Key personnel shall not be added to or removed from the contract without express acknowledgement of the COR. Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO/COR within 10 work days of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 14 work days the Contractor shall promptly replace personnel with personnel who possess the qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within 10 work days of termination. The Contractor shall ensure that terminated or unavailable personnel turn in DBIDS badges.

1.4.2 Identification of Contract Employees:

All contract personnel shall be clearly identified as a Contractor employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by Contractor are suitably marked as Contractor products or that

Contractor participation is appropriately disclosed.

1.4.3 Contractor Personnel Conduct:

Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. Contractor employees shall comply with all DoD and local requirements that establish uniform policies governing smoking in and around Government Owned buildings and vehicles. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”

Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S.C. 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the US

Navy Facilities.

1.4.4 Uniforms:

The Contractor shall provide uniforms to all personnel working on site with the company name and logo located on the upper left chest of the shirt. All Contractor personnel shall be provided proper footwear with steel toe protection. Uniforms and footwear shall be at the Contractor’s expense.

1.5 Post Award Conference/Periodic Progress Meetings:

The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart

42.5. The COR and Contractor shall meet once a week, at a mutually agreed upon day for no more than 60 minutes, reviewing performance. The COR will apprise the Contractor of how the

Government views the Contractor's performance and the Contractor will apprise the COR of any problems. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.1 Contracting Officer Representative (COR):

The contracting office representative (COR) shall be appointed in writing by the contracting officer (KO).The Procurement Integrated Enterprise Environment PIEE shall be used for nomination, tracking, documentation, and management of CORs. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

a) assure that the Contractor performs the technical requirements of the contract;

b) perform inspections necessary in connection with contract performance;

c) maintains written and oral communications with the Contractor concerning technical aspects of the contract;

d) issues written interpretations of technical requirements, including Government drawings, designs, and specifications;

e) monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies;

f) COR shall track funding by CLIN and validate availability before authorizing.

A letter of designation from the Contracting Officer, issued to the COR, a copy of which is sent to the Contractor, states the COR’s responsibilities and limitations.

1.6 Travel:

There shall be no travel required for the performance of this contract.

1.7 Data Rights

The Government has unlimited rights to all documents and/or material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with al rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without the permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.8 Organizational Conflict of Interest (OCI):

Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational

Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the COR immediately whenever it becomes aware of such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the COR to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI. All Contractor personnel shall sign a Non-

Disclosure Agreement.

1.9 Protection of Materials and Work:

The Contractor shall at all times protect and preserve all materials, supplies and equipment of every description including Government property. The Contractor shall be responsible for any damage to Government property, equipment, facilities and surrounding areas. The Contractor shall notify the KO/COR immediately of damages to Government property. Complete property damage report to be filed. The Contractor shall be responsible for all repairs to bring damaged materials back to their original condition. The Contractor shall be responsible for the security of his supplies and equipment and vehicles.

1.10 Emergency Services:

1.10.1 Injuries:

Contractor personnel shall capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the COR within 30 minutes of the incident. The Contractor shall complete an accident report form to be filed.

1.10.2 Emergencies:

Emergency medical treatment and services for Contractor personnel is the responsibility of the

Contractor. The Contractor shall be familiar with local medical facilities, and telephone contact numbers.

1.11 Safety:

The Contractor shall comply with local, State, Federal, environmental, and Occupational Safety and Health Act (OSHA) rules and regulations. All pertinent provisions of the publication 29 CFR

1910 provide safe control, protection of life and health of employees and other persons; for prevention of damage to property, material, supplies, and equipment and for avoidance of work interruptions the performance of this contract. Within 10 work days of award of this contract, the

Contractor shall submit a Safety Plan to be reviewed and approved by the KO. Provide revisions within 5 work days of any proposed changes due to site or work conditions. The safety plan shall be relevant to the work under this contract. Add the hazardous waste plan when the contract work includes hazardous wastes.

1.12 Non-Personal Services:

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the COR immediately.

1.13 Business Relations:

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

1.14 Contract Administration and Management:

The following subsections specify requirements for contract, management, and personnel administration.

1.14.1 Contract Management:

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at Naval Surface Warfare Center Carderock and the Contractor's corporate offices.

1.14.2 Contract Administration:

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the

Government and Contractor personnel assigned to support contracts or task orders. The

Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement. Contractor shall be responsible for submitting proposals for repairs and travel expenses.

1.14.3 Personnel Administration:

The Contractor shall provide the following management and support as required. The Contractor is required to ensure that all personnel are adequately trained and certified. The Contractor shall maintain the currency of their employees by providing initial and refresher training as it relates to the specific job description of each employee, with the objective of meeting the PWS requirements.

1.15 Subcontract Management:

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor shall manage work distribution to ensure there are no organizational conflicts of interest, by researching and considering past and current work conducted by the subcontractors. Contractors may add subcontractors to their team after notification to the COR and approval of the Contracting Officer.

1.16 Phase Out:

The Contractor shall, upon the Contracting Officer's written notice, negotiate in good faith a plan with a successor to determine the nature and extent of phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

2.0 DEFINITIONS AND ACRONYMS:

2.1 Definitions

2.1.1 Acceptable Quality Limit (AQL): A listing of the service outputs under the contract and

QASP that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs

2.1.2 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3 Contracting Officer (KO): A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the

Government. Note: The only individual who can legally bind the Government.

2.1.4 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does

NOT have authority to change the terms and conditions of the contract.

2.1.5 Contractor Personnel: Contractor and sub-contractor employees performing work under this contract.

2.1.6 Deliverable: Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.7 Government Furnished Property (GFP) OR Government Property (GP): Property in the possession of or directly acquired by the Government and subsequently made available to the

Contractor.

2.1.8 Key Personnel: Contractor employees who are critical for achieving PWS objectives. Key personnel shall meet position qualification and experience requirements indicated in the PWS.

When key personnel qualifications are used as an evaluation factor in “Best Value” procurement, the Contracting Officer is the only one authorized to concur with key personnel replacement after award of the contract. When proposed key personnel resumes are used as an evaluation factor in best value procurement, a letter of commitment may be required from the individual whose resume is provided.

2.1.9 Physical Security: Actions that prevent the loss or damage of government property.

2.1.10 Project Manager (PM): Government employee who oversees the technical aspects of the contract and functions as the subject matter expert

2.1.11 Property Management System: System established by the Contractor that is used to manage GFP/GFE in its possession to control, use, preserve, protect, repair, and maintain.

2.1.12 Quality Assurance: A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the Government.

2.1.13 Quality Assurance Surveillance Plan (QASP): The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.14 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.15 Sub-Contractor: One that enters into a contract with a prime Contractor. The Government does not have primacy of contract with the subcontractor.

2.1.16 Work Day/Working Days: The length of time during a day in which the Contractor provides services, in accordance with the contract. Also referred to as Business Day.

2.2 Acronyms

AT Anti-Terrorism

ATO Anti-Terrorism Officer

AQL Acceptable Quality Limit

BFR Basic Facilities Requirement

CAC Common Access card

CAD Computer Aided Design

CDRL Contract Data Requirements List

CDL Commercial Drivers License

CFR Code of Federal Regulations

CI Counter Intelligence

COR Contracting Officer Representative

CORT Contracting Officer Representative Tracking

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

DODD Department of Defense Directive

DON Department of the Navy

DOT Department of Transportation

PWD Public Works Department

EMS Environmental Management System

FAR Federal Acquisition Regulation

FPCON Force Protection Condition

FPD Facilities Planning Document

GFE Government Furnished Equipment

GFEBS General Funds Enterprise Business System

GIS Geographic Information Systems

GSO Garrison Security Office

HQDA Headquarters, Department of the Army

IA Information Assurance

IAT Information Assurance Technician

IAW In accordance with

ISO International Organization of Standardization

IT Information Technology

KO Contracting Officer

NACI National Agency Check with Inquiries

OCI Organizational Conflict of Interest

O&M Operations and Maintenance

OPSEC Operational Security

MOA Memorandum of Agreement

MOU Memorandum of Understanding

MS Microsoft

NAVFAC Naval Facilities Command

NSWCCD Naval Surface Warfare Center, Carderock Division

POC Point of Contact

PR Purchase Requisition

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

ROM Rough Order of Magnitude

TARP Threat Awareness Reporting Program

TE Technical Exhibit

UFGS United Facilities Guide Specifications

USC United States Code

VCC Visitor Control Center

WAWF Wide Area Workflow

WCS Work Coordination System

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services:

The government will not provide any services.

3.2 Facilities:

The Government will provide the Contractor access for the Contractor staff, as necessary to perform services at NSWCCD. The Contractor is responsible for maintaining and keeping track of government furnished facilities and equipment.

3.3 Utilities:

The Government will provide utilities. The Contractor shall instruct all employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment and Materials:

The contractor shall be required to provide all equipment and materials

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General:

The Contractor shall furnish all supplies, equipment, materials, tools, and services required to perform work under this contract that are not listed under Part 5 of this PWS.

5.0 PERFORMANCE REQUIREMENTS:

5.1 Routine Work

All work listed in section 5.1 shall be considered routine, recurring work.

5.1.1 Fire Alarm and Notification System Inspections

The contractor shall provide onsite inspections to all fire alarm systems located in buildings in

Attachment 0001 and Attachment 0003. Inspections shall be performed annually, unless shorter intervals are required by applicable governing standards or original equipment manufacturer specifications. Inspections and preventative maintenance shall be coordinated in conjunction with Naval District Washington Fire Department, NSWCCD Infrastructure Division (102), and

NSWCCD Security Division (105). Annual inspections and preventative maintenance shall coincide with the annual fire drill requirement set forth by OPNAVINST 11320.23G.

Inspections shall consist of the system activation, verification of all audible and visual devices properly activated, identification of system deficiencies such as broken, missing, or ineffective notification devices, proper notification sequences including electronic and analog reporting to the police station, fire station, and the regional dispatch center, and the identification of potential risks/hazards requiring mitigation before becoming a deficiency. The contractor shall perform all inspections in accordance with all applicable governing standards as outlined in section 7.

Contractor generated report shall include condition of all equipment, noted deficiencies, corrective actions taken, and any recommended corrective actions still needed.

STD: The contractor shall perform all inspections on fire alarm and notification systems annually at NSWCCD.

AQL: The contractor shall inspect every fire alarm and notification system no later than 364 days since its last annual inspection to 100% compliance.

AQL: For systems requiring higher frequency inspections, the contractor shall inspect every fire alarm and notification system within the designated time frame outlined by the governing standard to 100% compliance.

Deliverables: Contractor Generated Report within three (3) working days of completion

5.1.2 Fire Alarm and Notification System Preventative Maintenance

The contractor shall perform annual preventative maintenance on all fire alarm and notification systems in buildings listed in Attachment 0001 and Attachment 0003 as defined by standards set forth within section 7. This work shall be performed during the annual inspection outlined in section 5.1.1. All systems requiring higher frequency intervals of preventative maintenance shall be maintained in accordance with applicable governing standards or original equipment manufacturer specifications if manufacturer specifications are more frequent than the governing standards. Preventative maintenance shall include but not be limited to, ensuring all hardware and equipment is intact and properly secured, free of dirt/debris/dust, properly calibrated, does not create any health hazard such as electrocution or physical injury, and all batteries/alternative power methods are intact and functioning as intended. Contractor generated report shall include condition of all equipment, noted deficiencies, corrective actions taken, and any recommended corrective actions still needed.

STD: The contractor shall perform all annual preventative maintenance on the fire alarm and notification systems at NSWCCD

AQL: The contractor shall perform preventative maintenance on every fire alarm and notification system no later than 364 days since its last annual preventative maintenance to 100% compliance.

AQL: For systems requiring higher frequency preventative maintenance, the contractor shall perform preventative maintenance on every fire alarm and notification system within the designated time frame outlined by the governing standard or original equipment manufacturer specifications (whichever is more stringent) to 100% compliance.

5.1.3 Fire Sprinkler and Extinguishing Systems Inspections

The contractor shall perform annual inspections on all fire sprinkler and extinguishing systems located in buildings in Attachment 0001 and Attachment 0003 in accordance with all governing standards identified in section 7. Inspections shall be performed annually, unless shorter intervals are required by applicable governing standards or original equipment manufacturer specifications. Inspections and preventative maintenance shall be coordinated in conjunction with Naval District Washington Fire Department, NSWCCD Infrastructure Division (102), and

NSWCCD Security Division (105). Annual inspections and preventative maintenance shall coincide with the annual fire drill requirement set forth by OPNAVINST 11320.23G.

Inspections shall include but not be limited to checking for leaks in pipes, fittings, valves, connections, and sprinkler heads, reviewing sprinkler head position in conjunction with the facility structure and furniture in the location, analysis of sprinkler heads for damage that may render them inoperable, verification of valve position and tamper switch status, and the sprinkler system’s connection to the fire alarm system. Sprinkler head replacements per manufacturer, some of these have a lifecycle. i.e. 10 years, 15 years etc. Contractor generated report shall include condition of all equipment, noted deficiencies, corrective actions taken, and any recommended corrective actions still needed.

STD: The contractor shall perform all inspections on all fire sprinkler and extinguishing systems at NSWCCD

AQL: The contractor shall inspect every fire sprinkler and extinguishing system no later than 364 days since its last annual inspection to 100% compliance.

AQL: For systems requiring higher frequency inspections, the contractor shall inspect every fire sprinkler and extinguishing system within the designated time frame outlined by the governing

5.1.4 Standpipe, Fire Department Connection, Fire Pump, and other Support Component

Inspections

The contractor shall perform annual inspections on all standpipes, fire department connections, fire pumps, and other support components in all buildings listed in Attachment 0001 and

Attachment 0003 in accordance with all governing standards identified in section 7. Inspections shall be performed annually, unless shorter intervals are required by applicable governing standards or original equipment manufacturer specifications. Inspections and preventative maintenance shall be coordinated in conjunction with Naval District Washington Fire

Department, NSWCCD Infrastructure Division (102), and NSWCCD Security Division (105).

Annual inspections and preventative maintenance shall coincide with the annual fire drill requirement set forth by OPNAVINST 11320.23G. Inspections shall include but not be limited to checking for leaks in pipes, fittings, valves, and connections, ensuring there is no rust or corrosion hindering operation, checking fluids, seals, and lubrication of fire pumps, and ensuring proper operability of all equipment. All inspections shall be in accordance with governing standards set forth in section 7. Contractor generated report shall include condition of all equipment, noted deficiencies, corrective actions taken, and any recommended corrective actions still needed.

STD: The contractor shall perform annual inspections on all standpipes, FDCs, fire pumps, and other support components.

AQL: The contractor shall inspect all standpipes, fire department connections, fire pumps and support components no later than 364 days since its last annual inspection to 100% compliance.

AQL: For systems requiring higher frequency inspections, the contractor shall inspect every fire sprinkler and extinguishing system within the designated time frame outlined by the governing

5.1.5 Fire Sprinkler and Extinguishing System Preventative Maintenance

The contractor shall perform annual preventative maintenance on all fire sprinkler and extinguishing systems in buildings listed in Attachment 0001 and Attachment 0003 as defined by standards set forth within section 7. This work shall be performed during the annual inspection outlined in section 5.1.1. All systems requiring higher frequency intervals of preventative maintenance shall be maintained in accordance with applicable governing standards or original equipment manufacturer specifications if manufacturer specifications are more frequent than the governing standards. Preventative maintenance shall include but not be limited to, ensuring all hardware and equipment is intact and properly secured, free of dirt/debris/dust, properly calibrated, does not create any health hazard such as physical injury, all valves are properly adjusted and capable of being turned, drains are clear of obstruction and cleaned out, and all failing components (sprinkler heads, tamper switches, etc.) are replaced to ensure proper operability. Contractor generated report shall include condition of all equipment, noted deficiencies, corrective actions taken, and any recommended corrective actions still needed.

STD: The contractor shall perform all annual preventative maintenance on the sprinkler and extinguishing systems at NSWCCD

AQL: The contractor shall perform preventative maintenance on every fire sprinkler and extinguishing system no later than 364 days since its last annual preventative maintenance to

100% compliance.

AQL: For systems requiring higher frequency preventative maintenance, the contractor shall perform preventative maintenance on every fire alarm and notification system within the designated time frame outlined by the governing standard or original equipment manufacturer specifications (whichever is more stringent) to 100% compliance.

5.1.6 Standpipe, Fire Department Connection, Fire Pump, and other Support Component

Preventative Maintenance

The contractor shall perform annual preventative maintenance on all standpipes, fire department connections, fire pumps, and other support components in buildings listed in Attachment 0001 and Attachment 0003 as defined by standards set forth within section 7. This work shall be performed during the annual inspection outlined in section 5.1.1. All systems requiring higher frequency intervals of preventative maintenance shall be maintained in accordance with applicable governing standards or original equipment manufacturer specifications if manufacturer specifications are more frequent than the governing standards. Preventative maintenance shall include but not be limited to, ensuring all hardware and equipment is intact and properly secured, free of dirt/debris/dust, properly calibrated, caps can be removed without excessive force, does not create any health hazard such as physical injury, all valves are properly adjusted and capable of being turned, drains are clear of obstruction and cleaned out, and all failing components are replaced to ensure proper operability. Contractor generated report shall include condition of all equipment, noted deficiencies, corrective actions taken, and any recommended corrective actions still needed.

Standard: The contractor shall perform all annual preventative maintenance on the standpipes, fire department connections, fire pumps, and other support components at NSWCCD

AQL: The contractor shall perform preventative maintenance on all standpipes, fire department connections, fire pumps, and other support components no later than 364 days since its last annual preventative maintenance to 100% compliance.

AQL: For systems requiring higher frequency preventative maintenance, the contractor shall perform preventative maintenance on the standpipes, fire department connections, fire pumps, and other support components within the designated time frame outlined by the governing standard or original equipment manufacturer specifications (whichever is more stringent) to

100% compliance.

5.2 Service Ticket, Repairs, and Incidental Additions

Service tickets and repairs shall be funded by CLIN 0002. Services shall include the design, review, and approval of a qualified fire protection engineer for all repairs and additions that change how the system was previously designed or intended to work. The government shall fund CLIN 0002 for $50,000.00 per year to address service tickets, repairs, and incidental system additions. If the contractor performs less than $50,000.00 in repairs, the contractor shall issue a credit to the government on the last invoice period of the year. For repairs that would exceed

$50,000.00 per year, a contract modification shall be required. Only a warranted contracting officer can issue a contract modification.

5.2.1 Service Tickets

The contractor shall be available for service tickets to address and repair trouble codes, faulty activations, system failures, leaks, and all issues that affect function or operability of the fire alarm, suppression, notification or supporting systems. Service tickets shall be available for all buildings listed in attachment 0002. Service tickets shall be designated as emergent or non-emergent by the project manager. Emergent service tickets shall have no more than a one (1) hour response time. Non-emergent service tickets shall have no more than a one (1) working day response. Service tickets shall be funded through CLIN 0002. There shall be no limit to the number of service tickets.