Fire Inspection Services Combined Synopsis Solicitation2.pdf

Combined Synopsis/Solicitation for Annual Fire Extinguisher Inspection and Systems Services This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. Bemidji Area, Indian Health Service is requesting proposals for Fire Extinguisher Inspection and System Services at White Earth, Waabinokwe, Old Naytahwaush and Pine Point Health Clinics in Ogema, MN 56569. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

1. Solicitation Information Solicitation Number: 75H705256Q00003 Solicitation Type: Request for Quotation (RFQ) Issued as: Combined Synopsis/Solicitation Set-Aside: 100% Small Business NAICS Code: 238220 – Plumbing, Heating and Air-Conditioning Contractors Size Standard: $15.0 Million PSC: H312 – Inspection – Fire Control Equipment

2. Contracting Office Information Contracting Office:

Department of Health and Human Services Indian Health Service (IHS) Bemidji Area 2225 Cooperative Ct NW Bemidji, MN 56601

Point of Contact (POC):

Winona Kitto Jennifer Richardson Email: Winona.kitto@ihs.gov Email: Jennifer.richardson@ihs.gov

3. Scope of Work

The contractor shall provide all personnel, transportation, equipment, tools, materials, supervision, and other items and services necessary to complete the required annual service. The service will provide inspection services for the White Earth Health Center (WEHC), Waabinokwe Clinic, Old Naytahwaush (NTW) and Pine Point (PP) Health Centers.

The purpose of this purchase order is to provide annual fire extinguisher, FM200 and CO2 inspections needed for WESU, NTW and PP.

I. MAJOR DUTES AND RESPONSIBILITIES

Performs the following work:

a) Contractor shall provide safety data sheets for all items (i.e., chemicals, materials, etc.) if required.

mailto:Winona.kitto@ihs.gov mailto:Jennifer.richardson@ihs.gov

b) Contractor shall provide annual fire extinguisher and system services for:

White Earth Health Center 100 Fire Extinguishers FM 200 Fire Suppression System Co2 Fire Suppression System

Waabinokwe Health Center 7 Fire Extinguishers

Old Naytahwaush Clinic 6 Fire Extinguishers

Pine Point Health Center 3 Fire Extinguishers

c) Contractor shall provide a written annual report to the Contracting Officer’s Representative.

d) Contractor shall obtain all necessary permits, licenses, zoning, and other federal, state, local, or tribal authorizations required for performing services related to this agreement and make copies available of such up request.

e) Contractor shall pay and process all fees assessed relating to the service provided.

II. KNOWLEDGE REQUIRED

a. Contractor shall have knowledge of established professional inspection practices.

b. Contractor shall have knowledge of proper use of various pieces of equipment.

c. Contractor must have knowledge of safety and infection control requirements.

d. Contractor shall have knowledge of all necessary permits, licenses, zoning, and other federal, state, and tribal authorizations required for performing services relating to the agreement.

III. SUPERVISION AND GUIDANCE RECEIVED

Contractor receives specific instructions on tasks to be performed from the COR located at the White Earth Health Center, Ogema, Minnesota.

IV. WORK ENVIRONMENT

Physical Efforts: Minimal physical effort is involved in moving heavy powered equipment.

Working Condition: Work is performed indoors and outdoors, all seasons.

Supplies and Equipment: The Contractor shall provide all equipment necessary to provide services identified.

Work Days: The White Earth Health Center, Waabinokwe, Old Naytahwaush and Pine Point Health centers are operational Monday through Friday 8:00 AM to 4:30 PM. Recognized federal holidays shall be excluded:

New Year’s Day Martin Luther King Junior Day President’s Day Memorial Day Juneteenth Independence Day Labor Day Indigenous Peoples Day Veteran’s Day Thanksgiving Day Christmas Day

Period of Performance: Base Plus 4 Option Years

YEAR DESCRIPTION QUANTITY UNIT OF

ISSUE

UNIT

PRICE

TOTAL

BASE YEAR

Extinguishers 116 EA $ $ FM200/Co2 1 EA $ $ Trip Charge 3 EA $ $

OPTION YR 1

Extinguishers 116 EA $ $ FM200/Co2 1 EA $ $ Trip Charge 3 EA $ $

OPTION YR 2

Extinguishers 116 EA $ $ FM200/Co2 1 EA $ $ Trip Charge 3 EA $ $

OPTION YR 3

Extinguishers 116 EA $ $ FM200/Co2 1 EA $ $ Trip Charge 3 EA $ $

OPTION YR 4

Extinguishers 116 EA $ $ FM200/Co2 1 EA $ $ Trip Charge 3 EA $ $

Grand Total:$____________________________

4. Submission of Quotes Quotes are due by: December 10, 2025, 2:00 PM CST Submission Method: Email quotes to Winona.kitto@ihs.gov or Jennifer.richardson@ihs.gov

Quote must include:

- Company name, address, UEI, and SAM registration status

- Pricing for base and option years mailto:Winona.kitto@ihs.gov mailto:Jennifer.richardson@ihs.gov

- Technical capability statement

- References for past performance (within the last 3 years)

5. Place of Performance and Deliverables Services shall be performed at:

White Earth Health Center Waabinokwe Health Center Pine Point Health Center 40520 County Highway 34 2471 310th Avenue 47520 Mashkiki Street Ogema, MN 56569 Mahnomen, MN 56557 Ponsford, MN 56575

Old Naytahwaush Clinic 238 Church St Naytahwaush, MN 56566

6. Invoicing In accordance with the Prompt Payment Act, payment will be due 15 days after receipt of services or receipt of a proper invoice, whichever is later.

INVOICE INSTRUCTIONS:

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

- A copy of the Contractor's invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected;

- Contractor's Invoice shall contain:

* Contract number:

* SAM's Registration - Unique Identity Number (UEI Number):

* EIN or Tax ID Number

* List of deliverables;

- Timesheets if applicable - Number of hours worked with corresponding labor category and rate

HHSAR 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions.

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

Improperly prepared invoices or statements shall be returned to the contractor and may delay payment.

7. PAYMENT

a) The IHS Bemidji Division of Finance is designated for payment processing. Payment shall be made by electronic funds transfer (EFT). Payment shall be made in arrears.

b) The Contractor’s rate identified for services described herein is considered as an all-inclusive rate. All-inclusive is defined to include but is not limited to services, travel, lodging, liability insurance, fringe benefits, federal, state and local taxes, and all other costs pertinent to the performance of this contract.

8. Applicable Clauses and Provisions This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular [Insert Number].

Applicable FAR Provisions FAR 52.212-1 — Instructions to Offerors—Commercial Products and Commercial Services FAR 52.212-3 — Offeror Representations and Certifications—Commercial Products and Commercial Services

FAR 52.212-4 — Contract Terms and Conditions—Commercial Products and Commercial Services FAR 52.212-5 — Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services

Other Clauses FAR 52.217-8 — Option to Extend Services FAR 52.217-9 — Option to Extend the Term of the Contract FAR 52.232-33 — Payment by Electronic Funds Transfer—System for Award Management