Fire Extinlisher SOW.docx

State of Ohio Department of Veterans Services Sandusky, OH FY25 (November 2024 through June 2025)

General Description of Work:

Annual fire extinguisher testing in accordance with the National Fire Protection Association (NFPA).

Location of Service:

Ohio Veterans Home 3416 Columbus Ave Sandusky, OH 44870

General Expectation:

1. All service work will meet and/or exceed manufacturer/industry standards, be in compliance with NFPA Standard 99, Health Care Facilities Code and NFPA Standard 110, Standard for Emergency and Standby Power Systems, and all applicable federal, state, and local laws.

2. Contractor will at all times in the performance of this work exercise due care and caution for the safety and welfare of the workmen employed on the job, the Ohio Veterans Home employees, and residents and property.

3. The Contractor shall be responsible to repair any and all damage, caused by contractor negligence, to the Ohio Veterans Home property and grounds at the contractor’s expense.

4. All work shall be performed by qualified personnel. Qualifications shall be presented upon request.

5. All Contractor scheduled services must be done at times approved by the appropriate DVS site representative. All service activities should be performed during mutual agreed upon hours unless the particular service request requires otherwise.

6. The Contractor and its personnel shall follow all DVS security check-in procedures upon arrival and while at the facility.

7. Permits and licenses of any nature, necessary for any and all work, shall be secured and paid for by the Contractor.

8. All Contractor provided services must be performed by Original Equipment Manufacturer (OEM) trained or properly certified personnel, where applicable.

9. The Contractor shall be responsible for removal of all debris from the work site and cleaning work areas. The Contractor shall keep the premises free of any debris resulting from their work as work progresses. The Contractor shall remove such debris and materials from property.

10. Contractor shall furnish all necessary equipment and crews for the completion of the work outlined in the Scope of Work.

11. Contractor shall provide forty-eight (48) hour notice of intended dated and time of service before scheduled services. Services shall be performed Monday-Friday (excluding State of Ohio Holidays) between the hours of 8:00am and 5:00pm unless a different time and/or date is approved by OVH Site Representative(s) in advance.

12. Rescheduling Service – if for any reason, service is not completed at the mutually agreed upon time, the contractor will reschedule the service in coordination with DVS staff.

13. Regular repair calls must be approved by DVS before work shall commence. Any work completed without approval from DVS Maintenance Superintendent or designee shall be the responsibility of the Contractor.

Scope of Work

1. All fire extinguishers at OVH shall be inspected, maintained, and/or tested in accordance with the National Fire Protection Association (NFPA) 10.

2. All fire extinguishers must be inspected, maintained, tested, and/or replaced (if applicable) by December and no later than last Friday in December of each year.

3. Electronic Monitoring Fire Extinguishers, there are 73 electronic monitoring fire extinguishers in the Secrest Building NFPA 10, that are required to be tested every two years.

*All fire extinguishers are to be inspected. Fire Extinguishers requiring special testing every six (6 year tested), or hydrostatically tested, and/or replaced shall also have an inspection performed. The inspection estimate is only for those extinguishers just needing inspected.

Fire Extinguisher Numbering and Location Verification

1. Contractor shall verify that fire extinguishers are the correct type for their location, adequately spaced, and the proper number of extinguishers, all in compliance with NFPA 10.

2. Contractor shall verify that each fire extinguisher tested has an individual and unique number and record its location, type, size and date tested. If extinguisher does not have a unique identifier number, Contractor shall give the extinguisher an individual and unique number and record its location, type, size and date tested.

3. Fire extinguishers shall be labeled with the same number as indicated on Attachment for Fire Extinguisher Numbering and Location (an example will be attached in Documents).

4. Contractor shall make recommendations to the Safety & Health Program Consultant or designee regarding the location, spacing and the number of extinguishers within OVH.

5. Contractor, shall remove and/or replace fire extinguishers as identified above, upon Safety & Health Program Consultant or designee’s written approval.

6. Contractor shall submit the information required under numbers 2 and 3 above on an editable Microsoft Excel sheet or by other means approved by the Safety & Health Program Consultant or designee, in advance.

Records

1) Written Records shall be made of all inspections and testing of all fire extinguishers and shall be made available to the Safety & Health Program Consultant or designee

2) Records shall indicate, at a minimum, the following:

a. The procedure/activity performed (e.g., inspection, test, or maintenance).

b. Pass/Fail of the extinguisher for the procedure/activity performed (e.g., inspection, test, or maintenance).

c. Remedies performed for any extinguisher failing the procedure/activity performed (e.g., inspection, test or maintenance).

d. The organization that performed the activity.

e. The required frequency of the activity.

f. The name and contact information of the qualified contractor or owner, including lead person for activity.

3) Records shall be retained for a period of 2 years after each inspection, test, or maintenance of that type.

Bid Submission

All submitted bids must have a line by line breakdown (i.e. hourly rate, travel expenses, trip charges, any material charges if necessary) of expenses and charges.