Fire and Water restoration PWS Rev 2.pdf

WATER & FIRE DAMAGE RESTORATION SERVICES

FOR

DYESS AFB, TX

21 January 2026

1. GENERAL: The work covered by this Blanket Purchase Agreement (BPA) consists of, but is not limited to, the furnishing of all plant, labor, services, tools, materials, equipment, transportation, supervision and all miscellaneous requirements needed to perform all operations in conjunction with the effort to accomplish the performance identified within this BPA below. The term, Contractor, shall be interpreted to mean the Prime Contractor and all its Subcontractors. The term, Contracting Officer (CO), shall mean the Contracting Officer and/or designated representatives. The Contractor shall limit his work and forces under his control to those areas of work as defined by the BPA and calls’ document. Where Government is stated in this scope, refer all requests and correspondence to Contracting Officials.

Authorized funding and method of payment is the Government Purchase Card (GPC) NTE $25K per BPA Call.

2. GENERAL WORK PERFORMANCE STANDARDS:

2.1 Response: The Contractor shall respond to all BPA calls within four (4) hours of notification by telephone or email to the requestor. The Contractor shall respond within 24 hours to perform water and/or fire damage restoration services or seal the contaminated area and will hold for 24 hours before performing any restoration services after a 7th Civil Engineering Squadron (CES) personnel or Dyess AFB assigned community liaison verifies the need for restoration.

2.2 Workmanship: The Contractor shall at all times take necessary precautions to maintain the work site in a condition that will prevent damage or injury to person or property, Government orotherwise.

2.3 Damages: The Contractor shall be responsible for any damages caused by their actions. The Contractor shall protect all Government property, during the performance of this BPA. The Contractor shall immediately report any damage to Government property to the CO. The Contractor shall repair or replace all damage to Government property, as approved by the CO, at no additional expense to the Government.

All damage(s) by the Contractor shall be repaired or replaced within five (5) workdays by the Contractor with materials of the same type, quality, and finish. All work will be performed by skilled craftsman of the trades involved. The Contractor shall be bonded and insured.

2.4 Cleanup: The Contractor shall remove all debris, waste and by-products generated by this requirement and disposed of in strict compliance with all applicable state, local and federal environmental statutes and regulations.

2.5 Inspection and Acceptance: Inspection and acceptance will be made by Dyess AFB/CES and/or facility managers assigned to the facility receiving the water and/or fire damage restoration service.

2.6 Quality Assurance Inspection/Acceptance: According to the BPA’s inspection of services clause, the Government will evaluate the Contractor’s performance under this BPA/call orders. The Contracting Officer Representative (COR) or BPA Call Officer is a representative of the CO and will participate in the administration of this BPA. Any matter concerning a change to the scope, prices, terms, or conditions of this BPA shall be referred to the CO. All services to be performed by the Contractor during the period of this BPA will be subject to review by the CO or COR/Call Officer.

2.7 Performance Evaluation Meetings: The Contract Manager may be required to meet with Government CO and the COR/Call Officer during the performance period of this BPA. Meetings will be as often as necessary thereafter as determined by the CO. The written minutes of all performance evaluation meetings may be prepared by the Government and signed by the Contract Manager, CO, and COR/Call Officer.

Should the Contractor non-concur with the minutes; the Contractor shall state any areas of non-concurrence in writing to the CO within ten (10) calendar days of receipt of the signed minutes. The minutes will be included in the agreement file.

2.8 Unsatisfactory Performance. Unsatisfactory performance will result in re-performance by the additional cost to the Government.

2.9 Government Furnished Property: No Government property will be furnished.

3.0 Provision of Contracting Officer’s Authority: No person other than the Contracting Officer (CO) shall have the authority to modify the terms of this BPA. In the event the Contractor, or any Subcontractor, effects any change to the terms and conditions of this BPA at the direction of any person other than the CO, the change will be considered to have been made without authority and no increase in cost or price will be made to the call amount.

4.0 INSTRUCTIONS FOR WATER AND/OR FIRE RESTORATION SERVICE OF

FACILITIES: Each BPA call shall be considered as a project. All cost associated with the performance of a specific BPA call project shall be Firm Fix Price and shall “not exceed” the prices within the BPA. Contractor shall provide the Government a written estimate for each BPA call project. Government will provide funding per BPA Call project. The Contractor shall take steps to ensure that all areas that require contractor work shall not suffer additional contamination or damage. The Contractor is responsible for requesting any necessary clarification from the Government prior to providing their response to a BPA call. Performance requirements stipulated hereunder are minimum standards the Contractor shall provide to BPA Call Officer.

Call Officer may tailor these requirements, but in no case if ordered can minimum standards be waived unless approved by the BPA Contracting Officer.

4.1 All work spaces which require restoration services shall be physically isolated from other spaces before any work is commenced. This shall include sealing all intakes, registers, and vents.

4.2 Contractor shall be responsible for removing furniture as needed to extract water and return to original position after restoration. Contractor shall not be responsible for removing Government equipment.

4.3 The Contractor shall ensure any products used for the restoration has had adequate time as specified on the EPA approved labels or within industrial standards.

4.4 The Contractor shall ensure the systematic approach for all restorations shall be from the point of entry to the back of the facility, beginning with ceilings, moving down walls, doors, windows, to the floor. Then work from the furthest point of the building to the front.

4.5 Restoration services shall be completed in a manner consistent with EPA, CDC, OSHA, and industry standard practices using materials that are specifically intended by the manufacturer to be used for water and/or fire restoration on the surface being serviced.

4.6 Restoration services shall be performed with safety equipment consistent with EPA, CDC, OSHA, and industry standard practices using personal protective equipment that is specifically intended by the manufacturer to protect the worker while performing restoration. Contractor shall have a water and/or fire restoration safety plan to the Government ensuring a safe working environment prior to commencement of work.

4.7 Restoration services shall be performed by personnel trained and experienced with this type of work.

Where industry standards require certifications for water and/or fire restoration services, Contractor shall have certifications available upon request before commencing work.

4.8 Contractor shall perform all work in a manner consistent with base requirements for safety of Government and Contractor personnel.

4.9 All work shall comply with EPA, CDC, and OSHA guidelines for water and/or fire restoration of facilities.

5.0 REQUIRED SCOPE OF WORK FOR WATER AND/OR FIRE DAMAGE RESTORATION OF

ALL SURFACES IN FACILITIES:

5.1 CEILING: All light fixtures and vents must be wiped down with an EPA registered product for restoration service. Suspended ceiling tiles that are found wet shall be removed and disposed. Contractor shall purchase and install replacement ceiling tiles that match existing tiles in the model, size, and color to the maximum extent possible.

5.2 WALLS: All water shall be extracted from walls and be completely dry on both outer and inner walls with no detection or evidence of mildew or mold. The Contractor shall repair and/or replace non-salvageable drywall. The Contractor shall be responsible for disposing of damaged cove base, purchasing and installing new cove base, and dry wall. Fire damage shall be identified and replacement of damage areas shall be coordinated with Government representatives.

5.3 FLOORS: All carpet in any affected area with water damage, to include standing water, must be extracted with no evidence of mildew or mold.

5.4 FURNITURE: All furniture shall be removed as needed, water extracted, and returned to original position after restoration. Fire damage shall be identified and replacement of damage areas shall be coordinated with Government representatives.

6. CONTINUED USE OF FACILITES: Surrounding buildings and utilities may continue to be in use during this BPA. Non-emergency work and work areas should be scheduled at least 24-hours in advance of anticipated time of work commencement. Work shall be performed in a manner to create minimum disturbance and inconvenience to personnel in surrounding work areas. Contractor’s personnel will be limited to work areas.

7. CONTRACTOR QUALIFICATIONS: Contractor personnel will possess any certifications required by federal, state or local regulations to perform the work.

8. LANGUAGE: There shall be at least one English speaking supervisor at the work site while work is being performed.

9. UTILITIES SERVICE: The Contractor may access available utilities (electricity and water) at the work site. All taps from fire hydrants shall make use of approved backflow prevention devices according to risk as described in UFC 3-230-02 Paragraph 7.2.

Hazmat Generated Waste

Hazardous Waste / Spills

(Environmental Specification)

YES

Salvageable

Waste? YES Materials

(BPA)

Materials?

NO

Recycling, & Demolition Wastes

NO

Hazardous Materials

(Environmental)

10. ELECTRICAL SERVICE AND COMMUNICATIONS FACILITIES: The Contractor will not disturb electrical and/or communications facilities and wiring. Where such facilities require removal for accomplishment of the task, the Contractor shall notify the Contracting Officer at least one (1) calendar day in advance of the requirement. If damage by the work activities occurs, the Contractor shall restore service within 24-hours with no cost to the Government.

11. SUMMARY FLOWCHART OF MATERIAL AND WASTE STREAMHANDLING:

12. SALVAGEABLE MATERIALS: All materials unsuitable for reuse due to treatment in the project as specified herein, will be designated as either salvageable or unsalvageable by the Contracting Officer, COR or BPA Caller.

12.1 Salvageable materials shall remain the property of the Government and shall be disposed of by the Contractor as directed by the Contracting Officer, COR or BPA caller. Materials to be removed shall be removed without damage to adjacent areas.

12.2 Unsalvageable materials shall be considered Demolition Wastes.

13. RECYCLING & DEMOLITION WASTES: The Contractor shall separate and handle all hazardous wastes according to the Environmental Protection Statement. All remaining non-hazardous and non-water soluble waste shall be considered demolition waste. The Contractor will then be responsible for providing recycling containers and contacting the recommended agencies for pickup or delivery.

13.1 Non-recyclables: In the event that the waste cannot be recycled, the waste becomes the property of the Contractor and may be disposed in accordance with all applicable state, federal and local statutes, regulations, and executive orders in effect at the time of disposal.

14. CONTRACTOR INFORMATION:

14.1 Contractor Manager: The Contractor shall provide the name of the person and any alternate(s) who shall act for the Contractor when the manager is absent and shall be designated in writing to the CO within two (2) calendar days after BPA award. The Contractor shall provide telephone numbers of the Contract Manager and alternate(s) where they can be reached 24 hours a day, seven (7) calendar days a week. The Contract Manager or alternate shall have full authority to act for the Contractor on all matters relating to operation of this agreement at Dyess AFB. The Contract Manager or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss any issues. The Contractor shall have a Contract Manager who can read, write, speak, and understand English fluently.

14.2 Contractor Employees: Contractor shall not employ persons for work on this agreement if such well-being, or operational mission of the installation and its population. Where reading, understanding, and discussing safety and environmental warnings are an integral part of a contract employee’s duties, that employee must be able to understand, read, write, and speak the English language fluently. The speaking skill is not required where a Contractor employee is hearing or speaking impaired.

14.3 Contractor’s employees shall be required to identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. Contractor’s employees shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

Contractor’s employees shall identify themselves in meetings by adding the word “Contractor” by their names on sign-in sheets.

14.4 The Contractor shall ensure all employees shall have current and valid driver’s license before assigning employees to operate a Contractor-owned vehicle on Dyess AFB. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Dyess AFB per AFI 31- 218(I), Motor Vehicle Traffic Supervision.

15. Security Requirements: The Contract Manager or alternate shall complete a “Request for Identification Credential (AFMC Form 496) for each employee of the Contractor requiring access to Dyess AFB. (Request shall be submitted to Pass and Registration). Upon approval, the Government will provide a Defense Biometric Identification System (DBIDS) identification card for individual Contract personnel who shall be entitled entry to a DoD installation. Upon completion or termination of this BPA, the Contractor shall surrender all Government issued identification or passes to Security Forces at the Visitor Control Center.

15.1 Contract personnel shall be required to wear and display their issued identification badge on the outside of their clothing to appropriately identify them while performing contract services on Dyess AFB.

15.2 Contractor will submit an Entry Access List (EAL) and Vehicle Entry Access List to the CO and COR or BPA Caller to gain access to the base.

15.3 The Contractor shall be required to comply with all security regulations and directives as identified herein and other security requirements as are shown elsewhere in this agreement. The Contractor shall comply with DD Form 254, DoD Contract Security Classification Specification. Identification badges shall be surrendered to Security Forces upon demand for the purpose of identification, abuse, misuse or for any other reason necessary. All identification cards are required to be returned to Security Forces upon the card expiration date.

15.4 Lost or Stolen Credentials: It is the responsibility of the card holder to immediately notify local installation authorities (Security Forces) to appropriately inform them of a lost or stolen credential. All individuals will be assessed a charge of $50.00 for each Identification Credential lost, willfully damaged or not surrendered to Pass and Identification. (This shall also include badges that have expired). Contract personnel shall report to Accounting and Finance Receivable Unit and complete a DD Form 1131, Cash Collection Voucher, and hand carried to Pass and Identification prior to issuing a replacement identification card. If for any reason the identification credential is confiscated by Security Forces personnel for other than expiration, a receipt will be issued to the individual to preclude a $50.00 charge. Individuals shall not be charged for a replacement card due to normal wear.

15.5 Employee Training: The Contractor shall ensure that all personnel are trained in proper handling procedures and qualified to operate specialized vehicles/equipment. Contractor employees shall report any observation that could be detrimental to Dyess AFB personnel, facilities, property, or environment to the CE personnel immediately. The Contractor shall ensure all employees shall have current and valid driver’s license before assigning employees to operate a Contractor-owned vehicle on Dyess AFB. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Dyess AFB per AFI 31-218(I), Motor Vehicle Traffic Supervision.

15.6 Tobacco Use on Dyess AFB: AFI 40-102 and its supplements prohibit the use of smokeless and smoking tobacco in the work place at Dyess AFB. Unless a “Designated Smoking Area” sign is posted, all areas on base are considered to be “no smoking” areas. AFI 40-102 further specifies that smoking in areas such as bathrooms, halls, offices, pit areas, break rooms, and aboard Air Force and contract aircraft, shall not be permitted. The Contractor and all employees, Subcontractors and lower tier Subcontractors shall comply with the above AFI regulation. Contractor personnel shall not smoke atop buildings or in areas where such action is not authorized;

in no instance within 50 feet of liquid fuel storage locations or parked aircraft or in any other area that would constitute a fire and/or explosion hazard. Violation could result in the Contractor being removed from Dyess AFB permanently.

15.7 Cell Phone Use: Vehicle operators on Dyess AFB shall not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. Using a cell phone while driving without a hands-free device is considered a "primary offense," meaning that violators can be stopped solely for this offense.

15.8 Emergency Evacuation Procedures. Contractor employees shall follow the direction of Government employees in regards to emergency evacuation procedures, i.e. fire, tornado, bomb threats. It is the responsibility of the Contractor to have guidance and established procedures for responding to emergencies for their employees. It is the Contractor responsibility to account for their employees following an emergency evacuation.

16. Heightened Security and Force Protection Conditions: During periods of heightened security and Force Protection Conditions (FPCONs), the Contractor shall still be responsible for meeting the same contractual water and/or fire restoration services schedule unless notified by the owning squadron or a designated representative that restoration service has been temporarily suspended or restricted. During times of heightened security, delays at the entry gates should be expected; also, movement on to and around the site will be significantly restricted.

16.1 Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on Dyess AFB.

17. OZONE DEPLETING CHEMICALS: The Contractor shall not use any Class I Ozone Depleting Substances (ODS) as identified in AF policies in the performance of this contract, nor shall the Contractor deliver any Class I ODS in any item or as a part of any service. If the Contractor determines that Class I ODS’s will be required under this contract, advance approval from the CO must be obtained before use.

18. HAZARDOUS MATERIAL MANAGEMENT: The Contractor shall not store chemical/HAZMAT on Dyess AFB. All chemicals/HAZMAT must be approved prior to being transported on base for the use by any Contractor. The Contractor shall prepare and submit to the Government COR or BPA Caller one (1) Chemical/Hazardous Material Request Authorization Form (Air Force Form 3952) and Safety Data Sheet (SDS) for each product, material and substance proposed to be used in performance of this BPA. The Government representatives shall forward the Contractor’s completed AF Form 3952s for approval.

The Contractor shall not transport or use any product, material or substance on Dyess AFB before written approval is provided by Dyess CE. Contractor shall maintain copies of SDSs for all products being used during the performance of a call orders on Dyess AFB. The SDSs must match the manufacturer, product and material being used. (NOTE: SDS refers to manufacturer SDS.)

19. VOLUNTARY PROTECTION PLAN (VPP): Under the Occupational Safety and Health Act (OSHA) Voluntary Protection Plan (VPP). VPP impacts all "applicable Contractors" meaning they are working on Dyess AFB for a minimum of one thousand hours in three (3) months under the same contract. It is the Contractor's responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The Contractor shall follow all safety and health rules of VPP). Dyess AFB is in the process of pursuing VPP recognition and/or has already been recognized the installation. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

The Contractor shall have their Total Case Incidence Rate (TCIR), their Days Away Restricted and/or Transfer Case Incident rate (DART) rates and their OSHA Form 300A annually to the CO and the COR for consolidation and submission as part of the installation's annual VPP Self and Health management report available upon request. TCIR and DART rates are due by the 15th of January of each year.

The Contractor is responsible for compliance with the OSHA (Public law 91-596). The Contractor shall have a Safety and Health Plan and corresponding site safety checklist available upon request. The Contractor's Health and Safety plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety and health violations and uncontrolled hazards in the Contractor work areas.

20. PAYMENT METHOD AND TIMEFRAMES: All payments to the Contractor will be made with a Government Purchase Card immediately after validation of invoice.

21. SERVICE SUMMARY:

Performance Objective PWS Paragraph Performance Threshold Method(s) of

Surveillance

1. Cleanup: The Contractor shall remove all debris, waste and by-products generated by this requirement and disposed of in strict compliance with all applicable state, local and federal environmental statutes and regulations

2.4 Zero discrepancies per

facility

Customer Complaint/ Periodic Inspection

2. CEILING: All light fixtures and vents must be wiped down with an EPA registered product for restoration service.

Suspended ceiling tiles that are found wet shall be removed and disposed. Any severely damage ceiling tiles shall be purchased by the Contractor and replaced.

Replacement ceiling tiles must match existing tiles in the model, size, and color to the maximum extent

5.1 Zero discrepancies per

facility

Customer Complaint/ Periodic Inspection http://www.osha.gov/dcsp/vpp/index.html possible. Fire damage shall be identified and replacement of damage areas shall be coordinated with Government representatives.

3. WALLS: All water shall be extracted, to included standing water, from walls and be completely dry on both outer and inner walls with no detection or evidence of mildew or mold and repair and/or replace all affected drywall. The Contractor shall be responsible for disposing of damaged cove base, purchasing and installing new cove base, and dry wall.

Fire damage shall be identified and replacement of damage areas shall be coordinated with Government representatives.

5.2 Zero discrepancies per

facility

Customer Complaint/ Periodic Inspection

3. FLOORS: All carpet in any affected area with water damage, to include standing water, must be extracted with no evidence of mildew and mold.

5.3 Zero discrepancies per

facility

Customer Complaint/ Periodic Inspection

4. FURNITURE: All furniture shall be removed as needed, water extracted, and returned to original position after restoration.

5.4 Zero discrepancies per

facility

Customer Complaint/ Periodic Inspection

3. Provide a Safe Environment Throughout Zero discrepancies Periodic Inspection

22. TERMS AND CONDITIONS

22.1 NEGOTIATION AUTHORITY– The issuance of individual calls under this blanket purchase agreement will be made under the authority of 10 USC 2304(g).

22.2 EXTENT OF OBLIGATION – This BPA does not obligate funds. Funds are obligated when an order is placed against this BPA. The Government is obligated only to the extent of authorized calls actually placed against this BPA and shall not be liable in any manner in the event no calls are made.

22.3 PRICING – The Contractor will furnish the Contracting Officer (See Block 9, Page 1 of BPA for address) a price list for services proposed for under the agreement. The listing must be identified with the BPA number, and must be for a specified period, i.e., 25 February 21 through 24 February 2026. If prices are expected to change, the Contractor must provide the price list to the contracting office 30 days prior to the effective date of the change. Calls will be made for only the services that appear on the APPROVED PRICE LIST.

The Contractor hereby warrants that the prices offered are equal to the prices offered to other agencies, companies and/or individuals. The potential volume of orders placed against this BPA provides the opportunity to secure maximum discounts. Each BPA call shall be considered as a project. All cost associated with the performance of a specific BPA call project shall be Firm Fix Price and shall “not exceed” the prices within the BPA. Contractor shall provide the Government a written estimate for each BPA call project.

22.4 PURCHASE LIMITATION – The BPA master dollar limit is $349,000 for the length of the BPA’s period of performance. No individual call placed against this agreement shall exceed $25,000.00.

22.5 NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS – A list of individuals authorized to place calls under this BPA, identified by title of position, or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual, will be furnished to the Contractor by the Contracting Officer by separate letter. Calls received by the Contractor from personnel not listed will not be honored nor will any resultant deliveries be accepted.

22.6 INVOICES – A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the call numbers/invoices covered therein, stating their total dollar value supported by signed copies of the call numbers/invoices. All invoices shall comply with sections 21.3 and 21.4 and will contain at a minimum the following information:

a. Invoicing shall comply with the current procedure utilized by the Contractor to include terminology and codes utilized for invoicing.

b. Invoice number and Date of invoice

c. Name of Contractor.

c. Blanket Purchase Agreement Number and Call Number (such as FA4661-21-A-0003-0001). The last four digits represent the call number.

d. Date of Call.

e. Itemized List of Services Furnished.

f. Quantity, Unit Price and Extension of each item, less applicable discounts (unit prices and extension need not be shown when incompatible with the use of automated systems, provided, that the invoice is itemized to show this information); and

g. Date of Service.

h. Total amount of invoice.

22.7 PAYMENT – Payment will be made by the Government Purchase Card. Payment by Credit Card "Government Purchase Card (GPC)" means the uniquely numbered credit card issued by the Government to named individual Government employees to pay for official Government purchases. The Contractor shall not process a transaction for payment through the credit card clearing house until the services purchased have been performed. Unless the cardholder requests correction in accordance with other agreement requirements, the Contractor shall immediately credit a cardholder's account for charges proven to be.

22.8 CANCELLATION – This BPA may be canceled upon issuance of a 30-day written notice by either party or by expiration date of 21 January 2031, whichever occurs first.