Financial_Proposal_Bid_Form_Ride_Safety_2026_release.xlsx

This is a Financial Proposal Bid Form for RFP CI-08-26 issued by the California Department of Highway Patrol for Ride Safety services. The contract spans five years from May 1, 2026, through April 30, 2031, with three optional renewal years (May 1, 2028 through April 30, 2031). Bidders must submit unit costs for two primary service categories: an annual OC Fair Flat Rate (one event per year from 2026 through 2031) and a Daily Rate for Year-Round Events (estimated at 10 days per contract year). The bid form accommodates five contract years with anticipated quantities of 5 OC Fair events and 50 Year-Round Event days across the entire period. No specific response or bid due dates are provided in this financial form itself; however, related procurement documents indicate a mandatory site walk-through on March 24, 2026, written questions due by March 31, 2026, and bids due April 7, 2026, at 2:00 p.m., with contract commencement anticipated for May 1, 2026.

The financial proposal structure requires bidders to establish their own unit costs for the OC Fair Flat Rate and Year-Round Event Daily Rate, with all costs inclusive of labor, meals, and travel expenses. Year-Round Event Travel is reimbursed separately at actual cost up to a not-to-exceed amount of $10,000 annually ($50,000 over the five-year period), with reimbursement limited to established government rates for flights, hotels, car rentals, and mileage. The bid form indicates that all quantities are approximations and contractors are not guaranteed any specific amount of work; actual billing must reflect work performed at the rates submitted on the bid form. The cumulative five-year cost baseline shown in the form totals $50,000 (reflecting only the reimbursable travel component with placeholder entries for the OC Fair Flat Rate and Year-Round Event Daily Rate to be completed by bidders). The form emphasizes that if particular events or projects result in additional costs exceeding the contract amount, the awarded contract may be amended to reflect such additional work.