Final SOW PN 564-18-123 Fiber Optic Install.pdf

SOW 564-18-123 Install Fiber Optics to B5-10, 29, 34, and 37 1 of 16

Statement of Work (SOW) Install Fiber Optic Cable Bldg. 5-10, 29, 34 and 37

Project 564-18-123 Veterans Health Care System of the Ozarks (VHSO)

1100 N. College Avenue, Fayetteville, Arkansas 72703

The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, consumables, parts, and related services, in accordance with the SOW, drawings, and specifications to be complete and working system(s). Electronic copies of drawings and specifications to this work must be furnished by VA upon Contractor’s written request to the Contracting Officer (CO). Hard copies of SOW, Drawings, and Specifications must be the Contractor’s responsibility and expense.

Contractor is responsible to verify existing and new dimensions, locations, measurements, and quantities. The SOW includes but is not limited to remove and properly dispose of existing fiber optic cable and or phone cabling to Building (Bldg.)

5-10, 29, 34, and 37 to include but not limited to underground and above ground conduit, communication lines, and associated components; to install fiber optic cabling underground and directly from Bldg. 1 Main Hospital for fire alarm and Information Technology (IT) to include but not limited to conduit, duct bank, fiber optic cable, and associated components.

**The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required**

1. General:

a. Any provision or partial provision of the Contract, including but not limited to, drawings and specifications that is not consistent with this

SOW will be null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract, including but not limited to, drawings and specifications, must remain in full force and effect.

b. Safety must be the Contractor’s highest priority.

c. Contractor must have the following requirements completed prior to beginning site activities:

1) Negative TB Test, within the past calendar year.

2) Annual influenza shot is required for all staff.

3) Additional Personal Protective Equipment (PPE) will be furnished by VHSO for access into COVID patient room(s).

4) While on campus, Contractor must wear a visible VHSO issued identity Badge and a wrist band/device.

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5) Mask must be replaced when damaged or soiled.

6) Daily visit at check-in station (Building 1-ED, Building 21-North

Entrance, and Building 44-West Entrance) for COVID screening are performed on the VHSO campus and must be performed immediately when the Contractor arrives on site. If at any time an employee of the Contractor firm is found in deficiency of the above listed, then a stop work order will be issued for the safety of VHSO patients. Any further questions please reference the below document(s).

7) Seasonal influenza with Vaccines (SOW Attachment 01).

8) Minimum OSHA 10 certification.

d. Period of Performance: Two Hundred Seventy (270) calendar days.

e. This project must be a turn-key operation in accordance with this SOW, drawings, and specifications to be complete and working system(s).

f. VHSO facility must continue to operate during the contract Period of

Performance, including but not limited to, the mechanical and electrical systems.

g. Contractor’s work must be conducted with the least amount of disruption to the VHSO facility.

h. Contractor must submit to the CO and CO Representative (COR) a

Schedule of Values (SOV), Field Office Expenses, and a Project

Schedule (including Phasing Control Plan if applicable) in accordance with this SOW, drawings, and specifications no later than ten (10) calendar days after Notice to Proceed (NTP) for COR written approval.

The Project Schedule must contain provisions, including but not limited to, staging equipment and materials ahead of closing the affected patient care areas and working extended hours to meet the project requirement.

i. Contractor must submit to the CO and CO Representative (COR) all submittals no later than forty-five (45) calendar days after NTP for COR written approval.

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j. Prior to the start of job site activities, together the Contractor and COR must conduct a site survey to identify and review specific work and differing site conditions.

k. VHSO utilities and work areas may not be immediately available to the

Contractor and the Contractor must be flexible in the project schedule without additional cost to the Government.

l. Contractor materials, equipment, tools, supplies, consumables, and parts must not be left unattended within a common work area. When working in common areas, there must be a minimum of two (2) contractor employees present to ensure that Contractor building materials, including but not limited to, equipment, tools, and supplies are not accessible to others.

m. Warranty: Contractor must guarantee workmanship for a period of one

(1) year after COR written acceptance of work. Contractor must furnish a minimum one (1) year parts and labor warranty on equipment, components, and materials furnished plus any manufacturer’s warranty greater than one (1) year.

n. Emergency Service: Contractor emergency service must be available 24 hours per day. Contractor must respond on-site to emergency service calls within two (2) hours of notification. Contractor must have the issue(s) corrected or a plan in place (awaiting parts) within four (4) hours of arrival at job site. Any temporary repairs must have prior written approval by the Chief, Engineering Service or their designated representative.

2. Specifications and Drawings:

a. Contractor must verify dimensions, locations, measurements, and quantities. Contractor to notify COR of verification and differing site conditions.

b. Contractor must furnish “As Built” drawings to include but is not limited to electrical, mechanical, and architectural prior to closeout. Drawings must be in electronic form in latest edition of AutoCAD (.dwg) and stored on cd(s).

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3. Contractor must verify locations and routes of existing conduit and fiber optic cabling from Building 1 room 034-01 (IT – 34 ADP Center) and phone cabling from Building 1 room T10 (Telephone Equipment) to Buildings 5, 6, 7, 8, 9, 10, 29, 34, and 37. Contractor must determine route to each building if a route does not already exist, then the Contractor proposed route must be reviewed and approved in writing by COR.

4. Contractor must furnish and install a two (2) 12-strand outdoor 62.5/125 - micron multimode fiber optic cable(s) for each building in accordance with the latest NFPA 70E, National Electric Code (NEC), specifications at time of installation, and fiber optic cabling must be capable of supporting 1000-BASE-SX Ethernet traffic on multimode runs.

5. Building 5

a. Remove and properly dispose of existing conduit, phone cabling, fiber optic cabling, and associated components coming from Bldg. 1 room 034- 01 (IT- 34 ADP Center) to Bldg. 5 room 007A (IT).

b. Remove and properly dispose of existing conduit, phone cabling, fiber optic cabling, and associated components existing in Bldg. 5 Room 007A

(IT).

c. Contractor must furnish and install conduit, phone cabling, fiber optic cabling, fiber distribution panel, and lightning protected 66-block.

d. Contractor must terminate fiber optic cabling at the new fiber distribution panel. The distribution panel must be mounted at the top of a T-Style 1-inch equipment rack using SC connectors in existing IT data rack. Fiber optic cabling must be installed from Bldg. 1 room 034-01 (IT-ADP Center) to Bldg. 5.

e. Contractor must install and terminate phone cabling into 66-block from Bldg. 1 room T10 (Telephone Equipment) to Bldg. 5 room 007A (IT).

6. Building 6

a. Remove and properly dispose of existing conduit, phone cabling and associated components coming from Bldg. 1 Main Hospital to Bldg. 6 (6A & 6B).

b. Remove and properly dispose of existing conduit, phone cabling and associated components existing in Bldg. 6B room 005 (6B Garage).

c. Contractor must furnish and install conduit, phone cabling, fiber optic cabling, fiber distribution panel, lightning protected 66-block, 7-foot floor MTD Data Rack, and new lockable steel cage structure.

d. Contractor must terminate fiber optic cabling at fiber distribution panel.

The distribution panel must be mounted at the top of a T-Style 1-inch equipment rack using SC connectors in new IT data rack within new Steel cage structure. Fiber optic cabling must be installed from Bldg. 1 room 034-01 (IT-ADP Center) to Bldg. 6

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Bldg. 1 room T10 (Telephone Equipment) to Bldg. 6 room 005 (6B Garage).

7. Building 7 optic cabling, and associated components coming from Bldg. 1 Main Hospital to Bldg. 7 (7A & 7B) Garage 008.

b. Remove and properly dispose of existing conduit, phone cabling, fiber optic cabling, and associated components existing in Bldg. 7A room 005 (Garage).

c. Contractor must furnish and install conduit, phone cabling, fiber optic cabling, fiber distribution panel, and lightning protected 66-block.

d. Contractor must terminate fiber optic cabling at fiber distribution panel.

The distribution panel must be mounted at the top of a T-Style 1-inch equipment rack using SC connectors in existing IT metal cage. Fiber optic cabling must be installed from Bldg. 1 room 034-01 (IT-ADP Center) to Bldg. 7

Bldg. 1 room T10 (Telephone Equipment) to Bldg. 7 room 005 (Garage).

8. Building 8 optic cabling, and associated components coming from Bldg. 1 Main Hospital to Bldg. 8.

b. Remove and properly dispose of existing conduit, fiber optic cabling, and associated components from Bldg. 8 connecting to Bldg. 9 room 001 (general storage).

c. Remove existing conduit, phone cabling, fiber optic cabling, and associated components existing in Bldg. 8 room 105 (IT).

d. Contractor must furnish and install conduit, phone cabling, fiber optic cabling, fiber distribution panel, and lightning protected 66-block.

e. Furnish and install new conduit, fiber optic cabling and associated components underground directly from Bldg. 1 room 147A (Specialty Server Room), terminated in existing special systems wall mounted data rack, and directly from Bldg. 1 room 034-01 (IT – 34 ADP Center), terminated in existing IT data rack.

f. Contractor must install and terminate phone cabling into 66-block from Bldg. 1 room T10 (Telephone Equipment) to Bldg. 8 room 105 (IT).

9. Building 9 optic cabling, and associated components from Bldg. 8 to Bldg. 9.

b. Remove and properly dispose of existing data rack enclosure.

c. Contractor must furnish and install conduit, phone cabling, fiber optic cabling, fiber distribution panel, lightning protected 66-block, and new lockable climate-controlled IT data rack enclosure.

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d. Contractor must terminate fiber optic cabling at fiber distribution panel.

The distribution panel must be mounted at the top of a T-Style 1-inch equipment rack using SC connectors in new IT data rack structure directly from Bldg. 1 room 034-01 (IT-ADP Center) to new IT rack in Bldg. 9 room 001 (General Storage).

e. Contractor must install and terminate phone cabling into 66-block from Bldg. 1 room T10 (Telephone Equipment) to Bldg. 9 room 001 (General Storage).

10. Building 10 optic cabling, and associated components from Bldg. 8 to Bldg. 10.

b. Contractor must furnish and install conduit, phone cabling, fiber optic cabling, fiber distribution panel and lightning protected 66-block.

c. Contractor must terminate fiber optic cabling at fiber distribution panel.

The distribution panel must be mounted at the top of a T-Style 1-inch equipment rack using SC connectors in new IT data rack structure directly from Bldg. 1 034-01 (IT-ADP Center) to IT Closet in Bldg. 10

d. Contractor must install and terminate phone cabling into 66-block from Bldg. 1 room T10 (Telephone Equipment) to Bldg. 10 IT Closet.

11. Building 29 optic cabling, and associated components coming from Bldg. 1 Main Hospital to Bldg. 29

b. Contractor must furnish and install conduit, phone cabling, fiber optic cabling, fiber distribution panel, and lightning protected 66-block.

c. Install new fiber optic cabling from Bldg. 1 room 034-01 (IT-ADP Center) to Bldg. 29 IT Rack.

d. Contractor must terminate fiber optic cabling at fiber distribution panel.

The distribution panel must be mounted at the top of a T-Style 1-inch equipment rack using SC connectors in existing IT metal cage.

Bldg. 1 room T10 (Telephone Equipment) to Bldg. 29.

12. Building 34

a. Remove and properly dispose of existing conduit, phone lines, and associated components from Bldg. 1 Main Hospital to Bldg. 34.

b. Contactor must furnish and install new C-cure 9000 access control panel capable with a minimum of two door capacity. Contractor must install new CAT 6A Cabling to existing wall mounted data rack from new access control panel.

c. Contractor must replace, connect, and program existing wiring, maglocks, card readers, REX (request to exit), and door contacts to the new access control panel. New access control panel must connect to C- Cure sever.

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d. Contractor must furnish and install conduit, fiber optic cabling and fiber distribution panel. Fiber optic cabling must be installed from Bldg. 1 room 034-01 (IT-ADP Center) to Bldg. 34 and terminate in existing wall mounted data rack.

13. Building 37

a. Remove and properly dispose of existing conduit, phone lines, and associated components from Bldg. 1 Main Hospital to Bldg. 37.

b. Contractor must furnish and install conduit, phone cabling, fiber optic cabling, fiber distribution panel, and lightning protected 66-block.

c. Contractor must install new conduit, fiber optic cabling, and associated components from Bldg. 1 room 034-01 (IT-ADP Center) to Bldg. 37 room 7A (IT) and terminate in existing data rack.

d. Contractor must install and terminate phone cabling into 66-block from Bldg. 1 room T10 (Telephone Equipment) to Bldg. 37 room 7A (IT).

14. Testing

a. Contractor must Test and certify all newly installed fiber optic cabling and provide to COR an electronic copy of the testing results.

b. Contractor must test phone wiring and provide to COR testing results.

15. Wiring

Wiring must be installed in accordance with the latest edition of the NEC, drawings, and specifications at time of installation.

a. Wiring except fixture whips must be enclosed in EMT conduit.

Fixture whips and conduit installed properly per NEC with compression fittings. Electrical termination(s) must be in accordance to manufacturer’s installation instructions and as noted herein.

b. Contractor must furnish and install conduit with factory finish color as follows:

1) Red = Fire Alarm

2) Blue = Nurse Call

3) Green = Access Control/Camera System/Intercom

4) Silver = General Electrical

5) Orange = High Voltage

6) Yellow = HVAC Controls

7) White = Cable TV

8) Purple = Telephone/Data

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16. Contractor Access and Activities

A. Safety: Contractor’s highest priority must be safety. Contractor work must be in accordance with Federal, State, Local OSHA codes, regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety

Requirements specification. Contractor must furnish and use required safety items, including but not limited to, safety signage, cones, barricades, and must furnish and wear required Personal Protective Equipment (PPE).

B. Infection Control:

1. Contractor must be responsible to develop a phasing and Infection

Control Risk Assessment (ICRA) that incorporates requirements of specifications 01 00 00 General Requirements to meet requirements of

VHSO and VHSO ICRA.

C. Site Supervision: Contractor must submit written qualifications of proposed site superintendent(s) to the CO and COR for consideration.

Contractor must furnish superintendent(s) with written COR approval to continuously supervise on site contract activities. Contractor superintendent(s) must not engage in any direct trades’ labor.

D. Security: Contractor must coordinate with VA Police and COR to comply with the VHSO security management program, including but not limited to, obtain onsite access permission by the VA Police, be identified by Contractor and project, and restricted from unauthorized access.

E. Badging: While on campus, Contractor must wear a visible VHSO issued identity Badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor site superintendent must escort Contractor employees to Engineering Shop

(Building 37) to obtain badge(s). Contractor must maintain a Badge Log with

Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID

Lost Date(s), and ID Return Date(s). Contractor must update Badge Log and furnish to the COR weekly or as directed in writing by COR. Contractor must report lost Badge(s) immediately to the COR and document on Badge Log.

Contractor must return Badge(s) immediately on day of departure of employee from project to COR and document on Badge Log. Contractor must return

SOW 564-18-123 Install Fiber Optics to B5-10, 29, 34, and 37 9 of 16 remaining Badge(s) at project closeout to COR. Contractor must reimburse the

Government a $100.00 fee for each lost or unreturned Badge.

F. Key Access: Contractor site superintendent may check out a key to access mechanical and electrical rooms as project requires. Contractor site superintendent must check out and return a key at Engineering (Building 37) daily and the key must not leave VHSO property. Contractor site superintendent must notify the COR when a key is lost. Contractor must reimburse the

Government a $3,500.00 fee for each lost or unreturned key(s).

G. Property Access Work Hours:

1. Regular working hours: Site work must be scheduled during regular business hours, 0730 to 1600 hours, Monday through Friday.

2. Outside Regular Business Hours: Work must be scheduled at least 24 hours in advance prior to working outside regular business hours, Saturday and Sunday and including the following Federal holidays - New

Year’s Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's

Day, Thanksgiving Day, and Christmas Day. Work during these hours must not commence without prior COR written approval and at no additional expense to the Government.

H. Utilities: Contractor must not leave unattended out-of-service any utility, fire protection, life safety system, or security system without written permission of the COR. If a utility, fire protection, life safety system or security system is not functional at the end of a work period without written permission of the COR, then the Contractor must restore the system(s) to working order prior to leaving the job site or must furnish an around-the-clock watch subject to COR written approval until the system is functional. If the Contractor fails to do so, the

Contractor must reimburse the Government a fee equal to the amount of costs incurred by the Government to furnish around-the-clock watch and/or repair the system(s).

I. Parking: Contractor on-site parking is limited to availability of designated Contractor parking. Contractor must have prior COR written approval of on-site Contractor parking.

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J. Vehicles and Construction Equipment: Contractors’ key(s) to unattended vehicle(s) and construction equipment must be removed and vehicle(s) locked.

K. Unloading and Loading: Contractor must unload and load materials, including but not limited to, equipment, tools, supplies, parts, and construction debris at the loading dock. Contractor must not leave vehicle(s) or construction equipment unattended at the loading dock. No materials, including but not limited to, equipment, tools, supplies, parts, and construction debris are permitted through the front entry.

L. Elevators: Contractor must use COR designated elevators and must protect elevator cabs, including but not limited to, cab interior components and controls during Contractor use. Contractor must not exceed elevator weight limits. COR designated elevator(s) may not be immediately available to the

Contractor. The Contractor must account for this and Contractor must be flexible in the project schedule without additional cost to the Government.

M. Storage and Staging: Contractor storage and staging is limited to availability of designated on-site Contractor storage and staging. Contractor must submit a written request for storage or staging to the COR for consideration a minimum of seven (7) business days prior to the storage or staging. Contractor must have prior COR written approval of on-site Contractor storage and staging. Contractor must relocate or remove on-site storage and staging, including but not limited to, Contractor’s office trailer(s), dumpster(s), storage container(s) and construction materials a maximum of seven (7) business days after written notification by the COR without additional expense to the Government.

N. Equipment and Tools: Contractor must furnish construction equipment and power and hand tools, including but not limited to, ladders, scaffolds, lifts, backhoes, and forklifts to complete Contractor’s work.

O. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractor must not carry-on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices must not be used on VHSO property.

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P. Noise: Contractor must coordinate and schedule with COR noise making activities. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity. Contractor must have COR written approval to proceed.

Q. Dust Proofing and Cleaning: Contractor must cover furnishings and equipment with white plastic, fire retardant polyethylene, antistatic, minimum 6 mil thickness, imprinted with fire retardant labeling or clean drop cloth.

Contractor must furnish HEPA vacuum cleaner(s), cleaning tools, and tacky mats at job site entrances. Contractor must not use broom(s).

R. Fire Alarm: Contractor must coordinate and schedule fire alarm interruption activity with COR. Contractor must submit to the COR for consideration and written approval a minimum of seven (7) business days prior to activity. Contractor must have COR written approval to proceed three business days prior to activity. Contractor must submit written fire watch plan to

CO and COR for consideration no later than (NLT) ten (10) calendar days after

NTP. Contractor must be responsible for fire watch in the areas where fire/smoke detection coverage is removed or disabled. Contractor must be responsible to coordinate fire or smoke detection with the COR for the removal and restoration of fire protection coverage. After regular business hours or designated hours, supervision of the fire alarm panel is required at the

Contractor’s expense. The Contractor must be responsible for completion and submission of a written Fire Alarm Bypass Request. The Contractors’ written request must be submitted for COR approval and if approved by COR, then the

COR must furnish a written approval to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, then it must be reactivated the same day before the Contractor leaves the job site to ensure that the fire alarm system is functional. If the fire alarm system is not functional, then the Contractor must restore the fire alarm system to working order prior to leaving the site or must furnish an around-the-clock fire watch until the fire alarm system is functional. The Contractor must be liable for any costs incurred by the Government to furnish the fire watch and/or to repair the fire alarm system.

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S. Hot Work: Contractor must perform and safeguard hot work operations in accordance with OSHA 1910 Subpart Q, NFPA 241, and NFPA 51B.

Contractor must coordinate and schedule with COR Hot Work Operations. Hot work operation is defined as operations including, but not limited to, open flame, producing heat and/or sparks, burning, welding, processes such as arc welding, oxy-fuel gas welding, open-flame soldering, brazing, thermal spraying, cutting, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, chemical welding, thawing pipe, and light horizontal welding, or an operation that is capable of initiating fires or explosions.

Contractor must obtain Hot Work Permit from COR prior to activity.

T. Fire and Smoke Barrier Penetration: Contractor must perform, maintain, and safeguard the integrity of smoke and fire barriers in accordance with NFPA 101, NFPA 80, and NFPA 90A. Contractor penetrations in barriers must be repaired in an approved manner (filled with the designated and COR approved flame retardant filler).

U. Energized Circuit Work: Contractor must perform, maintain, and safeguard the integrity of the VHSO electrical systems and must follow procedures around energized equipment in accordance with NFPA 70E standards including proper PPE. Contractor must coordinate and schedule energized circuit work with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity. VHSO electrician or electrical engineer must monitor work.

Contractor must use safety equipment to include but not be limited to, 12 calorie arc flash suits with hoods and 5KV gloves. No exits will be blocked. Personnel without proper PPE must be prohibited within the working area around live electrical panels with the cover removed. Contractor must have COR written approval to proceed three (3) business days prior to activity.

V. Utility interruption: Contractor must coordinate and schedule with

COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity.

Work must be planned in advance to give as much time as possible to schedule a utility interruption. There may be times when a utility interruption request is

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Contractor must have COR written approval to proceed three (3) business days prior to activity.

W. Disposal: Contractor must coordinate and schedule with COR.

Contractor must have COR written approval to proceed three (3) business days prior to activity. Contractor must submit a written request to dispose of any government owned materials, equipment, or property in advance to the COR for

COR written approval. Contractor must remove and properly dispose construction debris, materials, equipment, and substances from this project and the VHSO property daily into the Contractor supplied containers. Contractor must coordinate disposal container location with COR contingent upon available space and any future COR directed relocation(s) must be at no additional cost to the Government. Construction debris created from the project must not be disposed of in VHSO dumpsters or on VHSO property. Disposal of construction debris, materials, equipment, and substances from the project must be in accordance with applicable Federal, State, and Local laws, rules, and regulations. The Contractor must ensure and furnish appropriate documentation to the CO and COR that all hazardous waste handlers, haulers, and disposal facilities are properly licensed. The Contractor must furnish shipping manifest and documentation of disposal of construction debris, materials, equipment, and substances from the project prior to final payment.

X. Fumes: Contractor must coordinate and schedule with COR. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity. The Contractor must schedule fume producing work activities, including but not limited to, painting or heat produced fumes after regular business hours. Contractor must be responsible for ventilation necessary to exhaust and prevent fumes from entering adjoining areas, outside air intake ductwork, and re-entering the VHSO healthcare facilities at no additional cost to the Government. Contractor must have COR written approval to proceed three (3) business days prior to activity.

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Y. Photography: Contractor must coordinate and schedule with COR.

Contractor must be escorted by VHSO personnel to take job site related photos.

Contractor must not photograph any patients, personnel, visitors, and others on

VHSO property.

Z. Project Meeting/Conference Minutes:

1. Meeting minutes for all formal meetings and conferences held with the VA, including weekly construction meetings. Meeting minutes must be submitted within seven (7) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

2. Minimum meeting minutes requirements.

a) Contractor must take minutes of all meetings held relative to this project.

b) The progress meeting must include at a minimum, the

Project Manager and the Contractor, the COR and the CO representing the Government. Others must attend when requested by the Contracting Officer. The meeting must be scheduled the same day, time, and place each week.

c) Project name, number, meeting host, Meeting Name.

d) Date, Time, meeting ID, call in number, Duration, and consecutive number of total related meetings.

e) Participant list (Name, Title, Phone number (office and

Mobile), Email, Attended Meeting (yes/no Check box).

f) Meeting purpose, Roll call, Safety, Security, Environmental, COVID-19, and Additional Items.

g) Agenda items (Decisions, action items, and fixes or next steps).

h) Next meeting date and time.

i) Detailed attachment list.

j) Contractor must furnish, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final

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17. Other Requirements:

a. Structural members must not be cut or altered, without prior CO written authorization.

b. Contractor must make every reasonable effort to protect VHSO property from damage.

c. Contractor must furnish adequate protection for VHSO property before any construction activities occur. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed at no additional cost to the Government.

d. Anything remaining in place that is damaged or defaced by the

Contractor must be restored by the Contractor to the pre-existing damaged or defaced condition at no additional cost to the Government.

e. Contractor must coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work including existing services must be avoided and within limits indicated the required space for operation, repair, removal, maintenance, and testing of equipment. Utilities, including but not limited to, conduit, ducts, and pipes must be arranged to ceiling slab, walls, and columns to take up a minimum footprint of space. Conduit, ducts, pipes, and equipment must not interfere with intended use of eyebolts and other lifting devices.

f. Contractor must locate existing utilities in area of work. Contractor must furnish adequate means of support and protection to utilities that remain in place. Any property, including but not limited to, electrical, natural gas, medical gas, communication and utility lines, landscaping, walkways, roads, and curbs damaged by Contractor must be repaired or replaced at no additional cost to the Government. Government property, including but not limited to, walls, ceilings, floors, furniture, must be protected from damage at no additional cost to the Government. Areas must be cleaned

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g. No unauthorized Contractor work to be initiated without the prior written approval of the CO. The CO must approve any request, or proposal for changes in project scope or additional requirements, in writing prior to the Contractor proceeding with any work. Any Contractor changes without prior written approval by the CO, must be done at the

Contractor’s risk and at the Contractor’s expense. Contractors must visit the job site and visit the facility in order to determine the nature and location of the work to be performed in general and the local conditions which can affect the work. Failure to do so must not relieve the

Contractor of responsibility for estimating the difficulty or cost to perform the work. Contractor must comply with applicable Federal, State, Local laws, codes, regulations, and ordinances. Contractor must obtain permits and licenses required by Federal, State, Local law, code, regulation, and ordinance(s) at no additional cost to the Government.